Sol_140L6321Q0023.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0004276134 CODE 16. ADMINISTERED BYCODE

X

X

X

488190

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORLAF

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/24/2021 1700 ES

05/17/2021

(907) 271-4136Patrick Euler (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L6321Q0023

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 68 0040536115OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

FT. WAINWRIGHT AK 99703

PO BOX 35005

1544 GAFFNEY RD

BLM-AK ALASKA FIRE SERVICE*

15. DELIVER TO

FT WAINWRIGHT AK 99703-0005

1544 GAFFNEY ROAD

P.O. Box 35005

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$35.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BLM AK-FINANCIAL SVCS SEC(AK9F3)

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Bureau of Land Management (BLM) has a requirement for Fuel Pumping Services at Ft.

Wainwright Alaska. See Standard Form (SF) 1449 for items, technical specifications and quantities required.

All items must be in compliance with the Buy American Act.

Include DUNS or CAGE Code with quote or proposal.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Patrick Euler

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Government anticipates award of a single firm fixed price contract resulting from this solicitation.

Quotes should be submitted via email to: Patrick

Euler at peuler@blm.gov.

Delivery: 09/01/2021

00010 Fuel servicing Per SOW Base year - 2021

Product/Service Code: S204

Product/Service Description: HOUSEKEEPING-

FUELING AND OTHER PETROLEUM

Period of Performance: 05/25/2021 to 09/01/2021

00020 Fuel servicing Per SOW Option Year 1 - 2022

(Option Line Item)

05/01/2022

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

00030 Fuel servicing Per SOW Option Year 2 - 2023

(Option Line Item)

05/01/2023

Product/Service Code: R499

Product/Service Description: SUPPORT-

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

68 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 68

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140L6321Q0023

PROFESSIONAL: OTHER

Period of Performance: 05/15/2023 to 09/01/2023

00040 Fuel servicing Per SOW Option Year 3 - 2024

(Option Line Item)

05/01/2024

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 05/15/2024 to 09/01/2024

00050 Fuel servicing Per SOW Option Year 4 - 2025

(Option Line Item)

05/01/2025

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 05/15/2025 to 09/01/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION A - SCHEDULE OF ITEMS AND PRICES

SECTION B - TECHNICAL REQUIREMENTS

SECTION C - CONTRACT CLAUSES

C1. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (SEP 2017) (IAW FAR 12.301(b)(4))

52.203-3 GRATUITIES (APR 1984) (IAW FAR 3.202)

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011) (IAW FAR 3.1106)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO

INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014) (IAW FAR 3.908-9)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)

(IAW FAR 4.1804(c), FAR 12.301(d))

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014) (IAW FAR 4.1202(b))

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS

(JUN 2016) (IAW FAR 4.1903)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JAN 2017) (IAW FAR

12.301(b)(3)) 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009) (IAW FAR 15.408(n)(2))..36

52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)

52.222-60 PAYCHECK TRANSPARENCY (EXECUTIVE ORDER 13673) (OCT 2016) (IAW FAR

22.2007(d))

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013) (IAW FAR

32.706-3)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013) (IAW FAR 32.009-2)

52.237-3 CONTINUITY OF SERVICES (JAN 1991) (IAW FAR 37.110(c))

ADDENDA TO CONTRACT TERMS AND CONDITIONS

C5 Billing Office, Invoice Submission, and AMD-S9, Fuel and Oil Issue Record; S2.212-4(G), Invoice C5.I DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (APR 2013)

ADMINISTRATIVE MATTERS

C18. 52.228-10 Liability Insurance-Department of the Interior (DIARS 1452.228-70, JUL 1996) .46 C19. Wage Determination

SOLICITATION PROVISIONS

SECTION A - SCHEDULE OF ITEMS AND PRICES

SECTION- REQUIREMENTS AND PRICES

A1. General.

Dispense Government-furnished fuel (including defueling) to designated aircraft (government and contractor owned) at the locations listed below. The following aircraft are typically part of the designated fleet: DC-3, DC-4, DC-7, C-130, B727, B737, CL-215, Shorts 330, Aero

Commander 500, Aero Commander 690, Beech U-21, Piper Saratoga, Cessna 206, Cessna 208, DHC6, Beech Barron, Casa 212; Dornier 212-200, MD500, Bell Series 212, 206; and Aerospatiale AS350B.

A1.1 Services under this contract are to be provided at Ft. Wainwright, Alaska.

A1.1.2 In the event that national security measures, (Ft. Wainwright is a U.S. Army Installation) or other airport closures result in the BLM being forced to relocate aviation activities, the contractor may be required to relocate to an alternate location. It is presumed that this would be Fairbanks International Airport. Relocations to locations other than Fairbanks International Airport shall result in an equitable adjustment in the cost of operating from an alternate location.

The contract will be modified to approve such costs.

A2. Schedule of Prices.

Prices shall be expressed in U.S. dollars only.

A3. Guaranteed Days.

The days listed in A6 Schedule of Prices part 1a Into-Plane Fueling Services is a guaranteed amount and will be paid at the rate appearing in the schedule of prices. Days worked over the guaranteed days will be paid at the rate listed in the schedule of prices; Items 1b through 1d are not guaranteed (see paragraph A6 below).

A4. Estimated Quantities.

Final days required under Items 1b through 1d (Additional Days of Service) are unknown and have been estimated for bid evaluation purposes only. The days will vary according to the unscheduled needs of the Government. Estimated days do not represent an order or future order, expressed or implied, of the final quantities to be required under the contract.

A5. Basis for Bid Offers shall be clear as to the extent of their commitment/bid.

A6. Schedule of Prices

Item Description

1. Bureau: Bureau of Land Management, Alaska Fire Service

Base: Ft Wainwright, Alaska.

Exclusive Use Periods Ft. Wainwright: Approximately: May 15 through August

23 annually per base and option year (100 Days approximate) Estimated/Approximate

Anticipated days (timeline will be dependent on award date and agency need):

Item Days Unit Unit Price Total Amount 1a. Into-Plane Fueling Services

100 Days

1b. Additional Days of service

14 Days

1c. Post Season Fueling Availability Rate

7 Days

1d. Additional Fueler Support Daily Rate (Per Person)

6 Days

Estimated Total…………………………………………….: $

A7. Schedule of Quantities Pumped

(Historical data - for information only - not a guarantee for future requirements)

Location 2019 2020

Ft. Wainwright 577,569 145,768

A8. Required Equipment and Staffing-Ft. Wainwright, AK

A8.1 The offeror agrees to furnish, as a minimum, the types and capacities of equipment listed below or equal. The Contractor may utilize additional equipment types and capacities upon prior approval of Contracting Officer.

LOCATION Type REFUELING UNIT

CAPACITY

REFUELING UNIT

REQUIREMENTS

Ft. Wainwright Jet 2,000 Gal (1) Refueling unit

Jet 4,000 Gal (1) Refueling unit

A8.2 Contractor Operations Office-Storage Facility - The contractor shall provide a mobile office/storage facility at Ft. Wainwright. The contractor shall remove both facilities at the end of each specific contract period (annually). Sleeping in either facility shall not be permitted. Occupancy is for day use only and the storage of non-hazardous materials. The Government will supply plug in power (120V).

A8.3 Lodging and Subsistence - Lodging at Ft. Wainwright, right for contractor personnel is not available. Contractor employees are authorized to utilize the Government operated mess hall. Three meals per day are served. Contractor personnel are required to pay established price for each meal consumed. (Cost in 2019 is $10.00 per meal).

A8.4 Minimum Staffing Requirements - Ft. Wainwright Personnel Requirements:

Daily: 07:00 Hours to 19:30 hours Minimum Staff: One fueler * Daily: 07:00 Hours to 19:30 hours Minimum Staff: One fueler *

*Activity level may necessitate additional personnel.

A8.5 Duty Schedule - The contractor shall turn in a personnel duty schedule to the COR and COTR bi-weekly. The contractor forwards duty schedule changes as they occur.

A8.6 Duty Hour Limitations - Contractor shall ensure personnel do not exceed duty hour requirements prescribed in Federal Motor Regulations Part 395, Hours of Service of Drivers. Driver driving time is limited to 11 hours continuous with the total hours on duty being 14 hours. Personnel are limited to 70 hours in an 8-day period which must be followed by an off-duty period of at least 34 consecutive hours.

A8.7 Government Furnished Refueling Unit – The contractor will operate and dispense 100LL fuel into aircraft using Government Furnished Equipment (GFE): 2,500-gal capacity Refueling Unit. The contractor will be responsible for daily and monthly inspections of the Refueling Unit during the contract period as per the Technical Requirements for the Jet Fuel Units provided by the contractor. The Government shall be responsible for maintenance of the equipment including preventative maintenance, repairs, filter changes, etc. The Government shall provide training on the operation of the Refueling Unit to the contractor at the beginning of the contract period.

The contractor will ensure that any personnel operating the Government Furnished Refueling Unit meets the same requirements as those operating Contractor Furnished Refueling Units. Any contractor personnel operating the Government Furnished Refueling Unit will need to also be issued a Government Driver’s License through the Alaska Fire Service Transportation unit.

The contractor will remain responsible for any fuel spills occurring during use of the Government Furnished Refueling Unit. Damage to the Refueling Unit, aircraft, or facilities during contractor operation of the Refueling Unit are the contractor’s responsibility.

SECTION B - TECHNICAL REQUIREMENTS

SECTION B -TECHNICAL SPECIFICATIONS

B1. Scope of Contract

B1.1 The contract requires the performance of aircraft refueling operations in support of various missions at designated locations.

B1.2 The Contractor shall furnish all necessary equipment, supplies; spill plans, and personnel, to perform the services described in the contract. Aircraft refueling equipment shall conform to National Fire Protection Agency (NFPA) 407 & 385 specifications. The Contractor, using his aircraft refueling equipment, facilities and personnel, shall receive, transport, issue and otherwise be responsible for government-owned petroleum products.

The Contractor shall follow standard fuel quality control practices during all fuel handling activities The Contractor shall perform all fuel handling operations in accordance with practices outlined in NFPA 407, and the contract. Safety and environmental precautions shall be followed during all fuel handling and storage operations, including compliance with facility (Ft. Wainwright) Spill Prevention Control & Countermeasures Plans (SPCC).

B1.3 The Contractor shall prepare Spill Prevention, Control and Countermeasures Plans in accordance with 40 CFR 112.7 for all fueling operations and services he is responsible for in the contract. Changes to plans require contracting officer notification. Plans should be reviewed and updated annually. Copies of the SPCC Plans will be provided to the Contracting Officer before services commence under the contract. Copies and updates/revisions shall be provided to AFS environmental coordinator.

B2. Bulk Fuel.

B2.1 Bulk Storage (On-Site). Bulk storage tanks for Jet fuel (Jet A) at Ft. Wainwright are supplied by the government. The contractor shall perform all bulk storage operations (receipt, issue, accounting, etc.) during the contract period. The contractor shall perform all preventive maintenance inspections on the government storage facility during the contract period. The daily preventive maintenance inspections shall be documented on the applicable inspection forms. Filter differential pressures shall be recorded daily on the designated form. Fuel system deficiencies shall be reported to the COR and COTR. The government shall be responsible for bulk storage system repairs.

Bulk fuel is procured under Defense Logistics Agency (DLA) contract provisions. At Ft:

Wainwright the contractor shall be required to offload JET A into four (10,000 gallon) above ground storage tanks (AST’s). Contractor personnel must perform and document pre-delivery fuel quality checks including fuel grade verification, API gravity verification, white bucket analysis, and delivery vehicle placarding verification. The contractor shall contact the COR or COTR if fuel quality or quantity is questionable. The COR and/or COTR shall be notified before any offloading or acceptance of fuel that is questionable.

Bulk 100LL is also delivered to Ft. Wainwright under DLA contract. The method of storage is in one (1) 2,500 Refueling Unit supplied as Government Furnished Equipment (GFE). The method of delivery is truck to truck transfer and the contractor shall perform all maintenance and receipt inspections as per Jet Fuel deliveries as above.

The contractor shall record on the delivery ticket the converted API gravity. The API gravity determined in the field should be within 1 degree of the API gravity noted at the loading rack.

Differences of more than 1 degree require Investigation and satisfactory resolution prior to fuel off-load.

Contractor personnel must follow established spill response and reporting requirements contained in the facility (FT. Wainwright) SPCC.

B2.2 Bulk Fuel Transfer to Refueling Unit (Ft Wainwright)

The contractor shall be responsible for operating the government owned bulk storage facility.

The facility shall be used to fill government and contractor owned aircraft refueling units.

B2.2.2 Bottom Loading. A bonding connection shall be made between the aircraft refueling unit and the loading rack before any fuel connections are made and shall remain in place throughout the loading operation. Fuel flow shall be initiated by the operator activating a dead man control device. The operator shall perform the pre-check on each compartment shortly after flow has started to ensure the aircraft refueling unit automatic high-level shutoff system is functioning properly. The pre-check is not required when loading is monitored by personnel stationed at open dome lid.

The aircraft refueling unit bottom loading pre-check system shall be checked monthly for correct operation when not checked during daily filling operations.

B3. Fuel Servicing Equipment

B3.1 Aircraft refueling Unit. Aviation fuels shall be dispensed into aircraft through equipment designed and built specifically for aircraft refueling.

B3.1.2 Aircraft Refueling Units. Aircraft refueling units operating at Ft. Wainwright need not be licensed and registered with the State of Alaska Department of Motor Vehicles. Two days advance notice of redeployment will be provided so one time trip permits may be acquired.

B3.2 Aircraft refueling units.

B3.2 Filter/Separator or Absorbent Monitor Type Element Vessel Specifications. - Aviation Fuel (100LL) and jet fuel shall be dispensed into aircraft through filter vessels containing filter/separator or filter monitor type elements to continuously remove contamination down to levels acceptable for aircraft. Filtration equipment (filter/vessel) combinations shall meet industry performance qualifications of current edition Energy Institute (El) Bulletin 1583 Specification and Qualification Procedures, Aviation Fuel Filter Monitors with Absorbent Type Elements or EI Bulletin 1581, Specifications and qualification Procedures for Aviation Jet Fuel Filter/Separators.

B3.2.1 Design Codes. Filter vessels shall be designed and constructed to conform to industry standards. All piping connections shall be weld end, flanged or approved couplings. Connections shall have a rating equal to or greater than the pressure rating of the vessel.

B3.2.2 Materials of Construction. Vessels shall be stainless steel, aluminum, or carbon steel. Carbon steel vessels shall be internally coated with an industry approved epoxy coating. Metal parts in contact with fuel shall not be made of metals such as zinc, copper, cadmium, or their alloys.

Galvanized material is not authorized for use in Jet Fuel systems.

B3.2.3 Cleanout Connections. All filter/separator or monitor vessels shall have openings allowing cleaning of inaccessible areas.

B3.2.4 Nameplate. A stainless-steel nameplate, nonferrous metal nameplate, or weatherproof placard shall be securely attached to the vessel or refueling unit in close proximity to the vessel. This nameplate shall include as a minimum the following items of information:

1. Vessel model & serial number

2. Element model number & number of elements installed

3. API/IP classification/qualification

4. Designed flow rate

5. Vessel manufacturer’s name

6. Designed pressure differential maximum

7. Date elements are put in service

B3.2.5 Inlet-outlet marking. Filter inlet and outlet connections shall be permanently marked.

B3.2.6 Gaskets. All gaskets shall be fuel compatible, defect & leak free. Use of a Viton A or Buna N, or equivalent material is recommended.

B3.3 Element Design and Construction

B3.3.1 Element Sealing. Element sealing should meet industry standard mechanical requirements and manufacturer recommendations. They shall not leak or allow fuel by-pass.

B3.3.2 Materials of Construction. All materials shall be fuel compatible and meet industry standard mechanical requirements.

B3.4 Filter/Separator or Monitor Type Accessories

B3.4.1 Equipment for Measuring Differential Pressure. - Filter vessels shall be equipped with direct reading pressure differential gauges. Gauges will provide the pressure difference between upstream and downstream pressures. All pressure gauges must meet manufactures' calibration requirements.

Gages must be sensitive enough to indicate a difference in pressure during actual flow rates.

Readings of zero can indicate the element or cartridge has burst).

B3.4.2 Air Eliminator. Each filter/separator or monitor vessel shall be able to vent trapped air automatically or mechanically.

B3.4.3 Pressure Relief Valve. Each filter/separator or filter monitor vessel should be equipped with a pressure relief valve set above the designed working pressure of the vessel and below the maximum design pressure allowable.

B3.4.4 Quality Control Taps. Sampling taps with probes shall be provided downstream of filter vessel to permit the taking of effluent fuel samples under flow conditions. Taps should be equipped with a Gammon Technical Products Inc. connection (aircraft sampling kit #1 or #7), or equal.

Sampling Probes allow Aqua-Glo, Matched Weight Gravimetric, and Color & Particle Assessment testing to determine particulate and free water contamination.

Sampling taps shall be isolated from piping by ¼ turn valves to allow spill free connections.

B3.4.5 Filter Vessel Sump. Each filter/separator vessel shall be equipped with low point water drains.

B3.5 Filter/Separator Elements or Filter Monitor Type Element

B3.5.1 The filter/separator or filter monitor elements in each vessel and replacement elements shall be combinations as specified by the element manufacturer. Example:

Velcon filter elements in manufacturers approved conversion configuration for that specific vessel is acceptable.

B3.5.2 Elements in use shall be of design and specification for aviation fuel (Jet or AvGas).

Jet fuel. At the beginning of each contract year, each aircraft refueling unit filter vessel effluent shall be tested for particulate and water content. Satisfactory results must be obtained before aircraft refueling unit use is authorized. Additionally, these tests shall be performed monthly and as required by the COTR. The Contractor shall perform the tests according to appropriate American Society for Testing and Materials (ASTM) standard test method for each type of contaminant (particulate and water).

B3.5.3 Prior to performance in 2018, the Contractor shall assure the filter separator or filter monitor type element vessels have been cleaned internally. All elements shall be newly installed and shall conform to EI 1583 or EI 1581 qualifications. The Contractor shall notify the COTR when filter elements are being changed to allow COTR vessel inspection. Each filter vessel shall be placarded with the change date.

B3.5.4 The Contractor shall be responsible for the cost of taking and delivering the required ASTM field tests, (Aqua- Glo and Color Particle Assessment) to the COR or COTR. The Government will be responsible for the cost of laboratory analysis of Gravimetric samples if required.

B3.5.5 The Contractor shall possess and maintain the required quality control testing equipment identified by ASTM for color particle assessment and free water (Aqua-glo) sampling. Testing equipment shall be comparable to Gammon Model GTP-323. The contractor shall also maintain equipment to do White Bucket and API gravity analysis.

Contractor shall have a full complement of fuel sampling equipment (White buckets, Aqua Glo samplers, Aqua Glo readers, matched weight samplers, matched weight filters, API gravity hydrometers, Color Particle assessment monitors etc.).

B3.6Meters

B3.6.1 Refueling units shall be equipped with fixed meters for registering exact quantities of fuel pumped. The refueling unit meters must be accurate at low flow rates 30-300 GPM for Jet A.

The pilot will estimate defueled fuel amounts.

B3.6.1.1 Ft. Wainwright refueling unit meters shall be calibrated and certified by State of Alaska, Department of Commerce, Weight and Measures Division when possible. Meters should be recalibrated at prescribed Department o f Commerce frequencies. Meters that malfunction must be repaired and calibrated before continued utilization.

B3.6.1.2 Ft. Wainwright aircraft refueling unit meters shall be calibrated using a contractor supplied master meter calibrated by the State of Alaska, Department of Commerce, Weight and Measures Division when the primary calibration method (State Weights & Measures) is not possible. The Ft. Wainwright aircraft refueling unit meters shall be calibrated annually. The contractor supplied master meter shall be recalibrated by State Weights and Measures when end of season account reconciliation reveals an excessive fuel variation (greater than 1 percent of total receipts+ issues).

B3.6.2 Unsealed meter or meters found to be out of calibration tolerance shall not be utilized to perform contract- refueling requirements. If Weights and Measures are not available, the COTR will witness the Contractor’s use of master meter.

B3.6.3 The Contractor shall be responsible for calibration or recalibration costs.

B3.6.4 Meters must have totalizer capability along with register capability. Totalizer meter readings shall be taken daily to reconcile register fuel amounts documented on OAS 59s. All numbers on registers and totalizers must be legible and easy to read.

B3.7 Hose Design

B3.7.1 Only fueling hose meeting API Bulletin 1529 Type C or BS 3158 specifications for aircraft fuel servicing shall be used. A test certificate shall be provided upon request for each length of hose and shall contain the following:

1. Manufacturer’s name (hose)

2. Manufacturer’s name (couplings)

3. Hose Type

4. Hose Grade

5. Size and length of hose

6. Serial number or reference number of hose

7. Quarter and year of manufacture of hose

8. Model number of couplings

9. Sizes of coupling ferrules

10. Hydrostatic test pressures

11. Coupled length serial number

12. Identification of individual coupling the hose

13. Name and address of company coupling the hose

14. Date of certification

B3.7.2 A hose that is re-coupled for any reason shall be hydrostatically tested and recertified to the same criteria as a newly coupled hose.

B3.7.3 Aircraft refueling unit hose shall be in continuous lengths. Minimum hose dimensions for aircraft-refueling units supporting Ft. Wainwright activities must be 100' X 1.5''. Minimum under wing hose dimensions for both Ft. Wainwright shall be 50ft x 2".

B3.7.4 All hose larger than two inches inside diameter shall have swivel couplings between the hose and nozzle which will permit the nozzle to rotate freely avoiding hose kinks.

B3.7.5 Coupled hose assemblies shall not burst, leak or develop cover blisters when subjected to normal operating pressure.

B3.7.6 Hose reels shall be of sufficient size for the length and diameter of the hose used.

B3.7.7 Hose shall be connected to rigid piping or coupled to the hose reel to prevent leaking or bursting.

B3.8 Nozzles

B3.8.1 0/W nozzles shall be a type specified for aircraft refueling operations. J Spout type nozzle barrels are required on over wing jet fuel servicing nozzles. Nozzles shall have:

1. Spout dust cap with retainer (the dust cap shall be made of plastic to prevent aircraft damage)

2. 100 mesh nozzle strainer

3. Non-locking valve

4. Static bond wire with clip and banana plug. (Banana plugs are only required on Jet Fuel nozzles)

Handheld automatic shut-off nozzles shall not be used. Use of any device to permit flow of fuel when the operator’s hand is removed is prohibited.

B3.8.2 All Single Point (under wing) refueling unit nozzles shall have 100 mesh nozzle strainers.

Strainers shall be readily accessible for inspection and cleaning. Nozzles shall have dust caps in good repair held in place by retainer or solid snap in place caps. Single Point Nozzles shall be connected to refueling hoses by dry break couplers.

B3.8.3 Single point nozzles shall be of the type that allows complete mating connection to the aircraft before the poppet valve can be opened. It shall not be possible to disengage the nozzle from the aircraft fitting until the poppet valve is fully closed. This interlock shall be checked each time the nozzle is connected to an aircraft.

B3.9 Fuel Servicing Pump

B3.9.1 The fuel-servicing pump shall be driven from the refueling unit engine by means of electrical, hydraulic, or mechanical drive. Fuel servicing pump drive mechanisms shall be arranged to prevent rupture of the pump housing in the event of pump failure or seizure.

Fuel pressure shall be controlled within the pressure limits of hose and piping by pressure controller, a system pressure relief valve, or other suitable means. Design service pressure of any system component shall equal or exceed any pressure, including surge pressure, to which it may be subjected. Portable fuel pumps must be qualified for fuel handling by industry-accepted standards (UL, API, IP).

B3.10 Fuel Tanks or Refueling Units

B3.10.1 Tanks shall be constructed of materials, which comply with material specifications in the National Fire Protection Association's (NFPA) recommended regulatory standard for Tank Vehicles for Flammable and Combustible Liquids (NFPA No. 385))

B3.10.2 Joints shall be welded in accordance with industry recognized practices and not leak.

B3.10.3 In tanks that are constructed of aluminum alloys, all joints in and to tank shells, heads and bulkheads shall be welded and not leak.

B3.10.4 All fuel outlets shall be rigidly made and attached to the tank.

Each tank shall have a sump drain to allow water removal. The sump drain valve shall be spring-loaded to the closed position.

B3.10.5 Only one grade of fuel shall be carried in each refueling unit regardless of the number of compartments in the tank.

B3.10.6 Every refueling unit and every compartment over 90 inches in length shall be provided with baffles.

B3.10.7 Each fuel tank or tank compartment shall be provided with a normal vent or vents appropriate to tank size per NFPA 407 standards. The pressure vent shall be set to open at no more than one psi and all vacuum vents at no more than 6 OZ. Pressure and vacuum vents shall be designed to prevent loss of liquid through the vent in case of refueling unit upset.

B3.10.8 Trained personnel shall at all times monitor open manholes during all loading unless system design incorporates test and automatic shut-off capabilities. If the tank is designed to be loaded or unloaded with the dome cover closed the vents shall limit the vacuum to 1 psig and the tank pressure to 3 psig based on maximum product transfer rate. The pressure vent may be pressure operated or interlocked with the tank-loading device and shall be designed to prevent loss of liquid through the vent under any condition of vehicle rollover a t t i tude .

B3.10.9 Emergency venting for fire exposure shall be provided as follows:

B3.10.9.1 Each refueling unit tank compartment shall be provided with one or more devices with sufficient capacity to limit the tank internal pressure to five psi. This total emergency venting capacity shall be not less than determined from Table 2-3, NFPA No. 385, 1990 Edition. The external surface of the fuel tank or tank compartment shall be used as the exposed area.

B3.10.9.2 Each bottom loading refueling unit tank or compartment shall be equipped with pressure actuated vent or vents set to open at not less than three psi. Pressure actuated devices shall not leak and shall function in case of pressure rise when in upset position.

B3.10.10 Fill openings and top flashing shall be provided as follows:

B3.10.10.1 Filler opening dome lids shall be provided with a forward mounted operating hinge, self-latching catches to hold the lid closed, and fitted with water-tight seals or gaskets designed to prevent spillage or leakage from overturn or the weather. Dome lids will automatically close and latch with forward motion of vehicle.

B3.10.10.2 Flashing shall be provided around filler opening dome lids to prevent spilled fuel from draining near possible sources of ignition including the engine, the engine exhaust system, and electrical equipment or into any portion of the refueling unit housing auxiliary equipment.

B3.10.10.3 The tank filler openings shall be protected against overturn damage by a rigid member or members firmly fixed to the tank and extending a minimum of one inch above any dome lid, handle, vent opening or other projection from the unit.

B3.10.11 Valves and emergency discharge controls shall be provided as follows:

B3.10.11.1 The outlets of each cargo tank or compartment, including water draw off valves shall be equipped with shutoff valves located inside the shell. The shut-off valve shall be designed so the valve must be kept closed except during loading and unloading operations.

B3.10.11.2 Water draw-off valves shall be of a type that cannot be blocked open.

B3.10.12 The operating mechanism for each tank outlet valve shall be arranged so the outlet valve or valves can be simultaneously and instantly closed in the event of fire or other emergency. There shall be at least two emergency shutoff controls, one mounted on each side of the vehicle. These controls shall be quick acting to close the tank outlet valve in case of emergency.

B3.10.13 A color panel, shall outline all emergency tank outlet valve shut-off controls. These controls shall be indicated by the words "EMERGENCY SHUT-OFF" in letters at least two inches high. An arrow shall indicate Method of operation or the words "PUSH" or "PULL" as appropriate. The word "EMERGENCY" shall not be used in the identification of any control or device other than the tank outlet valve shut-off controls.

B3.10.14 Where a dead man valve is used to monitor aircraft fueling (single point only), the time of closure shall assure a minimum "overshoot" while minimizing surge pressure upstream of the dead man valve.

B3.10.15 Refueling units shall be interlock equipped so the refueling unit cannot be driven away when the hose is connected to the aircraft.

B3.10.16 Each outlet valve shall be provided with a fusible device that will cause the valve to close automatically in case of fire. Openings in cargo tank compartments that are connected to pipe or tubing shall be fitted with a spring-loaded check valve, a self-closing valve, or similar device to prevent the accidental discharge of fuel in case of equipment malfunction or line breakage. Unless such valves are located inside the tank, they shall be equipped with a shear section.

B3.10.17 The valve that controls the flow of fuel from an aircraft-servicing vehicle to an aircraft shall have dead man control. The dead man flow control in the nozzle shall be permitted for over-the-wing refueling.

B3.10.18 Cargo tanks at time of manufacture or major repair shall be tested by a minimum air or hydrostatic pressure of 5 psi applied to the whole tank. Such pressure shall be maintained for a period of 5 minutes.

B3.10.18.1 If test is done using air the entire surface of all joints shall be coated with a solution of soap and water, heavy oil, or other material that will foam or bubble to indicate a leak.

B3.10.18.2 Hydrostatic pressure if used will be gauged at the top of the tank with joints inspected for issuance of liquids to indicate leaks.

B3.10.18.3 One of above methods shall be used to validate tank repairs. Tank repairs shall be performed by persons certificated by the Department of Transportation in cargo tank repairs.

B3.11 Refueling Unit Chassis, Assembly and Appurtenances

B3.11.1 All refueling units shall be equipped with rubber tires on all wheels. No vehicle shall be operated on any tire that (1) has body ply or belt material exposed through the tread or sidewall

(2) has any tread or sidewall separation (3) is flat or has an audible leak (4) has a cut to the extent that the ply or belt material is exposed. Any tire on the front wheels shall have a tread groove pattern depth of at least 4/32 of an inch. Any other tire shall have a tread groove pattern of at least 2/32 of an inch.

B3.11.2 Fuel tanks, and refueling unit chassis, shall be electrically bonded.

B3.11.3 Each refueling unit shall be equipped with two static discharge grounding/bonding cable and reel assemblies. Refueling units parked at Ft. Wainwright are required to be grounded at all times per military regulation.

B3.11.3.1 The discharge cable shall be permanently attached to the refueling unit and carried on the cable reel assembly. The cable shall be of sufficient length, up to 75 feet, to allow the bonding.

B3.11.3.2 The ends of the cable shall be equipped with sturdy spring clamps. The spring clamps shall be clean with no visible rust or paint. The clamps shall be designed so the jaws will firmly secure the clamps to the object to which a f f i x e d .

B3.11.4 All sump valves or faucets projecting beyond the frame at the rear of refueling unit shall be adequately protected against collision by bumpers or similar m e a n s .

B3.12 Refueling unit Lighting and Electrical Equipment

B3.12.1 No lighting device other than electric lights shall be used on refueling units. Lighting circuits shall have suitable over-current protection (fuses. or automatic circuit breakers). All brake lights, headlights, turn signals and emergency flashers shall work.

B3.12.2 The ignition wiring shall be installed with firm connections and spark plug, and all other terminals shall be suitably insulated to prevent sparking in event of contact with conductive materials. The ignition switch shall be of the enclosed type.

B3.12.3 Electrical equipment for the operation of pumps or other devices used for the handling of fuel, shall meet NFPA No. 70, current edition, requirements.

B3.12.3.l Wiring installed in the refueling unit engine compartment above shall be installed with all terminals firmly connected and insulated to prevent sparking from vibration or shorting. All junction boxes and conduit entrances shall be sealed.

B3.12.3.2 Electrical equipment and wiring shall be protected from spillage from cargo tank or side racks.

B3.12.4 Where operationally required, refueling units must be equipped with an amber colored rotating beacon mounted on top of the refueling unit cab.

B3.13 Refueling Unit Fuel Systems. Refueling Unit Fuel Systems shall function as designed and not leak.

B3.13.1 At the time of manufacture the section of the fuel dispensing system that is under pressure during service shall be subjected to a hydrostatic test pressure equal to 150 percent of the working pressure of the system for at least 30 minutes and proven tight before it is placed in service. Major modification or repairs to dispensing system must be validated through hydrostatic testing.

B3. 3.2 Piping Connections. All main fuel piping connections shall be weld end, flanged or approved couplings. Piping shall be metal and rated for the system working pressure or at least 125 psi whichever is greater. Valves or faucets projecting beyond the frame of a tank shall be protected from damage. All joints shall be welded except for approved flanges and couplings. Gaskets in flanged connections will resist fire exposure for a time comparable to the flange and bolts.

B3.13.3 Refueling units equipped for single point fueling shall be provided with a dead man control fuel shut-off. The location of the dead man control shall correspond to the position of the service man during normal aircraft f u e l i n g procedures. The control valve shall not be located or designed so it will be rendered inoperative by a surface accident, power failure, or spill. It shall be failsafe by closing completely in the event of control power loss. The dead man control operation shall stop flow in the minimum time compatible with maintaining upstream surges within reasonable limits. The overshoot shall not exceed 5 percent of actual flow rate from the time the dead man is released until flow stops completely. If a valve is used, a screen shall be provided in the supply side of such valve to trap foreign mater ia l .

B3.13.4 Every aircraft-refueling vehicle shall have an integral system or device that will prevent the vehicle from being moved unless all fueling nozzles are properly stowed.

B3.14 Exhaust System

B3.14.1 Exhaust system, including muffler and exhaust line, shall have ample clearance from the fuel system and combustible materials. It shall not be exposed to leakage, spillage of product or accumulations of grease, oil or gasoline.

B3.14.2 The exhaust system shall be constructed and installed in accordance with industry accepted s tandards .

B3.14.3 No portion of the exhaust system shall be located beneath or near the servicing platform, or any part of the cargo delivery system.

B3.14.4 Where required, adequate shielding shall be installed so fuel spillage from the cJ go tank vent, or overflow systems, cannot come in contact with the exhaust systems.

B3.14.5 Every refueling unit exhaust system shall be provided with an approved spark arrester if muffler design is spark- arresting deficient.

B3.15 Refueling unit Brakes

B3.15.1 Refueling unit brakes shall be maintained and work per design.

B3.16.3 State Department of Transportation regulations shall be met when and where applicable.

B3.17 Cabinets Housing Refueling unit Auxiliary Equipment

B3.17.1 All cabinets housing refueling unit auxiliary equipment shall be constructed to prevent accumulation of spilled liquid or other combustible materials.

B3.18 Smoking Equipment

B3.18.1 A "NO SMOKING" sign shall be displayed prominently in the cab of every aircraft-refueling unit.

B3.18.2 Smoking equipment such as cigarette lighters and ashtrays shall not be installed. If refueling unit has such equipment when initially procured, it must be removed or rendered inoperable.

B3.19 Refueling Unit Markings

B3.19.1 Each aircraft-refueling unit shall be conspicuously and legibly marked with an NFPA and DOT specified product identification decal. The markings shall be on each side and the rear of the refueling unit tank in letters at least six inches high. Example: Jet A & 1863 DOT Placard.

B3.I9.2 Aviation gasoline shall be identified by using white letters on a contrasting color background tied to the color code (Avgas 100LL or 100LL on a blue background) or as appropriate.

B3.19.3 Jet fuels shall be identified by using white letters on a black background (Jet A or Jet B).

B3.19.4 Refueling units holding Jet B, JP-4 or Avgas shall be marked with the word "FLAMMABLE" in letters at least four inches high on both sides and rear of the tank

B3.19.5 Refueling units holding Jet A shall be marked with the word "COMBUSTIBLE" in letters at least four inches high on both sides and rear of the tank. The more restrictive word "FLAMMABLE” can also be used.

B3.19.6 Each filter/separator and filter monitor type vessel shall be placarded to indicate the maximum delta pressure allowed before filter/separator or element change out.

B3.20 System Markings. The fuel system shall be marked to indicate fuel type.

B3.21 Filter/Separator and Tank Coatings. All refueling unit tank-housing assemblies shall have interior coatings compatible with the type/grade of fuel dispensed. Interior coating application or repair shall be completed prior to the beginning of contract performance.

B3.22 Truck. Each refueling unit shall have on board, 1 bundle of 25 or more absorbent pads, shovel, nitrile gloves, plastic bags and collapsible dike or plastic tub to contains leaks and drips. The equipment shall be used for spill containment and pickup.

B4. Quality Assurance.

B4.1 Quality of Product, Field Performance

B4.1.1 Jet fuel effluents shall not exceed a dry rating color grade (A2,B2, or G2) as determined by ASTM D- 2276 Color Particle Assessment Testing.

B4.1.2 Jet fuel and Avgas effluents shall not contain more than 10 parts per million free (un-dissolved) water when tested by ASTM method D3240 (Aqua-Glo).

B4.1.3 API gravities shall not exceed 1-degree difference from API gravities noted on delivery tickets. Fuel off-loading must be approved by the COR or COTR.

B4.1.3 Functional Tests

B4.1.3.1 Fuel Quality tests and preventive maintenance checks specified below shall be the minimum performed under this specification. The COTR may require the Contractor to perform more frequent tests and checks when fuel quality or equipment performance requirements do not comply with this specification. The Contractor shall establish a quality assurance program and records shall be maintained for each aircraft-refueling unit.

B4.1.3.2 The Contractor shall be responsible for the cost of Aqua Glo testing requirements and sampling. The Government will be responsible for the cost of all laboratory analysis

B4.2 Daily Tests and Inspections. The Contractor shall follow the daily, weekly and monthly tests/checks as outlined on the preventive maintenance inspection and fuel quality control forms (see attachments).

B4.3 Daily Checks per AMD preventive maintenance form. Daily checks are required when aircraft-refueling equipment is scheduled for use.

B4.3.1 Visually inspect refueling unit pumps, valves, lines and hose for leaks prior to first servicing of each day.

B4.3.2 Drain filter and main· tank sump drains to remove water and particulate contamination (Prior to first servicing of the day). Samples shall be collected in a clean white bucket or, clear, one quart or larger glass bottle and examined visually per ASTM D-4176. Any visual detection of water shall be cause for further sumping until no water is found. Excessive dirt, filter fibers or other contaminates in the sample shall render the product sample unacceptable for use.

B4.3.3 Inspect servicing nozzles. Ensure dust caps, bonding wires and clips are in good condition. Ensure banana plugs are tight and corrosion free. Inspect over-wing nozzle strainer for cleanliness and damage.

B4.3.4 Inspect ground cables. Remove corrosion and replace damaged clips. Replace frayed ground wires.

B4.3.5 Inspect full length of hoses for abrasions, separations or soft spots during first aircraft servicing each day.

B4.3.6 Inspect all fire extinguishers for broken seals, proper pressure.

B4.3.7 Inspect exhaust system for leaks, security and ignition potential.

B4.3.8 Inspect engine compartment for potential ignition sources (oil leaks, fuel leaks, hydraulic fluid leaks, sparking wires, frayed battery cables, battery security from movement)

B4.3.9 Inspect tires for excessive wear. Physically check for inflation with rubber hammer.

B4.3.10 Inspect electrical wiring for damage and conduit integrity.

B4.3.11 Check service brakes and parking brakes when departing for first servicing of the day.

(Within 10' of parking spot)

B4.3.12 Check lights (signals, brakes, and headlights)

B4.3.13 Steering (belts, hoses, and fluid level) functionally check steering when departing for first servicing of the day. (Within 10' of parking spot)

B4.3.14 Gauge operability (differential pressure & pressure). Take and record the differential pressure reading and flow rate at the maximum system flow rate. This action shall be required before the first fuel servicing of each day. Filter/separator and monitor type elements shall require change when the differential pressure exceeds 10 PSIG. Abnormal Differential pressure increases shall be cause for investigation. Readings of zero require investigation since they could be indicate ruptured elements

B4.3.15 Dead man control assembly (condition & function during first single point servicing of the day)

B4.3.16 Air warning buzzer operation (check prior to departure for first servicing of each day)

B4.4.1 Hoses shall be checked for slippage at the hose reel connection weekly. Cargo tank support brackets & bolts shall be inspected weekly for damage and security.

B4.4.2 Test Emergency shut off systems and check wheels and suspension for damage and proper al ignment.

B4.4.3 Inspect interlock devices for operability. (Nozzle, PTO, Bottom loading and Throttle)

B4.4.4 Inspect meters for totalizer and register readability. Ensure seals are intact. Record totalizer readings daily on a locally developed form or log book. (Broken seals require meter recalibration under COTR supervision)

B4.4.5 Windshield wiper condition and operation

B4.4.6 Mirror and windshield condition and security

B4.5 Monthly Tests and Inspections

B4.5.1 The Contractor shall be responsible for performing the ASTM D2276 color particle assessment test monthly during the performance period for each site. The ASTM D2276 color particle assessment monitors shall be kept on file in the contractors operating facility. The Contractor will visually analyze monitors and rate them using the Color Particle Assessment method (used for single weight monitors). Color ratings exceeding a 2 on any color scale shall be cause for resample. Another rating greater than 2 on any color scale shall be cause for resample using a matched weight monitor. The COTR or COR will weigh matched weight monitor filters and provide results to the Contractor. The contactor shall retain monitors for COTR or COR review. A matched weight monitor weighing .26 mg/liter or more will be cause for a filter change

B4.5.2 Monthly, perform ASTM…