Sol_140A2321Q0088.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A23

Albuquerque NM 87104 Suite 352I 1011 Indian School Rd.

Indian Education Acquisition Office

CODE 16. ADMINISTERED BYCODE

X

X

324110

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORA23

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/13/2021 1700 MS

01/07/2021

5054883000CHARMAINE WILLIAMS-JAMES

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A2321Q0088

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 11 0040518179OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Multiple Destinations

15. DELIVER TO

Albuquerque NM 87104 Suite 352I 1011 Indian School Rd.

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,500

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Indian Education Acquisition Office

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contractor shall provide services consisting of furnishing all labor, materials, supervision, and incidentals necessary when delivering LP Gas to the Navajo Nation Judicial Complex Located North on HWY 371 of Crownpoint, NM. The location has two 30,000 gallon tank and provide heat/hot water to four buildings on site. Authorize personnel to order/request fuel for the site are Rozita Vicenti, Automatic Clerk, Telephone No.

505-786-6172, and Rosanda Willetto, Business Manager, Telephone No. 505-786-6174/6168. Point

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

CHARMAINE WILLIAMS-JAMES

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

of Contact: Charlene Spencer, Business

Technician, Telephone No. 505-786-6164/6168, Email address: charlene.spencer@bia.gov. SUBJECT

TO AVAILABILITY OF FUNDS

The Set aside is set for Indian Small Business

Economic Enterprise (ISBEE)

Submit your quotes to:

charmaine.williams-james@bia.gov

Legacy Doc #: IA

Period of Performance: 05/01/2021 to 04/30/2022

00010 LP Gas Services -ENA Judicial Complex

Product/Service Code: 6830

Product/Service Description: GASES: COMPRESSED

AND LIQUEFIED

Requisition No: 0040518179

Delivery: 04/30/2022

00020 LP Gas Services -ENA Judicial Complex

Product/Service Code: 6830

Product/Service Description: GASES: COMPRESSED

AND LIQUEFIED

Requisition No: 0040518179

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

11 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 11

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A2321Q0088

Delivery: 04/30/2022

FOB: Destination

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Document No.

140A2321Q0088

Document Title LP Gas Fuel for Judicial Complex, Crownpoint, NM

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued.

Solicitation No. 140A2321Q0088 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02.

DESCRIPTION: This acquisition is set aside 100% for Indian Small Business Economic Enterprise (ISBEE) firms. In order to participate in this solicitation, vendors MUST qualify under the following NAICS Code is 324110, Petroleum Refineries, Size Standards in number of employees, 1,500.

The Department of Interior (DOI), Bureau of Indian Education (BIE) intends to award a firm fix priced commercial item contract in response to LP gas delivery services for the BIA-Eastern Navajo Dine Judicial Complex located 2925 North Highway 371, Mile Post 29, Crownpoint, NM.

The delivery of the fuel for the school is needed on as needed basis, and it is difficult to determine the delivery date.

The contractor providing a quote needs to have Navajo Nation Permit in order to deliver on the reservation.

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all items/services listed in the solicitation. Quote submission must include the following items:

1. Section 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include DUNS number on form) (include taxes if applicable)

2. IEE Representation

3. Acknowledgement of any and all amendments by completion of Section 8, 15a, and 15c on SF30 amendments documents.

4. Submit the Bid Schedule

Document Title

SUPPLIES B – SUPPLIES OR SERVICES AND PRICES

B.1 Provide a detailed breakdown of all costs and include Navajo Nation taxes with your quote per line item do not put in separate line. Make sure your calculations are correct at time of submission of the quote.

1. BASE YEAR (May 1, 2021 to April 30, 2022): LP GAS FUEL DELIVERY SERVICES

FOR

1. LP Gas Fuel for Judicial Complex located north on Hwy 371 of Crownpoint, NM to fill two (02) 30,000 gallons tank: $___________ per gallons X Two (02) 30,000 gallons tank = $________________

2. OPTION YEAR 1 (May 1, 2022 to April 30, 2023): LP GAS FUEL DELIVERY

SERVICES FOR

1. LP Gas Fuel for Judicial Complex located north on Hwy 371 of Crownpoint, NM to

3. OPTION YEAR 2 (May 1, 2023 to April 30, 2024): LP GAS FUEL DELIVERY

1. LP Gas Fuel for Judicial Complex located north on Hwy 371 of Crownpoint, NM to

4. OPTION YEAR 3 (May 1, 2024 to April 30, 2025): LP GAS FUEL DELIVERY

1. LP Gas Fuel for Judicial Complex located north on Hwy 371 of Crownpoint, NM to

5. OPTION YEAR 4 (May 1, 2025 to April 30, 2026): LP GAS FUEL DELIVERY

1. LP Gas Fuel for Judicial Complex located north on Hwy 371 of Crownpoint, NM to

Document Title

Section C. Description and Specifications

SCOPE OF WORK

BIA EASTERN NAVAJO DINE JUDICAL COMPLEX

DELIVERY OF LP GAS

1.0 Location:

Delivery of fuel to Dine Eastern Navajo Dine Judicial Complex. The Judicial Complex is located 2925 North Highway 371, Mile Post 29, and Crownpoint, New Mexico.

2.0: Background:

The Judicial Complex location has 2-30,000 LP Gas tanks which provides heat to judicial complex (five buildings). The tanks are located by building #B – Courts.

3.0: Notification/Coordination of Delivery:

Primary: Rozita Vicenti, Automation Clerk, 505-786-6172, email: rozita.vicenti@bia.gov: The Point of Contact place and/or request for fuel order as needed based on fuel level percentage:

Secondary: Wilbert Dempsey; Facilities Maintenance Supervisor. 505-786-6172, and Rosanda Willetto, Business Manager, 505-786-6174.

4.0: Scope of Work:

1. Contractor shall furnish all labor, materials, services and equipment to delivery LP Gas fuel to school location as requested and in timely manner.

2. Contractor will proceed to Dine Eastern Navajo Dine Judicial Complex and check in with Maintenance Worker

3. Contractor will then proceed with delivery of the LP Gas fuel at the tank inlet.

4. Contractor shall provide copy of delivery ticket to Maintenance Worker, making sure it is dated the day of delivery and signed by maintenance worker.

5.0: Delivery Schedule:

The delivery shall be made between 8:30 AM and 4:00 PM local time, during week days. No weekend and holiday deliveries. Selected contractor shall deliver fuel within two (2) days after receipt of notification for deliver. In an emergency situation, the Supplier shall deliver fuel within 24 hours after notification of delivery or as otherwise agreed to. Delivery shall be at the tank inlet on complex.

6.0 Spillage:

mailto:rozita.vicenti@bia.gov

Document Title

Accidental release or spillage during delivery of the product by the supplier shall result in the supplier being held responsible for all costs associated with the cleanup and disposal of all contaminated soil. When a spill occurs, the supplier shall immediately notify the Department of Environmental Protection (DEP). Cleanup and disposal must be conducted in accordance with state and federal regulations and guidelines. All spillage must be corrected on an immediate basis to the satisfaction of New Mexico Navajo Central Facilities Management Agency and DEP.

The supplier shall provide constant surveillance during delivery by having a person in attendance at all times at the point of transfer.

Attachment A - Mandatory Clause

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

- A copy of the contractor’s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

Award will be made to the lowest priced offeror, whose quotation is conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

Document Title

CONTRACT CLAUSES: The following FAR Clauses including all addenda applies to this acquisition: 52.204-1, Approval of Contract (Dec 1989); 52.209-11, Representation by Corporation Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016); 52.212-1, Instructions to Offerors-Commercial Items (Jun 2020); 52.212-3 - Offeror Representations and Certifications - Commercial Items (Oct 2020); 52.212-4 - Contract Terms and Conditions-Commercial Items (Oct 2018); 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013); 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Right (April 2014); 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Nov 2020): 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017), 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91) (Jul 2018); 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020); 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232);

52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020);

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015); 52.233- 3, Protest After Award (Aug 1996) (31 U.S.C. 3553); 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)). In paragraph

(b) of FAR 52.212-5. In paragraph (b) of FAR 52.212-5 (b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisition to acquisitions of commercial items: 52.203-6 Restrictions on Subcontractor Sales to the Government (June 2020); 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509); 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note); 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020); 52.219.28, Post Award Small Business Program Rerepresentation (Nov 2020); 52.219-33, Nonmanufacturer Rule (Mar 2020) (15U.S.C.

637(a)(17)); 52.222-3, Convict Labor (June 2003) (E.O. 11755); 52.222-19, Child Labor- Cooperation with Authorities and Remedies (Jan 2020) (E.O. 13126); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246);

52.222-36, Equal Opportunity for Workers with Disabilities (Jan 2020) (29 U.S.C. 793); 52.222- 50, Combating Trafficking in Persons (Oct 2020); 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513); 52.222-54 Employment Eligibility https://acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id189A70O0P1N https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm

Document Title

Verification (October 2015); 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014); 52.225-13, Restrictions on Certain Foreign Purchases (June 2008); 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C.

3332); 52.223-6, Drug Free Workplace (May 2001); 52.216-3, Economic Price Adjustment- Semistandard Supplies (Jan 1997); 52.211-16, Variation of Quantity (April 1984); 52.217-5, Evaluation of Options (July 1990); 52.217-6, Option to Increase Quantity (March 1989); 52.217- 7, Option for Increased Quantity—Separately Priced Line Item (March 1989); 52.217-8, Option to Extend Services (Nov 1999); 52.217-9, Option to Extend the Term of the Contract (Mar 2000); 52.232-18, Availability of Funds (April 1984); 52.232-19, Availability of Funds for Next Fiscal Year (April 1984); 52.229-3, Federal, State, and Local Tax (Feb 2013).

Department of Interior Acquisition Regulation (DIAR) is available at http://www.acqusition.gov.

The following DIAR applies to this solicitation:

1452.201-40 Authorities and Delegations 1452.226-70 Indian Preference 1452.226-71 Indian Preference Program 1452-204-70 Release of Claims 1452.280-1 Notice to Indian Small Business Economic Enterprises Set Aside 1452.280-2 Notice to Indian Economic enterprises set aside 1452.280-3 Subcontracting limitations 452.280-4 Indian economic enterprises representation 1452.280-4 Indian Economic Enterprise representation Form.

The Federal Acquisition Regulation clauses and provisions are available in the internet at:

http://www.acqusition.gov or may be requested from the Contracting Officer.

Notice Regarding Late Delivery/Delayed Performance

The contractor will immediately notify the Contracting Officer in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

http://www.acqusition.gov/ http://www.acqusition.gov/

Document Title

Payment for Unauthorized Work No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

Interested Offeror shall: Signed and dated offers with a complete copy of FAR clause 52.212-3, Offeror Representations and Certifications Commercial Items, are due by email to: Charmaine Williams-James at Charmaine.williams-james@bia.gov on Wednesday, January 13, 2021 at 5:00 pm (Mountain Standard Time).

Any further questions regarding this announcement may be directed to Email:

Charmaine.williams-james@bia.gov. All contractors submitting quotes must be registered in the Beta.SAM at https://beta.sam.gov/in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.sam.gov.

Document Title