Sol_140F0621Q0162.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

F06

LAKEWOOD CO 80228-1807

134 UNION BOULEVARD

LAKE PLAZA NORTH

FWS, DIVISION OF CONTRACTING AND GE

0008349921 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORF06

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/03/2021 1100 ED

08/18/2021

413-253-8782Ryna Russell (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140F0621Q0162

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 38 0040548600OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

CAPE MAY COURT HOUSE NJ 08210-2078

24 KIMBLES BEACH ROAD

FWS CAPE MAY NWR

15. DELIVER TO

LAKEWOOD CO 80228-1807

134 UNION BOULEVARD

LAKE PLAZA NORTH

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FWS, DIVISION OF CONTRACTING AND GE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Legacy Doc #: FWS

00010 Janitorial Services - (Refer to attached documents)

Attached Bid Schedule Must be Completed

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Ryna Russell

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Provide Annual Pricing for Each Year Listed Below:

Base Year: $___________________

Option Year 1: $___________________

Option Year 2: $___________________

Total Base Plus Option Years: $ ______________

Attachments:

Synopsis (3 pages)

SOW (11 pages)

Bid Schedule (1 page)

Past Experience and References Questionnaire (2 pages)

Terms & Conditions (8 pages)

DOL Wage Rates (11 pages)

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

38 2 of

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation 140F0621Q0162 is issued as a request for quotation (RFQ). The anticipated award date is within 5 days after the close of this announcement.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06 dated 07/12/21.

This requirement is being solicited as a 100% Small Business Set-Aside. The applicable North American Classification System (NAICS) code is 561720 Janitorial Services. The small business size standard is $19.5 Million.

The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Line-Item Description(s):

Janitorial Services

Location of Work:

1. U.S. Fish & Wildlife Service – Cape May National Wildlife Refuge Headquarter Building (HQ).

Address: 24 Kimbles Beach Rd, Cape May Court House, NJ 08210

2. U.S. Fish & Wildlife Service – Cape May National Wildlife Refuge

Visitor Contact Station (VCS) Address: 12001 Pacific Ave, Wildwood, NJ 08260.

Period of Performance:

One (1) Base Year and Two (2) Option Years.

Base year October 1, 2021 – September 30, 2022 Option year (1) October 1, 2022 – September 30, 2023 Option year (2) October 1, 2023 – September 30, 2024

Terms & Conditions:

- The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition

- The provision at 52.212-2, Evaluation -- Commercial Items applies to this acquisition (refer to terms and conditions for details)

- Offerors must include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items and submit with its offer.

- The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition

- The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition (refer to terms and conditions for details)

Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached in the Terms & Conditions document.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.

Important Submission Dates & Site Visit Info:

Site Inspection:

Prior to submitting a quote, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.

A site visit inspection has been scheduled for Friday, August 27, 2021 at 9:00am EST. The inspection will take place at the Headquarter Building located at 24 Kimbles Beach Rd, Cape May Court House, NJ 08210. Meet up is in the parking lot. The POC is Ethan Hammer, 609-675-6080.

Once this inspection has taken place, contractors will then drive to the second location for the Visitor Contact Station (VCS) located at 12001 Pacific Ave, Wildwood, NJ 08260.

Please note, masks are mandatory when inside the facilities.

Question Submission:

All questions regarding this Solicitation must be submitted in writing to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov no later than Tuesday, August 31, 2021 at 11:00am EST. If necessary, questions received will be answered through an Amendment to this Solicitation.

Emails must indicate the following in the subject line: Question Submission – 140F0621Q0162.

Quote Submission:

Quotes (including all required documents) must be transmitted via e-mail to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov, no later than Friday, September 3, 2021 at 11:00am EST.

Emails must indicate the following in the subject line: Quote Submission – 140F0621Q0162.

Required Submittal Documents: Offerors responding to this solicitation must submit the following documents:

SF 1449: Provide a completed SF 1449 with signature.

SF 30: If applicable, provide signed amendments (SF30) Bid Schedule: Complete the attached document Price/Quote: Submit a quote to include your DUNS number, Company Name, Address, Point of Contact (POC), POC email & phone number and an itemized breakdown.

Past Experience & References: Complete the attached document

Your quote will be considered non-responsive and will not be considered if all the above required documents are not completed in full and received as part of your submittal package.

An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and who, based on a subjective assessment from the Government, offers the best value to include past experience and price. The Government reserves the right to award a https://www.acquisition.gov/far/ mailto:ryna_russell@fws.gov contract to other than the lowest priced offer if, in its judgment, the past experience and/or technical superiority outweighs the price difference.

Contracting Officer/Office:

Ryna Russell, Contracting Officer U.S. Fish & Wildlife Service – Hadley, MA Joint Administrative Operations (JAO) | Acquisition Goods and Services Operations ryna_russell@fws.gov

Attachments:

Synopsis (3 pages) SOW (11 pages) Bid Schedule (1 page) Past Experience and References Questionnaire (2 pages) Terms & Conditions (8 pages) DOL Wage Rates (11 pages)

Scope of Work 140F0621Q0162

SCOPE OF WORK

Janitorial Services

Cape May National Wildlife Refuge

TABLE OF CONTENTS

I. INTRODUCTION

II. COVID-19 GUIDELINES

III. PROJECT DESCRIPTION

IV. PROJECT LOCATION/INFORMATION

V. PERIOD OF PERFORMANCE

VI. WORK SCHEDULE

VII. INSPECTIONS AND REPORTING REQUIREMENTS

VIII. CONTRACTOR REQUIREMENTS – JANITORIAL SERVICES

IX. MONTHLY JANITORIAL CLEANING TASKS – (Once per Month) Tasks 1 & 2 X. BI-ANNUAL CLEANING TASKS – (Twice per year, April & October) Tasks 3 & 4 XI. ANNUAL DEEP CLEANING TASKS – (Once per Year) Tasks 5 & 6 XII. TASK SUMMARY TABLE and SQUARE FOOTAGES

XIII. COMPLIANCE REQUIREMENTS

XIV. STANDARDS OF PERFORMANCE

I. INTRODUCTION

The Contractor shall furnish all necessary personnel, supervision, transportation, cleaning products and equipment to provide professional janitorial services for the Cape May National Wildlife Refuge in Cape May Court House, New Jersey in accordance with the terms and conditions of this Scope of Work (SOW).

II. COVID-19 GUIDELINES

The U.S. Fish and Wildlife Service is following federal, state, and local public health authority guidance as we continue to respond to the COVID-19 pandemic. The U.S. Fish and Wildlife Service is focused on ensuring employees, their families, volunteers, and visitors are safe by following the most current guidance from coronavirus.gov and state and local public health authorities.

The Department of the Interior’s current COVID-19 policy incorporates CDC guidance. As CDC science-based guidance changes, our policy will adapt. Visitors have always been encouraged by DOI to review CDC guidance when making their plans to recreate responsibly. CDC guidance indicates that that fully vaccinated people are required to wear a mask inside of federal buildings in areas of substantial or high community transmission. Unvaccinated people must wear a mask indoors in DOI buildings at all times and outdoors when physical distancing cannot be maintained. All people, regardless of vaccination status, are required to wear a mask on all forms of public transportation and in healthcare settings on DOI lands. We will continue to ask visitors to follow CDC guidance to recreate responsibly.

For more information you can click on the following link:

https://www.fws.gov/home/public-health-update.html#:~:text=Wear%20a%20face%20mask%2Fcovering,and%20on%20all%20federal %20lands.

III. PROJECT DESCRIPTION

The janitorial services are for one multi-purpose headquarters building (HQ) and one visitor contact station building (VCS). The janitorial work is for three groupings of tasks, Monthly, Bi- Annual, and Annual cleanings.

IV. PROJECT LOCATION/INFORMATION

• Headquarter Building (HQ) – Approximately 2,592 sq.ft.

Address: 24 Kimbles Beach Rd, Cape May Court House, NJ 08210

• Visitor Contact Station (VCS) – Approximately 1,446 sq.ft.

Address: 12001 Pacific Ave, Wildwood, NJ 08260.

V. PERIOD OF PERFORMANCE

One (1) Base Year and Two (2) Option Years.

Base year October 1, 2021 – September 30, 2022 Option year (1) October 1, 2022 – September 30, 2023 Option year (2) October 1, 2023 – September 30, 2024

VI. WORK SCHEDULE

The Contractor shall perform all monthly work on one weekday between the hours of 8:00am and 4:30pm, EST. In no case shall work be performed outside of the scheduled times unless requested and approved by the Technical Coordinator.

Whenever scheduled services fall on a federal holiday, the services will be performed on the previous or following working day. In no event will the Contractor change the work schedule without the prior consent of the Contracting Officer (CO) or Technical Coordinator.

Federal Legal Holidays: New Year’s Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

When a holiday falls on Saturday or Sunday, it is observed on the adjacent Friday or Monday, respectively. In addition to the holidays listed above, the Contractor agrees to observe leave days or closures designated by Federal Statute, Executive Order, or Presidential Proclamation.

VII. INSPECTIONS AND REPORTING REQUIREMENTS

A Janitorial Log (Log) will be provided to the Contractor by the Technical Coordinator. Completion of the Log is a requirement of the contract. The Log for each visit shall be completed, signed, and dated by the employee who performed the work. Information in the Log shall include at a minimum:

https://www.fws.gov/home/public-health-update.html#:%7E:text=Wear%20a%20face%20mask%2Fcovering,and%20on%20all%20federal%20lands https://www.fws.gov/home/public-health-update.html#:%7E:text=Wear%20a%20face%20mask%2Fcovering,and%20on%20all%20federal%20lands https://www.fws.gov/home/public-health-update.html#:%7E:text=Wear%20a%20face%20mask%2Fcovering,and%20on%20all%20federal%20lands

• Checklist of work performed during the cleaning visit. All weekly, monthly, semi-annual, and annual tasks shall be clearly noted on the Log.

• Discrepancies from the routine work scheduled and an explanation of the circumstances involved.

• All janitorial supplies provided by the facility (i.e. paper products, toilet paper, paper towels, garbage can liners) that are running low must be noted in the Log so they can be resupplied.

• The Log will be cross referenced with each invoice submitted by the Contractor.

Incomplete Logs may affect payment amounts.

VIII. CONTRACTOR REQUIREMENTS – JANITORIAL SERVICES

The Contractor shall provide all labor, cleaning supplies, materials, equipment, and tools required to satisfy the requirements of this SOW with the exception of “Government provided supplies”.

Materials and equipment shall be of the type and quality used in large-scale commercial cleaning operations meeting the requirements specified herein. No chemical or cleaning compounds or combination of chemicals or compounds shall be used that will damage, weaken, or discolor surfaces, floors, floor coverings, woodwork or furniture. All cleaning products shall be environmentally friendly and free from toxic and polluting chemicals when at all possible. Products not meeting this standard must be approved by the Technical Coordinator prior to their use.

Government Provided Supplies The refuge shall provide paper products, toilet paper, paper towels, hand sanitizer, hand soap, dish soap, and garbage can liners. These items will be stored onsite. All materials, equipment and/or paper supplies belonging to the refuge shall not be removed from the site.

IX. MONTHLY JANITORIAL CLEANING TASKS – (Once per Month) Tasks 1 & 2

Headquarters (HQ): - (Task 1) Monthly janitorial tasks include: Reception/Exhibit Area, Offices (7), Conference Room, Copy Room, Crew Room (Kitchen), Bathroom (2), Common Areas, and Main Entrance

Mechanical/Electrical/Mapping Rooms: (4 rooms)

• Sweep, mop (sanitize), and polish non-carpet floor areas

• Dust and remove any accumulated debris from all level/horizontal surfaces throughout the rooms including but not limited to doors, air handlers, duct work water treatment tanks, control boxes, and computer servers

Visitor Contact Station (VCS): - (Task 2) Monthly janitorial tasks include: Waiting Area, Offices (2), Kitchen, Bathroom (1), Common Areas, and Main Entrance

Mechanical/Electrical/Mapping Rooms: (2 rooms)

• Sweep, mop (sanitize), and polish non-carpet floor areas

• Dust and remove any accumulated debris from all level/horizontal surfaces throughout the rooms including but not limited to doors, air handlers, duct work water treatment tanks, control boxes, and computer servers

Dusting Dust and remove any accumulated debris from all level/horizontal surfaces throughout the building including but not limited to hallways, offices, kitchen and other area baseboards, tables desks, and other furniture.

Clean & Sanitize Exposed Surfaces Water Fountain Door handles, switch plate covers and other high-touch areas Doors, walls smudges, and frames Baseboard heater rims that collect debris and dust Exposed pipes Other exposed surface that collect debris and dust

Glass Cleaning Clean interior glass barriers in Reception/Exhibit Area of HQ building

Floor Cleaning

Sweep, mop (sanitize), and polish non-carpet floor areas.

Vacuum all carpeted areas Wet mop and disinfect bathroom floors

Refuse & Recycling – Containers Remove trash and recyclables from all offices, common area workstations, kitchen area, bathrooms, conference room, and main entrance area. Dispose of in respected receptables south of the HQ building.

Empty refuse containers and replace can liner Empty containers of paper recycling containers Clean and disinfect waste receptacles, as needed

Restrooms and Kitchen Clean & Sanitize the Following:

All surfaces the people touch Restroom fixtures, dispensers, and cabinets Sinks, faucets, mirrors, sanitary item dispensers, toilets, urinals, exposed pipes Doors handles and handrails Partitions Countertops Floors Sweep/vacuum tile floors:

Wet mop and disinfect ceramic tile- floors Empty refuse containers and replace liner Clean and disinfect waste receptacles, as needed

X. BI-ANNUAL CLEANING TASKS – (Twice per year, April & October) Tasks 3 & 4

Headquarters (HQ): (Task 3) - Visitor Contact Station (VCS): (Task 4)

• Kitchen Cleaning – Microwave, Oven, and Refrigerator Remove all contents from the above items and thoroughly clean interior and exterior surfaces

XI. ANNUAL DEEP CLEANING TASKS – (Once per Year) Tasks 5 & 6

Headquarters (HQ): (Task 5) - Visitor Contact Station (VCS): (Task 6)

Perform an annual deep cleaning of the non-carpeted floors (e.g. wood, ceramic tile, and vinyl composition tile). Each floor type shall be cleaned in a professional manner using industry standard methods appropriate to the floor type.

Sweep and Mop Wood Floors The wood floors floor are located in (HQ hallways and reception/exhibit area; VCS hallway and waiting area). Cleaning shall be completed in a professional manner using industry standard methods as follows:

• Prepare the area

• Sweep dust and debris

• Mop the floor

Strip, Wax and Buff Vinyl Composition Tile Floors The vinyl composition tile floors are located in (HQ utility closet and two mechanical closets; VCS utility closet and storage room). Floor maintenance shall be done in a professional manner using industry standard methods as follows:

Prepare the area Move furniture and fixture as needed Scrub, clean and dry floor surface Apply finish(s) Allow floors to dry as needed Replace furniture and fixture as needed

Scrubbing & Sealing Ceramic Tile & Grout Floors The ceramic tile floors are located in (HQ kitchen, copy room, and two bathrooms; VCS kitchen and bathroom). Cleaning shall be completed in a professional manner using industry standard methods as follows:

All tile floors shall be scrubbed, cleaned, and sealed in a professional manner using industry standard methods appropriate for the flooring.

Tile floor surfaces shall be machine scrubbed with an effective detergent cleaner and neutralized.

Annual Deep Cleaning of Carpeted Areas These floor types are located in (HQ conference room and all seven office rooms; VCS office).

Carpet cleaning shall be done in a professional manner using industry standard methods as follows:

Prepare the area and clean floors Move furniture and fixture as needed Professionally clean carpet Allow carpets to dry Replace furniture and fixture as needed

Annual Window Washing The VCS has seven windows and the HQ has twenty windows. All glass, window frames, screens, and blinds shall be cleaned in a professional manner using industry standard methods as follows:

Wash all interior and exterior windows Wash all viewing windows and main entrance doors Clean windowsills and frames Clean window blinds Clean window screens Clean window in office doors

XII. TASK SUMMARY TABLE and SQUARE FOOTAGES

Task List Maximum Frequency Task 1: Janitorial Services HQ Once per month Task 2: Janitorial Services VCS Once per month Task 3: Bi-Annual Kitchen Cleaning HQ Twice per contract period Task 4: Bi-Annual Kitchen Cleaning VCS Twice per contract period Task 5: Deep Cleaning HQ Once per contract period Task 6: Deep Cleaning VCS Once per contract period

XIII. COMPLIANCE REQUIREMENTS

Accident Reporting: The Contractor shall maintain an accurate record of all accidents and shall immediately report to the Technical Coordinator all accidents resulting in death, trauma, or occupational disease. All accident records/reports must be submitted to the CO and Technical Coordinator within twenty-four (24) hours of their occurrence and be noted on the Log. For life-threatening emergencies, calls shall be directed to 911.

Contractor Representative: The Contractor shall designate in writing to the CO and Technical Coordinator, prior to beginning work, a representative who will be in charge of the work and be available at all times when work is being performed.

Damage Reporting: In all instances where Government property or equipment is damaged, a full report of the fact and extent of such damage will be submitted in writing to the CO and Technical Coordinator within twenty-four (24) hours.

Fire Prevention: The Contractor and its employees are to be familiar with the method of turning on a Fire Alarm. The Contractor and its employees shall be cognizant of and shall observe all requirements for handling and storage of combustible supplies and materials, and for daily disposal of combustible waste and trash.

Maintenance Standards: All work shall be accomplished in such a manner as to ensure a clean and safe environment and shall conform to the requirements of the Occupational Safety and Health Administration (OSHA) and with the standard practices of janitorial services. The quality of the workmanship, including all materials, will comply with applicable Federal specifications.

Personnel: The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract. The Contractor shall designate in writing to the CO and Technical Coordinator, prior to beginning work, a roster/list of all personnel that will perform the duties of this contract. Subsequent changes to the roster shall be submitted to the CO and Technical Coordinator, in writing, at least 48-hours prior to any change.

The CO and Technical Coordinator shall be notified immediately whenever changes are made to personnel.

The CO may require dismissal from the workplace of Contractor employees who the CO or Technical Coordinator deems incompetent, insubordinate, objectionable, or whose continued employment is deemed contrary to the public interest.

Personnel Behavior: The Contractor is responsible for the behavior of its employees while working within the facility. Contractor personnel shall not engage in prohibited activities, such as gambling, consumption of alcohol, use of non-prescribed medicines or drugs, or smoking.

Contractor employees are to observe acceptable courtesies when engaging Government officials and non-government visitors to the facility. Contractor employees shall not conduct harassing behavior based on race, color, religion, sex (including pregnancy and gender identity), sexual orientation, national origin, age, disability, genetic information (including family medical history), status as a parent, marital status, and political affiliation.

Personnel Attire: This facility provides visitor services to the public. Therefore, the Contractor's employees must perform work in clothing that is clean and orderly as possible, given the type of work performed. Contractor employees shall not wear on their clothing any slogans, political or social-cause messages, or advertising (other than the company name or logo).

Pre-performance Conference Call: Prior to commencing work, the Contractor shall schedule a conference call with the CO and/or the Technical Coordinator, at a time mutually agreeable to discuss and develop a mutual understanding relative to scheduling, the Log and administration of the work required by this contract.

Performance Evaluations: The Technical Coordinator will require either a meeting or a phone call with the Contractor on a quarterly basis to ensure services are being completed adequately. The purpose of these meetings will be to resolve identified problems, to schedule required work, to establish or adjust priorities, and to evaluate Contractor performance for payment purposes.

Quality Assurance - Government: Any inspection by the Government shall be conducted in a manner consistent with commercial practice. The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with clause 52.212-4(a) Inspection/Acceptance.

The Government shall give the Contractor written notice of deficiencies whenever required services are not performed or the quality of work does not conform to the specifications of this contract. This written notice shall be served prior to withholding any payment. Repeated instances of "non-performance" or "unsatisfactory" work will be ground for termination or default of this contract.

Safety Requirements: Contractor must perform this contract in a safe manner, observing any necessary safety precautions. The contractor shall promptly correct any condition which, in the opinion of the CO or Technical Coordinator, endangers the safety of personnel and/or property during the performance of this contract. Failure to observe this requirement shall result in contract termination, with the Contractor liable for any such damages that may occur. The Contractor is obligated to perform a thorough inspection each working day of all areas to assure that all necessary safeguards relative to safety and fire hazards are being taken.

XIV. STANDARDS OF PERFORMANCE

These standards are an outline of general expectations of cleanliness but are not meant to replace or supersede the latest industry standards or materials and equipment manufacturers’ recommendations. Each of the Contractor’s Employee’s shall be equipped with the necessary equipment to carry out the proper performance of the cleaning as specified. This equipment shall always be available and in possession of the Contractor’s Employee’s while carrying out their duties.

Service Level (Acceptable Quality): The level of services as outlined in these Specifications shall consistently be maintained. During the Contract period, the Technical Coordinator will conduct monthly inspections of the facilities under this Contract. The inspections are based on standards for commercial facilities within the maintenance industry.

Carpeted Surfaces: See vacuuming

Buffing: Buffing/Burnishing/Polishing requires the use of a high-speed floor machine and a clean pad designed for polishing or buffing.

Standard: An industry standard method was used, and the floor should have a “non-yellowed” high-gloss appearance.

Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate chrome polish.

Standard: Surfaces will present a clean uniform shining appearance free of all soil, marks, smudges, streaks.

Clean & Disinfecting: Removal of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, and smudges from surfaces with an appropriate cleaning technique. Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize 99.9% of the material containing or supporting the growth of bacterial/viral organisms. Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’s recommendation.

Standard: Surfaces shall be as free of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, smudges, and material containing living bacteria, viruses, or other contaminations that are capable of causing infections.

Damp Mopping: Damp mopping requires the use of cotton or similar yarn type string mops (24 oz.) that have been mechanically wrung/squeezed to remove excess solution for purposes of removing light soil, dirt, liquid or other foreign material from a floor that does not require the complete mopping of the area or when the area is not soiled sufficiently to require wet mopping.

Standard: A damp mopped floor shall be free of all dirt, debris soil, liquids, or other foreign material. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the damp mopping task. All items moved to accomplish this task shall be returned to their original positions.

Dispenser cleaning and service: Dispenser cleaning/service requires damp wiping dispensers with a disinfectant, checking/refilling of all towel, toilet tissue, seat covers, soap, or any other dispensers which may be identified by the Technical Coordinator.

Standard: Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges, streaks and will have an adequate supply of the applicable dispensed products.

Dusting: All level and horizontal surfaces at or below six feet (72 inches).

Standard: Items shall be free of any laden airborne materials, streaks, smudges, and cobwebs.

Laden airborne matter shall be removed by either mechanical, chemical, or manual means.

Devices, which merely displace or redistribute the matter, such as feather dusters, will not be used, unless treated to attract and hold the matter. All items moved to accomplish this task shall be returned to their original position.

Fixtures: Cleaning of restroom & kitchen fixtures and fountains require the removal of dust, dirt, debris, spots, stains, and smears from sinks, slop sinks, toilets, urinals, and fountains with a germicidal solution.

Standard: Fixtures will be disinfected and there shall be no dust, dirt, spots, or debris on the fixtures.

Flooring: See Damp Mopping and Wet Mopping.

Furniture: Cleaning of furniture and tables requires dusting, damp wiping, or vacuuming.

Standard: Surfaces are to be free of dirt, dust, debris, marks, lint, and film. Any furniture moved during cleaning shall be returned to the original location.

Glass, Window, and Mirrors: Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and other foreign material from glass window, doors, partitions, or any other items, which may consist in whole or part of a glass, or similar material including mirrors.

Standard: Glass surfaces shall be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. All excess spray/solution must be removed from any surrounding trim or surfaces and glass/window surfaces shall have a uniformly bright appearance. Any items moved to accomplish this task must be returned to their original positions.

Refrigerators: Requires cleaning outside surfaces, especially the handles with a germicidal detergent solution.

Standard: Outside surfaces shall present an overall clean appearance.

Restrooms: Cleaning of restrooms requires the removal of trash, cleaning of floors, fixtures, urinals, toilets, receptacles, mirrors, sinks, faucets, handles, switch plate covers, dispensers, walls, partition stalls, and doors with a germicidal solution. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine.

Standard: Restrooms shall be considered properly cleaned when floors are mopped and fixtures, urinals, toilets, waste receptacles, wash basins, faucets, handles, dispensers, partition stalls, and doors are cleaned with a germicidal solution. All glass, chrome, and stainless-steel surfaces shall be cleaned and buffed to a shine, waste receptacles emptied, and dispensers refilled.

Stairwell: Cleaning of stairwells requires the removal of loose dust, dirt, soil, debris, and other foreign material from rubber flooring prior to mopping. All handrails shall be wiped clean and shall be cleaned and buffed to a shine.

Standard: Stairwells shall be considered properly cleaned when the floors are free of dirt, soil, debris, and other foreign material and mopped. All handrails are free of dirt, soil, and grime.

Scrubbing: Machine scrubbing requires the use of mechanized scrubbing/vacuum machines to be more aggressive than wet mopping; this may include large areas such as halls, lobbies, garages, ramps, or similar large areas which would otherwise require extensive labor to complete in a reasonable time period.

Standard: Machine scrubbing shall be held to the same quality standard as wet mopping and shall remove all scuff marks.

Spot Cleaning Floors: Spot cleaning requires the removal of dirt, soil, debris, liquids, stains, or other foreign materials from floor areas which can be accomplished by cleaning only the immediately affected area where cleaning the whole area would not be necessary. Spot cleaning may be accomplished by any of the methods contained herein and as dictated by the circumstances of the floor covering and soiling.

Standard: Spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning and return the finish of the area affected to its pre-soiled condition without evidence of occurrence or cleaning.

Stripping and waxing floors: Standard professional techniques shall be used to strip and wax all vinyl composite tile floors including corridors, doorways, kitchens, breakroom, janitorial closet, and alcove with large format printer.

Standard: An industry standard method was used, and floors shall be free of streaks, clumps, bare spots, and fibers and have a durable “non-yellowed” high-gloss appearance.

Sweeping and Dust Mopping: Sweeping/dust mopping requires the removal of loose dirt, dust, debris, and other foreign material through either manual or mechanized methods, as appropriate for the location and situation.

Standard: A swept area shall be free of all loose dirt, grit, lint, dust, debris, or other foreign material with no build up in corners, crevices, under or around furniture parts. All items moved to remove dirt shall be returned to their original location.

Trash/Waste/Recycling Removal: Trash/waste/recycling removal requires the collection of all materials, which have been placed into appropriate containers, and taken to the onsite dumpster located at the south end of the main hatchery building.

Standard: All trash/waste and soiled liners shall be removed from all trash/waste containers, and a new trash/waste liner shall be fitted into all such containers. Collected trash shall be disposed of in the facility dumpster. All small office recycling bins shall be emptied into larger recycling bins.

Trash Receptacles and Cleaning: Cleaning and disinfecting receptacles is defined as wiping or washing containers with a germicidal solution and replacing plastic liners.

Standard: Receptacles must be cleaned both inside and outside and free of stains, dried refuse and odors. Receptacles shall be returned to the original locations.

Vacuuming: Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other foreign material from carpeted floors and other items (e.g. couches, chairs, walls, curtains/drapes), which require this method of cleaning. Carpet edges and corners where floor and wall intersect, where floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be vacuumed with an edging tool.

Standard: There shall be no evidence of obvious dirt, dust balls, damage, debris, spots, grime, and stains. All items moved during this process shall be returned to their original positions.

Water Fountain: Water fountains shall be cleaned with an appropriate cleaning solution

Standard: Fountains shall maintain a high luster and shall be kept free of obvious dust, spots, smudges, dirt, stains, streaks, watermarks, trash, incrustation and other debris. Water fountain shall be free of visible mineral and/or calcium accumulation.

Wet Mopping: Wet mopping requires the removal of built up dirt, soil, liquids, or other foreign materials from a floor using commercial type clean cotton or similar yarn type string mops and mechanically wrung out so as to have sufficient neutral detergent and water solution or disinfecting detergent and water solution. This shall include rinsing if required or as recommended by the detergent manufacturer. Sweeping to remove dirt and debris may be needed prior to mopping.

Standard: A wet mopped floor shall be free of all dirt, debris, soil, liquids, or other foreign material. It will present a uniform appearance free of streaks, smudges, heel marks, or any other marks, which can be reasonably removed through this cleaning method. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the wet mopping task. All items moved to accomplish this task shall be returned to their original positions.

Window Blinds: Blinds shall be cleaned with a vacuum cleaner using tools designed for cleaning blinds.

Standard: Blinds shall be free of dust, cobwebs, and accumulated dirt and give an overall clean appearance.

Window Screens: Screens shall be removed from the windows and cleaned using a soft brush and scrubbed with an appropriate cleaning solution.

Standard: Screens shall be free of dust, cobwebs, and accumulated dirt and give an overall clean appearance.

BID SCHEDULE

Janitorial Services - Cape May National Wildlife Refuge

Solicitation No. 140F0621Q0162

CLINS DESCRIPTION RATE FREQUENCY TOTAL

ANNUAL COST

00010

Base Year: Janitorial Services HQ Task 1 - Frequency: Once per Month

Monthly Rate

12 Months

00020

Base Year: Janitorial Services VCS Task 2 - Frequency: Once per Month

00030

Base Year: Bi-Annual Cleaning HQ Task 3 - Frequency: Twice per Year

Annual Rate

2 Per Year

00040

Base Year: Bi-Annual Cleaning VCS Task 4 - Frequency: Twice per Year

00050

Base Year: Annual Deep Cleaning HQ Task 5 - Frequency: Once per Year

1 Per Year

00060

Base Year: Annual Deep Cleaning VCS Task 6 - Frequency: Once per Year

TOTAL BASE YEAR $

01010

Option Yr (1): Janitorial Services HQ

01020

Option Yr (1): Janitorial Services VCS

01030

Option Yr (1): Bi-Annual Cleaning HQ

01040

Option Yr (1): Bi-Annual Cleaning VCS

01050

Option Yr (1): Annual Deep Cleaning HQ

01060

Option Yr (1): Annual Deep Cleaning VCS

TOTAL OPTION YEAR ONE $

02010

Option Yr (2): Janitorial Services HQ

02020

Option Yr (2): Janitorial Services VCS

02030

Option Yr (2): Bi-Annual Cleaning HQ

02040

Option Yr (2): Bi-Annual Cleaning VCS

02050

Option Yr (2): Annual Deep Cleaning HQ

02060

Option Yr (2): Annual Deep Cleaning VCS

TOTAL OPTION YEAR TWO $

GRAND TOTAL (Base + 2 OY’s) $

Past Experience Questionnaire – 140F0621Q0162

PAST EXPERIENCE & REFERENCES QUESTIONNAIRE

RFQ/Solicitation No. 140F0621Q0162

Janitorial Services Cape May National Wildlife Refuge, Cape May Court House, New Jersey

**ALL INFORMATION MUST BE COMPLETED TO CONSIDERED RECEIVED**

Your Company Name:

DUNS#:

Street Address:

City, State and ZIP Code:

POC Name:

POC Phone Number:

POC Email:

Type of Business: Corporation ___ Partnership ___ Sole Proprietor ___ Other ___ (describe)

To receive consideration, complete and submit the information requested below with your quote. If additional space is needed this form may be duplicated as necessary or you can provide your own form.

1) How many years’ experience does your business have in the line of work contemplated by this solicitation? _____.

2) How many years’ experience in contracting has your business had as a Prime Contractor _____ or a Sub-contractor _____.

3) Have you ever Failed to Complete any work awarded to you? Yes or No. If “yes” specify reasons why.

4) Key Personnel Available for this Project:

a) Minimum # of Employees: _____ Maximum # of Employees: _____

b) Are employees regularly on your payroll? Yes or No

c) How many employee(s) do you anticipate to perform the work contemplated by this solicitation? ______

d) Are you a sole proprietor? Yes or No

5) Employee Experience: Provide the below information for each employee(s) who will perform the work contemplated by this solicitation:

Present Position/Title:

Years of Experience:

Past Experience Questionnaire – 140F0621Q0162

6) References and Relevant Past Performance/Experience:

Experience must have been completed within the past three (3) years and be similar in size and complexity to those stated in the Scope of Work. Government contracts are preferred; but, if you have not performed Government contracts, indicate any other contracts completed or in progress

First Contract Reference:

Contract Agency or Company Name:

Contract Number (if applicable):

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

Scope of Project: (Provide sufficient detail for the Government to perform an evaluation)

Second Contract Reference:

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

Third Contract Reference:

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

7) Certification:

I certify that all of the statements made by me are complete and correct to the best of my knowledge and that any persons named as references are authorized to furnish the Government with any information needed to verify my business and employee’s capability to perform this project.

Certifying Official’s Name and Title:

Date:

Terms & Conditions

TERMS & CONDITIONS

DEPARTMENT OF INTERIOR (DOI)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS

Invoice Processing Platform (IPP) (April 2013)

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov

• Under this contract, the following documents are required to be submitted as an attachment to the

IPP invoice: Upload a hardcopy/pdf of your invoice into IPP

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of local Clause)

52.252-1 – Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/browse/index/far

Provisions Incorporated by Reference 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17 Ownership or Control of Offeror (Aug 2020) 52.204-20 Predecessor of Offeror (Aug 2020) 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment (Oct 2020) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation (Nov 2015) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.212-1 Instructions to Offerors-Commercial Items (Jul 2021) 52.212-3 Offeror Representations and Certifications -- Commercial Items (Feb 2021) 52.217-5 Evaluation of Options (Jul 1990) 52.219-1 Small Business Program Representations (Nov 2020) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.acquisition.gov/browse/index/far

52.222-25 Affirmative Action Compliance (Apr 1984) 52.223-1 Biobased Product Certification (May 2012) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec 2016) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020) 52.237-1 Site Visit (Apr. 1984)

Provisions Incorporated by Text

52.212-2 - Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

o Relevant Past Performance (Past Experience and References Questionnaire must be completed) o Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not ob ligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52-252-2 - Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/browse/index/far

Clauses Incorporated by Reference 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.212-4 Contract Terms and Conditions -- Commercial Items (Oct 2018) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sept 2013) 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts (Aug 2018) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.