Sol_1305M324Q0070.pdf

COMBINED SYNOPSIS/SOLICITATION

GLORIA MICHELLE VESSEL REPAIR SERVICES AND MODIFICATIONS AT WOODS HOLE, MA

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M324Q0070.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-02(JAN 2024) (DEVIATION 2024-06) (JAN 2024)

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 336611.

The small business size standard is 1,300 employees.

(V) This combined solicitation/synopsis is for the following commercial services:

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to inspect, repair, paint and modify the Gloria Michelle research vessel in accordance with the attached, incorporated Statement of Work.

(VI) Description of requirements is as follows:

See attached Statement of Work which applies to Section (V). Offerors must submit separated pricing for the base tasks, and each optional task listed in the Statement of Work.

(VII) Place of Performance: Work shall be conducted at NOAA/NMFS/NEFSC, 166 Water Street, Woods Hole, MA 02543

Period of Performance: Work to begin on or after 02/05/2024 and completed by 04/01/2024 OR SOONER

(XIII) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(XIV) Quotes are required to be received in the contracting office no later than 12:00 P.M. MT on Feb 01, 2024. All quotes must be emailed to the attention of Jamie Rosales. The email address is Jamie.Rosales@noaa.gov

(X) Any questions regarding this solicitation should be directed to Jamie Rosales, phone: 303-578-6951, email:

Jamie.Rosales@noaa.gov

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1305M324Q0070

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

01/23/2024

1 58

7600 Sand Point Way NE

SEATTLE WA 98115

WAD-SAP

04/01/2024

NE FISHERIES SCIENCE CTR

166 WATER STREET

/F/NEC

WOODS HOLE

MA 02543-1026

JAMIE ROSALES

02/01/2024 1200 MS

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

1305M324Q0070 BASE

Section II - Supplies or Services and Price/Costs Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for R/V Gloria Michelle alongside repairs as required per the attached, incorporated Statement of Work:

1. Preserve Engine Room $_______

2. Preserve Shaft Alley $_______

3. Preserve Lazarette $______

4. Preserve Inbound Gunwale, Cap Rail, Trawl Winches and Anchor Windlass $________

5. Replace Vents For Aft Stores and Lazarette

6. Preserve Shipboard Ladders $__________

7. Service and Preserve All Watertight Doors

(3) and Hatches (4) $______

8. Insulate Machine Shop Overhead, Engine Room Overhead, Aft Engine Room Bulkhead

9. Load Test Boom and J-Frame $______

10. Replace Trawl Wire $______

Period of Performance: 02/05/2024-

04/01/2024 OR SOONER

Award Type: Firm-fixed-price Product/Service Code: J020 Period of Performance: 02/05/2024 to 04/01/2024

OPTIONAL ITEM 1:

Services, Non Personal to provide all labor, materials, equipment, transportation and supervision (unless otherwise provided herein) necessary for: LABOR RATE for growth work, if necessary $____ per hour for labor Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 20 Product/Service Code: J020 Period of Performance: 02/05/2024 to 04/01/2024

Item Number Description Quantity Unit Unit Price Amount

OPTIONAL ITEM 2:

Services, Non Personal to provide all labor, materials, equipment, transportation and supervision (unless otherwise provided herein) necessary for: MATERIALS MARKUP for growth work, if necessary

%____ MATERIAL MARKUP

Award Type: Firm-fixed-price

(Option Line Item)

Anticipated Exercise Date: 20 Product/Service Code: J020 Period of Performance: 02/05/2024 to 04/01/2024

SOW Statement of Work

STATEMENT OF WORK (SOW)

for R/V Gloria Michelle Alongside Repairs 143021-24-0088

1.0 Background. The National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Northeast Fisheries Science Center (NEFSC) is the research arm of NOAA Fisheries in the region. The Center plans, develops, and manages a multidisciplinary program of basic and applied research. The requirement will support operations of the NOAA Research Vessel Gloria Michelle (Vessel).

1.1 This requirement calls for repair services and modifications for NOAA R/V Gloria Michelle (F7201).

Tasks required under this contract will be referred to from this point forward as “work”. Contractor shall provide all labor, supervision, material, equipment and transportation to complete the following work items.

1.2 Summary of Work. The Vessel will be alongside NEFSC in Woods Hole, MA and available from February 5 to April 1, 2024 OR Sooner. Work includes the following: Replacing four wasted gooseneck vents that ventilate aft stores and the lazarette. Preservation of six shipboard ladders, including cropping and replacing wasted steel and fully replacing a ladder. Servicing and chalk testing three watertight doors and four hatches. Load testing the boom and J-frame. Replacing the wire on two trawl winches.

1.3 Scope of Work

CLIN 0001

1. REPLACE VENTS FOR AFT STORES AND LAZARETTE

A. Remove and replace 4 gooseneck vents. Vents must be able to close and seal the space to air in the event of a fire.

a) Vents may be converted to bolt on flanges to avoid welding near the aft ballast diesel tanks.

b) Pipe shall be 4-inch diameter schedule 80 steel.

c) All nuts, bolts and washers shall be stainless steel.

d) The vent opening shall be at least 12” above the deck

e) Vents shall be fully painted before installation.

f) Any paint that is disturbed during the removal of the old vents shall be repaired before bolting the new vents in place.

2. MAINTAIN SHIPBOARD LADDERS

A. Scale, clean, and paint 6 ladders. Crop and replace ladder rungs on 1 exterior ladder.

Replace and fabricate a new bolt on mounting system for 1 interior ladder.

B. Exterior house ladders (2)

a) Crop and replace 4 ladder rungs.

b) Paint new rungs and repair any paint disturbed from welding.

C. Engine room, machine shop, fish hold ladders

a) Scale, clean, and paint 100% of steel.

D. Aft stores

a) Fabricate a new ladder.

b) Crop and replace steel on ladder attachment points. Fabricate a bolt on system for attaching the ladder.

c) Paint the new ladder and attachment points.

3. SERVICE ALL WATERTIGHT DOORS (3) AND HATCHES (4)

A. Grease wear points, adjust dogs, disassemble, and service all hatch parts as necessary for smooth action and to pass a chalk test.

B. Perform a chalk test on three (3) watertight doors and four (4) hatches. The Master or other vessel representative shall be present to witness each chalk test.

C. Provide documentation that all watertight doors and hatches passed a chalk test.

4. LOAD TEST BOOM AND J-FRAME

A. Perform an annual inspection and load test of the J-frame and Boom.

a) Load test the J-frame for 2000 lbs SWL in the retracted and extended positions.

b) Load test the boom for 2000 lbs SWL in the port and starboard positions.

B. Provide documentation to include the calibration of the testing equipment.

C. Apply a test weight equivalent to 125% of WLL and held for not less than 5 minutes to demonstrate structural adequacy of the equipment and foundation.

D. Paint “WLL 2000” on the inboard and outboard side of the J-Frame in white lettering.

a) White paint for WLL lettering will not be government furnished.

5. REPLACE TRAWL WIRE

A. New wire shall be 5/8” galvanized 6 x 19 wire rope, 350 fathoms of useable length on each Pullmaster H-18 Winch.

a) Ends shall be eye spliced with a thimble.

b) Include an appropriately sized shackle and swivel for each trawl warp.

B. Measure and mark trawl warps.

a) Place triple marks 10 fathoms from the eye.

b) Single marks starting at 25 fathoms, every 50 fathoms.

c) Double marks starting at 50 fathoms, every 50 fathoms.

C. Remove and dispose of old trawl warps in accordance with all applicable local, federal, and state regulations.

D. Spool new trawl warps onto vessel.

CLIN 0002: Optional Item 1 – Additional Item Requirement (AIR) – Labor hours. This item relates to the Labor Rate for Growth Work.

CLIN 0003: Optional Item 2 – Additional Item Requirement (AIR) – Materials Markup. This item relates to the Materials Markup Rate for Growth Work. The Unit Price Column will be used throughout the life of the contract if growth work is added to the scope of the contract (reference Commerce Acquisition Regulation (CAR) clause 1352.271-72.

2.0 General Requirements

2.1.1 Painting. All painting will be in accordance with Attachment C and the manufactures instructions.

The government will furnish all paint for this contract. Unless otherwise specified, the following coating system shall be used: Bare steel shall be coated with Interzinc 75V. Two coats of Intertuf 262 Gray shall be applied followed by two coats of Interthane 990. All surfaces shall be painted to match the preexisting color unless otherwise specified.

2.1.2 Contractor shall be fully trained and authorized to complete the required work and be fully knowledgeable of all contract requirements. Contractor shall at all times ensure Work is accomplished in accordance with the terms and conditions of the contract in a safe and professional manner.

Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel. Contractor and subcontractors shall possess all required skill sets, with any required permits current and maintained for performance under this contract.

2.1.3 Contractor shall be responsible for Quality Control. The Government is responsible for Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the tasks required of this SOW and all other terms and conditions of the contract.

2.1.4 Vessel Characteristics. R/V Gloria Michelle is a small research vessel owned and operated by the Northeast Fisheries Science Center, under the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).

Vessel Characteristics:

- LOA: 72 feet

- Beam: 20 feet

- Draft: 9.5 feet

- Gross Registered Tonnage: 96.2GRT

- Displacement Tonnage: 160 Tons

- Hull Material: Steel

- Permanent Crew: 2 Commissioned Officers

- Homeport: 166 Water Street, Woods Hole, MA 02543

2.2 Place of Performance. The place of performance shall be alongside at the vessel’s homeport.

Vessel’s homeport:

NOAA/NMFS/NEFSC,

166 Water Street Woods Hole, MA 02543 (Refer to Appendix B Worksite Location)

2.3 Period of Performance. Work shall begin on or after February 5, 2024 and shall be completed no later than April 1, 2024 OR Sooner

2.4 Hours of Operation. Contractor shall perform Work on a weekday from Monday to Friday, inclusive, between the hours of 7:00AM – 4:00PM Eastern Standard Time (EST). Work may not be scheduled on a recognized United States (U.S) Federal Holidays, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government directed facility/installation closings. The Federal Holiday home page can be found at www.opm.gov/fedhol. (Appendix A, Useful Websites)

2.5 Contractor shall accomplish all work in accordance with all interstate, federal, state, and local laws and regulations utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards required.

2.6 Contractor shall provide NOAA Corps officers access to the vessel during all work.

3.0 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access to Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

3.1 Contractor employees and associated subcontractors performing under this contract MUST be U.S.

citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (i.e. Green card, worker authorization, etc.). All Contractor employees and all associated subcontractors performing under this contract MUST have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property. Contractor shall provide the TPOC and CO a list identifying the names of all personnel performing Work under this contract.

3.1.1 National Agency Check with Inquiries (NACI). Not required. This is a low risk non IT service contract of less than 180 days. Government employees will be present on site during the actual performance of Work. It has been determined that NACI for personnel performing under this contract will not be required.

3.1.2 Contractor employees and associated subcontractor personnel, vehicles, and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

3.1.3 Government reserves the right to exclude or remove from the site any Contractor employee of the Contractor or associated subcontractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the contract is deemed by the Government to be contrary to the public interest.

3.1.4 Government reserves the right to close down the job site and order Contractor employees and associated subcontractors off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. A written notification will be provided as soon as possible. Contractor may only return to the site with written approval from the TPOC/CO.

4.0 Government Roles.

4.1 The Contracting Officer (CO) is the only individual with the authority to authorize changes within this contract that will have an effect on the scope, and monetary values (increase or decrease) of contract.

4.2 The Technical Point of Contact (TPOC) is the individual designated and authorized in writing by the CO at contract award to perform administrative functions on the contract. The key role of the TPOC is to observe, document, and communicate Contractor performance to both the CO and Contractor. All coordination and correspondence should be forwarded through the TPOC to the CO. TPOC and alternate TPOC (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the contract.

4.2.1 The TPOC does NOT have authority to change the terms and conditions of the contract. When, in the opinion of the Contractor, the TPOC requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the CO in writing. Contractor under such direction shall take no action until the CO has resolved the issue or has otherwise issued a modification to the contract. TPOC information is identified as: TO BE DETERMINED AT TIME OF AWARD

4.2.2 In the absence of the TPOC (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the TPOC shall be the responsibility of the CO until an alternate TPOC is assigned.

4.2.3 Technical Point of Contact (TPOC) will notify the Contractor of Government facility/installation closures on an event-by-event basis. Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons.

5.0 Government Responsibilities:

5.1 The Government is responsible for quality assurance of Work.

5.2 The Government will inspect the Work performed under this contract. Any corrective action required as a result of the inspection will be accomplished prior to final monthly billing. Government will document instances of deficiencies.

5.3 Contractor may be notified of deficiencies in performance in writing by the TPOC/CO. Oral deficiency notifications will be confirmed in writing by the TPOC/CO. Contractor shall take prompt corrective action upon notice of deficiency. Prompt is defined as within 24 hours of notification.

5.4 Government personnel other than COs and the authorized TPOC, may, with CO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

5.5 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). The government will make the vessel available at the agreed place and time. The government shall not furnish any other materials, services, equipment, labor or facilities to fulfill this contract, except as otherwise indicated.

5.5.1 Government will furnish all required paint with the exclusion of the paint required to paint the

WLL on the J-Frame in Item # 9.

5.5.2 Government dumpsters will not be used by Contractor.

5.6 The Government is not responsible for damage to Contractor’s equipment due to trash, debris or uneven terrain.

6.0 Contractor Key Roles. Site Manager as assigned at the discretion of the Contractor (can be identified as the same individual) assumes all applicable duties and responsibilities as a binding authority of the Contractor for performance of Work. Site Manager shall be on the Work site while Work is being performed. Contractor shall provide to the TPOC and CO a signed document identifying the Site Manager.

6.1 Contractor shall provide a Site Manager. Site Manager shall conduct overall management of Contractor employees and associated subcontractor(s) on site. Site Manager shall be the central point of contact with the Government for performance of all work under this contract. The Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include but not be limited to the following: Non-performance of work, Deficiencies in work performed, and Notices of proposed payment deductions due to the above. Site Manager shall be available weekdays between the hours of 8:00 a.m. and 3:00 p.m. and available within 2 hours to discuss problem areas. Contractor shall provide to the TPOC and CO a signed document identifying the Site Superintendent.

6.2 Contractor shall identify all personnel performing Work under this contract at the government location. Contractor shall submit this list to TPCO and CO prior to the commencement of Work on this contract.

7.0 Contractor Responsibilities.

7.1 Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S). Contractor shall provide all plant, trained labor, equipment, materials, supervision, transportation, permits, insurance, and quality control necessary to successfully provide the Work identified in this contract. Government dumpsters shall not be used by the contractor.

7.1.1 Contractor shall be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

7.1.2 Contractor shall maintain an adequate workforce trained to safely and satisfactorily perform under this contract. OSHA certificates must be made available to the CO and TPOC upon request.

7.1.3 Contractor shall accomplish all tasks to meet the requirement of the SOW.

7.1.4 Contractor shall perform in accordance with professional industry standards.

7.1.5 Contract shall ensure work is performed in accordance with all applicable local, state, federal codes and laws, complying with United States Coast Guard (USCG) and Occupational Safety and Health Administration (OSHA) standards.

7.1.6 Contractor shall ensure all Contractor employees, and all associated subcontractor(s) are experienced in the type of work involved and familiar with the specifications of this contract. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel. Government will not provide instruction or oversight.

7.1.7 Contractor shall be responsible for all contractor security arrangements including subcontractor’s materials, tools, equipment, and personnel.

7.1.8 Written and verbal communications concerning this contract shall be conducted between the Contractor and the authorized government team (Technical Point of Contact, Contracting Specialist, and Contracting Officer) only.

7.1.9 Contractor shall handle corrective action(s) without dependence upon Government direction.

Contractor shall resolve all discrepancies noted (by the government team) within 24hrs of identification.

7.1.10 Contractor shall ensure Contractor’s employees and all associated Subcontractor(s) performing under this contract, are notified of all deficiencies in their area of responsibility to ensure that deficiencies do not reoccur.

7.1.11 Contractor shall be available on site within 2 hours of notification as required by the government for issues that cannot be resolved by telephone to the government’s satisfaction. Contractor is responsible for understanding the site condition, complexity, volume and quality of services required.

7.1.12 Contractor Equipment. The Government may inspect Contractor’s equipment at any time.

Contractor’s equipment shall be subject to approval by the TPOC. Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable.

7.1.13 APPROVAL FOR WELDING ON VESSEL: Due to the presence of sensitive electronics onboard, WELDING SHALL NOT PROCEED until a NOAA field technician has made all equipment safe for welding and approval to proceed has been granted by the TPOC.

8.0 Contractor Liability: Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, property, or death of or injury to the Contractor’s employees or associated subcontractors performing under this contract, resulting from the Contractor’s negligent performance under this contract. Contractor shall be responsible the repair and expenses for all damages to persons or property that occurs as a result of Contractor’s faulty equipment, fault or negligence of Contractor personnel/employees or associated subcontractors performing Work on this contract.

9.0 Contractor Insurance Requirements. Contractor shall at its sole expense insure its activities in connection with the Work under this contract and shall obtain, keep in force, and maintain insurance in accordance with FAR clause 52.228-5, Insurance—Work on a Government Installation. The Contractor shall provide a copy of the Insurance Certificate to the CO and TPOC prior to the commencement of Work on this contract.

10.0 Job Site Protection. Contractor shall protect the property of others as well as his/her own property. Contractor shall repair or replace any property damaged by the Contractor during performance under this contract. Contractor shall take precautions to prevent the spread of dust, moisture and debris. Contractor shall keep the area clean and upon completion of the project, the Contractor shall clean up the work area and remove all debris from the job site in a timely and legally acceptable manner so as to not detract from the aesthetics or the functions of the facility.

11.0 Specific Tasks (see section 2.1 Scope of Work) Contractor shall identify and submit condition found report (CFR) for any other areas beyond acceptable limits. Contractor shall complete tasks to its original design condition using materials that are same as the original equipment manufacturer (OEM) product.

All products and services shall be of commercial grade and meet or exceed OEM. Where OEM product is no longer available, the closest most similar product that meets or exceeds original design specifications and performance shall be approved in advance by the TPOC and must not change the terms and conditions of the contract. Contractor shall perform the following tasks:

12.0 Drawings, Photographs and Related Documents. The following NOAA Standard Specifications apply to this project and shall be followed as applicable.

12.1 Attachment A: Useful Websites

12.2 Attachment B: Mooring Location

12.3 Attachment C: NOAA Standard Specification AMC-000-3C, “General Requirements for Small Contract Ship Repairs”

12.4 Attachment D: Gloria Michelle Drawings

12.5 Attachment E: General Vessel Arrangement Photo

12.6 Attachment F: Aft Stores Vent Photos

12.7 Attachment G: Ladder Photos

13.0 Submittals: No less than five (5) business days prior to the start of work, the Contractor shall submit the below documents to the TPOC and CO. These documents must be maintained/updated/current during the lifecycle of this contract.

13.1 List of Subcontractors

13.2 List of Qualified Welders

13.3 List of Key Personnel (Site Manager)

13.4 List of Emergency Phone Numbers

13.5 Certificate of Insurance

14.0 Condition Found Reports (CFR): Contractor shall notify the TPOC in writing of any conditions found which may impact the performance of the work or administration of the contract, including a detailed description of the condition and any proposed or requested solutions. No changes to the statement of work are authorized without written approval from the Contracting Officer.

15.0 Interferences/Obstructions. The Contractor shall remove all interferences and obstructions necessary to complete the required work without regard to whether interferences are indicated under specification work items. This may include the removal of machinery, piping, ducts, wiring, insulation, structure and anything else which interferes with the successful accomplishment of the Work. While awaiting reinstallation and restoration, the Contractor shall maintain and protect interferences. Unless otherwise authorized by NOAA, upon completion of required work, the Contractor shall reinstall/restore interferences to their original configuration and condition.

16.0 Safety, Security, Fire Protection, Environmental Controls, Conservation of Utilities, and Compliance with Laws and Regulations.

16.1 Safety Requirements. Contractor shall be responsible for safety. Contractor shall take all necessary precautions to meet proper safety standards, training, and regulations of all local, state and federal codes and regulations. (Refer to Appendix A, Useful Websites)

16.1.1 Smoking in the facility is prohibited.

16.1.2 Work under this contract must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible through the use of environmentally friendly procedures, services, and products. Contractor shall record and report promptly (as soon as possible but no later than, one hour of incident) to the CO and TPOC, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

16.1.3 In the event of an accident/mishap, Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the authorized Government representative (i.e. TPOC, CO).

16.1.4 If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

16.1.5 While on Government property, Contractor shall not use a cell phone while operating a vehicle or other motorized equipment unless the operator is utilizing a hands-free device as such is prohibited by Federal regulations. Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the Government facility.

16.2 Security. None.

16.3 Fire Protection Requirements while working within the government facility. The emergency telephone number for NEFSC, Woods Hole, Massachusetts is 911. Contractor shall report within one (1) hour of all incidents to TPOC.

16.4 Environmental Controls. This section covers the responsibility of the Contractor while performing under this contract. Work under this contract must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and to the extent possible through the use of environmentally friendly procedures, services, and products.

16.4.1 Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

16.4.2 Contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection as it pertains to the Work under this contract.

16.4.3 Conservation of Utilities. The contractor will be able to use on-site power or other utilities after informing TPOC.

17.0 IT Security. Is not applicable.

18.0 Section 508. Not applicable. Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) is not required.

19.0 Invoicing. Contractor shall provide “proper” invoices in arrears of tasks performed (and expensed) with the last invoice being submitted within 30 days of contract completion. Invoices shall be submitted (via IPP.gov) no later than by the 10th day of the billing month.

19.0.1 Payments will be based on receipt of a proper invoice and satisfactory contract performance and guidelines in FAR 32.9, Prompt Payment.

19.0.2 To constitute a proper invoice, the Contractor’s invoice shall be prepared in accordance with, and contain the elements specified in FAR 52.212-4(g), “Invoices”.

19.0.3 The Government will return invoices that do not comply with FAR 52.212-4(g),

19.0.4 “Invoices” within 7 days after the date the invoice was received along with a statement as to the reasons why it is not a proper invoice.

ATTACHMENT A

Useful Websites

Publication / Website

Mandatory or Advisory Website

Federal Acquisition Regulation (FAR) Mandatory https://www.acquisition.gov/browse/index/far

Federal Holiday Home Page

Mandatory www.opm.gov/fedhol.

Occupational Safety and Health Administration

(OSHA)

Mandatory https://www.osha.gov/

ATTACHMENT C through H are attached to the requisition

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (OCT 2018)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-26 Covered Telecommunications Equipment or Services- Representation. (OCT 2020)

52.204-29 Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures. (DEC 2023)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010) 1352.271-79 Liability and insurance. (APR 2010) 1352.271-80 Title. (APR 2010) 1352.271-81 Discharge of liens. (APR 2010)

1352.271-82 Department of Labor occupational safety and health standards for ship repair. (APR 2010)

1352.271-83 Government review, comment, acceptance and approval. (APR 2010)

1352.271-84 Access to the vessel. (APR 2010)

1352.271-85 Documentation of requests for equitable adjustment.

(APR 2010)

1352.271-86 Lay days. (APR 2010) 1352.271-87 Changes-ship repair. (APR 2010) 1352.271-89 Temporary services. (APR 2010)

1 UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®.

(End)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive.

Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

The offeror will submit a quote for the items in section (V) as listed in the attached Statement of Work.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to jamie.rosales@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEI #/CAGE CODE with their quote.

3. Provide all evaluation criteria in accordance with FAR 52.212-2 in this package. Offerors who do not provide all evaluation criteria will not be accepted.

4. Offerors shall assume that the Government has no prior knowledge of them or their capability.

5. Quote shall include at least two references for similar services including the phone number, full address, and e-mail address. References will be checked. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

The following minimum information shall be provided within contractor submitted references:

• Contract Number/Order Number

• Date of Contract Award

• Name and Address of the Government Agency or Commercial Entity

• Contract Type

• Annual Contract Cost

• Period of Performance

• Description of Work

• Valid name, phone number and e-mail address of Contracting Officer, Contracting Officer’s Representative or Prime Contractor (if company was subcontracted).

• In the description of work, quotes should provide a detailed explanation demonstrating the similarity of the contract, in terms of scope and size to the requirements of the solicitation for purposes of the relevancy review. Additionally, offerors should provide a brief description of work performed and results achieved; description of the methodology, tools, and processes utilized.

In addition to the information requested above, offerors shall complete Blocks 1 through 4 on Page 1 of the Past Performance Questionnaire. The offeror is required to send the Past Performance Questionnaire to those Government and commercial activities provided by the offeror in their submission and e-mail the completed survey form directly to Jamie Rosales at jamie.rosales@noaa.gov by the DUE DATE OF THIS SOLICITATION.

The Government reserves the right to consider past performance report forms received after the due date of the solicitation and to contact references for verification or additional information. Offerors are cautioned that the Government reserves the right to obtain information for use in the evaluation of past performance from any sources including sources outside of the Government. The Government may obtain whatever information it deems most relevant to the required effort by telephonic and/or written inquiry. This information may include SAM.gov information or past performance information from any source.

https://sam.gov/content/home

6. If proposed subcontractor past performance is provided as part of the two (2) of its most relevant contracts or efforts and type of work to be done by the subcontractor on the solicitation requirement must be stated. The offeror’s submittal shall clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not clearly detail the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated.

If the prime offeror or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall clearly detail the work that it performed and the size (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

Subcontractor performance (either the offeror's own subcontractor experience or proposed subcontractor’s experience) of major or critical aspects of this requirement will be considered the same as prime contractor past performance information for the vendor. Failure of offerors to provide the required information and level of specificity will result in the contract reference not being evaluated.

“THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT”.

52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)

Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award.

The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non- Price Technical Solution and price standpoint.

The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received.

The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability.

Paragraph (a) is hereby completed as follows: Evaluation factors are listed in the order of importance and all factors are more important than price:

1. Technical Approach and Capability.

The Offeror’s overall technical approach will be evaluated to assess the Government's level of confidence in the Offeror’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. Provide a detailed description of the company’s experience performing similar services. A detailed technical approach write-up describing how the Offeror will perform this service is required to be submitted with the quote regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how your company plans on performing the tasks listed in the attached Statement of Work. (i.e.

performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.)

2. Past Performance.

The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address.

Offerors lacking relevant past performance history, or for whom past performance information is either not available or has not been submitted to the Government, will receive a neutral rating for past performance.

3. Turn around time to complete the work and return vessel to service.

4. Offeror must have experience with similar vessels (length/tonnage/specs listed in the Statement of Work)

5. Price.

The quoted prices will be evaluated but not scored. The Government will evaluate the price quote for completeness and reasonableness in relation to the RFQ requirements. Quoted prices must be entirely compatible with the Non-Price Technical Solution.

The Government intends to award a trade-off, single, firm fixed-price purchase order on an all or some basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services (Dec 2023) (Deviation 2024-03) (Oct 2023) (Deviation 2023-03) (Dec 2022) (Deviation 2021-06) (Sep 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial Products and Commercial Services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(dPublic Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial Products and Commercial Services:

[Contracting Officer check as appropriate.] ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Nov 2021), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2020) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1158787 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113344 http://uscode.house.gov/

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Award (Jun 2020).

(Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title

II).

_X_ (11) 52.204–30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub.

L. 115–390, title II).

__ (ii) Alternate I (Dec 2023) of 52.204–30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (14) [Reserved].

__ (15)(i) 52.219-3, Notice of HUBZone Set-Aside or…