SOW_Narcotics_Analyzer-Barbados.M001.pdf

Procurement Sensitive: Unauthorized disclosure of this information violates the Procurement Integrity Act.

See FAR 3.104

SINLEC16Q0059

United States Department of State (DoS)

United States Embassy Bridgetown

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Request for Quote (RFQ):

SINLEC16Q0059-M001

Handheld Narcotics Identification System-Barbados

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SECTION 1

GENERAL INFORMATION

INFORMATION TO OFFERORS:

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA.

However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

NOTICE OF RFQ CLOSING DATE AND TIME:

All quotes shall be submitted to the designated Government Representative at the below listed address NLT 4:00 P.M. (local Washington D.C. time) on the following date: 04/

29/2016 via email.

QUOTE DELIVERY

Kyle Lee

LeeKE3@state.gov

Contract Specialist

INL/RM/GAPP

Yenny Guillory

GuilloryYR@state.gov

Contracting Officer

This includes Microsoft Word, Excel, and PowerPoint (as applicable and appropriate). PDF format shall be used only for scanned documents. The vendor shall submit pictures, datasheets and specifications.

The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy quote submission with the same font size restriction.

Contractors should use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the quote.

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QUESTIONS CLOSING DATE AND TIME

All questions shall be submitted NLT 04/20/2016 at 11:00 am to the designated Government

Representative via email to

Yenny Guillory

GuilloryYR@state.gov

Contract Specialist

MULTIPLE QUOTE/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor will the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one quote.

TYPE OF ACQUISITION

This solicitation is a Request for Quote (RFQ) under FBO. The Government intends to award a firm fixed price contract for ALL equipment listed under this RFQ.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the quote is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quote, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SCOPE

The vendor shall provide ALL items stated under this RFQ.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the

Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

ACQUISITION METHOD

This solicitation was issued as 100 percent set aside for Total Small Businesses IAW FAR part 19. This solicitation was completed under FAR Part 12 Acquisition Commercial Items &

FAR Part 13 Simplified Acquisition Methods, under Subpart 13.5 - Test Program for Certain

Commercial Items.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and accepted by the Government.

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SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government the new products as described in the specifications for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the products and deliver them to the location set forth under

Place of Delivery, of this contract. The firm fixed price shall include the products pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the Government under NAICS 334519 Other Measuring and Controlling Device.

PLACE OF PERFORMANCE

All items required under this contract shall be delivered to Department of State INL, freight forwarder at Miami, Florida.

All training provided under this contract shall be performed in Barbados (facility to be determined).

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SECTION 2

REQUIREMENTS

MACHINES FOR DETECTING TRACES OF NARCOTICS FOR THE COUNTER

NARCOTICS POLICE UNITS OF SEVEN COUNTRIES FROM THE EASTERN

CARRIBEAN REGION (BARBADOS, DOMINICA, GRENADA, ANTIGUA, ST

VINCENT, ST KITTS, ST LUCIA)

The following is a list of the principal features of the work to be performed by the awarded contractor, who will supply portable devices, for detecting traces of narcotics, and supply of consumables for trace detectors. IN.

2.1 GENERAL DESCRIPTION OF THE PROJECT

The project to execute consists of the following areas:

1. Supply of 11 Handheld Narcotics Identification Systems.

2. Supply of consumables for Handheld Narcotics Identification Systems.

3. Delivery of Handheld Narcotics Identification Systems and consumables to INL freight forwarder at Miami.

The contractor shall submit its proposal for the items it deems necessary a detailed description of the scope (additional information as described in these paragraphs).

The price shall include all direct and indirect costs, profit, export requirements, insurance, etc. The price will not be subject to adjustment after award.

4. Training to operators of the equipment/devices supplied during contract performance.

The contractor shall submit cost breakdown.

2.2 REQUIREMENTS

The Drug Units of the Eastern Caribbean region requires portable trace detectors machines, which shall be specifically for detecting narcotics. The bidder shall include in its quote all costs per each of the required items (fix price).

2.2.1 SUPPLY OF PORTABLE TRACE DETECTORS

Line item 1. Handheld Narcotics Identification System (TruNarc or equal).

Quantity: 11 EA

The requested handheld device shall easily identify narcotics, stimulants, depressants, hallucinogens and analgesics using lab-proven Raman spectroscopy. The device shall

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also be able to analyze key drugs of abuse, as well as common cutting agents, precursors and emerging threats such as cathinones (bath salts) and cannabinoids. The Government intends to award a firm fixed price contract for ALL “Brand Name or Equal” specifications listed under this RFQ.

Specifications:

1. Weight: under 3lbs

2. Library of controlled substances, cutting agents and precursors

3. Use configurations Unlimited or Pay-per-scan.

4. Data Export Formats CSV, excel spreadsheet, SPC file, PDF

5. Battery Rechargeable internal 3.7V battery pack.

6. Operating temperature -14 F to 122 F (-10 Celsius to +50 Celsius).

7. Language Configurations English, Chinese, Polish, Russian, Spanish

8. Computer administration software connected via micro USB to UDB, cable included.

9. Vehicle Power Car Adapter 5V DC, 1.5A.

10. Wall Power Adapter (includes International adapters)

11. Nose Cone.

12. Polystyrene Test Rod.

13. Soft Carrying Case (black)

14. If using vials, (144) Certified Clean Certified Clean vials in accordance with EPA protocols to be included. A vial holder and nose cone included as well.

15. User Guide in English

16. Solution Kit (Type H) – 100, English

17. Include software/library updates as they are published for two (2) years.

18. Include back support –spectral analysis by staff chemists for two (2) years.

19. Warranty – the offeror shall provide comprehensive warranty support for all products for a minimum of one (1) year, including: (1) Hardware warranty and repair, (2) 24/7 technical support in English.Ron AlRON

Line item 002 Units- TRAINING.

The training session shall consist of 4 hour course per instrument for up to 12 participants with instruction in English in the following areas:

i. Introduction to instrumentation

ii. Basic operation of instrument

iii. How the instrument functions (technology)

iv. Safety procedures

v. Performing and reading a scan

vi. Managing scans

vii. Maintaining your instrument

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viii. Customer Support

ix. Trouble shooting

Training Schedule: INL will provide the contractor with a schedule 30 days prior to the training.

Training delivery: The contractor shall provide a comprehensive training course delivered is

English to 12 law enforcement officials. The content of the training course must include all content specified above. The completion of the training will be during business hours on weekdays.

2.2.2 SUPPLY OF CONSUMABLES FOR TRACE DETECTOR.

The bidder shall provide Test Sticks, solutions and other necessary consumables.

2.2.3 DELIVERY OF TRACE DETECTORS AND SUPPLIES.

The awarded contractor shall deliver the portable trace detectors and consumables to INL freight forwarder at Miami, Florida. The person to contact at INL Bridgetown for coordinating delivery issues will be Mr. Ron Albalak at e-mail: albalakr2@state.gov; or Mr.

Robert McDonald at: mcdonaldrh@state.gov

2.2.4 OPERATOR TRAINING

Bids shall include a price quote to train operators on the use of the equipment which are subject of this SOW. The contractor shall provide on-site, one-day training in English language to up to twelve students in Barbados. Training should provide students with the skills necessary to properly operate the handheld Narcotics Detectors; Training shall include practical demonstration exercises and troubleshooting. The training dates shall be coordinated after awarding the contract with INL point of contact in Barbados, Mr. Ron Albalak albalakr2@state.gov or Mr. Robert McDonald, mcdonaldrh@state.gov.

Item DESCRIPTION UNIT QTY

1 SUPPLY OF TRACE DETECTORS

1 TruNarc Unlimited Model with 2 years of warranty and Test

Kit (Type H ‐ Heroin) ‐ quantity 20. Includes factory repair, loaner units when available and 24/7 technical support.

Companion PC TruNarc admin software, unlimited access to EA 11 mailto:mcdonaldrh@state.gov mailto:albalakr2@state.gov

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TruNarc eLearning course. Product code: 800-01022-01

2 DELIVERY,

Delivery to INL freight forwarder at Miami, Florida EA 1

3 OPERATORS TRAINING

On-site, one-day training in Barbados (travel, lodging, meals and course materials). 1-12 students. EA 1

2.3 INSPECTION & ACCEPTANCE:

The final inspection/acceptance of equipment will be at U.S. Embassy of Bridgetown by

Government representative.

2.3.1 DELIVERABLES

Deliverables SOW

Referen ce

Due Date Frequency Distribution

D01 Training

Schedule 11.1

No later than

30 days after receipt of Task

Order

As needed GOB/COR

D02

List of students attendin g training

11.2

No later than

2 days after

D01

As needed GOB/COR

D03 Training 11.3 No later than As needed GOB/COR

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delivery 45 days after

D02

D04 Equipment 11.4

No later than

45 days after receipt of Task

Order

As needed GOB/COR

D05 Timely

Report 12.2

Upon beginnin g and completi on of training

As needed GOB/COR

2.3.2 EXPORT CONTROL:

The contractor is responsible for compliance with all U.S. Export Regulations, including but not limited to, the Export Administration Regulations and International Traffic in Arms

Regulations, as applicable. Diversion contrary to U.S. law is prohibited. The contractor must obtain all necessary export licenses regardless of shipping method. The end users are the

Police Forces of Antigua, Barbados, Grenada, Dominica, St. Vincent, St. Kitts and St. Lucia.

The contractor must state in its export license request that this is a U.S. government funded contract.

Offerors shall state their standard warranty they offer in their response to the RFQ.

2.3.2 TAX AND DELIVERY PROCEDURES

All goods and services shall be provided with tax exemption, under no circumstance

INL/DOS will be paying VAT, income, entrance or any other related tax for this order.

2.4 DELIVERY

Goods and services should be delivered directly to the:

DELIVERY ADDRESS:

JIT WAREHOUSES

11380 NW 34th Street

Doral, FL 33178

Attn. Ron Albalak (INL Bridgetown)

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PACKING AND MARKING

REMARKS: Each box, carton, and package shall be marked as follows)

INL/Bridgetown

Purchase Order No._____________

Box #__ of __

2.5 PRICE

The price shall include all direct and indirect costs, shipping, profit, export requirements, insurance, etc. The price will not be subject to adjustment after award of the contract.

2.6 INSPECTION AND ACCEPTANCE CRITERIA

The shipping and receiving personnel at the each location through to destination will inspect items to verify the correct type of item is received in good working condition.

The vendor is required to replace any defective items at no additional cost to the

Government.

2.7 CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the vendor in obtaining customs clearance and tax exemption certificates from the Government of Barbados in accordance with Marking and Submission of Documentation requirements for this contract.

2.8 SOLICITATION CONSIDERATIONS

This is a Brand Name or equal procurement. Seller certifies that it is an authorized distributer of the brand name product being sold to the Department of State, and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, the vendor warrants that the products are new, and in their original packaging.

In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to clientservices@fedbid.com

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines.

Information can be found at www.sam.gov.

All offers must be valid for 30 days from the closing date for this solicitation with no exceptions or qualifications. Products shall consist of new items only; no grey market or refurbished products. Items must be in original packaging, never used, and not altered in

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any way. Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be covered by manufacturer’s warranty and procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request.

The vendor confirms to have sourced all products submitted in this Bid from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements. If software is provided or included, Seller shall, upon request, provide Buyer with a copy of the End

User License Agreement. Seller certifies that all software is licensed originally to Buyer as the original licensee authorized to use the software.

All bid prices must include AIR FREIGHT shipping delivered to Destination

OCONUS (Outside Continental U.S.). No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offeror that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been? Substantially transformed? In that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered? Substantially transformed? Based solely on its integration into IT or other systems

The vendor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any

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media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The

Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

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SECTION 3

INSTRUCTIONS, EVALUATION FACTORS AND METHODOLOGY

3.1 BASIS FOR AWARD

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; and to award the contract to the offeror submitting the proposal determined to represent the best value: The LOWEST priced, technically acceptable proposal.

The Government intends to evaluate proposals and award a contract without discussions with offerors. The Government reserves the right to conduct discussions if the

Contracting Officer later determines them to be necessary.

The Government considers it to be in its best interest to award to the lowest priced technically acceptable offeror. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

3.1.1 TECHNICAL: ACCEPTABLE / UNACCEPTABLE:

3.1.2 QUOTE SUBMISSION

Quote submitted in response to this RFQ shall include the following information:

Product information that demonstrates compliance with all specifications in Section 2

Itemization of all products and services offered

Description of special features, testing procedures and any value-added services

Identification of any non-contract items (i.e. open market items)

Delivery schedule

Shipping Services terms and conditions

Acceptable

Demonstrates understanding of requirements as outlined in Section Two of the Solicitation; meets or exceed the specifications outlined on this solicitation ; may have strengths; have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable

Demonstrates a lack of understanding of Section Two of the Solicitation;

fails to meet the specifications outlined on this solicitation; has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

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Payment terms

Firm fixed prices for all offered items and services

Standard warranty offered

This request for quotations uses procedures under FAR Part 8, Required Sources of Supplies and Services. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Basis for award will be to the vendor providing the lowest price technically acceptable quote determined to meet the minimum requirements.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3.1.3 SOLICITATION CONSIDERATIONS

The seller certifies that it is an authorized distributer of the similar product being sold to the

Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

The Seller confirms to have sourced all products submitted in this Quote from manufacturer-approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use,

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cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the

U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

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SECTION 4

CONTRACT CLAUSES

PAYMENT TO CONTRACTOR

Department Of State Invoice Instructions (11/08)

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free number: 866-483-3436, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

1. Name and Address of the Contractor

2. Dun and Brad Street Universal Number System (DUNS)

3. Date of Invoice

4. Unique Vendor Invoice Number

5. Remittance Contact Information

6. Shipping Terms, Ship to Address

7. Payment Terms

8. Total Quantity of Items

9. Total Invoice Amount

10. Requisition Number, Contract Number and Order/Award Number, with modification number, if applicable.

11. Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT INFORMATION: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information:

1. Description of the services rendered for each line item

2. Line Item Quantity

3. Line Item Unit Price

4. Total Line Item Invoicing Amount

5. Delivery Date

6. Contract Line Item Number (CLIN)

7. Order/Award Line Item Number if invoicing against a task or delivery order or

Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

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All payments to domestic claims shall be disbursed by electronic funds transfer EFT.

Vendors who are registered in the System for Award Management (SAM) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name: U.S. Department of State

Global Financial Services

Attn: Office of Claims (RM/GFS/F/C)

Charleston Financial Service Center

Mailing Address: Post Office Box 150008

Charleston, SC 29415-5008

Telephone Numbers: Director’s Secretary Voice: 843-202-3761

Fax: 843-746-0749

Official Office Hours: 8:00 am – 5:00 pm

TO REQUEST PAYMENT STATUS ON A PAST DUE INVOICE CONTACT:

Office of Claims Customer Service

Email: commercialclaims@state.gov

Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims

Email: GFS-ChiefVC@state.gov

Phone: 843-202-3881

PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS

This clause implements the temporary policy provided by OMB Policy Memorandum M-12-

16, Providing Prompt Payment to Small Business Sub-Contractors, dated July 11, 2012.

Upon receipt of accelerated payments from the Government, the contactor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

Include the substance of this clause, including this paragraph (b), in all sub-

Agreements with small business concerns.

The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

mailto:commercialclaims@state.gov mailto:GFS-ChiefVC@state.gov

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Clauses Incorporated by Reference:

FAR 52.217-7 Option for Increased Quantity - Separately Proceed Line Item

The following DOSAR clauses and provisions are incorporated by reference:

652.206-70, Competition Advocate / Ombudsman (AUG 1999) (Deviation)

652.229-70, Excise Tax Exemption Statement for Contractors within the United States

(JUL 1988)

652.232-70, Payment Schedule and Invoice Submission (Fixed-Price) (AUG 1999)

652.242-72, Shipping Instructions (DEC 1994)

52.247-42 C.I.F. DESTINATION (APR 1984) which states the contractor shall (ii) Pay and bear all applicable charges to the point of destination specified in the contract, including transportation costs and export taxes or other fees or charges levied because of exportation.