Sol_140F0622Q0078.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

F06

Lakewood CO 80228-1807

134 UNION BOULEVARD

LAKE PLAZA NORTH

FWS, DIVISION OF CONTRACTING AND GE

0009824582 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORF06

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

04/07/2022 1100 ED

03/24/2022

4132538782Ryna Russell (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140F0622Q0078

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 43 0040569317OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Middletown RI 02842 769 Sachuest Point Road FWS Sachuest Point NWR

15. DELIVER TO

Lakewood CO 80228-1807

134 UNION BOULEVARD

LAKE PLAZA NORTH

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FWS, DIVISION OF CONTRACTING AND GE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Legacy Doc #: FWS

00010 Janitorial Services (refer to attached documents)

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Ryna Russell

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

** Attached Bid Schedule Must be Completed**

Also complete the below for Total Annual Pricing:

Annual Base Year: $___________________

Annual Option Year 1: $___________________

Annual Option Year 2: $___________________

Annual Option Year 3: $___________________

Annual Option Year 4: $___________________

Total Base Plus Option Years: $ ______________

Attachments:

Synopsis (2 pages)

SOW (11 pages)

Attachment A Task List (1 page)

Bid Schedule (1 page)

Past Experience and References Questionnaire (2 pages)

Terms & Conditions (12 pages)

DOL Wage Rates (12 pages)

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

43 2 of

Combined Synopsis – 140F0622Q0078

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation 140F0622Q0078 is issued as a request for quotation (RFQ). The anticipated award date is within 15 days after the close of this announcement.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number: 2022-04, Effective Date: 01/30/2022.

This requirement is being solicited as a 100% Small Business Set-Aside. The applicable North American Classification System (NAICS) code is 561720 Janitorial Services. The small business size standard is $19.5 Million.

The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Line-Item Description(s):

Janitorial Services

Location of Work:

U.S. Fish & Wildlife Service Sachuest Point National Wildlife Refuge (NWR) 769 Sachuest Point Road, Middletown RI 02842

Period of Performance:

One (1) Base Year and Four (4) Option Years.

Base year April 22, 2022 – April 21, 2023 Option year One (1) April 22, 2023 – April 21, 2024 Option year Two (2) April 22, 2024 – April 21, 2025 Option year Three (3) April 22, 2025 – April 21, 2026 Option year Four (4) April 22, 2026 – April 21, 2027

Terms & Conditions:

- The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition

- The provision at 52.212-2, Evaluation -- Commercial Items applies to this acquisition (refer to terms and conditions for details)

- Offerors must include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items and submit with its offer.

- The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition

- The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition (refer to terms and conditions for details)

Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached in the Terms & Conditions document.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.

https://www.acquisition.gov/far/

Combined Synopsis – 140F0622Q0078

Important Submission Dates & Site Visit Info:

1. Site Inspection:

Prior to submitting a quote, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.

A site visit inspection has been scheduled for Thursday, March 31, 2022 at 11:00am EST. The inspection will take place at the Sachuest Point National Wildlife Refuge inside the Visitor Center located at 769 Sachuest Point Road in Middletown, Rhode Island 02842. The POC is Karrie Schwaab, 401-213-4402.

2. Question Submission:

All questions regarding this Solicitation must be submitted in writing to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov no later than Monday, April 04, 2022 at 11:00am EST. If necessary, questions received will be answered through an Amendment to this Solicitation.

Emails must indicate the following in the subject line: Question Submission 140F0622Q0078.

3. Quote Submission:

Quotes (including all required documents) must be transmitted via e-mail to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov, no later than Thursday, April 07, 2022 at 11:00am EST.

Emails must indicate the following in the subject line: Quote Submission 140F0622Q0078.

Required Submittal Documents:

Offerors responding to this solicitation must submit the following documents:

SF 1449: Provide a completed SF 1449 with signature.

SF 30: If applicable, provide signed amendments (SF30) Bid Schedule: Complete the attached document Price/Quote: Submit a quote to include your DUNS number, Company Name, Address, Point of Contact (POC), POC email & phone number and an itemized breakdown of pricing.

Past Experience & References: Complete the attached document

Your quote will be considered non-responsive and will not be considered if all the above required documents are not completed in full and received as part of your submittal package.

An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and who, based on a subjective assessment from the Government, offers the best value to include past experience and price. The Government reserves the right to award a contract to other than the lowest priced offer if, in its judgment, the past experience and/or technical superiority outweighs the price difference.

Contracting Officer/Office:

Ryna Russell, Contracting Officer U.S. Fish & Wildlife Service Joint Administrative Operations (JAO) ryna_russell@fws.gov mailto:ryna_russell@fws.gov

Scope of Work Sachuest Point NWR

SCOPE OF WORK

Janitorial Services

Sachuest Point National Wildlife Refuge Office Building/Visitor Center

TABLE OF CONTENTS

I. INTRODUCTION

II. COVID-19 GUIDELINES

III. PROJECT DESCRIPTION

IV. PROJECT LOCATION/INFORMATION

V. PERIOD OF PERFORMANCE

VI. WORK SCHEDULE

VII. INSPECTIONS AND REPORTING REQUIREMENTS

VIII. CONTRACTOR REQUIREMENTS – JANITORIAL SERVICES

IX. CONTRACTOR CLEANING TASKS & DESCIPTIONS

X. COMPLIANCE REQUIREMENTS

XI. STANDARDS OF PERFORMANCE

XII. CONTRACTOR PERSONNEL SECURITY AND SUITABILITY

I. INTRODUCTION

The Contractor shall furnish all necessary personnel, supervision, transportation, cleaning products and equipment to provide professional janitorial services for the Sachuest Point National Wildlife Refuge, 769 Sachuest Point Road in Middletown, Rhode Island in accordance with the terms and conditions of this Scope of Work (SOW).

This work is essential to ensuring a healthy work environment for U.S. Fish & Wildlife employees, volunteers, and visiting public by ensuring the building is cleaned per CDC COVID-19 standard.

II. COVID-19 GUIDELINES

The Department of Interior (DOI) is committed to providing up-to-date information and resources to help you safely visit national parks, national wildlife refuges, and other federally managed lands and facilities during the COVID-19 pandemic. DOI is working with federal, state, local, tribal and territorial governments, public health officials, health care providers, researchers and the public to slow the spread of COVID-19 and keep our employees, visitors, partners, and contractors safe.

For more information you can click on the following link:

https://www.doi.gov/coronavirus

When to Wear a Mask as a Visitor DOI is following the CDC's guidance for fully vaccinated people.

https://www.doi.gov/coronavirus https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated-guidance.html

DOI requires everyone, regardless of vaccination status, to wear a mask inside federal buildings in areas of high community level. Use the table below to determine when you should wear a mask. To determine whether you are in an area of substantial or high community transmission, visit the CDC COVID Data Tracker website.

Protocols for Mask-Wearing Based on COVID-19 Community Levels When the COVID-19 Community Level is LOW in the county where a facility is located

The Service does not need to require individuals to wear masks in that Federal facility, regardless of vaccination status.

When the COVID-19 Community Level is MEDIUM in the county where a facility is located

The Service does not need to require individuals to wear masks in that Federal facility, regardless of vaccination status.

When the COVID-19 Community Level is HIGH in the county where a facility is located

The Service requires individuals to wear masks in that Federal facility, regardless of vaccination status, consistent with CDC and Task Force guidance on mask-wearing.

III. PROJECT DESCRIPTION

The janitorial services are for the Office/Visitor Center Building. The janitorial work is for three groupings of tasks, Weekly, Bi-Weekly, Tri-Weekly (three times a week) cleaning. The staff consists of between 8-15 employees/volunteers and the Refuge receives an estimated 336,000 visitors annually, however not all visitors enter the visitor center. Visitation remains steady all year, but there is an increase of the visits between the months of April and November and contractors should take this into consideration when computing their supply costs. Beginning with Option year 1, the services may be scaled back to 2 days per week, rather than three.

IV. PROJECT LOCATION/INFORMATION

Office/Visitor Center Building – Approximately 4,200 sq.ft.

Address: 769 Sachuest Point Road, Middletown, RI 02842

Refer to Attachment A for all areas to be cleaned. General areas to be cleaned are listed as follows: Office Building and Visitor Center: front and side vestibules, foyer, offices, breakroom with kitchenette, visitor services common area, exhibit area, classroom including sink area, janitor closet, hallways, and restrooms.

V. PERIOD OF PERFORMANCE

One (1) Base Year and Four (4) Option Years.

Base year April 22, 2022 – April 21, 2023 Option year (1) April 22, 2023 – April 21, 2024 Option year (2) April 22, 2024 – April 21, 2025 Option year (3) April 22, 2025 – April 21, 2026 Option year (4) April 22, 2026 – April 21, 2027

VI. WORK SCHEDULE

The Contractor shall perform all cleanings between the hours of 6:00am and 4:00pm, EST. In no case shall work be performed outside of the scheduled times unless requested and approved by the Technical Coordinator.

Bi-weekly tasks to be completed on Mondays and Fridays Tri-weekly tasks to be completed on Mondays, Wednesdays, and Fridays.

https://www.cdc.gov/coronavirus/2019-ncov/your-health/covid-by-county.html

After the base year is completed, the government will assess if it will continue with the Tri-weekly (3 days/week) cleaning or scale back to Bi-weekly (2 days/week) cleaning.

Emergency/Miscellaneous maintenance functions may be required. Emergency work is required when immediate action to correct or prevent loss or damage of Government property, or to eliminate hazards to personnel or equipment. Contractor shall provide emergency contact information for personnel to respond.

Whenever scheduled services fall on a federal holiday, the services will be performed on the previous or following working day. In no event will the Contractor change the work schedule without the prior consent of the Contracting Officer (CO) or Technical Coordinator.

Federal Legal Holidays: New Year’s Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

When a holiday falls on Saturday or Sunday, it is observed on the adjacent Friday or Monday, respectively. In addition to the holidays listed above, the Contractor agrees to observe leave days or closures designated by Federal Statute, Executive Order, or Presidential Proclamation.

VII. INSPECTIONS AND REPORTING REQUIREMENTS

A Janitorial Log (Log) will be provided to the Contractor by the Technical Coordinator.

Completion of the Log is a requirement of the contract. The Log for each visit shall be completed, signed, and dated by the employee who performed the work. Information in the Log shall include at a minimum:

• Checklist of work performed during the cleaning visit. All weekly, bi-weekly, tri-weekly tasks shall be clearly noted on the Log.

• Discrepancies from the routine work scheduled and an explanation of the circumstances involved.

• All janitorial supplies provided by the facility (i.e. toilet paper) that are running low must be noted in the Log so they can be resupplied.

• The Log will be cross referenced with each invoice submitted by the Contractor.

Incomplete Logs may affect payment amounts.

VIII. CONTRACTOR REQUIREMENTS – JANITORIAL SERVICES

The Contractor shall provide all labor, cleaning products, supplies (including hand soap for restrooms, urinal cakes, sanitary liners, and small and large trash liners), materials, equipment, and tools required to satisfy the requirements of this SOW with the exception of “Government provided supplies”.

The janitor closet may be used to store equipment and supplies in an organized and safe manner with proper labeling on cleaning supplies that are not in the original container.

Materials and equipment shall be of the type and quality used in large-scale commercial cleaning operations meeting the requirements specified herein. No chemical or cleaning compounds or combination of chemicals or compounds shall be used that will damage, weaken, or discolor surfaces, floors, floor coverings, woodwork or furniture. All cleaning products shall be environmentally friendly and free from toxic and polluting chemicals when at all possible. Products not meeting this standard must be approved by the Technical Coordinator prior to their use.

Government Provided Supplies The refuge shall provide all necessary utilities and toilet paper (stored onsite) for the restrooms. All supplies belonging to the refuge shall not be removed from the site.

IX. CONTRACTOR CLEANING TASKS & DESCIPTIONS

Refer to the following sections:

• Attachment A – Detailed list of tasks to include a

• Section XI, Standards of Performance (task specific cleaning expectations and standards)

X. COMPLIANCE REQUIREMENTS

Accident Reporting: The Contractor shall maintain an accurate record of all accidents and shall immediately report to the Technical Coordinator all accidents resulting in death, trauma, or occupational disease. All accident records/reports must be submitted to the CO and Technical Coordinator within twenty-four (24) hours of their occurrence and be noted on the Log. For life-threatening emergencies, calls shall be directed to 911.

Contractor Representative: The Contractor shall designate in writing to the CO and Technical Coordinator, prior to beginning work, a representative who will be in charge of the work and be available at all times when work is being performed.

Damage Reporting: In all instances where Government property or equipment is damaged, a full report of the fact and extent of such damage will be submitted in writing to the CO and Technical Coordinator within twenty-four (24) hours.

Fire Prevention: The Contractor and its employees are to be familiar with the method of turning on a Fire Alarm. The Contractor and its employees shall be cognizant of and shall observe all requirements for handling and storage of combustible supplies and materials, and for daily disposal of combustible waste and trash.

Maintenance Standards: All work shall be accomplished in such a manner as to ensure a clean and safe environment and shall conform to the requirements of the Occupational Safety and Health Administration (OSHA) and with the standard practices of janitorial services. The quality of the workmanship, including all materials, will comply with applicable Federal specifications.

Personnel: The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract. The Contractor shall designate in writing to the CO and Technical Coordinator, prior to beginning work, a roster/list of all personnel that will perform the duties of this contract. Subsequent changes to the roster shall be submitted to the CO and Technical Coordinator, in writing, at least 48-hours prior to any change.

The CO and Technical Coordinator shall be notified immediately whenever changes are made to personnel.

The CO may require dismissal from the workplace of Contractor employees who the CO or Technical Coordinator deems incompetent, insubordinate, objectionable, or whose continued employment is deemed contrary to the public interest.

Personnel Behavior: The Contractor is responsible for the behavior of its employees while working within the facility. Contractor personnel shall not engage in prohibited activities, such as gambling, consumption of alcohol, use of non-prescribed medicines or drugs, or smoking.

Contractor employees are to observe acceptable courtesies when engaging Government officials and non-government visitors to the facility. Contractor employees shall not conduct harassing behavior based on race, color, religion, sex (including pregnancy and gender identity), sexual orientation, national origin, age, disability, genetic information (including family medical history), status as a parent, marital status, and political affiliation.

Personnel Attire: This facility provides visitor services to the public. Therefore, the Contractor's employees must perform work in clothing that is clean and orderly as possible, given the type of work performed. Contractor employees shall not wear on their clothing any slogans, political or social-cause messages, or advertising (other than the company name or logo).

Pre-performance Conference Call: Prior to commencing work, the Contractor shall schedule a conference call with the CO and/or the Technical Coordinator, at a time mutually agreeable to discuss and develop a mutual understanding relative to scheduling, the Log and administration of the work required by this contract.

Performance Evaluations: The Technical Coordinator will require either a meeting or a phone call with the Contractor on a quarterly basis to ensure services are being completed adequately. The purpose of these meetings will be to resolve identified problems, to schedule required work, to establish or adjust priorities, and to evaluate Contractor performance for payment purposes.

Quality Assurance - Government: Any inspection by the Government shall be conducted in a manner consistent with commercial practice. The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with clause 52.212-4(a) Inspection/Acceptance.

The Government shall give the Contractor written notice of deficiencies whenever required services are not performed or the quality of work does not conform to the specifications of this contract. This written notice shall be served prior to withholding any payment. Repeated instances of "non-performance" or "unsatisfactory" work will be ground for termination or default of this contract.

Safety Requirements: Contractor must perform this contract in a safe manner, observing any necessary safety precautions. The contractor shall promptly correct any condition which, in the opinion of the CO or Technical Coordinator, endangers the safety of personnel and/or property during the performance of this contract. Failure to observe this requirement shall result in contract termination, with the Contractor liable for any such damages that may occur. The Contractor is obligated to perform a thorough inspection each working day of all areas to assure that all necessary safeguards relative to safety and fire hazards are being taken.

Security of the Premises: The Contractor shall turn off all lights, and secure doors, and windows as appropriate for all areas pertinent to the Contractor’s access. The Contractor shall report to the Technical Coordinator any instance (by specific location) of problems encountered while on-site. The Contractor shall immediately notify law enforcement personnel if buildings appear to be intruded or vandalized. Names and numbers of law enforcement officers shall be given to the Contractor at the beginning of the contract.

XI. STANDARDS OF PERFORMANCE

These standards are an outline of general expectations of cleanliness but are not meant to replace or supersede the latest industry standards or materials and equipment manufacturers’ recommendations. Each of the Contractor’s Employee’s shall be equipped with the necessary equipment to carry out the proper performance of the cleaning as specified. This equipment shall always be available and in possession of the Contractor’s Employee’s while carrying out their duties.

Service Level (Acceptable Quality): The level of services as outlined in these Specifications shall consistently be maintained. During the Contract period, the Technical Coordinator will conduct monthly inspections of the facilities under this Contract. The inspections are based on standards for commercial facilities within the maintenance industry.

Carpeted Surfaces: See vacuuming

Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate chrome polish.

Standard: Surfaces will present a clean uniform shining appearance free of all soil, marks, smudges, streaks.

Clean & Sanitize: Clean: Removal of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, and smudges from surfaces with an appropriate cleaning technique. Sanitize: Sanitizing is the application of a germicidal solution to surfaces to kill or neutralize 99.9% of the material containing or supporting the growth of bacterial/viral organisms. Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’s recommendation.

All high-touch areas to include but not limited to the following:

• Water Fountain

• Door handles, switch plate covers, countertops, and shelfs

• Doors, walls smudges, and frames

• Baseboard heater rims that collect debris and dust

• Exposed pipes

• Other exposed surface that collect debris and dust

Standard: Surfaces shall be as free of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, smudges, and material containing living bacteria, viruses, or other contaminations that are capable of causing infections.

Dispenser cleaning and service: Dispenser cleaning/service requires damp wiping dispensers with a disinfectant, checking/refilling of all toilet tissue, soap, or any other dispensers which may be identified by the Technical Coordinator.

Standard: Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges, streaks and will have an adequate supply of the applicable dispensed products.

Dusting & Cobweb Removal: All level and horizontal surfaces at or below six feet (72”)

Dust and remove any accumulated debris and grime throughout specific areas of the building to include furniture, counter surfaces, bookshelves, filing cabinets, interior door hinge areas, and kickboards.

Standard: Items shall be free of any laden airborne materials, grime, bugs, streaks, smudges, and cobwebs. Laden airborne matter shall be removed by either mechanical, chemical, or manual means. Devices, which merely displace or redistribute the matter, such as feather dusters, will not be used, unless treated to attract and hold the matter. All items moved to accomplish this task shall be returned to their original position.

Fixtures: Cleaning of restroom & kitchen fixtures and fountains require the removal of dust, dirt, debris, spots, stains, and smears from sinks, slop sinks, toilets, urinals, and fountains with a germicidal solution.

Standard: Fixtures shall be cleaned and sanitized as to leave no dust, dirt, spots, grime or debris on the fixtures.

Flooring: Refer to Spot Cleaning, Sweeping & Dust Mopping, Vacuuming, Walk Off Mats and

All floor cleaning areas to include but not limited to the following:

• Sweep and mop (sanitize), non-carpet floor areas

• Wet mop and disinfect restroom floors

• Vacuum all entrance mats & runners

• Vacuum all carpeted floors

Furniture: Cleaning of furniture and tables requires dusting, damp wiping, or vacuuming.

Standard: Surfaces are to be free of dirt, dust, debris, marks, lint, and film. Any furniture moved during cleaning shall be returned to the original location.

Glass, Window, and Mirrors: Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and other foreign material from glass window, doors, partitions, or any other items, which may consist in whole or part of a glass, or similar material including mirrors.

All Glass, Window & Mirror areas to include but not limited to the following:

• Wash interior and exterior windows in entrance doors

• Wash all bathroom mirrors

• Clean frames

Standard: Glass surfaces shall be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. All excess spray/solution must be removed from any surrounding trim or surfaces and glass/window surfaces shall have a uniformly bright appearance. Any items moved to accomplish this task must be returned to their original positions.

Kitchenette: Clean and Sanitize all surfaces people touch to include; fixtures, sinks, faucets, cabinets, countertops, shelves, table, microwave, and mini-refrigerator. All chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine. Floor shall be vacuumed. All waste receptacles shall be emptied and cleaned as needed.

Standard: Kitchenette shall be cleaned, sanitized and free of all dirt, soil, grime, smudges, streaks, smears, film, or any other foreign substances. Microwave and refrigerator requires cleaning and sanitizing the handles and outside surface only. All chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine.

Restrooms: Clean and Sanitize all surfaces people touch to include; fixtures, urinals, toilets, mirrors, sinks, faucets, sanitary item receptacles, handles, switch plate covers, exposed pipes, dispensers, walls, partition stalls, and doors. Floors, including kickboards shall be swept/vacuumed, wet mopped and sanitized. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine. Urinal cakes shall be replaced as needed. All waste receptacles shall be emptied and cleaned as needed. All dispensers must be refilled.

Standard: Restrooms shall be cleaned, sanitized and free of all dirt, soil, grime, smudges, streaks, smears, film, or any other foreign substances. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine.

Spot Cleaning Floors: Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreign materials from floor areas which can be accomplished by cleaning only the immediately affected area where cleaning the whole area would not be necessary. Spot cleaning may be accomplished by any of the methods contained herein and as dictated by the circumstances of the floor covering and soiling.

Standard: Spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning and return the finish of the area affected to its pre-soiled condition without evidence of occurrence or cleaning.

Sweeping and Dust Mopping: Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and other foreign material through either manual or mechanized methods, as appropriate for the location and situation.

Standard: A swept area shall be free of all loose dirt, grit, lint, dust, debris, or other foreign material with no build up in corners, crevices, under or around furniture parts. All items moved to remove dirt shall be returned to their original location.

Trash/Waste/Recycling Removal: Trash/waste/recycling removal requires the collection of all materials, which have been placed into appropriate containers, and taken to the onsite dumpster located at the south end of the main hatchery building.

All Trash/Refuse & Recycling Containers to include but not limited to the following:

Remove

• Remove trash and recyclables from all areas where there is a receptacle. Dispose of in the appropriate receptables (dumpsters) south of the building.

• Empty refuse containers and replace can liner

• Empty containers of paper and recycling containers

• Clean and disinfect waste receptacles, as needed

Standard: All trash/waste and soiled liners shall be removed from all trash/waste containers, and a new trash/waste liner shall be fitted into all such containers. Collected trash shall be disposed of in the facility dumpster. All small office recycling bins shall be emptied into larger recycling bins.

Trash Receptacle Cleaning: Cleaning and disinfecting receptacles is defined as wiping or washing containers with a germicidal solution and replacing plastic liners.

Standard: Receptacles must be cleaned both inside and outside and free of stains, dried refuse and odors. Receptacles shall be returned to the original locations.

Vacuuming: Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other foreign material from carpeted floors and other items (e.g. couches, chairs, walls, curtains/drapes), which require this method of cleaning. Carpet edges and corners where floor and wall intersect, where floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be vacuumed with an edging tool.

Standard: There shall be no evidence of obvious dirt, dust balls, damage, debris, spots, grime, and stains. All items moved during this process shall be returned to their original positions.

Walk-off Mats & Runners: Mats & Runners shall be lifted, moved to clean flooring underneath and replaced. Mats or Runners made of rubber or polyester shall be swept, shaken, vacuumed, or washed. Carpet mats or runners shall be vacuumed with a commercial vacuum before spot cleaning.

Standard: There shall be no dirt left on surfaces or underneath.

Water Fountain: Water fountains shall be cleaned with an appropriate cleaning solution

Standard: Fountains shall maintain a high luster and shall be kept free of obvious dust, spots, smudges, dirt, stains, streaks, watermarks, trash, incrustation and other debris. Water fountain shall be free of visible mineral and/or calcium accumulation.

Wet Mopping: Wet mopping requires the removal of built up dirt, soil, liquids, or other foreign materials from a floor using commercial type clean cotton or similar yarn type string mops and mechanically wrung out so as to have sufficient neutral detergent and water solution or disinfecting detergent and water solution. This shall include rinsing if required or as recommended by the detergent manufacturer. Sweeping to remove dirt and debris may be needed prior to mopping.

Standard: A wet mopped floor shall be free of all dirt, debris, soil, liquids, or other foreign material. It will present a uniform appearance free of streaks, smudges, heel marks, or any other marks, which can be reasonably removed through this cleaning method. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the wet mopping task. All items moved to accomplish this task shall be returned to their original positions.

Window Washing: See glass, window, and mirrors:

XII. CONTRACTOR PERSONNEL SECURITY AND SUITABILITY

Performance of this contract requires contractor personnel to have a Federal government-issued Personal Identity Verification (PIV) credential before being allowed unsupervised access to a DOI facility. The Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) will be the requesting official and will make arrangements through a DOI Access Card Sponsor for personal identity verification and DOI Access Card issuance.

At least two weeks before start of contract performance, the Contractor must identify all contractor and subcontractor personnel who will require [physical and/or logical] access for performance of work under this contract. Physical Access means routine, unescorted or unmonitored access to nonpublic areas of a federally controlled facility. Logical Access means routine, unsupervised access to a Level 3 or 4 federally controlled information system. The Contractor must make their personnel available at the place and time specified by the COR/COTR or DOI Access Card Sponsor in order to initiate screening and background investigations. The following forms and inquiries, or their equivalent, will be used to initiate the credentialing process:

• OPM Standard Form 85 or 85P

• OF 306

• National Criminal History Check (NCHC) (local procedures may require the fingerprinting to done at a police station; in this case, any charges are to be borne by the contractor)

• Release to Obtain Credit Information

• PIV card application (web-based)

Before starting work under this contract, a National Criminal History Check (NCHC) will be initiated to verify the identity of the individual applying for clearance and to determine the individual's suitability for the position. If the NCHC adjudication is favorable, a DOI Access Card will be issued for that individual. If the adjudication is unfavorable, the credentials will not be issued and the contractor must make other arrangements for performance of the work. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

Contractor employees must give, and authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor must ensure they are available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. In that case, the contractor must provide the COR/COTR with documentation that supports the individual's credentialed status.

Contractor employees who have been successfully adjudicated will be issued DOI Access Cards, which must be activated at a USAccess Credentialing Center. Those Contractor employees not located within a reasonable travel time of a USAccess Credentialing Center will be screened and issued alternate credentials, such as temporary access badges.

During performance of the contract, the Contractor must keep the COR/COTR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen must be reported to the COR/COTR and Issuing Office within 24 hours. If reissuance of expired credentials is needed, it must be coordinated through the COR/COTR.

At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor must ensure that all identification cards are returned to the

COR/COTR.

This requirement must be incorporated into any subcontracts that require subcontractor personnel to have routine unsupervised access to a federally controlled facility for more than 180 calendar days or any unsupervised access to a federally controlled Level 3 or 4 information system.

No Service

Room Description / User Size (sq.ft.)

Clean & Sanitize High

Touch Exposed Surfaces

Windows and Mirrors

Floor Cleaning

Clean & Sanitize

Restroom & Breakroom with Kitchenette

Trash Disposal

Recycle Disposal

Clean Mats & Runners

Vacuum Floors

Dust & Cobweb removal

No Service Required

101 Front Vestibule 170 Weekly x 3 Weekly Weekly x 2 Weekly x 2 Weekly Weekly x 2 Weekly 102 Exhibit Room A 973 Weekly x 2 Weekly x 2 Weekly 105 Second Office 132 Weekly Weekly 106 First Office 170 Weekly Weekly 107 Breakroom with Kitchenette 280 Weekly x 2 Weekly x 2 Weekly x 2 Weekly Weekly Weekly 113 Classroom 756 Weekly x 2 Weekly Weekly 114 Side Vestibule 112 Weekly x 3 Weekly weekly x 2 Weekly x 2 Weekly 115 Side Bathroom (Unisex) 63 Weekly x 3 Weekly Weekly x 3 Weekly x 3 Weekly x 2 Weekly 117 Mens Bathroom 154 Weekly x 3 Weekly Weekly x 3 Weekly x 3 Weekly x 2 Weekly 119 Womens Bathroom 154 Weekly x 3 Weekly Weekly x 3 Weekly x 3 Weekly x 2 Weekly 120 Exhibit Room B 600 Weekly x 2 weekly Weekly 124 Office Hallway 70 Weekly Weekly 108 Apartment Living room 255 No Service 109 Apartment Bedroom 120 No Service 110 Apartment Bathroom 42 No Service 117 Mens room closet 12 No Service 121 Gift Shop 105 No Service

Classroom Storage A 8 No Service Classroom Storage B 8 No Service Hallway Closet 12 No Service

Attachment A Weekly, Bi Weekly, Tri Weekly Tasks

Bi Weekly (Weekly x 2) tasks to be completed on Mondays and Fridays Tri Weekly (Weekly x 3) tasks to be completed on Mondays, Wednesdays, and Fridays.

BID SCHEDULE

Janitorial Services - Solicitation No. 140F0622Q0078

Sachuest Point National Wildlife Refuge - Office Building / Visitor Center

CLINS DESCRIPTION Hourly Rate

Total Monthly Cost

Total Annual Cost

00010

Base Year: Janitorial Services Frequency: Once per Week

00020

Frequency: Twice per Week

00030

Frequency: Three per Week

TOTAL BASE YEAR $

01010

Option Year (1): Janitorial Services

01020

01030

TOTAL OPTION YEAR ONE $

02010

Option Year (2): Janitorial Services

02020

02030

TOTAL OPTION YEAR TWO $

03010

Option Year (3): Janitorial Services

03020

03030

TOTAL OPTION YEAR THREE $

04010

Option Year (4): Janitorial Services

04020

Option Year (4): Janitorial Services

04030

Option Year (): Janitorial Services

TOTAL OPTION YEAR FOUR $

GRAND TOTAL (All Years) $

Incomplete Bid Schedule may be automatically disqualified. Complete each CLIN and provide a Grand Total

Contractor Name: ________________________________________________________________________________

Past Experience Questionnaire – 140F0622Q0078

PAST EXPERIENCE & REFERENCES QUESTIONNAIRE

RFQ/Solicitation No. 140F0622Q0078

Janitorial Services Sachuest Point National Wildlife Refuge

**ALL INFORMATION MUST BE COMPLETED TO BE COMPLIANT WITH SOLICITATION**

Your Company Name:

SAM Unique Entity ID (UEI)#:

Street Address:

City, State and ZIP Code:

POC Name:

POC Phone Number:

POC Email:

Type of Business: Corporation ___ Partnership ___ Sole Proprietor ___ Other ___ (describe)

To receive consideration, complete and submit the information requested below with your quote. If additional space is needed this form may be duplicated as necessary or you can provide your own form.

1) How many years’ experience does your business have in the line of work contemplated by this solicitation?

2) How many years’ experience in contracting has your business had as a Prime Contractor _____ , or a Sub-contractor _____ . How many of these years were performed for Federal Government Contracts ______.

3) Have you ever Failed to Complete any work awarded to you? Yes or No. If “yes” specify reasons why.

4) Key Personnel Available for this Project:

a) Minimum # of Employees: _____ Maximum # of Employees: _____

b) Are employees regularly on your payroll? Yes or No

c) How many employee(s) do you anticipate to perform the work contemplated by this solicitation?

d) Are you a sole proprietor? Yes or No

e) If you are the Prime Contractor and hiring a Sub Contractor, please provide the name of the Sub

Contractor.

5) Employee Experience: Provide the below information for each employee(s) who will perform the work contemplated by this solicitation:

Present Position/Title:

Years of Experience:

Past Experience Questionnaire – 140F0622Q0078

6) References and Relevant Past Performance/Experience:

Experience must have been completed within the past three (3) years and be similar in size and complexity to those stated in the Scope of Work. Government contracts are preferred; but, if you have not performed Government contracts, indicate any other contracts completed or in progress

First Contract Reference:

Contract Agency or Company Name:

Contract Number (if applicable):

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

Scope of Project: (Provide sufficient detail for the Government to perform an evaluation)

Second Contract Reference:

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

Third Contract Reference:

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

7) Certification:

I certify that all of the statements made by me are complete and correct to the best of my knowledge and that any persons named as references are authorized to furnish the Government with any information needed to verify my business and employee’s capability to perform this project.

Certifying Official’s Name and Title:

Date:

Terms & Conditions

TERMS & CONDITIONS

DEPARTMENT OF INTERIOR (DOI)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS

Invoice Processing Platform (IPP) (April 2013)

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov

• Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice: Upload a hardcopy/pdf of your invoice into IPP

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of local Clause)

52.252-1 – Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/browse/index/far

Provisions Incorporated by Reference 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17 Ownership or Control of Offeror (Aug 2020) 52.204-20 Predecessor of Offeror (Aug 2020) 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (Nov 2015) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.212-1 Instructions to Offerors- Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications -- Commercial Products and Commercial Services (Nov 2021) 52.217-5 Evaluation of Options (Jul 1990) 52.219-1 Small Business Program Representations (Nov 2020) https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.acquisition.gov/browse/index/far

52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 Affirmative Action Compliance (Apr 1984) 52.223-1 Biobased Product Certification (May 2012) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec 2016) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020) 52.237-1 Site Visit (Apr. 1984)

Provisions Incorporated by Text

52.212-2 - Evaluation -- Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

o Relevant Past Performance (Past Experience and References Questionnaire must be completed) o Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.