Sol_140A1621Q0094.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A16

Reston VA 20191 Contracting Office 12220 Sunrise Valley Drive

BIA CENTRAL 00016

CODE 16. ADMINISTERED BYCODE

X

X

315280

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORA16

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/23/2021 1700 ES

07/12/2021

815.904.9710Daniel Cugler (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A1621Q0094

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 20 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Reston VA 20191 Contracting Office 12220 Sunrise Valley Drive

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BIA CENTRAL 00016

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 08/01/2021 to 07/31/2026

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Athena Olmstead

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

20 2 of

Document No.

140A1621Q0094

Document Title Uniform Ordering Services Sources Sought

Table of Contents

INTRODUCTION

1.1 General

1.2 Award Type

1.3 North American Industry Classification System (NAICS) Code

1.4 Period of Performance

1.5 Delivery Terms

1.6 Point of contact

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 General Requirements

2.2 Line Items

2.3 Specific Requirements

2.4 BPA Order/Call Procedures

2.5 Delivery

2.6 Funding and Invoicing

2.7 Other Considerations

GENERAL ORDER TERMS AND CONDITIONS

3.1 FAR AND DIAR CLAUSES

3.2 CUSTOM CLAUSES

3.3 PROVISIONS

INSTRUCTIONS TO OFFERORS

4.1 QUOTATION DUE DATE & TIME

4.2 QUOTATION CONTENTS

4.3 CONTRACTOR INQUIRIES

EVALUATION FACTORS FOR AWARD

5.1 GENERAL EVALUATION INSTRUCTIONS

5.2 BASIS OF AWARD

ATTACHMENTS

Document Title

INTRODUCTION

1.1 General

The Department of Interior (DOI), Bureau of Indian Affairs (BIA), Office of Justice Services (OJS) is issuing this Solicitation for Uniform Ordering Services, in accordance with the requirements in Section 2.0.

1.2 Award Type

The Government contemplates a Firm-Fixed-Price (FFP) Blanket Purchasing Agreement (BPA).

1.3 Competition

This requirement is full and open competition.

1.4 North American Industry Classification System (NAICS) Code

The NAICS code for this BPA is NAICS is 448110 Men’s Clothing Stores, with a Small Business size standard of $12M.

1.5 Period of Performance

Period of performance shall be 08/01/2021 – 07/31/2026.

1.6 Delivery Terms

See section 2.5 below.

1.7 Point of contact

POC: Quiana Galloway Phone: 202-208-3438 Email: quiana.galloway@bia.gov

Document Title

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 General Requirements

Introduction

The Department of the Interior, Bureau of Indian Affairs Office of Justice Services’ (OJS) mission is to provide justice services and technical assistance to federally recognized Indian tribes and communities, and to respect and protect sovereignty through promotion of self-determination. The Division of Law Enforcement under the Field Operations Directorate consists of 9 regional Districts with 208 law enforcement programs. Of those, 43 are operated by the Office of Justice Services. The remainder is operated by the tribal nations themselves per Self-Determination contracts or Self-Government compacts with limited oversight by the Districts. The Field Operations Directorate is comprised of uniform police, criminal investigations, corrections and telecommunications. District offices are located in Aberdeen, South Dakota (District I); Oklahoma City, Oklahoma (District II); Phoenix, Arizona (District III);

Albuquerque, New Mexico (District IV); Billings, Montana (District V); Nashville, Tennessee (District VI); Bloomington, Minnesota (District VII); Portland, Oregon (District VIII) and Sacramento, California (District IX) and the Divisions are located at Headquarters (Washington, DC); Indian Police Academy (Artesia, New Mexico); Drug Enforcement (Muskogee, Oklahoma); and Internal Affairs Division (Albuquerque, New Mexico).

Scope

The uniforms, training uniforms, and all other uniforms, clothing apparel and other supplementary law enforcement equipment provided by the contractor to OJS shall meet standards set forth by the OJS Law Enforcement written Directives Handbook, 3rd Edition. This directive provides guidance to OJS officers with regard to the uniformity of appearance, dress, and grooming, as well as the proper placement and wearing of equipment and badges. The COR shall provide the Contractor with updated Handbook in the event that changes are made to the directive during the life of the contract.

Objectives

The OJS has an ongoing need for a Contractor to provide an online ordering system, uniforms, clothing apparel and other supplementary law enforcement equipment for an estimated 750 employees. It is anticipated that all OJS employees will utilize this contract for the ordering of these items.

2.2 Line Items

CLIN Description Period of Performance BPA Ceiling 00001 Base Period - OJS Uniform Services 08/01/2021 – 07/31/2026 $6 Million

2.3 Specific Requirements

The contractor shall provide an online ordering system, uniforms, clothing apparel and other supplementary law enforcement equipment for an estimated 750 employees.

Document Title

Online Ordering System Requirements

The Contractor must provide OJS at no additional cost a secure and reliable online ordering system with a method for the placement and tracking of orders online, for use in regular reporting activity by the COR.

The requirement must be technically sound web solution for online ordering capabilities. Ordering System must meet specifications provided in Attachment 1: Online Ordering System Specifications.

Uniform Requirements

All required uniforms, clothing apparel and all other supplementary law enforcement equipment is detailed in Attachment 2: Uniform List Specifications.

OJS will provide the contractor with OJS Handbook Excerpt for complete station for uniform customization upon award. The contractor shall offer on-site customization (i.e.; sewing, hemming, patch/emblem adhering, alterations, etc.) at the contractor’s facility, i.e., on-site, prior to final order shipment. OJS will provide the contractor the user (employee) name, assignment group, agency and duty integral to the appearance of the OJS uniforms such as embroidery, patch stitching, badge application, sewing and tailoring. Measurements shall be input at time of order placement and shall have the option to be saved as a unique feature for future orders. The Directive Handbook provides guidance to the Office of Justice Services Uniform Officers with regard to the uniformity of appearance, dress and grooming as well as the proper placement and wearing of equipment. The COR shall provide the contractor with an updated Directive Handbook in the event changes are made to the directive.

Equipment purchases must be authorized at a higher level and must be sent to the district office only. This is to ensure Departmental property inspection and asset control.

Contractor shall provide a Price List for incorporation into the BPA by Attachment, and pricing of all items shall remain consistent with the pricelist throughout the term of this BPA. Pricing may apply to the whole term or may be broken up by year. If contractor’s pricing changes from the established price list at any time throughout this BPA, the contractor must submit the updated pricing for a determination of fair and reasonableness, and inclusion into the BPA.

2.4 BPA Order/Call Procedures

Ordering by Online Ordering System

A list of Individuals authorized to purchase under the BPA shall be provided to the contractor at the time of establishment of the BPA in accordance with FAR 13.303-3(a)(4). This list will be updated by the CO as necessary. Individuals authorized to make purchases under this BPA shall be given approval authority in the ordering system as detailed in Attachment 1, Section 4.a.

Each of the 9 Districts & Divisions will have specified individuals authorized to purchase under the BPA, in accordance with FAR 13.303-3(a)(4). Specifically, each agency supervisor (Chief of Police, Special Agent in Charge or Assistant Special Agent in Charge) or his/her designee (Law Enforcement Assistant (LEA) or Law Enforcement Specialist (LES)) will be authorized to place orders in the system on behalf of their respective agencies officers and agents.

BPA calls, or “Orders”, may be placed/approved through the online ordering system at any time by authorized callers. Orders placed in this manner shall not exceed the micro-purchase threshold.

Document Title

Each District and Division will create and monitor their respective agencies orders and monitor the agencies annual allotment expenditures. Each agency authorized purchaser will have the responsibility for submitting quarterly reports of their orders to the District, Division or DC Headquarters COR for verification and oversight.

Orders above the Micro-Purchase Threshold

Any orders above the micro-purchase threshold must be placed in writing by a Contracting Officer. BPA calls above the micro-purchase threshold shall be placed by SF1449.

ALL BIA Contracting Officers shall be considered “Individuals authorized to purchase under the BPA” in accordance with FAR 13.303-3(a)(4). Contracting Officers shall not be identified individually as detailed above, and they do not need to be incorporated into the online ordering system.

Order/Call Information

Each order will contain the following minimum information:

1) Date of Award

2) BPA number and Order Number (to be numbered consecutively)

3) Total dollar amount of the order

4) Statement of Work, Schedule of Deliverables and any special instructions

5) Delivery Terms

6) Delivery Location(s)

7) The name and address of the COR

2.5 Delivery

Delivery Terms

Delivery Terms shall be 30 Days ARO unless otherwise agreed in writing.

Delivery Location

Delivery is required to OJS headquarters, Field Divisions, and all nine (9) of the following Office of Justice Law Enforcement Districts, and their respected agencies. Authorized OJS delivery locations will be provided to the contractor after award.

District offices are located in Aberdeen, South Dakota (District I); Oklahoma City, Oklahoma (District II); Phoenix, Arizona (District III); Albuquerque, New Mexico (District IV); Billings, Montana (District V); Nashville, Tennessee (District VI); Bloomington, Minnesota (District VII); Portland, Oregon (District VIII) and Sacramento, California (District IX) and the Divisions are located at Headquarters (Washington, DC); Indian Police Academy (Artesia, New Mexico); Drug Enforcement (Muskogee, Oklahoma); and Internal Affairs Division (Albuquerque, New Mexico).

Document Title

Shipping / Packaging

Shipping shall be included in the price of each item. Shipping shall not be a separate line item.

Each order placed by the user shall receive an order confirmation number and tracking number by an approved carrier; i.e. UPS or FedEx. The confirmation and tracking number will be emailed to the user and the COR within 1 hour of the order being placed. Orders are to be shipped to the authorized delivery addresses for each agency location. Ballistic Vest orders must always be signed for, which requires delivery confirmation. Delivery is not authorized at personal residences or off-site locations.

The contractor must use a nationwide shipping and packaging courier that has extensive knowledge and familiarity of traveling to and from rural reservations in all us contiguous states and Alaska. Shipments must be signed for and confirmed delivery by a tracking mechanism for verification of shipment and delivery notifications.

2.6 Funding and Invoicing

Micro-purchases

Orders placed on the Online Ordering System shall not exceed the micro-purchase threshold. Such micro-purchases shall be funded and paid for by Governmentwide Purchase Card (GPC).

Invoice shall be electronically to the authorized individual that placed/finalized the BPA call. Individual invoices may be combined into one monthly invoice per district/caller, so long as combining does not cause the invoice to exceed the micro-purchase threshold. Invoice shall contain all information required in “Invoice Contents” below.

Other Purchases

Orders above the micro-purchase threshold shall be placed by a Contracting Officer using a fully funded SF 1449. Funding for each line item shall be indicated on the same. Contractor shall submit invoice to the COR via Invoice Processing Platform (IPP) using the process indicated below.

Electronic Invoicing And Payment Requirements – Invoice Processing Platform (IPP)

(APRIL 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

INVOICE CONTENTS:

https://www.ipp.gov/

Document Title

Invoices will be paid upon approval and acceptance by the Government COR. Invoices must include, as a minimum, the following information:

1) Contract Number

2) CLIN/Item Number of deliverable

3) Description of deliverable

4) Price of deliverable

5) Quantity of deliverable

6) Date deliverable was provided to the Government for inspection

7) Serial Number/Part Number (if applicable)

8) Other Direct Costs (ODCs) incurred (including supporting documentation/receipts of all other charges) for the current billing period and cumulative to date (if applicable)

Invoicing will be presented to the government on a monthly basis for work performed in the previous month.

► The Contractor is responsible for ensuring invoices submitted are accurate and complete;

► Additional supporting documentation MAY BE REQUESTED at the discretion of the COR;

► Travel (if applicable) invoiced must include the name of the traveler, travel itinerary, purpose of travel (event, exercise, workshop, etc.), and any other documentation requested by the COR for Finance/Administration. A copy of the approved travel request form should be attached for reference.

FINAL INVOICE:

Within sixty (60) calendar days of product acceptance and/or completion of services:

a. The Contractor shall submit a final invoice, designated as such by a clear statement of “FINAL INVOICE” on the face of the invoice document.

b. The Contractor shall provide a certificate of completion which certifies all goods and services have been provided as required by this Contract.

c. The Contractor shall provide a release of claims against the government for any further payment under this Contract.

The sixty (60) calendar day submission timeframe shall not be extended without written authorization from the CO. In the event items a, b, or c above are not submitted within the authorized timeframe, the CO will make final cost determinations in order to make final payment and close out the contract unilaterally.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

Document Title

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Clause)

2.7 Other Considerations

Contractor Point of Contact

Contractor shall supply a primary Point of Contact (POC). This POC will work one-on-one with the government COR on all aspects of the contract, ordering issues, order resolutions, online usage, officer allotments, and authorizations for various categories, product inventory, etc. The project manager designated will be the primary point of contact for all communications relative to the services of the contract will be addressed. The POC shall serve as the liaison between the Government COR and the Contractor, provide status updates in meetings, resolve potential and existing issues related to the contract.

Government Furnished Equipment / Information

Office of Justice Services’ purchases patches outside of this contract as an independent purchase and will supply patches directly to the facility on an as-needed basis. Contractor must be able to house/stock patches and ribbon/stitching at the contractors facility. OJS authorized patches/emblems must not be sold independently. All unused Government Furnished Property shall be returned to the Government at the end of the term of the BPA.

Correspondence

To promote timely and effective administration, correspondence shall be subject to the following procedures:

a. Technical correspondence (where technical issues relating to compliance with the requirements herein) shall be addressed to the Contracting Officer’s Representative (COR) with an information copy to the Contracting Officer (CO).

b. All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this contract) shall be addressed to the Contracting Officer with an information copy to the COR.

Document Title

Performance Requirements

Item Deliverable(s) Frequency Contractor Requirement COR Acceptance 001 Online Maintenance Periodically Minimum notification of 24 hours for online system maintenance.

Email notification

002 Customer Support (Helpdesk)

24 hours / 7 days a week

Provide customer service 24 hours a day, 7 days a week 365 days a year via a Toll Free telephone number.

Toll Free Number on website

003 Initial Online Training

Once/per user

Provide an initial online training tutorial to the COR/COR’s.

Training to be held in person or a webinar tool.

004 Confirmation and Tracking

Per Order Confirmation and tracking number must be provided with “real time” order status.

Receive confirmation via government email within 3 hours of order placement.

005 Order Delivery Times

All Orders Delivery shall be within thirty

(30) calendar days of order placement

COR will inspect delivery at OJS authorized facility within 3 days. *See Item 007.

006 Shipment of Orders Per Order Delivery by UPS or Fedex Shipment is paid by the contractor. (FOB Destination 52.247-34)

COR will inspect delivery at OJS authorized facility within 3 days. *See Item 007.

007 Delivery of Orders Per Order Delivery is per order must follow packaging & marking requirements.

COR will inspect delivery at OJS authorized facility within 3 days. *See Item 007.

008 Order Discrepancy Per Item Review with the COR and send a replacement item, correct or reject item and return funding allowance if applicable.

COR will notify contractor within 3 days of inspection of items if a discrepancy occurs.

(Inspection 52.212-4)

009 Contract Reports Monthly Send monthly status reports indicating all activities of use, user updates, user allowance balance, user orders, etc.

COR will review and approve/deny within 3 days of receipt. Corrections to be made within 5 days of receipt.

010 Contract Reports 1 x Annually

One Yearly status report indicating a breakout of funding and all related statistics per district.

Contractor will provide any necessary remarks for changes made.

COR will review and approve/deny within 5 days of receipt.

Document Title

GENERAL ORDER TERMS AND CONDITIONS

3.1 FAR AND DIAR CLAUSES

The following Federal Acquisition Regulations (FAR) (FAC 2021-04/01-19-2021) and Department of the Interior Acquisition Regulation (DIAR) Clauses are applicable to this requirement:

FAR 52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

• FAR Clauses: www.acquisition.gov/browsefar

• DIAR Clauses: www.acquisition.gov/diar

Clauses Title Date 52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020 52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities

JUL 2018

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

AUG 2020

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018 52.212-5 Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Items

JAN 2021

52.217-8 Option to Extend Services NOV 1999 52.222-3 Convict Labor JUNE 2003 52.222-19 Child Labor—Cooperation with Authorities and Remedies JAN 2020 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-37 Employment Reports on Veterans JUN 2020 52.222-50 Combating Trafficking in Persons OCT 2020 52.225-1 Buy American Act--Supplies JAN 2021 52.232-33 Payment by Electronic Funds Transfer—System for Award Management OCT 2018 52.232-36 Payment by Third Party MAY 2014 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.233-3 Protest after Award AUG 1996 http://www.acquisition.gov/browsefar http://www.acquisition.gov/diar

Document Title

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.245-1 Government Property JAN 2017 52.245-9 Use and Charges APR 2012 1452.226-71 Indian Preference Program APR 1984

Document Title

3.2 CUSTOM CLAUSES

CUSTOM CLAUSE #1 – Invoicing Requirements Electronic Invoicing and Payment Requirements – Internet Payment Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Internet Payment Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract. The IPP website address is:

https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice Contents:

Invoices will be paid upon approval and acceptance by the Government COR. Invoices must include, as a minimum, the following information:

1. Order Number

2. Item number of deliverable

3. Description of deliverable

4. Price of deliverable

5. Quantity of deliverable

6. Date deliverable was provided to the Government for inspection

7. Serial number/part number if applicable

The contractor is responsible for ensuring invoices submitted are accurate and complete Additional supporting documentation MAY BE REQUESTED at the discretion of the COR Final Invoice

Within sixty calendar days of product acceptance and/or completion of services:

a. The contractor shall submit a final invoice, designated as such by a clear statement of “FINAL INVOICE” on the face of the invoice document.

b. The contractor shall provide a certificate of completion which certifies all goods and service have been provided as required by this award.

c. The contractor shall provide a release of claims against the government for any further payment under this award.

The sixty calendar day submission timeframe shall not be extended without written authorization from the contracting officer. In the event items a, b, or c above are not submitted within the

Document Title authorized timeframe, the contracting officer will make final cost determinations in order to make final payment and close out the contract unilaterally.

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in CCR) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer with its proposal or quotation.

To constitute a proper invoice, the invoice must conform to the requirements identified in FAR 32.905(b), “Payment Documentation and Process” and FAR 52.232-25, “Prompt Payment (OCT 2003)”.

(End of clause)

CUSTOM CLAUSE #2 – NOTICE REGARDING LATE DELIVERY/DELAYED

PERFORMANCE

The contractor will immediately notify the Contracting Officer in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

(End of clause)

Document Title

3.3 PROVISIONS

PROVISIONS INCORPORATED BY REFERENCE

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

• FAR Clauses: www.acquisition.gov/browsefar

• DIAR Clauses: www.acquisition.gov/diar

Provision Title Date 52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

OCT 2020

52.211-6 Brand Name or Equal AUG 1999 52.212-1 Instructions to Offerors—Commercial Items JUN 2020 52.212-2 Evaluation—Commercial Items OCT 2014 52.212-3 Offeror Representations and Certifications—Commercial Items FEB 2021 http://www.acquisition.gov/browsefar http://www.acquisition.gov/diar

Document Title

INSTRUCTIONS TO OFFERORS

4.1 QUOTATION DUE DATE & TIME

Quotes MUST be received on or before:

1700 Eastern Standard Time (ET), Friday, July 23, 2021.

NOTE: It is the offeror’s responsibility to ensure/verify that the government received their submission on or before the time specified. If the quote is not received by the government on or before the date and time specified, the offeror’s submission will be considered late.

The addressed designated for receipt of quotes is:

Attn: Daniel Cugler, Contract Specialist Email: daniel.cugler@bia.gov

4.2 QUOTATION CONTENTS

In order to participate under this acquisition all interested parties must submit a submission in accordance with the terms and conditions stated herein.

The submission must include the following information:

Company Information:

• Tax Identification Number (TIN)

• Dun & Bradstreet Number (DUNS)

• Complete Business Mailing Address

• Contact Name

• Contact Phone Number

• Contact Fax Number

• Contact Email Address

• RFQ Number

• Quote Number

• Quote Date

• Pricing

• Delivery Terms

Price Quote: Vendor shall submit a price list with their quote. Price list shall be in Excel format. Pricing shall be in Firm Fixed-Price (FFP) format.

mailto:daniel.cugler@bia.gov

Document Title

Vendor’s quoted Price List shall include ALL items in Attachment 2: Uniform List Specifications. All listed items, at all listed sizes, shall be considered mandatory items. If the price will change from year to year, the vendor shall include pricing for all items, at all sizes, for all years of the BPA Period of Performance.

In addition to the mandatory items list, vendor may add items not included in the mandatory items list that fall within scope, such as “supplementary law enforcement equipment”. All additional/suggested items shall be isolated to their own tab on the price list. Additional/suggested items will not have any bearing on the source selection process, but may be added to the final award if deemed within the Scope of Work listed in Section

2.1 and deemed advantageous to the Government.

Any delivery costs must be included in the line item pricing. Shipping fees may NOT be a separate fee. Vendor’s price quote must be inclusive of all fees and shipping.

Any vendor that submits an incomplete price list (does not include all mandatory items at all mandatory sizes) may be found non-responsive, and their quote may not be considered. Partial quotes will not be accepted. The failure to submit any of the information requested in this RFQ may lead to the rejection of your quote without further consideration.

Technical Quote: Vendor shall submit sufficient Technical Information to establish Technical Acceptability of vendor’s Online Ordering System. Information submitted on vendor’s ordering system bust be sufficient to determine that it is capable of meeting all requirements listed in Attachment 1: Online Ordering System Specifications.

4.3 CONTRACTOR INQUIRIES

Any questions related to this requirement must be submitted to the email listed in Section

4.1 above no later than 1700 ET, Friday, July 16, 2021

Document Title

EVALUATION FACTORS FOR AWARD

5.1 GENERAL EVALUATION INSTRUCTIONS

The Government anticipates a single award Firm Fixed Priced Blanket Purchase Agreement (BPA) as a result of this solicitation.

5.2 BASIS OF AWARD

Quotes will be evaluated based on lowest price technically acceptable.

To be found technically acceptable, vendor’s quote must:

• Provide all listed required information in section 4.2.

• Demonstrate ability to meet all listed requirements within this solicitation and attachments.

• have an ordering system that is able to meet all requirements listed in Attachment 1:

Online Ordering System Specifications.

• provide a pricelist in Excel Format that includes all mandatory items at all mandatory sizes found in Attachment 2: Uniform Requirement Specifications.

To determine Lowest Price, the Government shall select a random sampling of items from Attachment 2: Uniform List specifications. The combined total price of the selected items shall be determined from each vendor’s supplied price list. The combined price of the selected items for each vendor shall be compared, and the lowest total shall be deemed the Lowest Price Technically Acceptable.

Document Title

ATTACHMENTS

Attachments:

1. Attachment 1: Online Ordering System Specifications

2. Attachment 2: Uniform List Specifications

SECTION 6 ATTACHMENTS