Sol_1240LS23Q0058.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40LS

OGDEN UT 84401-2310

324 25TH ST

USDA-FS CSA INTERMOUNTAIN 7

84A7 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40LS

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/29/2023

801-908-1902THOMAS WENNER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

04/13/2023 1100 MS

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240LS23Q0058

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 35 1091666OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SPANISH FORK UT 84660

44 WEST 400 NORTH

UINTA NATL FOREST

DIST RANGER

15. DELIVER TO

OGDEN UT 84401-2310

324 25TH ST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA INTERMOUNTAIN 7

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Services for the Spanish Fork Ranger District, base plus option years.

Period of Performance: 05/01/2023 to 04/30/2028

0001 0419 SERV D8 Janitorial Services Contract Base year plus option years. FAR 52.217-8.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

THOMAS J. WENNER

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

35 2 of

Solicitation Number: 1240LS23Q0058 FY 23 Spanish Fork Ranger District, (UWC National Forest), Janitorial

Section 1 –Schedule of Items Spanish Fork Ranger District Office Janitorial Services

UWC National Forest Schedule of Items Base Item and Four Option Years:

Item 0001a – Base Year – May 1, 2023 Through April 30, 2024 Sub Item Description Quantity Unit Unit Price Total

1a Janitorial Services, UWC NF – Spanish Fork Office

12 Month $ $

Total Quote: $

Item 0001b – Option Year One – May 1, 2024 Through April 30, 2 025 Sub Item Description Quantity Unit Unit Price Total

1b Janitorial Services, UWC NF – Spanish Fork Office

12 Month $ $

Total Quote: $

Item 0001c – Option Year Two – May 1, 2025 Through April 30, 202 6 Sub Item Description Quantity Unit Unit Price Total

1c Janitorial Services, UWC NF – Spanish Fork Office

12 Month $ $

Total Quote: $

Item 0001d – Option Year Three – May 1, 2026 Through April 30, 2027 Sub Item Description Quantity Unit Unit Price Total

1d Janitorial Services, UWC NF – Spanish Fork Office

12 Month $ $

Total Quote: $

Item 0001e – Option Year Four – May 1, 2027 Through April 30, 2 028 Sub Item Description Quantity Unit Unit Price Total

1e Janitorial Services, UWC NF – Spanish Fork Office

12 Month $ $

Total Quote: $

Total of Items 0001a, 0001b, 0001c, 0001d, and 0001e Total: $

OFFERORS COMPANY INFORMATION:

Name of Company (please print):

UEI Number:

Printed Name of Company Agent:

Signature of Company Agent:

Date:

Phone Number:

Email Address:

2. PERFORMANCE WORK STATEMENT

A. Scope of Contract This contract is to provide janitorial services in accordance with the specifications and best commercial practices in a manner that will maintain a satisfactory facility condition and present a clean, neat, and professional appearance. Contractor shall furnish labor, transportation, and supervision, plus supplies and equipment necessary to perform required janitorial services at designated Forest Service building in accordance with provisions herein.

B. Location Directions and Description

(a) Directions:

(b) Location: The janitorial work to be performed is at the Uinta-Wasatch-Cache National Forest, Spanish Fork Ranger District office. Location, description, number of buildings, and size are as follows:

The Uinta-Wasatch-Cache, Spanish Fork Ranger District complex is located at 44 West 400 North, in the City of Spanish Fork, Utah County, in the state of Utah. The zip code is 84660.

(c) Description:

The office contains approximately 2450 square feet of floor area. Approximately 2,099 square feet are carpeted and approximately 351 square feet are tile or linoleum. Of this, 200 sq. ft of floor area is in the modular unit behind the main building located at 44 W 400 N, Spanish Fork, Utah 84660.

C. Work Schedule Work under this contract shall be accomplished outside of regular office working hours. Regular office working hours are from 6:00 AM to 5:00 PM Monday through Friday. The Contractor will not be required to perform work on a National Holiday, or the day the Holiday is observed. If a work schedule falls on a National Holiday (or the day the Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday. A list of all National Holidays will be provided to the Contractor at the pre-work meeting.

D. Government-Furnished Property The following supplies will be furnished by the Government and provided to the Contractor as needed:

a. Keys and/or card lock to building. Keys and/or card lock furnished to the Contractor shall be returned upon termination of the contract. Keys shall not be duplicated.

b. Utilities necessary to perform the work.

c. Dumpster for refuse.

d. Toilet paper.

e. Paper towels.

f. Hand soap.

g. Plastic trash bags for wastebaskets and trash cans.

E. Contractor-Furnished Property and Services Provide all labor, supervision, transportation, equipment, supplies (except those provided by the Government), and incidentals necessary to perform the described work. Storage space for Contractor furnished property and for Government furnished materials is limited. Contractor's equipment and supplies that cannot be placed in the available space shall be removed from Government property after completion of each service trip. (Exceptions may be allowed by the Contracting Officer). Contractor shall not use government furnished storage, equipment, or premises for any purposes outside of this contract. The storage areas shall be kept clean, and materials stacked neatly and in proper location.

Contractor shall provide Material Data Sheets for chemicals in cleaning compounds. Contractor shall meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises.

F. Work Standards The contractor shall exercise care in work methods to prevent damage to any office equipment, windows, materials on desks, etc. All work under this contract shall be performed in skillful and workmanlike manner. The Contracting Officer may, in writing require the contractor to remove from work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any government-owned property, or for unsatisfactory performance. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary. The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets or using telephones or office equipment provided for official Government use.

2.0 SCHEDULE

Cleaning Schedule Spanish Fork RD Office Building Two times/week on Tuesday & Friday - Sunday

3.0 TECHNICAL SPECIFICATIONS

A. Services – two times per week:

1. Restrooms

a. Floors shall be swept or dust mopped.

b. Water closets and urinals shall be washed and sanitized. No rust encrustations shall remain.

Traps shall be maintained free from odor at all times.

c. Areas around and on door handles, stall latches, light switches, and other surfaces that are frequently touched, shall be washed and disinfected.

d. Washbasins and countertops shall be cleaned and mirrors damp-wiped and dried as necessary to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

e. Mirrors, shelving, dispensers and chromium fixtures shall be damp-wiped and polished.

f. All other surfaces shall be spot-cleaned and horizontal surfaces dusted.

g. Paper towel waste receptacles shall be emptied and towel, soap, seat cover and toilet dispensers serviced prior to occupants’ (employees) official starting time. Sanitary napkin receptacles shall be emptied, cleaned, disinfected, and provided with a new paper bag liner

h. Sweep and damp mop restroom floors. After damp mopping, all floors shall be clean and free of dirt, grime, and marks.

2. Office Area Cleaning Office areas, lobbies, conference rooms and corridor space adjacent to these areas shall receive the following daily cleaning (including lobbies and corridors):

a. Wastebaskets shall be emptied and wastepaper and trash removed to main disposal area (dumpster). Wastebaskets shall be lined with a plastic liner.

b. The carpeted floor area shall be spot-cleaned with a carpet sweeper to remove all obvious surface dirt from traffic areas and from under furniture. Exposed floor areas in partially carpeted offices shall be swept on the same schedule.

c. The rug area shall be spot-vacuumed to remove all obvious surface dirt from traffic areas and from under furniture.

d. Washbasins and countertops in the conference area shall be cleaned, damp-wiped and dried, to keep them in a clean condition. Paper towels shall be supplied where towel boxes are provided.

e. Replace burned-out light bulbs as needed.

f. Both sides of entrance glass and foyer glass at main entrance shall be cleaned and kick plates and push bars cleaned and polished.

g. Spot clean walls, woodwork, window, and glass as necessary to maintain clean conditions.

h. Clean all exposed areas of drinking fountain.

i. Notify COR of all maintenance problems or needed building repairs that are observed.

B. Weekly Cleaning Services – performed one time per week:

a. Resilient floors shall be swept and damp-mopped with a disinfectant, high shine cleaner. Clean floors shall be streak-free.

1. Restrooms

b. Restroom surface area of wall/stall partitions, doors, window frames and sills shall be damp wiped with a disinfectant.

2. Office Area Cleaning

a. The full rug area shall be vacuumed completely once weekly to remove all dirt, dust and litter and spot-cleaned to remove obvious stains (including lobbies and corridors).

C. Quarterly Cleaning Services – FOUR times per year: December, March, June, and September:

a. Maintain interior light fixtures to remove any insects and cobweb buildup.

b. Dust venetian blinds and air vent registers throughout the building.

c. All entrances, reception areas, conference rooms and corridors shall be dusted, including windowsills, hand railings, fire extinguishers, ledges, and doors.

D. Services to be Performed Every Six Months – April and October: inside only

a. Wash windows

b. Resilient floors shall be stripped, waxed, and buffed. Use non-slip, high-shine floor wax. Wipe water spots from sills and frames. Lay drop cloths as required to protect adjacent surfaces, fixtures, and furniture. The one exception is the front door, which shall be cleaned on both sides.

c. Machine-clean carpet in heavily used areas (defined as entire hallways, stairways, and lobby area).

d. Vacuum all upholstered chairs and furniture. Clean all other chairs, including chair legs, with a mild detergent.

FY 23 Spanish Fork Ranger District (UWC National Forest), Janitorial

6.4 INQUIRIES (AGAR 452.204-70)(FEB 1988)

Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award.

6.5 SITE VISIT (FAR 52.237-1)(APR 1984)

A site visit is scheduled to take place on Thursday, April 5, 2023 at 11:00 A.M. (Mountain Time). Potential offeror’s shall meet at the Spanish Fork Ranger District located at 44 West 400 North, Spanish Fork, UT 84660.

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

6.6 SIZE STANDARD AND NAICS CODE INFORMATION (AGAR 452.219-70)(SEP 2001)

The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

Contract line item(s): All

- NAICS Code 561720 (Janitorial Services)

- Size Standard $18.0 Million

6.6 Instructions for the Preparation of Quote:

Quotes are due on 04/13/2023 no later than 11:00 A.M. at the Utah Acquisition Support Center;

1749 West 500 South, Salt Lake City, UT 84104.

Quotes may be submitted by, email, or fax to the attention of Thomas Wenner:

Email: thomas.wenner@usda.gov Fax: (801) 908-1930

Please Contact Thomas Wenner with any questions about this solicitation at (801) 908-1902

AT A MINIMUM, OFFEROR SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS

SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date and Sign)

2. SCHEDULE OF ITEMS

3. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD

4. Part 5.1.2, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR

REPRESENTATIONS AND

CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE

(PAGE 63) SIGN AND DATE IN MARGIN.

5. Part 5.1.2, REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW. Paragraph (q) (2) of provision 52.212-3 (PAGE 74) FILL OUT AND SIGN

AND DATE IN MARGIN.

6. Exhibit # 1-EXPERIENCE AND EQUIPMENT QUESTIONNAIRE.

7. ATTACHMENT F-FORM SF-1413 SUBCONTRACTOR (IF APPLICABLE).

Uinta-Wasatch-Cache NF Supervisor’s Office Janitorial Contract

Attachment C Quality Assurance Checklist – Daily and Weekly Cleaning Services

MONTH:________________________ YEAR:____________ CHECKED DATE

Cleaning Schedule Daily-Restrooms (Tuesday, Friday thru Sunday – 2 Days of the Week) Floors swept or dust mopped Water closets and urinals washed and sanitized Washbasins cleaned Mirrors, shelving, dispensers, chromium fixtures damp-wiped & polished All other surfaces spot-cleaned and horizontal surfaces dusted Paper towel waste receptacles emptied Towel, soap, seat cover and toilet dispensers serviced Sanitary napkin receptacles emptied, cleaned, disinfected with new liner Washbasins and countertops cleaned Mirrors cleaned Toilet paper supplied timely Paper towels supplied timely Daily – Office Area (Tuesday, & Friday - Sunday – 2 Days of the Week) Wastebaskets emptied. Plastic liners installed /replaced.

The full rug area vacuumed completely – high traffic areas Linoleum floors moped Clean and wipe drinking fountains The carpeted floor area spot-cleaned as necessary All entrances, including stairs swept.

Rug area spot-vacuumed Washbasins and countertops in the conference area cleaned Paper towels supplied timely Burned-out light bulbs replaced Reception and front office area dusted Clean door and window glass inside and outside Blinds, picture frames, front counter, and brochure display case dusted Walls, woodwork, window and glass spot cleaned as necessary Weekly - Restrooms Resilient floors swept and damp-mopped Restroom surface areas damp wiped Weekly – Office Area Spot clean walls and clear cobwebs. Fully vacuum.

Clean wastebaskets as needed Exterior office doors cleaned in and out Collect and recycle materials left in recycling bins

Bio-Based Products Ensure mandatory purchase and use of bio-based products

Comments: (Note additional comments on back of form)

Unless noted, services performed were satisfactory.

COR Signature:__________________________________ Date:_______________

Attachment C

Quality Assurance Checklist

Quarterly and Semi Annual Cleaning Services

MONTH:________________________ YEAR:____________ CHECKED DATE

Quarterly Cleaning Services Interior light fixtures cleaned Venetian blinds and air vent registers throughout the building cleaned Windowsills, hand railings, fire extinguishers, ledges, and doors cleaned

Semi-Annual Cleaning Services Windows (inside only) washed and wipe water spots from sills & frames.

Resilient floors stripped, waxed and buffed Heavily-used areas carpet in machine-cleaned Upholstered chairs and furniture vacuumed. All other chairs, including chair legs, cleaned with a mild detergent.

Bio-Based Products Ensure mandatory purchase and use of bio-based products

Comments: (Note additional comments on back of form)

Unless noted, services performed were satisfactory.

COR Signature:__________________________________ Date:_______________

Attachment D Performance Requirements Summary

Required Service Standard (Referencing PWS) Allowable Deviation Performance Threshold Method of Quality Assurance

Disincentive

Clean and Service Restrooms

Clean area of service to meet standards specified in the PWS

Section 3.1 A 1

5% from standard 100% adherence to performance requirements is required.

Bi-Monthly Inspections Rework at no cost to the Government.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Checklist - Attachment B

Quality Assurance Checklist - Appendix B

Office Area Cleaning

Clean area of service to meet standards specified in the PWS

Section 3.1 A 2

5% from standard 100% adherence to performance requirements is required.

Bi-Monthly Inspections Rework at no cost to the Government. Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance

Checklist - Attachment B

Quality Assurance Checklist - Appendix B

Weekly Cleaning - Restrooms and Office Areas

Clean area of service to meet standards specified in the PWS

Section 3.1 B 1 & 2

5% from standard 100% adherence to performance requirements is required.

Random Inspections Rework at no cost to the Government.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Checklist - Attachment B

Quality Assurance Checklist - Appendix B

Quarterly Cleaning Services

Clean area of service to meet standards specified in the PWS

Section 3.1 C

5% from standard 100% adherence to performance requirements is required.

Random Inspections Rework at no cost to the Government.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Checklist - Attachment B

Quality Assurance Checklist - Appendix B

5% from standard 100% adherence to performance requirements is required.

Random Inspections

Services to be Performed Every

Six Months

Clean area of service to meet standards specified in the PWS

Section 3.1 D

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Checklist - Attachment B

Quality Assurance Checklist - Appendix B

Rework at no cost to the Government.

Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance Checklist - Attachment B

Quality Assurance Checklist - Appendix B

Ensure manadatory purchase and use of biobased products

Provide biobased products to meet standards specified in the PWS

Section 6.3 and any modification to the contract for emergency work or special event tasks

5% from standard 100% adherence to performance requirements is required.

100% Inspection Dollar amount deduction for noncompliance. Not to exceed three reported occurrences with less than 100% compliance as reported by the COR on the Quality Assurance

Checklist - Attachment B

Quality Assurance Checklist - Appendix B

6.7 EVALUATION-COMMERCIAL ITEMS

A contract will be awarded to the lowest-priced technically acceptable offeror. Quotes will be evaluated for acceptability but will not be ranked using the non-cost/price factors. In order to be eligible for award, offerors must receive a rating of “acceptable” in every non-price factor/subfactor. In the interest of economy and efficiency, the Government will start by evaluating the technical quote of the lowest-priced offeror and will award to that offeror if the technical quote is rated “technically acceptable”. If the lowest offeror receives a rating of “unacceptable” in any of the non-cost factors, the Government will then move on to evaluating the technical quote of the next lowest offeror and so on until a quote is rated “technically acceptable”. Therefore, the technical quote of the non-low price offerors may or may not be evaluated.

Per, FAR 52.217-5 Evaluation of Options (JUL 1990), Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

The following factors and sub-factors will be used to determine technical acceptability. Offeror shall provide the information necessary, including for any subcontractors, to evaluate the following factors and subfactors:

Factor #1 – Technical Capability of Offeror. In order to receive a rating of “acceptable”, offer must at a minimum, demonstrate adequate experience and technical capability of the services offered to meet or exceed the technical specifications. Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Subfactor #1.1 – Experience in performing janitorial services – In order to receive a rating of acceptable, offer must demonstrate 3 years or more experience providing janitorial services.

Subfactor #1.2 – Equipment – In order to receive a rating of acceptable, offer must demonstrate that they have adequate equipment and resources to provide janitorial services. Equipment must be in good working condition.

Subfactor #1.3 Approach and Capability to complete work – In order to receive a rating of acceptable, offeror’s approach, project management, staffing experience, training, and scheduling must reflect the ability to successfully perform.

Factor #2 – Use of BioBased Products and Safety Record. In order to receive a rating of “acceptable”, offeror must at a minimum, demonstrate use of biobased products and commitment to safety. Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Subfactor #2.1 Biobased Products – In order to receive a rating of acceptable, offeror must identify the biobased products previously used to perform these services.

Subfactor #2.2 Safety – In order to receive a rating of acceptable, offeror must provide a project specific safety plan and provide a safety history or statement that demonstrates no safety infractions within the previous three years.

Factor #3 -Past Performance – In order to receive a rating of “acceptable” for this factor, offeror must, Offeror have a recent past performance rating for of acceptable/satisfactory or higher for same or similar services. The offeror is must provide at a minimum two references for past performance, including any proposed subcontractor. References should

Attachment - E include contact name, phone number and email, and a description of the services provided. The past experience should indicate successes of the contractor in completing/meeting delivery dates and customer satisfaction as well as address any problems.

Subfactor #1- Recency of present/past performance in relation to this effort – The Government considers “recent” present/past performance to be within the past 3 years.

Subfactor #2- Relevancy of present/past performance in relation to this effort - The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government may also use past performance information obtained from other than the sources identified by the offeror. Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

NOTE: In accordance with FAR 15.305 (a)(2)(iv)), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability,“unknown” will be considered “acceptable.”

PRICE: Award will be made to the lowest priced offeror that is evaluated as “acceptable” for all non-price factors.

FY 23 Supervisor’s Office, (UWC National Forest), Janitorial Service

Attachment F - QUALITY ASSURANCE SURVEILLANCE PLAN

Quality Assurance Surveillance Plan

(QASP)

FOR SUPPORT OF

Janitorial Services UWC National Forest Supervisor’s Office

Introduction This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the statement of work. The contractor shall provide janitorial services.

This QASP sets forth the procedures and guidelines the Forest Service will use in ensuring the required performance standards or service levels are achieved by the contractor.

The purpose of the QASP is to provide Government Surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective, and is delivering the tasks specified in the contract. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the statement of work and the Contractor’s quality control plan, and to ensure that the government pays only for the level of services received. The required performance standards and/or quality levels are included in the statement of work and in section 14 Service Delivery Summary. If the Contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is not intended to duplicate the Contractor’s Management Plan. The Government may provide the Contractor an information copy of the QASP as an Attachment to the solicitation to support the Contractor’s efforts in developing its plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

ROLES AND RESPONSIBILITIES

The Contracting Officer The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, cost control, and for resolving any differences between the observations documented by the Contracting Officer’s Representative (COR) and the Contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the CO.

The Contracting Officer’s Representative

The contracting officer’s representative (COR) is designated in writing by the CO to act ad his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter.

The COR is responsible for technical administration of the project and ensures proper government surveillance of the Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the Contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

Surveillance In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the

Government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

Customer Feedback-Customer feedback may be obtained either from the results of formal customer satisfaction surveys of from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the

Quality Assurance Checklist.

Random Checks/ Inspections on Completion of Workload taskings-Random checks will be conducted to ensure compliance with the intent of the Statement of Work and common commercial practices. The COR will conduct the random monitoring.

Customer Feedback The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Customer complaints to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate using the Quality Assurance Checklist.

Customer feedback may also be obtained from the results of formal customer surveys.

DOCUMENTATION

Quality Assurance File The COR will, in addition to providing documentation to the Contracting Officer, maintain a complete quality Assurance File. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of all Surveillance Activity Checklists. All such records will be retained for the life of this contract. The COR shall forward these records to the Contracting Officer monthly, unless otherwise requested.

Contractor Performance Assessment Report System (CPARS) An evaluation will be submitted through CPARS at the end of each year of performance. This evaluation will be on determinant in exercising an option. The COR will address the quality of the service, schedule, cost control, customer service and other important areas. As this information may affect future source selections throughout the Government, the annual evaluation will be used as an additional performance oversight and communication tool with the QASP.

Resolving Performance Issues Actions to Remedy Unacceptable Performance When performance is deemed unacceptable, the COR will so inform the Contractor’s on-site representative. Disputes should be referred to the CO for resolution. If any services do not conform to contract requirements, the Government may require the Contractor to re-perform the services to conform with contract requirements at no additional cost to the government. When sub-par performance cannot be corrected by re-performance, the Government may:

• Seek monetary or any other negotiated form of consideration, as well as require the Contractor to take action to reasonably ensure future performance conforms to contract requirements.

• By separate contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

• Issue cure notice.

• Issue show cause.

• Terminate the contract for government convenience.

• Terminate the contract for cause.

Performance Resolution The COR, CO, and Contractor should jointly formulate tactical and long –term courses of action. Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented. Changes to service levels, procedures, and metrics will be incorporated as a bilateral contract modification.

Standard The facility may never have more than two valid customer complaints. The Contracting Officer’s Representative shall notify the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions- Commercial Items (DEC 2022) or the appropriate Inspection of Services clause, if any of the above service areas exceed two customer complaints.

Procedures

The COR will inspect all work tasks, once monthly. The inspection is required to ensure Contractor compliance with the appropriate paragraphs of the SOW each time the service(s) is/are performed and record results of inspection, noting the date and time of the inspection. If an inspection indicates unacceptable performance, the COR will notify the contract manager of Quality Control Inspector of the deficiencies. The Contractor shall be given 24 hours, after notification to correct the unacceptable performance.

A - Solicitation/Contract Form B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions,Conditions, and Notices to Bidders M - Evaluation Factors for Award

A - Solicitation/Contract Form

B - Supplies or Services/Prices

C - Description/Specifications

D - Packaging and Marking

E - Inspection and Acceptance

F - Deliveries or Performance

G - Contract Administration Data

H - Special Contract Requirements

I - Contract Clauses

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its postacceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer- Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment- (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C.

4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be…