Sol_140G0225Q0044.pdf

140G0225Q0044

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

06/17/2025 0044009752

1 66

PO BOX 25046

204 DENVER FEDERAL CENTER

DENVER CO 80225-0046

USGS OAG DENVER ACQUISITION BRANCH

USGS CR National Ice Core Lab

Bldg 810 MS975

Denver

CO 80225

303 236-9327Lisa Williams

07/18/2025 1430 MD

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The U.S. Geological Survey (USGS) on behalf of the U.S. National Science Foundation (NSF) has a requirement for operations and maintenance (O&M) services of a newly constructed CO2 refrigeration plant and all associated subsystems.

1. This is a Solicitation issued as a Request for Quotations (RFQ). Submit written quotations on RFQ Number 140G0225Q0044. This solicitation will utilize the policies in the Federal Acquisition Regulations (FAR) Part 12, Acquisition of Commercial Products and Commercial Services, and in conjunction with the policies and procedures for evaluation, and award prescribed in FAR Part

13.1 Simplified Procedures, as appropriate for

this acquisition.

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 66

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140G0225Q0044

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC)

2025-04.

3. The solicitation is NOT a Small Business

Set-Aside. The North American Industry

Classification System (NAICS) code is 238220

(Plumbing, Heating, and Air Conditioning

Contractors) and the size standard is $19.0

Million.

4. Vendors are required to be registered and active in System for Award Management (SAM) when submitting an offer or quotation. Register at https://www.sam.gov/index.html prior to submitting your quotation. See FAR provision

52.204-7.

00010 Maintenance Services

Services, non-personal to provide all materials, supervision, labor, tools, equipment, and travel

(unless otherwise provided herein) necessary to provide routine maintenance services in accordance with the Performance Work Statement under Section E.1 and Terms and Conditions contained herein.

Vendors shall provide a firm-fixed monthly price in US Dollars for this line item.

The period of performance shall commence on the date of award through one year thereafter.

Anticipated Award Type: Firm-fixed-price

Period of Performance: 08/01/2025 to 07/31/2026

00020 As Needed Repair Services

Services, non-personal to provide all materials, supervision, labor, tools, equipment, and travel

(unless otherwise provided herein) necessary to provide routine maintenance services in accordance with the Performance Work Statement under Section E.2 and Terms and Conditions contained herein.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140G0225Q0044

Vendors shall provide a firm-fixed monthly price in US Dollars for this line item.

The period of performance shall commence on the date of award through one year thereafter.

Anticipated Award Type: Firm-fixed-price

Period of Performance: 08/01/2025 to 07/31/2026

00030 Direct Digital Control Services

Services, non-personal to provide all materials, supervision, labor, tools, equipment, and travel

(unless otherwise provided herein) necessary to provide routine maintenance services in accordance with the Performance Work Statement under Section E.3 and Terms and Conditions contained herein.

Vendors shall provide a firm-fixed monthly price in US Dollars for this line item.

The period of performance shall commence on the date of award through one year thereafter.

Anticipated Award Type: Firm-fixed-price

Period of Performance: 08/01/2025 to 07/31/2026

00040 Preventative Services

Services, non-personal to provide all materials, supervision, labor, tools, equipment, and travel

(unless otherwise provided herein) necessary to provide routine maintenance services in accordance with the Performance Work Statement under Section E.4 and Terms and Conditions contained herein.

Vendors shall provide a firm-fixed monthly price in US Dollars for this line item.

The period of performance shall commence on the date of award through one year thereafter.

Anticipated Award Type: Firm-fixed-price

Period of Performance: 08/01/2025 to 07/31/2026

Continued ...

4 66

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140G0225Q0044

00050 Emergency Response Services

Services, non-personal to provide all materials, supervision, labor, tools, equipment, and travel

(unless otherwise provided herein) necessary to provide routine maintenance services in accordance with the Performance Work Statement under Section E.5 and Terms and Conditions contained herein.

Vendors shall provide a firm-fixed monthly price in US Dollars for this line item.

The period of performance shall commence on the date of award through one year thereafter.

Period of Performance: 08/01/2025 to 07/31/2026

RFQ 140G0225Q0044

Table of Contents

Performance Work Statement DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

SECURITY REQUIREMENTS: FACILITY ACCESS AND INFORMATION TECHNOLOGY

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (AUG 2016) GS0231 Technical Liaison – Technical Clarification (DEC 2024) GS0239 Parts (OCT 1997) GS0907 Location of Equipment to be Maintained (July 2001) GS0919 Legal Holidays (JUN 2021) GS0925 Unscheduled Closures - Fixed Price (MAR 2003) GS1131 Unilateral Deobligation of Unexpended Funds (MAY 2013) GS1333 Contractor's Point of Contact (JUL 2001) GS1338 Notice to Government of Delays (JUL 2001) GS1348 Accident Reporting (APR 2003) GS1364 Nonpersonal Services and Supervision of Contractor’s Employees (SEP 2017) GS1440 Wage Determination Applicable (JUL 2001) 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)24 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services. (Jan 2025) (DEVIATION FEB 2025) 52.252-2 Clauses Incorporated by Reference. (FEB 1998) Special Notice GS2101 Inquiries (FEB 2007) GS2109 Scheduling of Site Tour. (JUL 2001) GS2115 Independent Review of Protests to the Agency (MAY 2024) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation. (OCT 2020) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures. (DEC 2023) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (FEB 2016) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services.

(MAY 2024) (DEVIATION FEB 2025)

52.219-1 Small Business Program Representations. (FEB 2024) 52.237-1 Site Visit. (APR 1984) 52.233-2 Service of Protest Department of the Interior (Jul 1996) (Deviation) Evaluation Factors Basis for Award Evaluation Process Quotation Instructions to Vendors Questions – Cutoff Electronic Submission of Quotations – Required 52.252-1 Solicitation Provisions Incorporated by Reference. (FEB 1998)

Clauses:

Performance Work Statement

A. INTRODUCTION

The U.S. Geological Survey (USGS) on behalf of the U.S. National Science Foundation (NSF) manages the NSF Ice Core Facility (NSF-ICF). This facility is physically located in E Bay, building 810, on the Denver Federal Center, Denver, Colorado.

The NSF-ICF has a requirement for operations and maintenance (O&M) services of a newly constructed CO2 refrigeration plant and all associated subsystems.

The NSF-ICF CO2 refrigeration plant and associated subsystems had an expected completion date of June 2025, an official commissioning date of July 2025, followed by a six-month run-in period. At the end of the six-month run-in period ice cores will be moved from the existing facility to the new NSF-ICF January - February 2026.

B. BACKGROUND

The NSF-ICF CO2 refrigeration plant is a highly specialized facility in Denver, CO. It stores over 30,000 meters of ice cores that have been drilled from the world’s ice-covered regions for scientific investigation of the Earth’s past climate and atmosphere. To date, the cost of acquiring the samples stored in the NSF- ICF CO2 refrigeration plant is approximately $750M. Due to lack of accessibility to collection sites and the high cost of redrilling, recollection of many of these cores is impossible.

The ice core samples must be stored at temperatures well below freezing and within a narrow temperature range to maintain sample integrity. It is not enough that the cores be prevented from melting, if the stored samples warm to approach the freezing point, components of the old air and other trapped substances in the ice may migrate out of the ice destroying the scientific integrity of the ice and rendering the samples useless. In addition, if the temperatures vary too much, even within a range of subfreezing temperatures, the ice can undergo disastrous structural and chemical changes, again affecting the scientific integrity of the samples.

C. SCOPE

The NSF-ICF CO2 refrigeration plant is an extremely complicated and custom facility utilizing new trans critical CO2 technology and associated controls and supporting subsystems.

The Operations and Maintenance (O&M) Contractor shall provide all materials, supervision, labor, tools, equipment and travel necessary to accomplish on-site preventative maintenance, regular maintenance, and emergency response services for the NSF-ICF CO2 refrigeration plant and associated subsystems.

The Contractor shall provide replacement parts necessary to conduct repairs. Invoices shall be submitted by the Contractor monthly in arrears. Repair or replacement parts, billable supplies, trip charges, and labor shall be invoiced separately. Parts and supplies shall be identified, and their acquisition shall be approved by the on-site NSF-ICF Technical Director or Curator prior to procurement.

The O&M Contractor shall work with the facility Contractor to understand start-up and plant operations during the first year of operation post commissioning.

D. GENERAL REQUIREMENTS

The NSF-ICF CO2 refrigeration plant and associated subsystems is required to always be operational, to have all systems and subsystems be fully functional, and to operate within the prescribed temperature specifications required by the NSF-ICF.

The NSF-ICF CO2 refrigeration plant must be serviced and repaired by qualified technicians trained specifically on CO2 (R477) refrigeration systems with the ability to procure and identify the parts for necessary for quick repairs and be on site as needed to perform the service or repair.

Refrigeration equipment must be repaired as soon as possible (see table for response time in Section E.5 EMERGENCY RESPONSE SERVICES) after a failure or during regularly scheduled maintenance to limit down time. In addition, the O&M Contractor must perform necessary repairs based on procedures described in the CAR 112E Installation and Operation Manual, technical expertise, or training received from the installation contractor. The O&M Contractor must maintain a spare parts inventory for prompt repairs.

Due to the complexity of the NSF-ICF CO2 refrigeration plant, the O&M Contractor shall meet bi-weekly with the NSF-ICF Curator during the first year of operation. Meetings are to ensure the NSF-ICF Curator is aware of any operations that fall outside the technical specifications described in the CAR 112E Installation and Operation Manual such as CO2 refrigeration plant issues, operational inconsistencies, and negative trends in CO2 refrigeration plant over time.

All work performed under this contract shall be subject to the review by the NSF-ICF Curator. Work not compliant with manufacture technical specifications shall be corrected at no additional cost to the U.S.

Government.

All work performed under this contract shall be subject to applicable local, state, and federal codes and regulations in force at the time the work is completed.

All work performed under this contract shall take place at the NSF Ice Core Facility located in Building 810 on the Denver Federal Center, Denver Colorado, USA.

The NSF-ICF maintains refrigeration using a M&M Carnot transcritical CO2 refrigeration system (CO2 system). The CO2 system ensures temperatures remain within technical operating requirements, so the integrity of ice core samples is preserved.

A description of the system, as well as the technical operating requirements and associated required O&M Contractor activities, are described in the following sections.

D.1 SYSTEM DESCRIPTION

The CO2 system consists of the following major components:

• Transcritical CO2 compressor racks

• Gas coolers/condensers

• Flash gas bypass system

• High-pressure controls and valves

• Heat reclaim system for hydronic floor application

• Electronic expansion valves

• System controllers and automation

• Safety systems and pressure relief devices

• CO2 leak detection system

The CO2 system includes an integrated hydronic floor system. The hydronic floor system covers approximately 6000 square feet divided into 24 independently controlled zones. The hydronic floor system consists of the following major components:

• Heat exchanger interface with the CO2 system

• Primary and secondary circulation pumps

• Distribution manifolds

• Hydronic piping network embedded in floor

• Zone control valves and actuators

• Temperature sensors and controls

• Expansion tanks and pressure regulation

• Water treatment system

The CO2 system includes an integrated control system with the following major components:

• Building Management System (BAS) interface

• CO2 system controller

• Hydronic system controller

• Remote monitoring capabilities

• Alarm and notification systems

• Data logging and trend analysis tools

• Energy management controls

The CO2 system is comprised of hermetically sealed CO2 compressors, control modules and oil separators on two separate racks, two Gunter adiabatic gas coolers adjacent to the mechanical room at an elevation higher than the mechanical room to utilize gravity flow, a digital control system that monitors the system, plus eight evaporators. The evaporators are in three separate refrigerated spaces (Ice Core Storage, Examination, Staging) and are fully redundant. All evaporators are controlled via evaporator control and power panels located in the machine room.

The CO2 system includes heat pumps and a monitored subfloor hydronic system, an associated HVAC and filtration system, stainless steel piping system, and heat traced condensate drains and monitoring.

The CO2 system is monitored by a CO2 leak detection system.

D.2 TECHNICAL REQUIREMENTS

The O&M Contractor shall perform the operational requirements to meet or exceed the manufacturer’s performance standards.

For Continuous Operation, the O&M Contractor shall:

• Ensure 24 hour, 7 days a week, and 365 days a year operation of the NSF-ICF CO2 refrigeration plant and associated subsystems, including holidays, through maintenance activities, and responding to and resolving on-call issues.

• Maintain system uptime of no less than 99.9%, excluding scheduled maintenance, through monitoring, preventive maintenance, and regular maintenance.

For Energy Optimization, the O&M Contractor shall:

• Continuously optimize system operations through preventive and regular maintenance activities to minimize energy consumption.

• Adjust operating parameters through preventive and regular maintenance activities based on ambient conditions, facility load, and utility rates to minimize energy consumption.

• Maximize utilization of heat recovery for hydronic floor system through preventive and regular maintenance activities.

For Remote Monitoring and Control, the O&M Contractor shall:

• Monitor system parameters remotely 24 hours, 7 days a week, and 365 days a year.

• Respond to alarms, evaluate issues, repair as appropriate, and ensure technical specifications are met.

• Make adjustments to system parameters as needed to ensure technical specifications are met.

• Maintain secure access protocols for remote system access to ensure systems are not corrupted by external entities.

• Ensure backup monitoring systems are in place in case of primary system failure.

For Seasonal Adjustments, the Contractor shall:

• Optimize the CO2 system head pressure control strategies in May for summer and November for winter operation.

• Adjust zone temperature setpoints in May for summer and November for winter operation per NSF-ICF Curator direction.

E. O&M CONTRACTOR PERFORMANCE SERVICES

E.1 MAINTENANCE SERVICES

The O&M Contractor shall perform maintenance requirements to meet or exceed the manufacturer’s performance standards. The O&M Contractor shall develop and implement a comprehensive maintenance program.

The maintenance program includes performing and documenting completion of the following weekly, monthly, quarterly and annual maintenance tasks using checklists, logs or reports, as appropriate:

It is anticipated that the following weekly maintenance tasks can be accomplished in 2-3 hours per week.

Weekly Tasks:

• Inspect gas coolers/condensers for debris or damage.

• Check oil levels and oil quality in compressors to ensure they are at required levels.

• Check oil quality in compressors to ensure the oil is clear and viscous to ensure efficient operation.

• Verify flash gas bypass system is operating within technical specifications.

• Test hydronic pumps and circulation to ensure operation within technical specifications.

• Inspect manifolds and zone valves for leaks.

• Check water treatment system to ensure operation within technical specifications.

• Inspect CO2 compressor racks and mechanical rooms for leaks or other issues.

• Review operating logs and alarm history to ensure the system is operating technical specifications and alarms are occurring when issues are present.

• Verify operating pressures and temperatures to ensure they are within technical specifications.

• Inspect hydronic system pressure and temperature for leaks or other issues.

• Check the CO2 leak detection systems to ensure the system is operating within technical specifications.

It is anticipated that the following monthly maintenance tasks can be accomplished in 5-6 hours per month.

Monthly Tasks:

• Inspect and test all pressure relief valves and safety devices to ensure operation within technical specifications.

• Clean strainers and filters.

• Check glycol concentration in hydronic system to ensure operation within technical specifications.

• Inspect electronic expansion valves to ensure operation within technical specifications.

• Verify superheat and subcooling values are operating within technical specifications.

• Test zone controls and temperature sensors to ensure operation within technical specifications.

• Clean or replace water filters as appropriate.

It is anticipated that the following quarterly maintenance tasks can be accomplished in 7-8 hours per quarter.

Quarterly Tasks:

• Perform compressor testing to ensure compressors are operating within technical specifications.

• Perform a vibration analysis of compressors and pumps to ensure operation within technical specifications.

• Clean heat exchangers.

• Test safety systems and alarms to ensure operation within technical specifications.

• Check oil levels to ensure operation within technical specifications (and replace as needed).

• Test water quality based on procedures described in the CAR 112E Installation and Operation

Manual to ensure it is within technical specifications (and adjust as needed).

• Balance hydronic flow rates to ensure operation within technical specifications.

• Perform a thermographic analysis of electrical components to ensure operation within technical specifications.

• Calibrate all sensors and controls to ensure operation within technical specifications.

It is anticipated that the following annual maintenance tasks can be accomplished in 16-18 hours per year.

Annual Tasks:

• Conduct a complete system performance evaluation that includes:

• Pressure vessel inspection and certification.

• Renewal of all required safety certifications.

• Replacement of wear parts per manufacturer recommendations.

• Complete flushing and cleaning of hydronic system.

• Perform control system software updates.

• Comprehensive electrical system inspection.

• Complete system optimization.

E.2 AS NEEDED REPAIR SERVICES

It is anticipated that the following as needed repairs can be accomplished in 65-71 hours over the period of performance of the contract.

For the CO2 System Operation, the O&M Contractor shall perform the following tasks to meet the technical specifications as described in the CAR 112E Installation and Operation Manual:

• Monitor and maintain proper high-side pressure control

• Optimize flash gas bypass operation

• Ensure proper oil management and return

• Manage heat reclaim operation for maximum efficiency

• Optimize parallel compression operation (if applicable)

• Monitor and maintain proper subcooling/superheat values

• Ensure proper defrost cycles (if applicable)

• Manage seasonal operating strategies

For the Hydronic System Operation, the O&M Contractor shall perform the following tasks to meet the technical specifications as described in the CAR 112E Installation and Operation Manual:

• Maintain system pressure and flow rates

• Ensure mixing valve operation for temperature control adheres to technical specifications

• Balance flow to all zones according to demand

• Monitor and maintain water quality parameters

• Ensure proper air removal from the system

• Optimize pump operation for energy efficiency

• Coordinate operation with CO2 system for optimal heat transfer

For Refrigerant Management, the O&M Contractor shall perform the following tasks to meet the technical specifications as described in the CAR 112E Installation and Operation Manual:

• Track and document all CO2 additions to the system

• Maintain CO2 inventory records

• Perform regular leak checks per regulations

• Respond to any CO2 leak detection alarms

• Ensure CO2 storage and handling procedures meet technical specifications described in the CAR

112E Installation and Operation Manual

• Maintain CO2 quality within technical specifications described in the CAR 112E Installation and

Operation Manual

• Dispose of contaminated CO2 in accordance with regulations

E.3 DIRECT DIGITAL CONTROL SERVICES

It is anticipated that the following direct digital control services can be accomplished in 5-6 hours per quarter.

On a quarterly basis the O&M Contractor shall inspect and maintain the Direct Digital Control (DDC) as follows according to the DDC technical specifications described in the CAR 112E Installation and Operation Manual:

• Check and ensure that control firmware and software is up to date, and update firmware and software as needed.

• Check and ensure that all program backups are up to date.

• Adjust set points or sensor calibrations as needed.

• Verify and test software operation.

• Check and tighten all connections in the automated computer control system panel and intermediate relay panel.

• Verify the correctness of logging histories from the control system.

• Advise the Curator or Technical Director of the need for upgrades, repairs, or replacements.

• Validate callouts for alarms and adjust if needed.

• Inform NSF-ICF Curator of any issues, concerns or required maintenance.

• Maintain the refrigeration system HVAC/MEP system in accordance with technical specifications.

• Monitor and maintain the hydronic heating system to ensure it is performing according to technical specifications.

• Respond to the CO2 alarm and call out system.

E.4 PREVENTIVE SERVICES

It is anticipated that the following preventive maintenance tasks can be accomplished in 3-4 hours per month.

A regular time and day of the week for preventive maintenance will be decided by mutual consent between the O&M Contractor and the NSF-ICF Curator.

The O&M Contractor shall:

• Implement condition-based monitoring for critical components to detect issues prior to failure.

• Use vibration analysis, oil analysis, and thermal imaging to predict potential failures.

• Track component performance trends to identify deterioration prior to failure.

• Based on actual component condition, develop schedules to replace components prior to failure.

• Recommend modifications or improvements to the NFS-ICF Curator to prevent occurrence of potential issues.

• Work with the ICF Curator to schedule preventive maintenance during times that minimize disruption to facility operations.

E.5 EMERGENCY RESPONSE SERVICES

The O&M Contractor shall respond 24 hours a day, 7 days a week, and 365 days a year including holidays to emergency on-call service. The O&M Contractor shall acknowledge receipt of any notification for emergency on-call service to the NSF-ICF duty phone or designated NSF-ICF personnel call tree within 30 minutes of receipt of the notification.

The NSF-ICF is a new facility and is not expected to require numerous emergency response services over the period of performance of the contract. It is anticipated that emergency response services can be accomplished in 40-46 hours over the period of performance of the contract.

On-call service includes emergency service, urgent service, and routine service described as follows:

• Emergency Service: System failure causing complete loss of cooling or heating capacity, CO2 leak, or safety hazard.

• Urgent Service: Partial system failure, significant performance degradation, or component failure that could lead to system shutdown.

• Routine Service: Minor issues that do not affect system performance or safety.

All on-call services require the O&M Contractor to be on-site to resolve issues. The response time and resolution time for issues depends on the priority level as defined in the following table.

Priority Level Response Time Resolution Time

Emergency

On-site within 30 minutes of notification to the NSF-ICF duty phone or designated ICF personnel call tree.

Temporary solution within 8 hours of on-site visit;

permanent repair within 3 days of on-site visit.

Urgent

On-site within 60 minutes of notification to the NSF-ICF duty phone or designated ICF personnel call tree.

Resolution within 3 days of on-site visit.

F. DOCUMENTATION

The O&M Contractor shall maintain the following Required Checklists, Logs and Records:

• System operating logs

• Weekly, monthly, quarterly and annual maintenance checklists or other records, as appropriate

• Preventive maintenance records

• Repair records

• Refrigerant management logs

• Water treatment logs

• Safety inspection records

• Calibration records

• Training records

• Equipment inventory

• As-built drawings and specifications

The O&M Contractor shall develop, document and maintain the following procedures for the operation of the CO2 refrigeration plant and associated subsystems:

• Basic troubleshooting procedures

• Emergency response procedures

• CO2 safety procedures

The O&M Contractor shall provide the following Monthly, Quarterly and Annual Reports to the NSF-ICF Curator and Technical Director:

• Monthly emergency response reports describing the emergencies responded to during the month and the associated resolution for reach response.

• Monthly refrigerant management reports summarizing issues, resolution of issues, and recommendations for improvement.

• Quarterly preventive maintenance reports with recommendations for improvements to mitigate the risk of reoccurrence of past issues.

• Quarterly reports summarizing maintenance activity performed during the quarter summarizing issues, resolution of issues, and recommendations for improvement.

• Annual report summarizing the complete system evaluation describing any issues found and the resolution for each issue.

G. TRAINING

The O&M Contractor shall provide the following training to the appropriate NSF-ICF staff:

• Initial system and subsystem training (up to 8 hours) and basic troubleshooting training (up to 8 hours) for the CO2 refrigeration plant and associated subsystems.

• Interim refresher training (up to 8 hours) on the CO2 refrigeration plant and associated subsystems to include training on any new updates to software, hardware, or processes associated with the system.

• Quarterly emergency response drill (one drill per quarter) based on documented emergency response procedures developed by the O&M Contractor.

Routine

On-site next scheduled visit or within 1 day of notification to the NSF-ICF duty phone or designated NSF-ICF personnel call tree.

Resolution within 3 days of on-site visit.

• Annual CO2 safety training (up to 8 hours) based on documented CO2 safety requirements developed by the O&M Contractor.

H. CORRECTIVE ACTIONS

The O&M Contractor shall:

• Determine root causes of component failures and perform corrective actions to address root causes.

• Document all maintenance performed as corrective actions to return the system to technical specifications as described in the CAR 112E Installation and Operation Manual.

I. CONTRACTOR QUALIFICATIONS

(Note to Vendors: Required documentation listed below shall be submitted with your quote)

The O&M Contractor shall have the capability to perform all technical activities, preventive maintenance, routine maintenance, non-routine maintenance, documentation requirements, training requirements, emergency response repairs, and corrective actions required to operate the CO2 refrigeration plant and associated subsystems according to manufacturer’s specifications.

O&M Contractor refrigeration technicians shall be fully licensed by the State of Colorado and shall comply with applicable Environmental Protection Agency (EPA) regulations.

O&M Contractor shall provide qualification documentation for all key personnel assigned to this contract.

O&M Contractor technicians assigned to this contract must be able to pass stringent federal background checks to receive an access card to enter the Denver Federal Center after hours. O&M Contractor technicians assigned to this contract must apply for and receive a DOI access card to gain access to the Denver Federal Center after normal operating hours, including weekends and holidays.

The O&M Contractor shall be capable of collaborating successfully with the NSF-ICF Curator, NSF-ICF Technical Director, and USGS personnel.

O&M Contractor shall have qualified CO2 refrigeration plant technicians on staff who understand the NSF- ICF CO2 refrigeration plant system who can respond and remedy the situation based on manufacturer’s specifications.

J. PERFORMANCE STANDARDS AND ACCEPTABLE QUALITY LEVEL

The O&M Contractor is responsible for quality control (QC) of its performance under this contract. The O&M Contractor may have its own Quality Assurance (QA) Plan that they use to achieve high-quality service, however, the Government is ultimately responsible for Quality Assurance (QA) of the Contractor’s performance under this contract. The Government will review and inspect the Contractor’s performance to assure that the Contractor has performed tasks to the quality standards and time standards for acceptable performance as described in the PWS.

If the O&M Contractor fails to perform any task to the required technical standards, quality standards or time standards, the Government will notify the O&M Contractor of the failure. The O&M Contractor shall re-do or re-perform all substandard activities at no added cost to the Government.

The table below describes the required service, performance standard, acceptable quality level, and surveillance methods used by the USGS to maintain accountability and efficiency with regard to O&M Contractor performance.

Description Performance Standard

Acceptable Quality Level

(AQL)

Method of Surveillance

1. Respond to on-call service notification

Acknowledge receipt of the on-call service notification within 30 minutes of the on-call service notification

95% of the acknowledgements are within 30 minutes of the on-call service notification

Acknowledgements monitored by NSF-ICF Curator

2. Respond on-site for Emergency on-call service

Respond on-site within 30 minutes

95% of the Emergency on-site responses are within 30 minutes

Response times monitored by NSF-ICF Curator

3. Resolve Emergency on-call service

Temporary solution in place within 8 hours of the on-site visit; a permanent repair in place within 3 days of the on-site visit

95% of the temporary solutions are in place within 8 hours of the on-site visit

95% of the permanent repairs are in place within 3 days of the on-site visit

Temporary solution and permanent repairs are monitored by the NSF- ICF Curator

4. Respond on-site for Urgent on-call service

Respond on-site within 60 minutes

95% of the Urgent on-site responses are within 60 minutes

Response times monitored by NSF-ICF Curator

5. Resolve Urgent on-call service

Permanent repair in place within 3 days of the on-site visit

95% of the permanent repairs are in place within 3 days of the on-site visit

Permanent repairs are monitored by the NSF- ICF Curator

6. Respond on-site for Routine on-call service

Respond on-site at the next scheduled visit or arrive within 1 day

95% of the Routine on-site responses occur at the next scheduled visit or are within 1 day of the on-site visit

Response times monitored by NSF-ICF Curator

7. Resolve Routine on-call service

Permanent repair in place within 3 days of the on-site visit

95% of the total permanent repairs are in place within 3 days of the on-site visit

Permanent repairs are monitored by the NSF- ICF Curator

8. Maintain system uptime Maintain system uptime through monitoring, preventive maintenance, and regular maintenance

System is up 100% of the time, excluding time for repairs and maintenance

Uptime is monitored by NSF-ICF Curator

9. Emergency response drills Conduct one drill per quarter

100% of the drills are performed on time

Permanent repairs are monitored by the NSF- ICF Curator

10. Deliverables Annual report, troubleshooting procedures, emergency response procedures, and CO2 safety procedures for the operation of the CO2 refrigeration plant and associated subsystems

95% acceptable on first submission to Government

100% acceptable on subsequent submission to Government

Review and inspection performed by the NSF- ICF Curator

11. Emails and phone calls Respond to email or phone call from the NSF-ICF Curator or NSF-ICF Technical Director

99% of O&M Contractor responses to NSF-ICF Curator and NSF-ICF Technical Director emails or phone calls are within 1 business day of receiving the email or phone call

NSF-ICF Curator and NSF-ICF Technical Director monitor O&M Contractor email and phone call response times

12. O&M Contractor provided training

Initial, interim and annual training is provided to the two appropriate NSF-ICF staff

Training is performed as follows:

100% of the initial training is completed within 30 days of the contract issuance 100% of the two interim trainings are completed between the initial and annual training dates 100% of the annual training is completed in the month before the contract ends

NSF-ICF Curator monitors when the initial, interim and annual training are completed

K. CONTROLLED UNCLASSIFIED INFORMATION

The following documents are Controlled Unclassified Information (CUI) and will be provided upon request from potential vendors via email to the Contracting Officer.

Attachment 1 Ice Core Construction set Drawings Attachment 2 CAR 112E Installation and operation manual Attachment 3 E01270 Submittal bundle Attachment 4 Gunter CGSC0 Control panel Attachment 5 New ICF freezer supporting documents

(End of Performance Work Statement)

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: The Contractor shall submit an itemized monthly firm-fixed price invoices in arrears per line item.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

SECURITY REQUIREMENTS: FACILITY ACCESS AND INFORMATION TECHNOLOGY

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY

(AUG 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO's review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP)'s The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

e-QIP application (on-line)

Fair Credit Release

OF-306

Fingerprints via USAccess Credentialing Centers

The Contractor shall complete the required background investigation forms and submit them to the PSO.

The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, and then make a suitability determination. Minimum standards used in suitability determinations are contained in the DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee's background investigation is returned as unfavorable, the Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.

(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual's continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.

(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination. Determinations under this requirement are subject to the Disputes Clause, FAR 52.233-

1. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.

(h) Physical Security Requirements - DOI Access Cards.

(1) Contractor employees must have a DOI Access Card before being given unsupervised access to a Government facility.

(2) To gain unsupervised access to Government facilities, Contractor employees must present their DOI Access Card for examination by the security guard or electronically authenticate their DOI Access Card, as required. Contractor employees must keep their DOI Access Card in a shielded card holder, and visually display the card at all times while in the facility. Refusal or repeated neglect to display the DOI Access Card may result in limiting Contractor employee's access to Government facilities or revoking of authorized access.

(3) When a Contractor employee is no longer working under this award, the Contractor is responsible for returning all DOI Access Cards, keys, and other Government property issued to that employee. The Contactor shall coordinate all returns with the COR. The COR is responsible for ensuring the Contractor complies with these requirements. However, failure by the Contractor to comply with these requirements may result in the Contractor's liability for all costs associated with correcting any resultant breech in building security.

(i) Issuance & Maintenance - DOI Access Cards

(1) Process: To obtain a DOI Access Card the COR will use the online DOIAccess System to initiate the access request. Contractor employees will receive email notifications to enroll at a USAccess Credentialing Center with two forms of identification, and after adjudication, a second email notification to pick up and activate their DOI Access Card. The Contractor employee shall schedule an enrollment appointment at a USAccess center at least two weeks prior to the targeted EOD.

(2) Contractor Responsibilities: Contractor employees must complete actions in a timely manner to prepare for on-boarding and access to DOI network resources. The Contractor shall allow their personnel sufficient time to schedule and attend an enrollment appointment at the USAccess center prior to the contract start date. If the Contractor employee's DOI Access Card becomes lost or stolen, the contractor employee shall notify the COR immediately to request a new DOI Access Card.

(3) COR Responsibilities: The COR (or designated individual) and Contractor shall maintain a listing of all Contractor employees who received a DOI Access Card, the date the card was issued, the date the electronic certificates expire (3 years from issue date), and the date the DOI Access Card expires (5 years from issue date). If the Contractor employee's DOI Access Card or certificates will expire before the contract is completed, the COR (or designated individual) and Contractor is responsible for ensuring that the Contractor employee visits a USAccess center to update certificates on the existing card or obtain a new DOI Access Card. No later than one week prior to the DOI Access Card's certificate or card expiration, the COR (or designated individual) shall notify the Contractor that DOI Access Card actions are required. The COR (or designated individual) and the Contractor shall update their listing to reflect the new issue date, certificate expiration date and card expiration date.

(i) Information Technology Security Requirements.

(1) Training - If contractor employees require access to any DOI/IT systems, the Contractor shall ensure its employees complete all Bureau/DOI required IT security training. The Contractor's employees shall complete this training before being granted access to Bureau/DOI data or being issued network access. The current training requirements are: (i) annual end-user IT Security Awareness, (ii) annual IT Resources Rules of Behavior, and (iii) annual Role-Based Security training for IT professionals. The Contractor shall comply with all Bureau/DOI IT security training requirements in effect during contract performance. The COR will notify the Contractor of all Bureau mandatory IT training. The Contractor shall submit training completion certificates to the COR for all required training. Failure to meet this training requirement may result in removal of the contractor employee from the contract. The Bureau will determine if the contractor can later return to the contract.

(2) Access to Contractor's Facilities for IT audit purposes - The Contractor shall afford Bureau and the Department of the Interior Office of Inspector General access to the Contractor's and subcontractor's facilities, installations, operations, documentation, databases, and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection, investigation, and audit that will safeguard against threats and hazards to the integrity, availability, and confidentiality of Government data or to the function of computer systems operated on behalf of the Government and to preserve evidence of computer crime. If the Contractor questions the Government employee's right to access its facilities, it should contact the CO for resolution.

(3) Contractor Location - Custom software development and outsourced operations shall be located in the United States to the maximum extent practical. If such services are proposed to be performed abroad, the Contractor shall provide an acceptable security plan that addresses the mitigation of problems related to communication, control, and protecting the confidentiality, integrity, and availability of IT systems and information.

(4) Applicable Standards - The Contractor shall follow all applicable Federal, DOI, and Bureau Bulletins, Directives, Guidelines, Manuals,…