Sol_1333MF25Q0075.pdf

COMBINED SYNOPSIS/SOLICITATION

Southeast Alaska Aviation Charter Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1333MF25Q0075.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 (Aug 2025) (Deviation 2025-07) (May 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 481211. The small business size standard is $30 Million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Year

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Fixed fixed wing on-call services on an as-needed basis for transportation to and from unknown locations in accordance with the Statement of Work. Period of Performance Award through 24 months from date of award.

CLIN 1001 – Option Year 1

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Fixed fixed wing on-call services on an as-needed basis for transportation to and from unknown locations in accordance with the Statement of Work. Period of Performance Modification Date through 24 months from date of award.

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to Base Year and the Option Years.

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH

BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON

COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.

Period of performance shall be:

Base Year: 24 months from Date of Award (DOA).

Option Period 1: 24 months, dates to be determined after DOA is known.

Place of Performance is in Southeast, Alaska.

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

https://www.acquisition.gov/far/part-52#FAR_52_212_1 https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-

02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 16:00PM EST on 9/5/2025. All quotes must be submitted electronically via email to heather.mahle@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to heather.mahle@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

CAR 1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO HEATHER.MAHLE@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO

LATER THAN 16:00PM EST ON 9/5/2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause) https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive.

Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to

HEATHER.MAHLE@NOAA.GOV.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

Technical Approach and Capability, Past Performance, Price.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES.

IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)

Offers will be evaluated based on price and the factors set forth in paragraph (a).

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

https://sam.gov/content/home

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. (i.e. performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

Past Performance.

Quote shall include at least two references from at least two separate contracts for similar and relevant recent services within the past two years including the name, phone number, full address, and e-mail address of the reference to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance. A good past performance rating provides higher confidence than a neutral or satisfactory rating.

Price.

The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

Any additional qualifications/licenses required by the program.

The Government intends to award a trade-off, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

P.O. BOX 21668

NMFS Field Delegates

601 EAST 12TH STREET SUITE 1746

KANSAS CITY MO 64106

143060-25-00101333MF25Q0075

HEATHER MAHLE

NOAA FISHERIES, ALASKA REGION

99802-1668

08/26/2025

09/10/2025 1600 ED

730 Days After Award

JUNEAU

AK

NOTICE: THE GOVERNMENT DOES NOT ACCEPT

RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S

RESPONSIBILITY TO REQUEST A CONFIRMATION

OF THE QUOTE RECEIPT.

UNIQUE ENTITY ID ______________________

CAGE CODE ____________

OFFEROR MAY SUBMIT THE QUOTE ON THIS

SF-18 FORM OR THEIR OWN COMPANY FORM.

QUOTES WILL BE EVALUATED BASED ON FAR

52.212-2 IN ATTACHED CLAUSES &

PROVISIONS. VENDORS WHO DO NOT PROVIDE

Continued...

1 54

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

1333MF25Q0075

ALL EVALUATION CRITERIA WILL NOT BE ACCEPTED.

THE OFFEROR MUST BE CURRENTLY REGISTERED IN THE

SYSTEM FOR AWARD MANAGEMENT (SAM) TO BE

ELIGIBLE FOR AN AWARD.

QUOTES RECEIVED FROM CONTRACTORS WHO ARE NOT

ACTIVE IN SAM WILL NOT BE CONSIDERED.

TOTAL SMALL BUSINESS SET-ASIDE, FIRM-FIXED

PRICE PURCHASE ORDER TO BE AWARDED TO TRADE OFF

QUOTE.

0001 Fixed Wing Aviation Charter Services

Base Period is 24 months or 2 years

1001 Fixed Wing Aviation Charter Services. Option

Period is for 24 months or 2 years

(Option Line Item)

Anticipated Exercise Date: 730

1333MF25Q0075 BASE

Section III - Description/Specifications Section IX - Contract Clauses

Section III - Description/Specifications

SOW Statement of Work

STATEMENT OF WORK

National Oceanic and Atmospheric Administration (NOAA)

NOAA FISHERIES

Alaska Region (AKR) Aviation Charter Services

I. Background/Overview:

The National Marine Fisheries Service (NOAA Fisheries), Alaska Region (AKR) supports the Marine Mammal Health and Stranding Response Network Program. This Program was created to provide a consistent framework in which to collect and compile data about marine mammal strandings throughout the entire state. The network is composed of state and federal wildlife and fisheries agencies, veterinary clinics, Alaska Native organizations, and academic institutions who respond to or provide professional advice on handling strandings.

A stranded animal is one that is dead on the beach or in the water, one that is alive on land and unable to return to the water and/or in need of medical attention, a live animal with a life-threatening entanglement, or a live animal in the water that is unable to return to its natural habitat under its own power or without assistance. Stranded animals may provide information on species geographical distribution, feeding habits, reproduction, age distribution, diseases, parasites, and contaminant levels.

If strandings are reported quickly, the network also may facilitate the rapid identification of mass mortalities or strandings caused by disease or toxicity/pollution problems. If entanglements are reported quickly, the network may be able to respond to disentangle the animal.

The Alaska Region requires air charter services to transport personnel and supplies as needed to Southeast Alaska stranding event locations in support of the Marine Mammal Health and Stranding Response Network Program, in addition to other needs. Given the uncertainty of stranding events, the Alaska Region may also utilize air charter services under this PO for non-stranding events, to include flights with other NOAA Fisheries line offices, such as the Alaska Fisheries Science Center.

II. Scope of Work

This requirement is for fixed wing on-call services on an as-needed basis for transportation to and from unknown location(s) as needed per stranding event for NOAA mission personnel, cargo, or both using aircraft operated and maintained by the vendor. Actual quantities of flights and type of aircraft required are unknown. The quantities will vary during the performance period, according to the weather and stranding events, and needs of the Government. Flights will only be scheduled under obligated and available funding provided in this Award. The Alaska Region estimates an approximate need of aviation charter services in the northern Southeast Alaska region once every two years.

III. Pricing Schedule

Given the uncertainty of location and type/duration of flight required, pricing will be based on the vendor’s pricing schedule for services rendered.

IV. Technical Specifications and General Requirements

1) The aviation operation description is as follows:

a. NOAA requires Point to Point transportation of passengers and supplies as identified per standing event(s) year around.

b. Minimum aircraft options available to charter throughout the year: Single engine fixed wing on fixed or amphibious floats with a minimum passenger capacity of four with a minimum load capacity of 800lbs in summer and 700lbs in winter.

c. All flights will be required to be conducted during daylight hours. Daylight hours are defined as during extended twilight hours when terrain features can be readily distinguished for a distance of at least one mile.

d. Passenger briefings. Before each takeoff, the pilot shall ensure that all passengers have been briefed in accordance with the briefing items contained in 14 CFR 135. Additionally, the briefing must describe the location/use of the following:

i. Aircraft hazards

ii. Emergency locator transmitter (ELT) and location of remote activator

iii. First aid kit

iv. Personal protective equipment

v. Gear and cargo security

vi. Water ditching procedures (when applicable)

e. Pilots must file and operate on an FAA approved flight plan. Vendor flight plans are not acceptable.

Flight plans must be filed prior to takeoff when possible.

f. Smoking will not be allowed in the aircraft.

g. Low level flight (below 500 feet AGL) may be required. The minimum safe altitude requirements of 14 CFR 91.119 must be adhered to at all times.

h. Only personnel necessary to the mission must be on board the aircraft.

i. Pilot Requirements:

i. Must have satisfactorily completed an FAA competency check (14 CFR

135.293 or 14 CFR 121 equivalent) for the make and model offered in this contract. This flight check must be kept valid throughout the contract period.

ii. Must meet flight time requirements of 14 CFR Part 135 or Part 121 and a minimum of 500hrs of flight experience piloting a fixed wing on floats aircraft in South East Alaska.

2) The vendor shall have a Flight Program that incorporates risk management techniques in accordance with FAA Advisory Circular 120-92(Series).

3) The vendor's Flight Program Standards will be contained in a single or multiple volume program document, available upon request to the assigned Contracting Officer and NOAA Aviation Safety Program Manager, that describes the vendor's processes, procedures, and policies that address and contain the following areas:

a. Management/administration of their flight program

b. Operation of their flight program

c. Maintenance program for vendor owned or operated aircraft

d. Training program for flight program personnel including aviation safety personnel and management

e. Aviation and Ground Safety Program

f. Accident reporting and investigation as appropriate

g. Data submitted to the Contracting Officer and/or Contracting Officer's representative as required for FAIRS reporting to the General Services Administration

4) The vendor will establish, require, and maintain an effective Management/Administration program, recorded and documented in the program document, which describes and requires:

a. A management structure responsible for the administration, operation, safety, training, maintenance, and financial needs of their aviation operation (including establishing minimum requirements for these items for any commercial contracts)

b. Guidance describing the roles, responsibilities, and authorities of your flight program personnel, e.g., managers, pilots and other crewmembers, flight safety personnel, maintenance personnel, administrative personnel and dispatchers.

c. The Vendor must, upon request, and within a reasonable time period, provide a copy of, or access to, all reports required by the Federal Aviation Regulations that relate to pilot and maintenance personnel performance, aircraft airworthiness or operations to the Contracting Officer, Contracting Officer's Representative, and/or the NOAA Aviation Safety Program Manager (ASPM). Examples of these reports are shown in paragraphs 14 CFR Part 135.415 Mechanical Reliability Reports and Part 135.417 Mechanical Interruption Summary Reports required of the Federal Aviation Regulations, 49 CFR Part

830.5 and 49 CFR 830.15, and FAA Form 8010-4, Malfunction or Defect Report.

d. Upon advanced request, on or about the contract award date, and then approximately every two years, the vendor will and shall allow federal personnel and/or the ASPM to visit program facilities in person, and/or virtually; and interview program management personnel, aircrew, and program support personnel; to inspect facilities, aircraft, program records, vendor program documentation, and any other contract associated areas. The vendor will assist the federal inspectors or inspection teams in completing inspections and audits. At the sole discretion of the ASPM, an audit or assessment conducted by another federal department or agency, or recognized industry auditing standard provider, may be accepted as evidence of compliance with this paragraph. The vendor will address any findings of the inspection team within 90 days unless the findings pose an immediate risk of injury or death, for which the vendor will stop operations and correct the finding. Corrected findings may be re-inspected in person or virtually at the discretion of the federal inspector team lead. Findings not corrected will be forwarded to the Contracting Officer for adjudication and processing as necessary. The results of any inspections and/or audits will be shared with the Contracting Officer.

5) For the operations of their program aircraft, the vendor will establish, require, and maintain an effective Operations Program, recorded and documented in the program document that describes and requires:

a. Basic qualifications and currency requirements for pilots and other crewmembers, maintenance personnel, administrative personnel and other mission-related personnel

b. Limitations on duty time and flight time for pilots and other crewmembers

c. Procedures to record and track flight time, duty time, training of crewmembers, and applicable medical requirements

d. Compliance with FAA, owning-agency, or military safety of flight notices and operational bulletins

e. Flight-following procedures to notify management and initiate search and rescue operations for lost or downed aircraft

f. Dissemination, as the vendor determines appropriate, of a disclosure statement to all crewmembers and qualified non-crewmembers who fly aboard vendor aircraft (for example content, see Appendix A of 41 CFR part 102-33)

g. Creation of a manifest, at the origin of each flight, that contains the full names of all persons on board for each leg of flight, a point of contact for each person, and phone numbers for the points of contact

h. Documentation of any changes in the manifest by leg, and retention of manifests for two years from the time of flight

i. Procedures for reconciling flight manifests with persons actually on board and a method to test those procedures periodically

j. At the origin of each flight, preparation of a complete weight and balance computation and a cargo-loading manifest, and retention of this computation and manifest for 30 days from the date of flight

k. Appropriate emergency procedures and equipment for specific missions

l. Procedures to ensure that required Aviation Life Support Equipment (ALSE) is inspected and serviceable

m. Procedures to implement a “risk assessment” before each flight and/or as frequently as necessary that include such items as weather, crew rest, type of flight (low level, Instrument Flight Rules (IFR), night, etc.) crew makeup, etc. This process should be accomplished in accordance with your vendor operations, flight dispatch, or flight following procedures/program.

6) For maintenance of their program aircraft, the vendor will establish, require, and maintain an effective Maintenance Program, recorded and documented in the program document that describes and requires:

a. Procedures to record and track duty time and training of maintenance personnel

b. Aircraft maintenance and inspection programs that comply with whichever is most applicable among-

i. Programs for ex-military aircraft;

ii. Manufacturers' programs;

iii. FAA-approved programs (i.e., following the applicable parts of 14 CFR);

iv. FAA-accepted programs (i.e., those following ICAP guides or similar programs that have been accepted by the FAA); or

v. The vendor's self-prescribed programs;

c. Compliance with owning-agency or military safety of flight notices, FAA airworthiness directives, advisory circulars and orders, or mandatory manufacturers' bulletins applicable to the types of aircraft, engines, propellers, and appliances you operate

d. Procedures for operating aircraft with inoperable instruments and equipment (i.e., Minimum Equipment Lists and Configuration Deviation Lists)

e. Technical support, including appropriate engineering documentation and testing, for aircraft, powerplant, propeller, or appliance repairs, modifications, or equipment installations

f. A quality control system for acquiring replacements, ensuring that the parts you acquire are suitable replacement parts and have the documentation needed to determine that they are safe for flight and are inspected and tested, as applicable

g. Procedures for recording and tracking maintenance actions; inspections; and the flight hours, cycles, and calendar times of life-limited parts and FSCAP

h. The use of alternative aviation fuels in fleet aircraft to the maximum extent possible consistent with the availability of approved alternative fuels and aircraft operating procedures or manuals for those aircraft.

7) For the training of personnel in their program, the vendor will establish, require, and maintain an effective Training Program, recorded and documented in the program document that describes and requires:

a. An instructional program to train flight program personnel, initially and on a recurrent basis, in their roles, responsibilities, authorities, and in the operational skills relevant to the types of operations that you conduct. Flight program personnel may include, e.g., managers, pilots and other crewmembers, flight safety personnel, maintenance personnel, administrative personnel and dispatchers; and

b. An instructional program that meets the specific requirements for safety manager training identified in paragraph (q).

8) The Vendor shall keep and maintain programs necessary to assure safety of ground and flight operations. The development and maintenance of these programs are a material part of the performance of the contract. For aviation, maintenance, and ground safety in their program, the vendor will establish, require, and maintain an effective Safety Management System, recorded and documented in the program document that describes and requires:

a. A Safety Management System (SMS) that complies with the FAA’s current Advisory Circular (AC 120-92(series)) that addresses Safety Management Systems (SMS) or an equivalent internationally recognized SMS standard.

b. The Vendor must provide a submittal of their company Safety Management System (SMS) Plan/safety program within 30 days after notice of award. The Vendor’s submittal must consist of implemented practices and not simply a SMS Plan which has been purchased but never implemented.

For purposes of this submittal, the SMS Plan/safety program must be organized under the following five components:

i. Safety Policy

ii. Safety Risk Management

iii. Safety Assurance

iv. Safety Promotion

v. SMS Records and Record Keeping

c. Vendor employees working under this contract must be familiar with the SMS plan and complete training in accordance with the SMS plan requirements. The ASPM may at any time conduct assurance reviews with vendor employees performing on this contract to ensure they are familiar with the company’s SMS plan. The Vendor is required to provide updates to the CO that are made to their SMS Plan/safety program during the life of the contract.

d. The SMS shall include:

i. Policies that define clear roles and responsibilities for implementing, operating, and maintaining the SMS. This includes ensuring that senior level management has the ultimate responsibility for your SMS. It also includes appointing members of management as qualified aviation safety managers and safety officers (i.e., individuals who are responsible for an agency's aviation safety program, regardless of title), who should be—

1. Experienced as pilots, crewmembers, maintenance personnel, or have experience in aviation management or aviation maintenance program management; and

2. Graduated or certificated from an aviation safety officer course provided by a recognized training provider and authority in aviation safety before appointment or within one year after appointment

ii. A program for preventing accidents, which includes—

1. Measurable accident prevention procedures (e.g., safety reviews, clear roles and responsibilities, operations and maintenance procedures, pilot and mechanic proficiency evaluations, fire drills, hazard analyses)

2. A procedure or system for disseminating accident-prevention information

3. Safety training

4. An aviation safety awards program that includes applying for the annual Federal Aviation Awards as appropriate

5. A safety council or committee

iii. Procedures and processes for risk analysis and risk management that identify and mitigate hazards through formal administrative and engineering controls and provide recommendations to senior level managers for managing risk to an optimum level

iv. Policies that require the use of independent, unbiased inspectors to verify compliance with the standards called for in this guidance

v. Procedures for reporting unsafe operations to agency aviation safety officers and senior aviation safety managers without reprisal

vi. A system to collect and report information on aircraft accidents and incidents (as required by 49 CFR part 830).

vii. Policies that identify clear standards for acceptable behavior

viii. A security program that includes—

1. A designated security manager

2. A threat assessment process

3. Procedures for preventing and deterring unlawful acts

4. Procedures for responding to threats and unlawful acts

5. Security training for personnel

9) For responding to aircraft accidents and incidents, the vendor will establish, require, and maintain an effective Emergency Response Program, recorded and documented in the program document that describes and requires:

a. An aircraft accident/incident reporting policy to ensure that vendor compliance with the National Transportation Safety Board's (NTSB) regulations (located in 49 CFR parts 830 and 831). The Vendor must immediately, and by the most expeditious means available, notify the NTSB AND the Contracting Officer when an "Aircraft Accident", NTSB reportable "Incident", or mishap, as defined in 49 CFR 830.5 occurs. In addition, this policy must contain a method of notifying the National Oceanic and Atmospheric Administration, and the U.S. General Services Administration of an accident or incident that was reported to the NTSB.

b. An accident/incident response plan, modeled on the NTSB’s “Federal Plan for Aviation Accidents Involving Aircraft Operated by or Chartered by Federal Agencies,” and periodic disaster response exercises to test your plan. A copy of the NTSB’s plan is available at http://www.ntsb.gov. The plan should also refer to or incorporate procedures (as outlined in FAA Advisory Circular 120-92(series)) to identify the potential for accidents or incidents http://www.ntsb.gov/

c. Following a mishap, the Contracting Officer will evaluate whether the Vendor was in compliance with contract provisions or with the Federal Aviation Regulations applicable to the Vendor's operations, company policy, procedures, practices, or programs, or whether there was negligence on the part of the company officers or employees that may have caused or contributed to the mishap. The Vendor must fully cooperate with the assigned Investigator In Charge (IIC), ASPM, and CO during this evaluation.

d. Procedures (see 49 CFR 831.11) for participation as a party to NTSB accident or incident investigations involving aircraft that your agency either owns or hires, and for conducting parallel investigations, as appropriate

e. Training in investigating accidents/incidents for vendor personnel who may be asked to participate in NTSB investigations or to conduct a parallel investigation

f. Procedures for disseminating, in the event of an aviation disaster that involves one of your aircraft, information about eligibility for benefits contained in the disclosure statement in Appendix A of this part to anyone injured, to the injured or deceased persons' points of contact (listed on the manifest), and to the families of injured or deceased crewmembers and qualified non-crewmembers.

g. Note to paragraph (9): This paragraph does not supersede any of the regulations in 49 CFR part 830 or part 831. For definitions of terms and complete regulatory guidance on notifying NTSB and reporting aircraft accidents and incidents, see 49 CFR parts 830 and 831.

V. Period of Performance This requirement will have a two-year base period and one option period of two years.

Base Period: Award through 24 Months or two years from date of award.

Option Period: 24 Months or two years following initial base period.

VI. Place of Performance Actual flights locations are unknown and may vary during the performance period, according to the weather, stranding events, and needs of the Government.

Section IX - Contract Clauses

Standard Language UTILIZATION OF FEDCONNECT FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

FAR 52.204-7 System for Award Management. (NOV 2024)

FAR 52.204-13 System for Award Management Maintenance. (OCT 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting. (AUG 2020)

FAR 52.204-17 Ownership or Control of Offeror. (AUG 2020)

(a) Definitions. As used in this provision-

Commercial and Government Entity (CAGE) code means-

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror.

No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ] has or [ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates "has" in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code: [ ]

Immediate owner legal name: [ (Do not use a "doing business as" name)]

Is the immediate owner owned or controlled by another entity?: [ ] Yes or [ ] No.

(d) If the Offeror indicates "yes" in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code: [ ]

Highest-level owner legal name: [(Do not use a "doing business as" name)]

(End of provision)

FAR 52.204-18 Commercial and Government Entity Code Maintenance. (AUG 2020)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.

(DEC 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition.

(c) Procedures. (1) The Offeror shall search for the phrase "FASCSA order" in the System for Award Management (SAM)(https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an…