Amendment_1_Solicitation_(3).pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

SINLEC16Q0086 SEALED BID (IFB)

NEGOTIATED (RFP)

2. TYPE OF SOLICITATION 3. DATE ISSUED

08/10/2016

RATING

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

CODE INLMS

DEPARTMENT OF STATE - MGMT SYSTEMS DIV

(INL/RM/MS)

SA-1 Columbia Plaza: 2401 E Street, NW ATTN: NAVY HILL SOUTH - Post Funded

WASHINGTON, DC 20037-0101

7. ISSUED BY 8. ADDRESS OFFER TO

9. FOR INFORMATION EMAIL: a. NAME

Anthony L. Pierce

b. TELEPHONE NO. (Include area code)(NO COLLECT CALLS) c. EMAIL pierceal@state.gov

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

11. The Contractor shall begin performance within ______ calendar days and complete it within ______ calendar days after receiving

X award, notice to proceed. This performance period is X mandatory negotiable. ( (See __.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

YES X NO

12b. CALENDAR DAYS

Sealed offers in original and ____ copies to perform the work required are due at the place specified in item 8 by __17:00:00__ (hour) local time __08/22/2016 __ (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

a.

b. An offer guarantee is, X is not required.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.c.

d.

Offers providing less than ____ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

13. ADDITIONAL SOLICITATION REQUIREMENTS:

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA - FAR (48 CFR) 53.236-1(e)

SINLEC16Q0086

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CONTACT: DUNS:

CODE FACILITY CODE

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

17.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY INLMS

DEPARTMENT OF STATE - MGMT SYSTEMS DIV

(INL/RM/MS)

SA-1 Columbia Plaza: 2401 E Street, NW ATTN: NAVY HILL SOUTH - Post Funded

WASHINGTON, DC 20037-0101

GLOBAL FINANCIAL SERVICES CENTER,

CHARLESTON, SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return __________ copies to issuing office) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No futher contractual document is necessary.

30a.NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

Anthony L. Pierce 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

08/10/2016

31c. DATE

STANDARD FORM 1442 (REV. 4-85) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs C Descriptions/Specifications/Statement of Work F Deliveries or Performance

52.247-42 C.I.F. Destination (Apr 1984) G Contract Administration Data

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

I Contract Clauses

52.212-4 Contract Terms and Conditions--Commercial Items (May 2015) 52.213-2 Invoices (Apr 1984) 52.217-7 Option for Increased Quantity - Separately Priced Line Item (Mar 1989) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.222-50 Combating Trafficking in Persons (Mar 2015) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

652.247-71 SHIPPING INSTRUCTIONS (FEB 2015)

52.249-8 Default (Fixed-Price Supply and Service) (Apr 1984)

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.209-5 Certification Regarding Responsibility Matters (Oct 2015) 52.212-3 Offeror Representations and Certifications--Commercial Items (Apr 2016)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.212-1 Instructions to Offerors--Commercial Items (Oct 2015)

001 Communication System 0.00 EA Includes all items listed under CLIN 001 of the SOW.

Doc Ref No:

Delivery

Date

FOB:

002 Training 0.00 LT Doc Ref No:

Delivery Date

FOB:

003 Systems Technical Support 0.00 LT Doc Ref No:

Delivery Date

FOB:

004 Shipping and Handling 0.00 LT Doc Ref No:

Delivery Date

FOB:

SINLEC16Q0086

Line Item Summary

Solicitation Number:

SINLEC16Q0086

Contract Number: Title: Communication Equipment Date of Solicitation:

Line Item No. Description Quantity Unit Unit Price Total Cost

Section C- Descriptions/Specifications/Statement of Work

Distriptions SOW

Section 1 General information

INFORMATION TO CONTRACTORS

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Free-dom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the sub-mitted documents will be deemed releasable.

QUESTIONS

All questions must be submitted in writing. DoS will accept questions via e-mail. Written questions relating to this RFQ will be ac-cepted through 2:00pm Eastern Standard Time, 08/16/2016. Any communications in reference to this RFQ shall cite the reference number and be directed to the following individuals:

Name: Anthony Pierce Title: Contract Specialist E-mail: pierceal@state.gov

QUOTE DELIVERY

Contractors shall submit one quote via e-mail to pierceal@state.gov . This includes Microsoft Word, Excel, and PowerPoint (as ap-plicable and appropriate). PDF format shall be used only for scanned documents.

The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy quote sub-mission with the same font size restriction.

Contractors should use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the quote.

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via e-mail not later than 2:00pm Eastern Standard Time, 08/22/ 2016.

Name: Anthony Pierce Title: Contract Specialist E-mail: pierceal@state.gov

MULTIPLE QUOTE/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor will the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one quote.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the quote is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quote, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet the listed goals is to collaborate with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

Police are a critically important element of United Nations (UN) peacekeeping operations, as evidenced by the 10 fold growth in po-lice authorized for UN missions over the past 15 years. Recognizing the growing demand for police as well as the increased complex-ity of the roles they play, INL/CAP assists police contributing countries (PCCs) and the UN to improve the quality and timeliness of police deployed to UN missions. INL provides equipment, training, and capacity building assistance to PCCs as well as technical and funding support to the UN Police Division.

President Obama announced the African Peacekeeping Rapid Response Partnership (APRRP) during the August 2014 U.S.-Africa Leaders Summit in an effort to better address this challenge. Through APRRP, the Administration plans to build, strengthen, and in-stitutionalize capabilities to generate and rapidly deploy peacekeepers in six initial partner countries: Ethiopia, Ghana, Rwanda, Senegal, Tanzania, and Uganda. Rapid response includes the ability to quickly plan and deploy Police Contributing Countries (PCCs) within 30 days after the adoption of Security Council resolution and sustain the police for six months. This deployment can include Formed Police Units (FPUs), Individual Police Officers (IPOs), and police support staff. As part of APRRP, INL will focus on build-ing the police peacekeeping capabilities necessary to assist APRRP partners in developing their own capacity so that they are capable of quickly deploying high quality police peacekeepers and independently sustaining them in-mission.

3. REQUIREMENTS

CLIN001 – Communication System (based on products and technologies listed to provide an integrated solution into a modu-lar fully functioning and pre-figured system.)

Specification: --Deployable Command Solution - including:

IT Core & Services to support and provide connectivity between Server/IT Core, Radio Room & minimum of 4 Offices.

Integrated operating system with communications system. Encrypted transmission over LMR/WiFi/Cellular systems.

Base antenna site Two-way portable radio: Full spectrum, multiband, LTE equipped.

Wideband HR/VHF tactical Radio System with with 3G, AES encryption capable, and 150W power adapter. GPS with full base sta-tion kit. Operating on VHF, UHF and 700/800 MHz frequencies.

Network Printer All#in#one compact printer -

- Vehicular Command Leader Solution -

Forward Battle Management System. Intuitive touchscreen with webcam. Mount and dismount capable. Operating on VHF, UHF and 700/800 MHz frequencies.

Chat IP software that provides the ability to exchange text messages and files among fielded and networked data terminals. Supporting both point-to-point and subnet-directed broadcast data transfer among member of an IP subnetwork. Runs on Windows and Android operating systems.

Intercom Networking System supporting data and Ethernet connectivity. Software upgrades and system reconfigurations made through its PC-based interface.

Vehicular/Base Multiband Radio System.

Forward Battle Management System. Intuitive touchscreen with webcam. Mount and dismount capable Chat IP software that provides the ability to exchange text messages and files among fielded and networked data terminals. Supporting both point-to-point and subnet-directed broadcast data transfer among member of an IP subnetwork. Runs on Windows and Android operating system.

Intercom Networking System supporting data and Ethernet connectivity. Software upgrades and system reconfigurations made through its PC-based interface.

Vehicular/Base Multiband Radio System.

Forward Battle Management System. Intuitive touchscreen with webcam. Mount and dismount capable.

Chat IP software that provides the ability to exchange text messages and files among fielded and networked data terminals. Supporting both point-to-point and subnet-directed broadcast data transfer among members of an IP subnetwork. Runs on Windows and Android operating systems.

Vehicular Base/Multiband Radio System.

Forward Battle Management System.Operating on VHF, UHF and 700/800 MHz frequencies.

Intuitive touchscreen with webcam. Mount and dismount capable.

Chat IP software that provides the ability to exchange text messages and files among fielded and networked data terminals. Supporting both point-to-point and subnet-directed broadcast data transfer among members of an IP subnetwork. Runs on Windows and Android operating systems.

Vehicular Computer system.

Vehicle mounting and power conversion kit

Deployable Team Solution Team Leader Personal Radio with priority break-in feature ensuring critical order receipt, embedded GPS receiver. Interoperable with

Windows and Android devices. Wireless remote control capability.

Wideband and Narrowband Radio. Embedded data application. GPS enabled.

Radio connected headset with connectors for multiple devices.

Team Member Secure handheld radio with data capability.

The Communication System is meant to provide a communication solution as well as office capability at Static HQ Base Station as well as support Formed Police Units (FPUs) which could be deployed from the headquarters. The entire solution should consist of an entire preconfigured system that is fully operational. The system shall also be modular in design with equipment preconfigured and in-stalled in T#Cases or similar. All equipment in the Static HQ Base station should be able to be packed into case for simple break down, transportation, and redeployment. All cables/wiring/etc. shall be clearly labeled and minimized to the extent possible to simpli-fy deployment. Base station and vehicle mounted radios shall be amplified allowing for secure audio and data from deployable teams, support data and offices operational for the medical facility to allow for easy integration into the office network with filters for uncon-ditioned power.

The following sections break down the requirements into two main categories:

Static HQ Base Station & Deployable Formed Police Units (FPUs) Static HQ Base Station – Should provide support for the FPU deployed for 6 months to 1 year. Continual requirement as the FPU will be transitioned by another FPU year’s end.

The Static HQ Base Station is the acting headquarters (HQ) for the FPUs as well as the medical facility. The system is designed to meet the needs of the HQ and should provide the following services. When equipment is specified it assumed all necessary associated equipment for operational system in included. It should include the radio as well as antenna, GPS, and necessary cabling for operation.

Office Room Kit (Qty 4):

All equipment in the office kits shall come preconfigured (including IP addresses) and operational. All kit should be easily packed into cases for deployment. Offices shall be a maximum of 75m from one another. The Office Room Kit shall make attempts to operate with unconditioned power to the extent possible.

Office kit shall contain:

2x Handheld radios with options included for connecting over LTE and WiFi.

2x Rugged LTE Handsets with software application for group communications that can be connected over LTE and WiFi.

2x Rugged Laptops with at least 500 GB HDD, 4GB RAM 2x Desktop VoIP Phones 1x Networking/Interface Box (for wired connection to equipment, additional ports for future growth, and a single IP connection to IT Network Room Kit) Office Kit shall allow:

• Preconfigured/included Private Instant messaging services via Laptop

• Preconfigured/included Private Email Access via Laptop

• Voice/Phone services with other laptops and supported radios in range

• Group Voice Communications supported by group communications software via handheld radios and Rugged LTE Devices

IT Network Room Kit (Qty 1):

All equipment in the IT Network Room Kit shall come preconfigured (including IP addresses) and operational. IT Network room shall come with necessary routing/switching equipment to support deployed operational network included as a part of Static HQ Base Sta-tion. IT Network room shall provide servers/necessary equipment to support services accessed by end users including: private email, private file server, private instant messaging services. All services shall be completely hosted locally without need to connect to the in-ternet. Equipment included as part of IT Network Room Kit shall be considered “Critical Infrastructure” and be backed up by UPS or similar power solution that should allow for 15 minutes of continued operation in event of loss of AC power. The IT Network Room

Kit shall make attempts to operate with unconditioned power to the extent possible. Equipment shall be installed, configured, and op-erational out of a T#Case(s).

Group Communication and Software Operating System Core Kit (Qty 1):

All equipment in the Group communication Kit shall come preconfigured (including IP addresses) and operational. The Group Com-munication Kit shall include the necessary hardware/software/licenses to support the group communications at the Static HQ Base Station for the Software application running on the Rugged LTE handsets and -secure handheld radios. Equipment shall be installed, configured, and operational out of a T#Case(s).

FPU Command/Control Kit (Qty 1):

All equipment in the Command/Control Kit shall come preconfigured (including IP addresses) and operational. All equipment shall be easily packed into cases for deployment. Command/Control Operation center shall be less than 100m from central IT Room. The equipment shall provide headsets for two operators to be able monitor and cross-band radios connected. Equipment included as part of FPU Command/Control Kit shall be considered “Critical Infrastructure” and be backed up by UPS or similar power solution that should allow for 15 minutes of continued operation in event of loss of AC power.

FPU Command/Control Kit shall contain:

• 2x Vehicular/Base multiband radio amplified base stations capable of running continuous voice and data waveforms.

2x Masts for Antenna

• 1x Radio 150#Watt amplified base station capable of wide#band HF data via AES 256 Bit encryption

• 1x Mast for Antenna

• 1x Vehicle mountable Intercom System with SKA and appropriate crew stations and Speaker.

• Forward Battle Management System. Intuitive touchscreen with webcam. Mount and dismount capable.

• 2x Rugged Laptop with at least 500 GB HDD, 4GB RAM

• 1x Networking/Interface Box

• 2x Desktop VoIP Phone.

FPU Command/Control Kit shall allow:

• Voice/Data/SA sharing with FPUs

• Beyond Line of Sight (BLOS) voice communication to FPUs.

• Ability to do wideband HF file transfer with deployed team

• Ability to do blue force tracking of FPUs within range of stationary base station via Forward Battle Management Sys-tem. Intuitive touchscreen with webcam. Mount and dismount capable.

• Ability to get automatic SITREP reports from FPUs within range of Forward Battle Management System. Intuitive touchscreen with webcam. Mount and dismount capable.

• Ability to patch two base station radio nets together (cross-banding).

• Operators to listen to all radio nets simultaneously.

• Provide a VoIP extension that allows operators to call radio net via Intercom Networking System supporting data and Ethernet connectivity. Software upgrades and system reconfigurations made through its PC-based interface and built#in radio features

Private Tac#Cell LTE Kit (Qty 1):

All equipment in the Private Tac#Cell LTE Kit shall come preconfigured (including IP addresses) and operational. The LTE system shall connect via Ethernet to IT Network Room.

Private Tac#Cell LTE kit shall contain:

• 1x Tactical Cellular System

• Band shall be either 13/14.

• 1x Mast for Tactical Cellular System

Private Tac#Cell LTE kit shall allow:

• Group Voice communications for Rugged LTE and Secure handheld users.

• High speed data for Rugged LTE Users.

WiFI Core Kit (Qty 1) All equipment in the WiFI Core Kit Kit shall come preconfigured (including IP addresses) and operational.

WiFI Core Kit shall contain:

• 2x WiFi access points or more linked together via IT Network Room Kit Spares Kit (Qty 1)

Suggested Spares are to be included in order to keep system operational.

Deployable Formed Police Units (FPUs) The system shall be fully integrated and capable of functioning in the field for the FPU of 140, which includes deploying two units of 40 people each at a time. Each unit is assumed to have four vehicular systems for a total of eight vehicular systems. Each deployed unit can be deployed for up to 72 hours at a time and should have charging solution to fit mission time. Primary communications to HQ will be done through Stationary Wideband HF/VHF tactical radio system with 3G, AES encryption capable, and 150W power ad-apter. GPS with full base station kit with long range communications accomplished through Vehicular/Base Multiband Radio System.

Communication to the team shall be accomplished through beyond Line of Sight Radios.

The Deployable Formed Police Units contain the following:

4x Vehicular Communication Systems ( [2x/Deployed Unit]*2 Deployed Units )

• 1x RF vehicle radio system capable of -

• 1x RF vehicle radio system capable of Wideband HF via -

• 1x RF radio system capable of multiple group communications on a single frequency.

• Necessary charging stations

20x secure handheld radios ( [10x/Deployed Unit]*2 Deployed Units )

• 10x deployable radio kits

Extra Batteries

• Required batteries for 72 hours mission

Spares

• Required spares for equipment.

Vehicle Software – simple software, running in vehicles and HQ; to track soldier position (can track what they see on patrol and make notes in field; capability for maps). U.S. Government will provide maps when the UN has identified the mission assignment.

CLIN002 – Training

Contractor shall provide 4 day in-country operational training in train-the-trainer sessions on communications equipment use and maintenance, and operating manuals in French and English. COR will coordinate the training schedule upon delivery of con-figured equipment.

CLIN003 – Systems Technical Support. Contractor shall provide systems support at 6 months increments and at 1 year for each FPU. Technical support shall include troubleshooting equipment and providing replacement parts for failed components.

The USG is providing the following quantities expected as the support level/(for consideration of bid):

Base System 1 Command & Control Centers 2 HF Radio for Team Leaders 6 UHF/RF Radios for Team – 20

Telephones Headquarters – Secure handheld radios - 6 offices; email; internet; WiFi capability Network Printer - 2 Vehicle Radios (38) (Trucks, Heavy Duty Industrial Equipment)

CLIN004 – Shipping and Handling

Delivery Information

Delivery will be approximately 120 days after receipt of award. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. When the order is ready for shipment, forward the shipment prepaid directly to:

DELIVERY ADDRESS

INL/APRRP

11841 Newgate Blvd Hagerstown, MD 21740

PACKING AND MARKING

REMARKS: Each box, carton, and package shall be marked as follows) INL/African Peacekeeping Rapid Response Partnership (INL/APRRP)

CO

Purchase Order No._____________ Box #__ of __

REMARKS: Improperly marked shipments will be rejected by the USG. Offerors should include specific details and delivery dates in their responses to this RFQ.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract, with the optional quantities. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctu-ations in the currency exchange rates.

SET-ASIDE

This acquisition is a 100% small-business set-aside in accordance with FAR 6.203.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are re-ceived, inspected and accepted by the Government.

SECTION 3

INSTRUCTIONS, EVALUATION FACTORS AND METHODOLOGY

Quote submitted in response to this RFQ shall include the following information:

• Product information that demonstrates compliance with all specifications in Section 2

• Itemization of all products and services offered

• Description of special features, testing procedures and any value-added services

• Identification of any non-contract items (i.e. open market items)

• Delivery schedule

• Shipping Services terms and conditions

• Payment terms

• Firm fixed prices for all offered items and services

• Standard warranty offered

(a) This request for quotations uses procedures under FAR Part 12 Commercial Items and FAR Part 13.5, Test Program for certain commercial items. The Government intends to make an award based on the initial quotations to vendor offering the lowest price tech-nically acceptable (LPTA) offer. If further questions are required, the contracting officer may contact the offeror or offerors. Award will be made to the responsible offeror whose quotation conforms to all solicitation requirements, such as terms and conditions, rep-resentations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described in paragraph (b) below.

(b) The LPTA evaluation process will be accomplished as follows:

Technical Acceptability. The technical quotation will be evaluated to determine if the offeror provides suitable products and products meets the salient characteristics outlined in section 2 of this solicitation.

An evaluation rating of Technically Acceptable / Non-Acceptable will be assigned upon completion of the technical quotations evalu-ation

Note: Unrealistically low proposed prices or cost estimates, initially or subsequently, may be grounds for eliminating a quotation from competition either on the basis that the offeror does not understand or the offeror has submitted unrealistic quotations.

The criteria identified below will be used to evaluate the Offeror’s ability to meet all requirements identified in the SOW.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for ac-ceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified ex-piration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SOLICITATION CONSIDERATIONS

The seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to sup-port both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that coun-try into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substan-tially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions.

They shall not communicate to any person any information known to them by reason of their performance of services under this con-tract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Con-tracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of em-ployment and in all subcontracts hereunder.

Section F- Deliveries or Performance

52.247-42 C.I.F. Destination (Apr 1984)

(a) The term "c.i.f. destination," as used in this clause, means free of expense to the Government delivered on board the ocean vessel to the specified point of destination, with the cost of transportation and marine insurance paid by the Contractor.

(b) The Contractor shall--

(1)(i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment for ocean transportation in conformance with carrier requirements;

(2)(i) Deliver the shipment in good order and condition; and

(ii) Pay and bear all applicable charges to the point of destination specified in the contract, including transporta-tion costs and export taxes or other fees or charges levied because of exportation;

(3) Obtain and dispatch promptly to the Government clean on-board ocean bills of lading to the specified point of destination;

(4) Be responsible for any loss of and/or damage to the goods occurring before delivery;

(5) At the Government's request and expense, provide certificates of origin, consular invoices, or any other doc-uments issued in the country of origin or of shipment, or both, that may be required for importation into the country of destination; and

(6) Obtain and dispatch to the Government an insurance policy or certificate providing the amount and extent of marine insurance coverage specified in the contract or agreed upon by the Government Contracting Officer.

(End of clause)

Section G- Contract Administration Data

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

Section I- Contract Clauses

52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the re-quirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming sup-plies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduc-tion or adequate consideration for acceptance of nonconforming supplies or services. The Government must ex-ercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of per-formance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or re-lating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this con-tract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occur-rence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidem-ics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if au-thorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this con-tract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper in-voice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Man-agement), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Man-agement and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this con-tract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appro-priate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Of-ficer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a de-fault termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become pay-able to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price re-flecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and condi-tions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remed-ies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be li-able to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C.

1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C.

431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving preced-ence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Gov-ernment Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) System for Award Management (SAM). (1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any…