Sol_140P2121R0036.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number 140P2121R0036 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-06, effective July 12, 2021.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 541611, Administrative Management and General Management Consulting Services with a size standard of $16.5 million dollars.

REQUIREMENT: The contractor shall provide all services including labor, materials, equipment, and travel necessary to provide interpretive planning services for Gettysburg National Military Park (GETT) in accordance with the specifications as detailed in this solicitation and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2121R0036. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ED on July 21, 2021. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

Proposals are due via email by 10:00 AM ED on August 10, 2021. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures.

All contractors must be registered in www.SAM.gov to be considered eligible for award.

mailto:sheila_spring@nps.gov http://www.sam.gov/ http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060815 CODE 16. ADMINISTERED BYCODE

X

X

X

541611

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/10/2021 1000 ED

07/14/2021

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2121R0036

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 70 0040540664OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Gettysburg National Military Park

This is a combined synopsis/solicitation for commercial items prepared in accordance with the SUB-Part 12.6, as supplemental with additional information included in this notice.

The contractor shall provide all services including labor, materials, equipment, and travel (except as otherwise specified in this contract) necessary to provide interpretive planning

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

services for Gettysburg National Military Park in accordance with the specifications as detailed in this solicitation and its attachments.

Legacy Doc #: NPS

00010 HAFC GETT LRIP

Product/Service Code: B513

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- FEASIBILITY (NON-CONSTRUCTION)

Delivery: 12/31/2022

00020 HAFC GETT LRIP - TRAVEL

Product/Service Code: B513

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- FEASIBILITY (NON-CONSTRUCTION)

Delivery: 12/31/2022

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

70 2 of

Solicitation Number 140P2121R0036

LONG-RANGE INTERPRETIVE PLAN

GETTYSBURG NATIONAL MILITARY PARK

1. Background and Purpose Six score and six years ago, our fathers brought forth Gettysburg National Military Park (GETT), dedicated to the proposition that all nationally significant battlefields be preserved. Today, the purpose of Gettysburg National Military Park is to preserve, protect, and interpret for this and future generations the resources associated with the 1863 Battle of Gettysburg during the American Civil War, the Gettysburg National Cemetery, and their commemorations.

The park is located in south central Pennsylvania. It protects roughly 7,000 acres with over 1,300 memorials and historic markers. Averaged over the past decade, the park receives roughly one million visitors annually. The park works with numerous partners, concessions, and stakeholders.

The Eisenhower National Historic Site, while sharing a boundary with GETT, is not included in this project.

It is rather for us to be here dedicated to the great task remaining before us — to produce a Long-Range Interpretive Plan (LRIP) for Gettysburg National Military Park.

2. General Requirements

The project shall be the development of a Long-Range Interpretive Plan for Gettysburg National Military Park. The project includes coordination, through the Contracting Officer’s Representative (COR), with park staff, partners, and stakeholders.

The contractor shall provide all services including labor, materials, equipment, and travel (except as otherwise specified in this contract) necessary to provide interpretive planning services for Gettysburg National Military Park.

2.1. Point of Contact

The Contractor’s Project Manager (PM) shall be the primary point of contact between the Contractor and COR. The Contractor’s PM shall have full authority to act for the Contractor on all matters relating to this Contract, and shall perform the following work:

(a) Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

(b) Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

(c) Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Government-furnished data

Attachment 3 – GETT Foundation Document, Attachment 4 – GETT Draft Final Strategic Plan, and Attachment 5 – GETT LRIP Foundations Data are government-furnished data for informational purposes to assist in completing the Preliminary Foundations Section. Attachment 6 – LRIP sample template is provided for the contractor’s discretionary use; it is not required.

2.3. Media Report

The government shall furnish the Media Report two weeks prior to 3.5 Recommendations Workshop. The contractor shall include it in workshops and the final LRIP. The contractor shall alter the report’s information and design in consultation with the COR.

2.4. Scheduling

The contractor shall schedule, coordinate, oversee, and manage work produced under this contract.

2.4.1. Schedule Coordination

The contractor shall coordinate and confirm the dates for all submittals, workshops, and meetings with the COR, including shipment and delivery.

2.5. Meetings, Travel, and Presentations

The contractor shall meet with the Contracting Officer (CO) and COR as specified in 3. Tasks below. The contractor shall arrange, facilitate, and create a written record of all meetings and workshops in coordination with the COR.

2.5.1. In-person meetings

The contractor shall provide all equipment they require while on travel and at the job site (for example, computers, projectors, cameras, etc.).

2.5.1.1. Government-Furnished Space

The government shall supply all space and furnishings necessary to host meetings required under this contract.

2.5.2. Videoconference and Teleconference

For telephone/video/web-based meetings and presentations, the contractor shall provide and manage the remote meeting application, provide instructions to all participants for joining, and shall host the meeting. The contractor shall use only applications approved for government use. The contractor shall not provide digital products for download from private FTP servers.

2.5.3. Planning Workshops and Stakeholder Meetings

The contractor shall:

(a) communicate with the COR, park and/or client to set the date, time, and meeting locations

(b) Coordinate travel and meeting locations and times

(c) Submit agenda to the COR for review and approval, one week before or as coordinated with the COR, prior to the activity.

2.6. Accessibility

All deliverables produced under this contract shall meet or exceed legal accessibility requirements for publication in print and on the internet, including but not limited to sections 504 and 508 of the Rehabilitation Act and the NPS Programmatic Accessibility Guidelines (https://www.nps.gov/subjects/hfc/accessibility.htm) if applicable.

2.7. Facilitation

The contractor shall facilitate all meetings and workshops.

The contractor shall be responsible for facilitating meetings and workshops such that they gather all information and decisions required to produce the products under 4. Deliverables.

The contractor shall be responsible for acquiring the required information and decisions during the meeting durations specified in this contract.

2.7.1. Expectations of Facilitation

(a) The contractor’s facilitator shall ensure that all participatory discussions create a welcoming environment where all invited parties have the opportunity to participate.

(b) No single voice or minority of voices shall be permitted to dominate discussion.

(c) The contractor’s facilitator shall consult with the COR to deal with any substantiated report of aggression or intimidation among participants.

(d) The contractor’s facilitator shall employ a variety of techniques and group dynamics. All contributions made in alternate settings shall always be returned to the general group for decision making.

https://www.nps.gov/subjects/hfc/accessibility.htm

(e) The contractor’s facilitator shall lead the discussion toward analysis of objective data. The contractor’s facilitator shall redirect anecdotal or apocryphal statements toward observable information. The contractor’s facilitator shall avoid leading the discussion toward his or her own personal opinion.

(f) The contractor’s facilitator shall alert the team to statements, decisions, or recommendations that conflict with the specifications and/or factual data supplied as part of this project. The contractor is not expected to possess full knowledge of the laws and policies described in Attachment 1 – Specifications: Long-Range Interpretive Plans under “Compliance” in performance of this task.

2.7.2. Decision Making

The government, not the contractor, assumes full responsibility for decisions written into the LRIP.

Prior to beginning work on the LRIP, the project manager shall consult with the COR to determine the preferred methods for making decisions and confirm who holds final decisions on LRIP content.

The contractor’s facilitator shall lead decision making per the methods agreed upon.

2.7.3. Agendas

The contractor shall supply an agenda for each facilitated meeting at least two weeks prior to the meeting.

2.8. Proofreading

The contractor shall find and resolve all proofreading errors in text. In addition to the writer, a proofreader shall review all text for all documents for consistency and accuracy.

2.9. Coordination

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements.

2.10. Revisions

In all submittals, the contractor shall flag or highlight any changes from previous versions. The contractor shall also indicate changes initiated by the contractor and not previously reviewed.

2.11. Consistency

The contractor shall cross-reference all details that occur multiple times in a single or in multiple documents for consistency and accuracy.

2.12. Media Acquisition

The contractor shall acquire use rights and production ready graphics for any required media.

2.12.1. Licensing

All needed content shall be acquired from no-cost sources, except required proprietary data sources, and in accordance with and pursuant to FAR 52.227-17, Rights in Data – Special Works, and also FAR 52.227-18, Rights in Data – Existing Works. The minimum requirements for all licensed content are one-time, nonexclusive use rights for the lifetime of the project to display publicly and display on the internet.

The contractor shall not assume that government-furnished images or those from other project partners are copyright-free; the contractor shall verify each source and its copyright status.

3. Tasks

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide Gettysburg National Military Park with interpretive planning services.

Work includes the Foundation, Recommendation, and Implementation strategies to complete the Long-Range Interpretive Plan.

The contractor shall refer to Attachment 1 – Specifications: Long-Range Interpretive Plans for definitions, clarifications, and specifications for all tasks. Any exceptions to the specifications shall follow written consent by the COR.

3.1. Post-award meeting

The contractor shall attend a post-award meeting in videoconference or teleconference. The project manager and interpretive planner shall attend. The meeting shall last approximately one hour. The government shall choose and assemble all other participants.

3.1.1. Agenda

Project schedule, contract deliverable dates, finalize details for the scoping trip.

The contractor shall produce the agenda with any additional items. The contractor shall acquire all information necessary to develop deliverable 4.1

Project Plan. The Project Plan shall consist primarily of a detailed, complete project schedule listing all required submittals and their review times.

3.1.1.1. Post-award teleconference notes

The contractor shall provide notes from the post-award teleconference summarizing topics discussed, participants attending, and any action items identified, including who is responsible for completing the action items.

3.2. Foundations Section Research

The contractor shall submit a preliminary Foundations Section at least two weeks prior to 3.3 Plan Purpose and Foundations Section Workshop that incorporates all research of publicly available and government-furnished data (see Attachment 3 – GETT Foundation Document, Attachment 4 – GETT Draft Final Strategic Plan, and Attachment 5 – GETT LRIP Foundations Data).

The contractor shall analyze existing data and propose conclusions of stakeholder and visitor needs for the government’s consideration in 4.2 Preliminary Foundations Section.

3.3. Plan Purpose and Foundations Section Workshop

The contractor shall facilitate workshops in or near the park. The project manager and facilitator shall attend. The workshop shall be two six-hour days. The government shall choose and assemble all other participants.

The contractor shall conduct daily closeout meetings with the COR and key park staff within the workshop time.

The first stakeholder meeting, as defined in 3.4.,Stakeholder Meetings, shall occur during this visit on a day agreed to by the COR, and outside of the two six-hour meetings.

3.3.1. Agenda

The meeting shall be participatory.

The agenda shall address the required elements of the Plan Purpose Statement and the Foundations Section.

The contractor shall produce the agenda with any items in addition to those below.

Specifically, the contractor shall address the following:

• Analyze existing data on visitor, stakeholder, and community needs.

• Analyze existing data on resource needs.

• Present and verify the Foundations Section to the current level of completion.

• Develop goals based on data analysis.

• Review and confirm that the goals and themes address the statements of significance, purpose, and any higher level plans to the team’s satisfaction. Make any adjustments.

3.3.1.1. Closeout Meeting

The contractor shall conduct a 30-minute closeout meeting with the Contracting Officer's Representative (COR) and key government participants at the end of each day, to be included within the six-hour meetings.

The closeout meeting shall provide feedback on workshop effectiveness as well as any problems the contractor might have in gathering critical input.

3.4. Stakeholder Meetings

The contractor shall facilitate three Stakeholder Meetings. The first shall be in person on site; the other two shall be via video conference.

3.4.1. On-site meeting

The contractor shall facilitate the first workshop in or near the park during the same visit as 3.3 Plan Purpose and Foundations Section Workshop. The project manager and facilitator shall attend. The workshop shall last at least one and up to two hours, with an additional 30 minutes for a closeout meeting. The government shall choose and assemble all other participants.

3.4.2. Videoconferences

Before completion of the Recommendations Section Workshop, the contractor shall conduct two one-hour stakeholder meetings via videoconference. The project manager and interpretive planner shall attend.

The government shall choose and assemble all other participants.

3.4.3. Agenda

The contractor shall produce the agenda with any items in addition to those below.

The Stakeholder Meeting shall be an interactive format designed to gather feedback and inform the development of the LRIP.

3.5. Recommendations Workshop

The contractor shall facilitate a Recommendations Workshop in or near the park.

The project manager and facilitator shall attend. The workshops shall be two six-hour days. The government shall choose and assemble all other participants.

The contractor shall conduct daily closeout meetings with the COR and key park staff within the workshop time.

3.5.1. Agenda

The meeting shall be participatory.

below.

The agenda shall address the required elements of the Recommendations Section.

After generating a complete list of recommendations, the contractor shall lead the team to assess them against the goals defined in the Foundations Section. The contractor shall lead the team to prioritize the recommendations based on their reach, impact, feasibility, and sustainability. The contractor shall then edit the recommendations accordingly.

The contractor shall explain the purpose of the workshop and its role in the larger planning effort. The purpose of this workshop is to guide participants through the parameters for planning so that recommendations may achieve the goals established in the Foundations Section.

3.5.1.1. Stakeholder response

Analyze and respond to the Stakeholder Meeting and corresponding documentation.

Account for stakeholder feedback in some or all recommendations and state reasons for non-inclusion of any feedback.

3.5.1.2. Media Report

The contractor shall reserve one hour during the meeting for the government to present its media report.

3.5.1.3. Closeout Meeting

the Contracting Officer's Representative (COR) and key government participants at the end of each day, within the six-hour meeting time.

3.5.2. Contractor Recommendations

Before and/or during the course of the workshop, the contractor shall supply recommendations for interpretive programming when the government requires assistance in its expertise and vision.

The contractor’s recommendations shall comply with the general requirements for the Recommendations Section in Attachment 1 – Specifications: Long-Range Interpretive Plans.

The contractor shall defer to the government’s judgment in accepting and incorporating the recommendations.

3.6. Implementation Plan Meeting

The contractor shall facilitate an Implementation Plan Meeting in or near the park.

The project manager and facilitator shall attend. The meeting shall be one six-hour day. The government shall choose and assemble all other participants.

The contractor shall conduct a closeout meeting with the COR and key park staff within the workshop time.

3.6.1. Agenda

The meeting shall be participatory below.

The agenda shall address the required elements of the Implementation Plan.

3.6.1.1. Closeout Meeting

the Contracting Officer's Representative (COR) and key government participants at the end of the day, within the six-hour meeting time.

3.6.2. Contractor Recommendations

Before and/or during the course of the workshop, the contractor shall supply recommendations for prioritization and data fields when the government requires assistance in its expertise and vision.

The contractor’s recommendations shall comply with the general requirements in Attachment 1 – Specifications: Long-Range Interpretive Plans.

The contractor shall defer to the government’s judgment in accepting and incorporating the recommendations.

3.7. Graphic Design of the final LRIP

The contractor shall provide all labor and materials for the design and layout of the final LRIP materials.

The contractor may use the template provided in Attachment 6 – LRIP sample template, but its use is not required.

4. Deliverables

The contractor shall submit the following deliverables in the given order, per the specifications in Attachment 1 – Specifications: Long-Range Interpretive Plans. Any exceptions to the specifications shall follow written consent by the COR.

The contractor shall supply all deliverables in digital format via email or government-approved file transfer.

4.1. Project Plan

4.1.1. Post-award teleconference notes

Text or PDF format

4.1.2. Project Schedule

4.2. Preliminary Foundations Section

Editable text format (MS Word or equivalent)

4.3. Foundations Section Workshop Documentation

4.4. Plan Purpose Statement

The contractor shall submit drafts followed by a revision per COR review of the draft.

4.5. Foundations Section

The contractor shall submit drafts followed by revisions per COR review of the drafts.

4.6. Stakeholder Meeting Documentation

4.7. Recommendations Workshop Documentation

4.8. Recommendations Section

4.9. Implementation Plan

4.10. Full text LRIP and Executive Summary

The contractor shall submit a draft followed by a revision per COR review of the draft.

4.11. Final LRIP Draft and Executive Summary

PDF format

4.12. Final project materials

Following approval of 4.11 Final LRIP Draft and Executive Summary, the contractor shall submit the following final project materials.

(a) Print quality PDFs of the final LRIP and the Executive Summary

(b) website quality PDFs of the final LRIP and the Executive Summary

(c) all digital source files needed to produce the final LRIP, including the updated text files in MS Word format or equivalent

(d) use rights documentation, when applicable

5. Destination

The contractor shall ensure that all submittals are delivered to the COR in accordance with the project schedule for review and approval. The contractor shall employ overnight delivery service unless otherwise specified by the COR.

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

5.1. Delivery of digital media

The contractor shall supply digital products via approved government file transfer or email whenever practical. The contractor shall not use private FTP servers.

5.2. Delivery Address for physical media

The contractor shall deliver larger digital files via encrypted portable physical storage to the COR at:

[name of COR] Harpers Ferry Center 67 Mather Place PO Box 50 Harpers Ferry, WV 25425

6. Review and Approval

At any point in the planning process the COR may ask for the status of the contractor’s work in progress to document the level of development of the project.

6.1. Review and Approval

The COR shall notify the contractor, in writing, of approval or rejection of the work within 21 days. Any additions or corrections shall be completed within 21 calendar days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

The contractor shall receive all review comments from the COR and take appropriate action as stated below.

6.1.1. Approved Submittals

Ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

6.1.2. Rejected Submittals

When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The work must be correct and resubmitted within the time scheduled by the COR. Reasons for rejections may include:

6.1.2.1. Incomplete submittals

Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

When all elements are received and accepted the COR will review the complete submittal.

6.1.2.2. Unacceptable submittals

The submittal is rejected due to poor quality of work that does not meet established project goals. The contractor shall submit new material.

7. List of Attachments

Attachment 1 – Specifications: Long-Range Interpretive Plans, PDF, 20 pages Attachment 2 – Comprehensive Interpretive Planning Guidelines, PDF, 15 pages Attachment 3 – GETT Foundation Document, PDF, 78 pages Attachment 4 – GETT Draft Final Strategic Plan, Word document, 13 pages Attachment 5 – GETT LRIP Foundations Data, Word document, 42 pages Attachment 6 – LRIP sample template, Word document, 14 pages Attachment 7 – Cost estimate, Excel document, 3 sheets Attachment 8 – GETT Past Performance Questionnaire, PDF, 4 pages

8. Payment Schedule

Upon completion and acceptance of all work and receipt of a proper invoice, the contractor shall be paid a firm-fixed-price of $_______ in accordance with the following schedule:

4.1 Project Plan

4.2 Preliminary Foundations Section

4.3 Foundations Section Workshop Documentation

4.4 Plan Purpose Statement

4.5 Foundations Section

4.6 Stakeholder Meeting Documentation

4.7 Recommendations Workshop Documentation $ ***

4.8 Recommendations Section $ ***

4.9 Implementation Plan $ ***

4.10 Full text LRIP draft and Executive Summary

4.11 Final LRIP Draft and Executive Summary

4.12 Final project materials $ ***

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

TOTAL FIXED PRICE: $______________

TRAVEL COSTS (FFP) $______________

PROJECT TOTAL: $______________

9. Travel

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

10. Period of Performance

The NPS anticipates a period of performance period starting in July 2021 and ending December 31, 2022. All work, including review and approval, shall be completed on or before December 31, 2022.

11. Invoicing

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

12. Additional Work

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

13. Loss or Damage

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

https://www.ipp.gov/

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two business days of the date the equipment has been lost, stolen, or damaged.

14. Contract Administration

A. The National Park Service, Contract Specialist / Contracting Officer address is:

National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

15. 1452.201-70 Authorities and Delegations (Sept 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes

Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting

Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

16. Contractor Performance Assessment Reporting System

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using

CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

D. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

E. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a. Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c. All information provided should be reviewed for accuracy prior to submission.

d. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e. Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

F. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

https://www.cpars.gov/ https://www.cpars.gov/

G. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

H. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of Local Clause)

17. Key Personnel

A. The contractor shall assign to this contract the following key personnel:

1. Interpretive Planner

2. Facilitator

3. Writer/Editor

4. Project Manager

B. During the first 90 days of performance, the Contractor shall make no substitution of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer as least 15 days prior to making a permanent substitution.

C. The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete resumes for the proposed substitute, and any additional information requested by the Contracting Officer.

The proposed substitute should have comparable qualifications to those of the person being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitution. This clause will be modified to reflect any approved changes of key personnel.

18. Facility Security Policy

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

19. Clauses Incorporated by Reference

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisiton.gov

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities

JUL 2018

52.209-5 Certification Regarding Responsibility Matters AUG 2020 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018 52.227-14 Rights in Data – General MAY 2014 52.227-17 Rights in Data – Special Works DEC 2007 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.242-15 Stop-Work Order AUG 1989

20. Clauses Incorporated by Full Text

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT

(FAR 52.204-25) (AUG 2020)

(a) Definitions. As used in this clause— Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means– http://www.acquisiton.gov/

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States

Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No.

1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered…