Sol_140P2121R0066.pdf

THIS IS A NOTICE OF INTENT FOR REQUEST FOR QUOTE. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2121R0066 is issued as a Request for Quote (RFQ) constitutes the entire solicitation.

Offers and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-06, effective July 12, 2021.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) code is 334310 Audio and Video Equipment Manufacturing, and the related small business size standard is 750 employees. This requirement is a 100% total small business set-aside.

REQUIREMENT: The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, develop, install, train staff, and provide one year warranty for two identical Audiovisual (AV) systems for Shenandoah National Park in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2121R0066. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Offers shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your offer unacceptable.

• Questions are due via email by 10:00 AM ED on August 23, 2021. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be considered. All questions concerning this request for proposal should be referred to Lauren Brauer, Contracting Officer via email at lauren_brauer@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on September 7, 2021 to the email address listed in the solicitation. Proposal submissions must reference the solicitation number in the email subject line.

All offerors shall be registered in the System for Award Management (SAM) through the website SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

334310

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/07/2021 1000 ED

08/12/2021

2409975826Lauren Brauer (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2121R0066

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 70 0040535639OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a combined synopsis/solicitation for commercial items prepared in accordance with Sub-Part 12.6, as supplemental with additional information included in this notice.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to plan, design, develop, install, train staff, and provide one year warranty for two identical Audiovisual (AV) systems for Shenandoah National Park in

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Lauren Brauer

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

accordance with the specifications as detailed in this solicitation and its attachments.

00010 SHEN AV Theater Upgrades

00020 SHEN AV Travel

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

70 2 of

Solicitation No.: 140P2121R0066

SCOPE OF WORK

AUDIO VISUAL THEATER UPGRADES

SHENANDOAH NATIONAL PARK, BYRD VISITOR CENTER AND

SHENANDOAH NATIONAL PARK, DICKEY RIDGE VISITOR CENTER

I. BACKGROUND AND PURPOSE

This project is in two locations in Shenandoah National Park. Location #1 is Harry F. Byrd Sr. Visitor Center (Byrd VC,) Skyline Drive, mile 51. Location #2 is Dickey Ridge Visitor Center, Skyline Drive, mile 4.6. The closest airport is Dulles International Airport, 87 miles from Byrd VC and 61 miles from Dickey Ridge VC. More information is available at:

https://www.nps.gov/shen/planyourvisit/visitorcenters.htm\

The purpose of this contract is to provide two Theater Audio Visual (AV) systems at Shenandoah National Park.

II. SCOPE AND OBJECTIVES

A. The contractor shall provide all labor, materials, tools, and services necessary to plan, design, develop, install, train staff and provide one year warranty for two identical Audiovisual (AV) systems for the existing visitor center theaters in accordance with Attachment A entitled “National Park Service Standard Specifications for Audiovisual Presentation Systems and Equipment 30 November 2020.” Attachment A also contains a list of acronyms used throughout this document.

B. The Byrd VC theater is a truncated triangular room with the front wall 18 ft wide, rear wall 44 ft wide, 36 ft deep, drop ceiling height is 11 ft 4 in. The projector shall be mounted on the existing 1-1/2 in NPT pipe located 14 ft from the front wall. The rack mounted AV equipment shall be located in the projection booth at the rear of the auditorium.

C. The Dickey Ridge theater is a rectangular room with the front wall 20 ft 8 in wide, 35 ft 6 in deep, drop ceiling height is 11 ft 1 in. The projector shall be mounted on the existing 1-1/2 in NPT pipe located 12 ft 6 in from the front wall. The rack mounted AV equipment shall be located in the projection booth at the rear of the auditorium.

D. The Contractor shall install new equipment and materials to create an Ultra High

Definition (UHD) 5.1 channel audio surround sound presentation systems with integrated microphone-based PA capability.

E. The contractor shall procure, fabricate, and install equipment, cable, hardware and other materials necessary to create the audiovisual systems in the theaters using new materials and equipment.

F. The resulting systems shall provide audio and video playback for twelve programs on the digital media player, each with a corresponding synchronized Audio Description https://www.nps.gov/shen/planyourvisit/visitorcenters.htm/ mp3 file, plus stop, on the digital media player. Files on the digital media player must be configured so that staff can swap out video and audio playback files by simple substitution on the memory card via BrightScript or equal. BrightAuthor is not acceptable.

G. The systems shall provide control of five presets of the government furnished General

Purpose Input/Output lighting interface.

H. The systems shall provide playback of audio and video programs from Blu-ray Discs, DVDs (Digital Video Discs), on a hard wire controlled UHD (Ultra High Definition) Blu-ray player.

I. The systems shall provide playback of audio and video programs via an HDMI (High

Definition Multimedia Interface) from an input plate located on the screen wall and a second location in the projection booth rack.

J. The systems shall include a theater-only microphone Public Address (PA) system with two wireless microphones.

K. The systems shall be operated by non-technical staff year-round. Two identical tablet touchscreens shall be provided for each of the two locations. One tablet shall be mounted in a holder on the equipment rack that provides continuous power and allows it to be released. The second tablet shall be unmounted. The contractor shall configure the system to turn itself on and off daily, at times set by staff via the tablet touchscreens. All video, audio and lighting functions shall be controlled by the touchscreen tablets.

L. The systems shall include a control system with the following capabilities:

1. All user interface shall be via the touchscreen tablets (Quantity 2 per location/ 4 total)

2. Screens on touchscreen tablets shall include:

a. A home page with system power on and off and lighting control

b. A subpage to select auto or manual control of 12 video programs each with a corresponding synchronized Audio Description mp3 file. In auto mode, each show shall have a start time with light dimming that can be varied to reach a preset (fade down) to coincide with show start, credits start (partial fade up) and end of show (fade up.) Resolution shall be one second

c. A subpage for manual mode that provide start and stop icons for each show

d. A subpage to select video source

e. A subpage to select and control the Blu-ray player, including Play, Pause, Stop, San Back, Scan Forward, Skip Back, Skip Forward, Top Menu, Pop-Up Menu, Return, Options, home, Enter, and Up, Down, Left and Right Arrows

f. A subpage to provide projector controls including Power On, Power Off, Picture Mute On, Picture Mute Off

g. A subpage for manual control of each of eight shows, that includes show selection, start and stop with light dimming, identifies which show is currently playing and a counter with the elapsed time.

h. A subpage with light dimmer control, with four presets plus off.

i. A subpage with PA volume controls. For each of four microphones, control shall include on, off, volume and mute, overall program volume, volume default preset, and mute.

j. A subpage with show volume controls. For each of eight programs, control shall include adjustable volume, with the last volume stored in memory.

k. A subpage or subpages to schedule each show to play at any time of day.

Schedule shall be identical for every day of the week.

l. A subpage to set the system clock. Resolution shall be one second.

M. Contractor shall surface mount the induction loop wire above the drop ceilings around the theater perimeters.

N. Contractor shall install all new 14-gauge speaker wiring, home run to equipment rack in booth.

O. Contractor shall provide an audio feed of the theater AV systems via a Digital Signal

Processor (DSP) output to the booth to the information desk audio monitors using the existing audio cable.

P. The Contractor shall perform system adjustments in consultation with the COR. The adjustments shall take place after the systems are fully complete and operational in all aspects. During these adjustments there shall be no packing and loading of materials, equipment, and tools in the theater. The theater shall remain quiet during the procedures.

III. TESTING AND TRAINING

After the systems are operational, provide one day (eight hours from 9 AM to 5 PM) of observation to assure the systems are operating correctly. If there are any anomalies, they shall be corrected, and provide an additional day for each day where anomalies occur.

After one day of successful operation as accepted by the COR, provide a thorough two-hour training of four (4) Park staff in operation and simple trouble shooting of each system.

IV. AUDIOVISUAL PLANNING AND DESIGN

Project Manager or Lead Installation Technician shall attend a required one-day (8 hour) post award site visit that covers both theaters. Contractor shall provide COR with a written report that includes any questions or anomalies that may impact the project. The Contractor’s staff involved with this project shall be thoroughly familiar with and equipped with this document and any accompanying drawings prior to performing the work.

V. SUBMITTALS AND REVIEWS

1. Within three weeks of the post award site visit, provide pdf drawings via email attachment, for COR review and approval, complete shop drawings and equipment data sheets for all products proposed for use in the systems. Include all new equipment and devices. All drawings shall be a minimum of 11 inches x 17 inches. Text on the drawings shall be no smaller than 3/32 inch height in the smallest printed version. Shop drawings shall include details for all connections including cable types and locations of equipment and devices. Termination details shall be shown at devices and equipment on the drawings.

2. Provide pdf as-built drawings for review and approval by the COR after completion of the installation portion of the project and acceptance of the installations. The as-built drawings shall depict the actual results of the installations based on notes, marks, and other amendments to the shop drawings.

3. Provide operation manuals in .docx format for review and approval that includes:

a. Quick Start Section

b. Component Overview- describe each component with a photograph

c. Theater Rack system- photograph of rack with components labeled

d. AV System procedure- Instructions on how to navigate the control system user interface

e. Troubleshooting section

VI. MEDIA PRODUCTION AND PLAYBACK

1. Video files of all existing programs shall be furnished to the Contractor electronically via file transfer protocol (ftp) by the Government within 90 calendar days of the post award meeting.

2. Separate mp3 audio description files of all programs that have audio description shall be furnished to the Contractor via ftp by the Government within 90 calendar days of the post award meeting.

3. Theater-Control system interfaces shall consist of two identical touch screens: one installed in the rack on a mount that allows for removal, and one unmounted. All adjustments, including source selection, volume controls, Blu-ray transport controls, individual microphone volumes, and lighting on/off shall be via touch screens.

VII. INSTALLATION

Equipment- Theater AV Systems- this list describes one of two identical systems and will be needed for each system.

All brand name items listed throughout this document shall be considered as a “brand name or equal/equivalent” item. In order to be considered as an equal item, the item must meet the salient characteristic(s) as specified in this document. Any brand name item used in this document is only included as an example of an item that meets the listed salient characteristics and an equivalent item as determined by the government through a comparison to the required salient characteristics may be used in its place.

The contractor shall install the following:

1. Media Player; UHD solid state player with video and audio output via HDMI, synchronized mp3 audio output via separate analog jack. RS-232 control, IP control, programmable. BrightSign XD1034 or equal. (Quantity 1)

2. MicroSD card; BrightSign compatible Class 10, 32 GB (Quan 3)

3. Video Projector; 5,000 Lumen single chip Digital Light Processing (DLP), Laser light source, 3840 x 2160 native resolution, with standard lens that includes horizonal and vertical lens shift. NEC P506QL or equal (Quantity 1)

4. Projection Screen; Fixed frame, non-reflective black fabric covered aluminum frame, wall mounted on 18” standoffs to allow for center speaker behind, 150” diagonal 16:9 aspect ratio, with micro-perforated or woven acoustically transparent surface, gain .9 to 1.1.Draper Onyx with Clear Sound White Weave XT900E or equal (Quantity 1)

5. Control System Processor; Crestron AV3 or equal (Quantity 1)

6. Control System Interface; iPad Air or equal (Quantity 2)

7. Control system Interface rack mount with charger (Quantity 1)

8. AV Receiver; UHD compatible with a minimum five HDMI inputs, one HDMI output, 5.1 Dolby Digital Surround, front panel HDMI input, preamplifier line outputs, Bluetooth. Marantz SR6015 or equal (Quantity 1)

9. Digital Signal Processor (DSP); 12 inputs, 8 outputs, used to control all audio levels including the wireless microphones. BSS Blu100 or equal (Quantity 1).

10. Audio Power Amplifier(s); Professional quality, minimum 150 watts per channel, 6 channels. (Quantity 1 lot)

11. Blu-ray Player; UHD disc compatible, RS232 control. Sony UBP-X1100ES or equal.

(Quantity 1)

12. Front Left and Right Speakers with 45 degree corner mounts; HPS4000 SR70WM with corner mounts or equal (Quantity 2)

13. Front Center Speaker; HPS4000 SR70WM with flat wall mount or equal (Quantity 1)

14. Subwoofer; HPS4000 545-W.5 with WMX extension (Quantity 1)

15. Surround Loudspeaker; 2 way with 6-1/2” woofer, 1” tweeter, black, U-bracket included. Dayton Audio IO525WT or equal (Quantity 8)

16. Accessibility Transmitters; (GFP) Listen LT-800 (Quantity 2)

17. Accessibility Receivers; (GFP) Listen LR-400 with headsets (Quantity 4)

18. Induction Loop Amplifier and Loop wire; Ampetronic ILD122 or equal (Quantity 1)

19. HDMI wall plate Transmitter/Receiver, UHD compatible, powered at receiver only, –

Crestron HD-EXT3-C-B or equal (Quantity 1)

20. Information Desk Audio Monitor, custom; (GFP) (Quantity 1)

21. Wireless Microphone system; Shure BLX-1288/W85 dual channel digital wireless handheld microphone system or equal (Quantity 1)

22. Headset Microphone; Senal UEM-155-TA4F-BE or equal (Quantity 1)

23. Uninterruptible Power Supply; Rackmount UPS, Sufficient wattage to protect all rack equipment with 25 percent spare capacity. (Quantity 1)

24. In line Surge Protector; Sufficient wattage to protect the projector, Juice Goose RX

30 or equal. (Quantity 1)

25. Equipment Rack, caster base; Middle Atlantic WRK-44-32 or equal (Quantity 1)

26. All hardware, cables and connectors as required to connect and mount all equipment.

VIII. CLOSEOUT PACKAGE

As-built drawings shall be reproducible, monochrome, legible at 11 inches x 17 inches (no smaller). Text on drawings shall be no smaller than 3/32 inch character height in any form.

IX. DELIVERABLES AND DESTINATION POINTS

A. The Contractor shall deliver to the COR for review and approval:

1. Trip report from post award site visit

2. Shop drawings

3. Data sheets for all equipment

4. As-Built drawings

5. An operation manual that includes:

a. Quick Start Guide

b. Component Overview section with photos and description of each piece of equipment

c. Equipment Rack section with photo with each piece of equipment labeled

d. AV System Procedure section with photo of every touch screen page and text explaining its functions

e. Troubleshooting guide

f. Notes that include wi-fi and password information

g. All programming files and any project-specific software and/or encoding/security devices required to modify, read or compile control programming and/or device configuration.

B. All the FOB Point for deliverables shall be one of the following:

1. COR Deliverables

National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Harpers Ferry, WV 25425

2. Equipment Shipments:

Shenandoah National Park Attn: Chief of Interpretation 3655 U.S. Highway 211 East Luray, VA 22835 540-999-3500

No later than 21 calendar days prior to delivery, the contractor shall contact the COR with a detailed status report of exact date, arrival time, and arrangements for delivery of the equipment and materials and installation.

X. TIME FOR COMPLETION

Final deliverables shall be completed before April 30, 2022, including reviews and approvals of all work and deliverables.

Post Award site visit shall be completed before December 30, 2021.

Installation and training shall be completed before March 30, 2022.

The COR shall notify the contractor, in writing, of approval or rejection of each deliverable within 7 calendar days. Any additions or corrections shall be completed and returned to the government within 7 calendar days.

XI. GOVERNMENT-FURNISHED PROPERTY

All government-furnished equipment is currently installed. Video and audio files for all media shall be furnished by the government within 30 calendar days after award of contract.

Government Furnished Equipment:

a. Information Desk Control Panel Speaker (Quantity 1 per site)

XII. REVIEW AND APPROVAL

Review and approval of the deliverables shall be completed within 30 days. The COR will notify the contractor, in writing, of approval or rejection of the work. In the event the government delays beyond the period specified the contractor shall be entitled to a day-to-day extension in the completion date.

XIII. CONTRACT TYPE

The NPS anticipates awarding a firm fixed price contract.

XIV. PAYMENT SCHEDULE

Upon completion and acceptance of all work, the contractor shall be paid a firm-fixed price of $______ in accordance with the following schedule:

A. Upon completion and acceptance of the shop drawings. $ __***____

B. Upon completion and acceptance of the complete and working audiovisual system.

C. Upon completion and acceptance of the As-Built drawings, all programming files and any project-specific software and/or encoding/security devices required to modify, read, or compile control programming and/or device configuration.

* Alternate quotes will not be accepted.

** All pricing shall be rounded to the nearest dollar.

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $__ ***_____

TRAVEL COST (FFP): $___***_____

PROJECT TOTAL: $___***_____

XV. ATTACHMENTS

1. Attachment A - Standard Specs for AV.pdf 34 pages

2. Attachment B - Photos Byrd.pdf 13 pages

3. Attachment C - Photos Dickey Ridge.pdf 7 pages

4. Attachment D - Price Schedule Form.xlsx 1 page

5. Attachment E – Wage Determinations – Madison and Warren 22 pages

XVI. INSPECTION AND ACCEPTANCE

All service and work performed under this contract shall be subject to inspection and acceptance by the designated Contracting Officer's Representative (COR) at any time during performance. If the COR determined that services, work or materials being furnished do not meet the required standards, the government reserves the right to have the work performed elsewhere, charging the contractor with costs involved, subject to the provisions of FAR 52.249-8.

XVII. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (May 2016)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

XVIII. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

https://www.ipp.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html

B. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

XIX. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the

Contracting Officer via a bilateral modification.

XX. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XXI. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is:

National Park Service, Harpers Ferry Center, Office of Acquisition Management P.O. Box 50, 67 Mather Place Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is:

National Park Service, Harpers Ferry Center, Attention: COR P.O. Box 50 Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

XXII. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

XXIII. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B.

point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XXIV. INQUIRIES

Inquiries and all correspondence concerning this solicitation document shall be submitted via e-mail to lauren_brauer@nps.gov.

All questions shall be submitted via email to lauren_brauer@nps.gov no later than 10:00 am ED on August 23, 2021. A response shall not be furnished on questions received after the cutoff date and time. Oral communication/telephone communication is unacceptable.

All questions submitted shall reference specific parts of the solicitation including page numbers.

XXV. SITE VISITS

The government may conduct site visits during the period of performance of this acquisition.

XXVI. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act (5 USC 552).

XXVII. INSTRUCTIONS FOR THE PREPARATION OF QUOTES

The quote shall be submitted electronically as stated below.

THE QUOTES SHALL BE IN THE FOLLOWING FORMAT:

• VOLUME I – TECHNICAL CAPABILITY

• VOLUME II – MANAGEMENT CAPABILITY

• VOLUME III – PAST PERFORMANCE

• VOLUME IV – COST/PRICE

All volumes shall be submitted via email to Contracting Officer, Lauren Brauer, at Lauren_Brauer@nps.gov.

Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

All volumes shall be separate and complete so that evaluation of one may be accomplished independently of, and concurrent with, evaluation of the other. Pricing details shall not appear in any volume except VOLUME IV – COST/PRICE. Any price information found outside of the cost/price volume will be redacted prior to evaluation.

All pages exceeded posted page limits will be redacted prior to evaluation.

Documents shall be formatted with one (1) inch margins and text no smaller than ten (10) point.

A. VOLUME I - TECHNICAL CAPABILITY – Limited to forty (40) Pages

The technical capability shall contain a cover page with RFQ title, number, and name;

and four sections corresponding to the sub-criteria below.

Volume I shall consist of the following:

• Factor A: Samples of Work – limited to twenty-five (25) pages

• Factor B: Facilities and Equipment – limited to ten (10) pages

• Summary of Deviations/Exceptions (if any) – Not subject to page limitations

It is imperative the offeror submit a comprehensive and complete technical quote to support those items that best represent the capabilities and experience outlined and required by SECTION II – Scope and Objectives.

THE FOLLOWING SPECIFIC INFORMATION SHALL BE CONTAINED

IN THE TECHNICAL CAPABILITY:

(1) SAMPLES OF WORK

The offeror shall provide a minimum of three (3), but no more than five (5), completed audiovisual installation projects produced within the last five (5) years for which the offeror was the prime contractor. To the greatest extent possible, all samples shall relate to the Past Performance references and to proposed personnel submitted under this contract. Samples of work shall clearly demonstrate the ability of the proposed personnel and designated subcontractors to provide complete audiovisual system installations, such as theaters or auditoriums, similar to the audiovisual system detailed in this contract.

If no samples exist for work completed by key personnel under the current employer, provide samples of work produced under previous employers within the last five (5) years. Samples that represent the work of the organization but are not identified specifically as produced by proposed personnel and subcontractors will not be evaluated.

Samples of work shall meet the following requirements:

a. Submittal Format: Submit all information via email to the point of contact listed above.

b. Project Details: For each sample project, provide information on the project in a PDF or Word file document and place it in the corresponding folder for that project. The information shall include the following:

• Name of the project

• Location of the project

• Name of the Client, contact, and telephone number

• Date of completion

• Contract Amount

• Names and titles of key personnel who worked on the project

• Names, titles, and trade of subcontractors who worked on the project;

• A statement of how the sample project demonstrates the ability of the proposed personnel to perform work under this contract;

• A statement of elements which ability outlined in Items c.

and d. below the sample represents, and why this project was chosen as a sample;

• Full-color, high-resolution images of the completed installed project. Provide multiple viewpoints of the overall installation and close-ups of the equipment mounting and wiring.

• Provide the as-built documentation of the completed system as provided to the customer.

c. Demonstration of effective management: At least one (1) of the samples shall demonstrate the offeror’s ability to effectively manage a audio visual system design build contract.

d. Demonstration of sample project: At least one (1) of the samples shall demonstrate the offeror’s ability of proposed key personnel to perform the work under this contract.

(2) FACILITIES AND EQUIPMENT

The offeror shall document and fully describe all physical areas in which in-house build work shall be performed, including describing what kind of tools and equipment are available both in their shop and on-site for installation. In the event the offeror lacks specialized facilities or equipment for production of key elements of work, the offeror shall identify all subcontractors proposed for use under this contract and shall document and fully describe the facilities and equipment of subcontractors proposed under this contract.

1. Provide:

a. Location(s) of facility(ies).

b. Identification of major equipment.

c. PDF or JPG photo images of the work area/equipment.

(3) SUMMARY OF DEVIATIONS/EXCEPTIONS IN THE TECHNICAL

CAPABILITY

In this section, the offeror shall fully explain any deviations, exceptions, or conditional assumptions taken with respect to this RFQ.

B. VOLUME II – MANAGEMENT CAPABILITY – Management Plan is limited to five (5) pages. Resumes for proposed personnel limited to two (2) pages each, but with no overall page limitation.

Volume II shall consist of the following sub-factors:

• Factor A: Management Plan

• Factor B: Proposed Personnel

(1) MANAGEMENT PLAN

The offeror shall provide a management plan which states how the offeror’s proposed Project Manager manages project workflow, schedules, personnel, and maintains quality control.

(2) PROPOSED PERSONNEL

The offeror shall identify the personnel proposed for each of the roles identified below as a list at the beginning of this section. Identify each person by name, their role in this project, and as a member of your staff or as a subcontractor.

The offeror shall submit a resume for each person proposed for each of the roles identified below. Resumes must clearly demonstrate the ability to perform the work for which the person is proposed.

The Government considers the strength of the entire team essential for this project.

More than one individual may be identified for a position and one person may be identified for more than one position. Submit resumes for the following positions:

a. Project Manager – Serves as the primary point of contact between the contractor and the COR; ensures that scheduling, coordination, oversight, and communication is effectively accomplished for all work produced under a task order.

b. Systems Designer - creates new audiovisual system designs, or upgrades to existing systems, including interfaces with building systems as needed;

c. Programmer – writes, tests and debugs control programs for the automation of audiovisual systems;

d. Lead/Chief Installation Technician - delivers and installs equipment as required to provide complete working systems. On smaller projects acts as on-site project manager responsible for overseeing all work at the installation site;

e. Installation Technician - delivers and installs equipment under the direction of a Lead/Chief Installation Technician; and

f. Shop Foreman - senior fabricator responsible for overseeing the work produced in the fabrication shop.

g. Shop Fabricator – technician responsible for system build-up in the shop prior to shipping equipment and materials to the job site. To include, but not be limited to: installing equipment into racks, wiring the rack equipment, assisting with system testing, fabrication of custom hardware, and/or packaging system for shipment.

Each resume shall demonstrate that the proposed personnel has a minimum of three years of full-time work directly related to its associated key personnel position.

Each resume shall include the following:

i. Name of person, job title, and statement of primary duties;

ii. Person's proposed role(s) and responsibilities under this contract;

iii. Person's list of completed projects and description of their role

(not title) on each project;

iv. Employment history:

• Present and previous employers;

• Beginning and ending dates of employment for each employer;

• Job title(s) for each position; and,

• Description of the specific duties for each position.

v. Related work experience for each employer, identifying:

• Each project by name;

• Type of project and dates; and

• Position, title, and specific duties and responsibilities for each project listed.

vi. Education and training background, including names of educational institutions attended, dates, and degrees or certificates obtained.

vii. Training related to current position and experience.

Exclude information that is not relevant to the person’s designated role in their project.

C. VOLUME III - PAST PERFORMANCE –

In order to assist in evaluation, the government desires that offerors respond in accordance with the following guidelines. The Past Performance volume shall contain a cover page with RFP title, number, and name of your organization. The government shall obtain the past performance information from the references provided.

The offeror shall fill out the appropriate blanks on Page 2 of the Past Performance Questionnaire (Attachment F: Past Performance Questionnaire) and coordinate completion of Pages 3 and 4 with the respective reference. Completed Past Performance Questionnaires shall be included in the offeror’s proposal and not sent directly to the agency. The offeror shall include accurate and up to date contact information to be contacted by the government if necessary. Provide three (3) references of contracts that are similar in size, complexity, and nature to this project. Submit the following information for the offeror and any proposed subcontractor(s).

Note: Listing completed projects does not address this criterion. A narrative that articulates experience and description of technical expertise in methods and analysis for these needs should be provided.

The past performance information submitted for evaluation under this solicitation shall correspond to the Samples of Work. Samples shall represent work which is either on-going or has been completed during the past three years. It shall also represent the involvement of the proposed Project Manager and key personnel.

When subcontractors shall perform critical aspects of the work, past performance of subcontractors must also be submitted. Three references of contracts for each subcontractor are required. References shall involve the Key Personnel proposed for this project.

The offeror shall provide information on problems encountered on the contracts and subcontracts identified in Item 1, above, and corrective actions taken to resolve those problems. Offerors shall not provide general information on their performance on the identified contracts. General performance information shall be obtained from the references.

Offerors that are newly formed individual entities, without prior Federal, State, or Local Government contracts, shall list work contracts, subcontracts, or other related work experience with previous employers. If the offeror does not have relevant past performance history for key personnel, the proposal may include past performance information involving predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement.

D. VOLUME IV - COST/PRICE

The Cost/Price shall be prepared as a separate package. In order to assist in evaluation, the government requires that offeror’s respond in accordance with the following guidelines.

The…