Sol_140L4325Q0106.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

Solicitation no. 140L4325Q0106 has been issued as a Request for Quotation for a firm fixed price commercial items services contract for Eastern Oregon Cone Collection located at Burns, Prineville, and Vale Districts.

The scope of work includes Cone Collection areas are located on Prineville, Burns, and Vale lands in Oregon.

The performance period is from 08/18/2025 through 08/17/2030.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 effective June 11, 2025. The provision at 52.212-1, Instructions to Offerors

- Commercial, applies to this acquisition. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition.

The following factors shall be used to evaluate offers: Technical Approach, Relevant Experience, Past Performance, and Price.

The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders - Commercial Items applies to this acquisition.

This requirement is set-aside for SMALL BUSINESS. The NAICS code is 115310- Support Activities for Forestry and the small business size standard is 500 employees.

The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at blm_or_so_952_mail@blm.gov and babecker@blm.gov by the response due date and time.

mailto:blm_or_so_952_mail@blm.gov mailto:babecker@blm.gov

EASTERN OREGON CONE COLLECTION SOLICITATION NO. 140L4325Q0106

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SECTION B - SERVICES AND PRICES

This requirement is for one (1) Firm Fixed Price Commercial Services Contract for Eastern Oregon Cone Collection for the Burns, Prineville, and Vale Districts. The contract contains base items plus separately priced optional line items.

BASE

District Tree Species Bushels Cost per Bushel Total Cost

Burns Ponderosa Pine 350 $ $ Prineville Doug fir 100 $ $ Prineville Ponderosa Pine 300 $ $ Prineville Western Larch 25 $ $ Vale Doug fir 75 $ $ Vale Ponderosa Pine 275 $ $ Vale Western Larch 125 $ $

Grand Total $

OPTIONAL LINE ITEMS

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

District Tree Species Bushels Cost per Bushel Total Cost

Burns Ponderosa Pine 350 $ $ Prineville Doug fir 100 $ $ Prineville Ponderosa Pine 300 $ $ Prineville Western Larch 25 $ $ Vale Doug fir 75 $ $ Vale Ponderosa Pine 275 $ $ Vale Western Larch 125 $ $

Grand Total $

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SECTION C – STATEMENT OF WORK

GENERAL

1.0 Description of Work

The purpose of this requirement is to provide cone collection services. Specific collection requirements for seed zone and elevation will be provided at prework. Vendors are required to quote on all items listed in the schedule. This order requires identification of seed trees, collection of healthy, mature cones by species, and documentation to be in compliance with its term, specifications, clauses and provisions. Timeliness in meeting the requirements of this contract is vital due to potential loss of seed from over mature cones.

1.2 Location of Project

Cone Collection areas are located on Prineville, Burns, and Vale lands in Oregon. (See Attachment 2, Maps).

1.3 Access to Project Areas

Road Gates - Some collection sites are behind locked gates that may require a key provided by the Government. Keys shall be checked out using form DI-105, Receipt for Property. Gates with locks shall be locked immediately after entry or exit of roads to collection sites. Gate keys shall be returned to the Contracting Officer’s Representative (COR) within five (5) days of completing collection work.

Gate keys may require a deposit of up to $250.00 per key, to be refunded upon return of the key to the government.

Access to collection sites will be over roads with a variety of surfaces, such as paved, gravel, or dirt.

Four-wheel-drive vehicles may be required. Fallen trees may need to be cut from across roads to gain access to some units. These roads shall only be cleared after fire season has ended and other units can be surveyed which are accessible. Most collections sites are within 1/4 mile or less of a drivable road.

1.4 Unique Features of the Project Areas

1.4.1 Maps within the contract depict approximate unit boundaries. Vegetation varies from grasses to brush and conifer species with densities from low to high.

1.5 Fire Season

The Contractor shall be aware of all applicable restrictions in effect under Oregon Department of Forestry fire season requirements and will stay informed regarding any changes in restrictions. The Contractor shall obtain the required waiver for cone collecting from State of Oregon Department of Forestry. The Permission to Operate shall be obtained when a close-down order is in effect.

2.0 DEFINITIONS

1) Acceptable Cones – Cones from the current calendar year and are free of insect, disease, mechanical, or climatic damage. Cones have a minimum number of sound, mature seed and are considered sufficiently mature for collection.

2) Bole - The trunk of a tree.

3) Bushel - Eight (8) U.S. dry gallons. The conversion is as follows: 1 U.S. bushel = 35.23907017 liters = 8 dry gallons = 9.309177489 liquid gallons.

4) Cable Tie – (also known as a zip tie) is a plastic fastener, that can only be tightened and used for

BLM MULTI DISTRICTS IN OREGON Page 4 of 67 securing Bushel bag openings.

5) Caliper- measurement in millimeters or inches of Scion and or Rootstock diameter.

6) Canopy – The above ground portion of a plant community formed by plant crowns.

7) Climber – Individual who has a minimum of two (2) years experience climbing trees for cultural and cone collection purposes or has received tree climbing training.

8) Closed Cone - A conifer cone in which the cone scales are closed and seed has not dispersed.

9) Cone Cutter – A sharp device used to cut the cone, such as a large knife or cleaver.

10) Cone Collection Tag – The Government provided plastic tag used to identify species, elevation, year collected, tree location, date, and name of collector. (See Attachment 3, Field Cone Collection Tag).

11) Conelet – small pine cone after its first year of development.

12) Conelet Bag – White linen bag to be tied over conelet(s) that allow developing cones protection from insects and disease.

13) Cone Lot –The species, District, and estimated number of bushels desired specific for an individual item on the order. (Refer to definitions of Elevation and Seed Zone as follows.)

14) Crown – The part of the tree consisting of limbs, branches, twigs and leaves.

15) Cut Cone Test - A method used to determine seed yield which includes the count of seed on the cut face exhibiting the highest exposed filled seed count.

16) Cut Face – The exposed face of one side of a cone. The cone is cleanly sliced a bit off center, lengthwise along the cone axis exposing the inside of the cone and seeds. Incense Cedar is cut widthwise.

17) DBH (diameter-at-breast-height) – Diameter of tree measured, in inches, at breast height (4 feet from ground) on uphill side of tree.

18) Elevation – The specific collection bandwidth within the seed zone for each species (refer to Attachment 4, Reference Sheet for Field Cone Collection).

19) Filled Seed – The seed exposed by the cut cone test which is sound and mature.

20) Flaring - A mature conifer cone with open cone scales allowing seed dispersal and loss.

21) Orchard Ladder – A ladder that has two stationary legs and one pivoting, tripod support leg. The tripod leg is used for support, eliminating the need to “rest” the ladder against the tree for stabilization. The ladder ranges from 8 to 16 feet in height. .

22) Scion- a young shoot or branch of a tree, especially one cut for grafting or rooting.

23) Seed Tree – A specific tree identified for cone collection.

24) Seed Zone – A designated area with defined boundaries in which soil and climate are sufficiently uniform to indicate high probability for maintaining a relatively uniform genetic composition.

Seed zones may have more than one elevation band width depending on species (refer to Attachment 4, Reference Sheet for Field Cone Collection).

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25) Sound Mature Seed – The actual seed condition will vary by species. Endosperm and embryo are developing normally. There is no evidence of insect, disease, mechanical or climatic damage.

Seeds are considered sufficiently mature when the embryos fill at least 90% of the cavity within the storage tissue (a cavity is formed within this tissue irrespective of the presence of an embryo).

Refer to Attachment 5, Diagram of a Mature Conifer Seed.

26) Top Third of the Crown – The portion of the crown located within six (6) feet of the tree truck and below the one-inch diameter of the trunk.

27) Twist Tie – Paper/wire tie to seal conelet bag to stem above conelet(s) on tree.

28) Unique Tree Number – A unique number given by the contractor for each selected tree. (Refer to Attachment 6, Field Seed Tree Location Report; Attachment 7, Field Cone Collection Record;

and Attachment 3, Field Cone Collection Tag).

3.0 CONTRACTOR-FURNISHED ITEMS

The Contractor shall provide all necessary tools, equipment, labor, transportation and materials necessary to accomplish cone collection except for those items specified under 4.0, Government- Supplied Materials.

The Contractor shall comply with all State Safety and Occupational Safety and Health Administration (OSHA) regulations for all operations. The Government will not provide safety personnel. Failure to provide qualified safety personnel shall result in a notice of non-compliance.

The Contractor shall provide a communications system that adequately allows the contractor’s representative and the contractor’s employees to be in communication at all times while performing the contract in accordance with State Regulation OAR 437-06.

State safety regulations require that crew members shall not be left alone, unsupervised, and that accessibility to emergency transportation shall be provided by the Contractor at all times.

3.1 Supervisor Requirements

3.2 The Contractor shall designate one fluent, English speaking and literate supervisor for each crew.

Supervisors shall be identified by the Contractor at the prework conference. The supervisor shall be present at the work site each work day. If a supervisor is not present, the employees of the Contractor will not be permitted to work. Any changes in supervisor designations must be submitted in writing to the COR at least 24 hours prior to the change taking effect.

3.3 The person designated by the Contractor as supervisor must actually perform in that capacity by:

a. making periodic inspections of the crew’s work;

b. advising them of any discrepancies found in the work that deviate from the specifications and provide instruction to correct any improper work.

3.4 The supervisor shall have a copy of the Call and know the requirements of the order including technical requirements. The COR will not act as a supervisor to the crew(s). The COR may require that the supervisor act solely as the supervisor and perform no other work if work quality is found to be below acceptable quality standards.

3.5 Crew Requirements

3.5.1 The Contractor shall maintain an adequate work force at all times to ensure timely completion of the work. Prior notice must be given to the COR if there is a significant change in crew personnel or

BLM MULTI DISTRICTS IN OREGON Page 6 of 67 working schedule. Crew size shall be adequate to keep up with cone ripening and cone collections before cones flare and seed is lost due to dispersal. A crew is considered to be a group of two (2) or more workers capable of collecting cones in a timely manner. Each crew shall have a supervisor or crew leader designated by the supervisor.

3.5.2 Contractor shall be responsible for the crew(s) knowledge and performance of the requirements of the Call, and keeping the COR informed of crew location.

3.5.3 The Contractor shall attend a pre-work meeting and present a written performance plan acceptable to the Government which includes crew size including number of climbers and work progress plan.

3.5.4 Camping on BLM administered land will only be permitted in approved sites and with the prior authorization of the COR. Should such a work camp be authorized, the Contractor shall maintain the camp in an orderly and sanitary manner. This will require portable sanitation units at all sites. All fire regulations and permits shall be followed. Requests for camping authorization shall be made in writing.

3.5.5 Any refuse, debris or garbage generated by the Contractor or its crew members shall be cleaned up and removed from the camp and project sites by the Contractor and disposed of legally off site before payment is made.

3.6 Supplies/Property

3.6.1 The Contractor shall furnish all necessary supplies and equipment, not provided by the Government in Section 4.0.

3.6.2 The Contractor shall assure all equipment is safe and adequate to perform the work. All climbing equipment shall meet OSHA safety standards for tree climbing. Equipment shall be well maintained and the Contractor shall be responsible for keeping the equipment in such condition.

3.6.3 The Contractor is solely responsible for the security of its equipment and materials.

4.0 GOVERNMENT SUPPLIED MATERIALS

4.1 The Contractor assumes liability for damage or loss of Government supplied materials. The Contractor shall return all remaining Government supplied materials in working condition upon completion of the work.

4.2 Maps - Refer to Attachment 2

a. Maps by Species and District

4.3 Materials

a. Cone bags

b. Cable ties

c. Field Cone Collection Tags (Refer to Attachment 3)

d. Measuring buckets

e. Twist Ties

4.4 Report and Record Templates

a. Field Seed Tree Location Report (Attachment 6)

b. Field Cone Collection Record (Attachment 7)

c. Private Property Authorization for Collection (Attachment 8)

5.0 SPECIFICATIONS

5.1 General

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5.1.1 Cone collection generally occurs August through October. All cones picked by the Contractor’s crews remain the property of the Government.

5.1.2 The Contractor shall provide a work schedule at prework that demonstrates how the work can be completed within the performance time. The work schedule shall explain how the Contractor will adjust the schedule to account for maturity of cones, weather, and other unforeseeable factors.

5.1.3 The Contractor shall provide a Quality Control Plan (QCP) within ten (10) days before commencement of the work based on the items awarded to the Contractor.

5.1.4 The QCP must demonstrate how the Contractor will assure quality and meet the requirements and specifications of the contract. The QCP shall describe monitoring to assure how quality will be monitored to assure that cone collection meets the standards for tree selection, cone testing, cone collection, safety and other associated tasks.

5.3 Field Cone Collection

5.3.1 General Collection

5.3.1.1 The Contractor will work with the BLM to determine when the cones are ready to pick. Cones will be selected within the District boundaries indicated on Attachment 2 which correspond to the deliverables in the bid schedule. Selected seed zones within the District boundaries will depend on a variety of factors such as cone viability, cone crop, BLM need, and access. The Contractor and Government will discuss locations and set a day to start collection. The Contractor shall plan the collection and sequence of collection to collect mature cones, prior to flaring. After work has started, it shall progress in accordance with contract performance levels and the work progress plan while conditions are satisfactory.

5.3.1.2 The Contractor shall collect cones in a manner that shall not cause excessive damage to the tree being climbed or surrounding trees. The limbs and trunks shall not be skinned or peeled which may cause excessive damage to the cambium. Live branches shall not be deliberately broken, barked, or cut unless approved by the COR for ladder placement.

5.3.1.3 Trees that are picked shall be clearly identified with flagging marked with the same unique tree number used in the Field Seed Tree Location Report. The COR may designate trees or stands of trees for cone collection. If the COR is not present when the cones are collected from a tree, the Contractor shall tie a piece of flagging in a visible area at the highest point in the tree from which the cones were collected.

5.3.1.4 Selected trees will have good phenotypes, good form, will be healthy, have minimal defect (no taper, sweep, or crooks), and will be free of insects and disease.

5.3.2 Determine Cone Quality - Cut Cone Test

5.3.2.1 Cone quality shall be determined on the basis of the cut cone test. Each tree shall be sampled prior to cone collection to determine if seed is sound and mature. These cones shall be representative of the entire cone crop for that individual tree.

5.3.2.2 The Contractor shall collect and cut a minimum of six (6) cones to determine cone quality and the number of filled seeds. At least two (2) cones are sampled from the bottom, middle, and top of the tree. If the COR is not present at the time of collection, all cut cones shall be bagged separately and placed at the base of the tree from which they were removed.

5.3.2.3 Most cut cone tests shall be made by slicing the cone lengthwise through the central axis. Incense Cedar is cut widthwise. The number of mature seed is determined by counting exposed seed on one open cut-face.

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5.3.2.4 Only seed that has been sliced open sufficiently so that the inside of the seed is readily visible is counted as filled seed. Seed that is not sliced open is ignored. Only mature, sound seed is counted as filled seed. (Refer to 2.0 Definitions)

5.3.2.5 Cones shall meet the average number of filled seeds per cut-face as listed below to be acceptable.

Refer to Attachment 4 Reference Sheet for Field Cone Collection.

Common Name Scientific Name Average Number of Filled Seeds per Cut Face

Douglas fir Pseudotsuga menziesii 4 Ponderosa Pine Pinus ponderosa 6 Western larch Larix occidentalis 2

5.3.2.6 The Contractor shall record the number of filled seed per cut face on the Field Cone Collection Record (Refer to Attachment 7, Field Cone Collection Record).

5.3.2.7 Depending on cone viability and external factors, the BLM may defer cone collection into out-years and may prioritize certain seed zones over others.

5.3.3 Cone Collection

5.3.3.1 The Contractor may be required to collect from trees which yield less than one bushel per tree.

5.3.3.2 Collect all mature cones in the top third of the crown of the tree or as directed by the COR.

5.3.3.3 Cones shall be from the current calendar year. Cones shall be dry, free of mold and not showing damage by animals, disease, insects, or physical damage.

5.3.3.4 Only cones with mature, sound seed shall be used in the collection. The Contractor shall discuss with the COR when the seed quality is questionable.

5.3.3.5 Characteristics of Sound, Mature Seed: (Refer to 2.0 Definitions and Attachment 5, Diagram of a Mature Conifer Seed).

(a) Endosperm and embryo are developing normally. There is no evidence of insect, disease, mechanical, or climatic damage and deformities.

(b) Embryo filling at least 90% of the embryonic cavity

(c) Embryo is creamy yellow to pale green and the cotyledons visible with a 10x hand lens.

(d) Storage tissue is white, not translucent, firm (nut-like in texture) with little or no shrinkage after drying.

(e) Seed wing is tan to golden brown, brittle after drying and easily detached from the cone scale.

(f) Cones have slight flexing of scale margins and golden to medium brown. Noble and Shasta fir may be purplish or greenish grey.

5.3.4 Cone Care

5.3.4.1 Cones are live plant material and as such shall not be handled roughly or exposed to damaging conditions. Individual cones shall not be dropped on the ground. Cones shall not be collected from the ground.

5.3.4.2 The Contractor shall not throw bags or other approved collection containers for collecting cones from the trees to the ground. Collection bags or other approved containers must be lowered to the ground using ropes.

5.3.5 Cone Bagging and Tagging

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5.3.5.1 Cones shall be placed into the bushel bag, clean and free from debris. Cone bags shall not be contaminated with needles, twigs, trash or cones of other species.

5.3.5.2 There shall be no more than one (1) bushel of cones per bag. Cones from multiple trees of the same species within the same seed zone may be combined to make a bushel. The Contractor shall fill out the cone collection tag. Refer to Attachment 3, Field Cone Collection Tag.

5.3.5.3 Each bag of cones shall be identified with a cone collection tag. Cone collection tags have two parts.

The Contractor shall clearly write each part of the cone collection tag with permanent black markers.

Place the bottom part of the tag inside the cone bag. Attach the upper portion of the cone collection tag to the cone bag with a bar lock. The cone bag shall be secured, four to six inches from the top of the bag, with a bar-lock.

5.3.5.4 Measured and tagged bags shall be left in the shade of trees until the time they are transported.

5.3.6 Cone Delivery

5.3.6.1 When the COR is present during collection, the Government will accept delivery on site. The delivery of cones to a specified location may be required in some instances. If delivery of cones is required, cone handling specifications and drop off locations shall be identified at the pre work conference.

5.3.6.2 The Contractor shall fully complete the Field Cone Collection Record each day. The Record shall be submitted to the Government with each cone lot.

5.4 Restoration of Resources

5.4.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment may be withheld until the Contractor has complied with this requirement.

5.4.2 Access Roads - Public or private access roads damaged by the Contractor shall be restored, at the Contractor’s expense, to the same condition they were in at the commencement of work.

6.0 PERFORMANCE SUMMARY

Specification Work Requirement Performance Standard

Government Method of Assessment

Deductions for Meeting Standard

5.2 & 5.3 Field Selected Tree

Trees selected for collection meet requirements as stated in 5.3.1,.5.3.2, 5.3.3

Periodic inspection of tree selected for cone collection.

Failure to meet minimum standards results in rejection of selected tree(s) and may result in the contractor reselecting trees for cone collection.

5.3.3 Field Tree

Identification

Selected trees correctly identified.

Periodic inspection of trees selected.

Failure to meet minimum standards result in rejection of the cones collected.

5.2.3, 5.3.3 5.3.4 5.4.2.6 5.4.5.2 5.4.6.2

Record Keeping All records are correctly maintained and submitted.

Periodic inspection and verification of written records.

Failure to maintain records may result in a stop in work until the corrections are made.

5.4.1 5.4.1.2 5.4.3.2

Cone Collection Methods

Cone collection methods shall meet all requirements listed under the specifications.

Periodic field observation

Failure to meet listed specifications will result in rework or work suspension until corrections are made.

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5.4.2 5.4.3

Field Cone Collection

95% of the mature cones are collected in the upper 1/3 of the selected tree.

Periodic inspection of the tree selected.

Failure to meet the minimum standards results in rejection of a completed tree. The Contractor shall rework the tree to establish compliance.

5.4.2 5.4.3.5

Field Seed Quality

Cut Cone Test indicates seeds are mature and the average number of mature filled seed per cut face meets minimum requirements.

Periodic sample of cones using cut cone test and examination of contractors test cones.

Failure to meet minimum standards results in rejection of cones.

5.4.4 Cone Care 100% of cones delivered to

Government are cared for properly

Periodic field Observation

Rejection of affected cones.

5.4.5.1 5.4.5.2

Cone Bagging Less than 5% of the bag may have debris and unacceptable cones. Bags are filled no more than 1 bushel per bag.

Periodic inspection may occur in the field or other location.

Contractor shall rework unacceptable bags.

5.4.5.3 Cone Tagging All tags are properly filled

out with one tag in bag and one secured to top of outside of bag.

100% Inspection Failure to meet standards results in rejection of bag in question.

(End of Statement of Work)

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SECTION E – INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

1.0 CONTRACTOR’S QUALITY CONTROL PLAN

The Government may ask for additional information in the Quality Control Plan prior to acceptance. The Quality Control Plan must demonstrate how the Contractor will assure quality, and meet the requirements and specifications of the contract. It shall describe: how quality will be monitored to assure the performance standards are met; the supervision of the work; and personnel that will be performing the quality control. In addition, the Contractor should address industry standard guidelines, and any applicable State or Federal specifications, protection to the environment and wildlife habitat, and public safety in constructing a Quality Control Plan.

When required and after the Contractor’s Quality Control Plan has been accepted by the Government, it will be incorporated into the Government’s Quality Assurance Surveillance Plan.

1.1 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

The Contracting Officer’s Representative (COR) will inspect and accept the supplies and/or services to be provided under this contract.

Monitoring will consist of monitoring the Contractor’s:

a) Field operations by visiting job site(s).

b) Compliance to Quality Control Plan.

c) Compliance to any requirements, including adherence to performance period and time table for sub items.

2.0 PAYMENT

Payment will be made at the contract unit price for each bushel of cones satisfactorily picked, paid to the nearest 0.1 bushel. When cones are flared, the Contractor will be paid for 0.5 bushels for each 0.6 bushels of flared cones, due to increased volume in flared cones due to drying. No additional payment will be made if rework is necessary.

Payment will not be made for cones that are mislabeled or if identity is in question.

(End of Inspection and Acceptance)

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SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to 5 years

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

The following clauses are provided in full text:

(End of Deliveries or Performance)

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SECTION G – CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/ http://www.cpars.csd.disa.milj/ https://www.cpars.gov/ http://www.cpars.csd.disa.mil/

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(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

1. Invoice billed according to contract line items and rates.

2. If final payment is billed, the last invoice shall state “FINAL”.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

BLM MULTI DISTRICTS IN OREGON Page 15 of 67

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

2.0 ENVIRONMENTAL INTERRUPTION OF WORK

2.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

2.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

3.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

3.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

3.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

3.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

3.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

4.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

5.0 HAZARDOUS MATERIALS

BLM MULTI DISTRICTS IN OREGON Page 16 of 67

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

6.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

7.0 RESTORATION OF RESOURCES

7.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

7.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

8.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM MULTI DISTRICTS IN OREGON Page 17 of 67

9.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit Wage and Hour Division Telephone: (503) 373-1463 3865 Wolverine St. NE; E-1 Fax: (503) 373-7636 Salem, OR 97305-1268

10.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

1510-52.222-70 MIGRANT SEASONAL AGRICULTURAL WORKERS PROTECTION ACT REGISTRATION

MAINTENANCE

(a) As set forth in Title 29, Part 500 of the Code of Federal Regulations, Migrant and Seasonal Agricultural Worker Protection, the Contractor shall maintain all necessary U.S. Department of Labor registrations during the performance period of this contract. Failure to maintain a valid registration is grounds for termination of this contract.

(b) In compliance with the Migrant and Seasonal Agricultural Worker Protection Act, the Contractor shall provide the following to meet minimum safety and health standards for housing employees when camping on Federal lands:

(1) A shelter to provide protection from the elements. Where heat adequate for weather conditions is not provided, other arrangements should be made to protect the workers from the cold.

(2) Sanitary facilities for storing food. Ice chests or coolers, with ice supply made from potable water replenished as necessary, to meet the requirement for storage of perishable food items.

(3) An adequate and convenient potable water supply, approved by the appropriate health authority, in each camp for drinking and cooking purposes. As an alternative, commercial bottled water may be used.

(4) Toilet and hand washing facilities adequate for the capacity of the camp, at not less than a 1:15 ratio, supplied with adequate toilet paper. Such facilities shall be maintained in a sanitary condition.

(5) Fly-tight, rodent-tight, impervious, cleanable or single service containers to be used for the storage of garbage. Such containers shall be kept clean and emptied when full.

(6) Basic first aid supplies under the charge of a person trained to administer first aid.

(7) A laundry tray or tub for every 30 workers, or transportation, at least weekly, to a commercial laundromat for all workers.

BLM MULTI DISTRICTS IN OREGON Page 18 of 67

(End of clause)

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon.

From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m.

shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of all contractor operations. Waivers will not be issued. Landowners are permitted entry into their lands.

ORS. 477.066 requires that an operator on forest land take immediate action to control and extinguish a fire on forest land. The contractor shall take this action and notify the BLM and the nearest State of Oregon District office immediately.

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OAR. 629-43-030 requires watchmen to be:

• Physically capable and experienced in operating any firefighting equipment on site.

• On duty for 3 hours after the shutdown of the last power-driven equipment for the day.

• Furnished adequate facilities for transportation and communications in order to summon assistance if needed.

• Patrolling and visually inspecting all sites where work was done during the day.

3. FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON

The operator/contractor shall furnish fire tools to all personnel on site using the following combinations.

NUMBER OF PERSONNEL_______________________________

1- 4 5 6 7 8 9 10 11 12 13 14

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