Solicitation_Bus_ARRRP_w_Specifications_loaded09-14-2015.docx

SECTION 1

GENERAL INFORMATION INFORMATION TO CONTRACTORS

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS

All questions must be submitted in writing. DoS will accept questions via e-mail. Written questions relating to this RFQ will be accepted through 12:00pm Eastern Standard Time, 09/22/2015. Any communications in reference to this RFQ shall cite the reference number and be directed to the following individuals:

Name: Anthony Pierce Title: Contract Specialist E-mail: pierceal@state.gov

QUOTE DELIVERY

Contractors shall submit one quote via e-mail to pierceal@state.gov . This includes Microsoft Word, Excel, and PowerPoint (as applicable and appropriate). PDF format shall be used only for scanned documents.

The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy quote submission with the same font size restriction.

Contractors should use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the quote.

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via e-mail not later than 2:00pm Eastern Standard Time, 09/22/ 2015.

Name: Anthony Pierce Title: Contract Specialist E-mail: pierceal@state.gov

MULTIPLE QUOTE/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor will the Government accept or evaluate, multiple quotes offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one quote.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the quote is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of quote, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK (SOW)

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet the listed goals is to collaborate with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

Police are a critically important element of United Nations (UN) peacekeeping operations, as evidenced by the 10 fold growth in police authorized for UN missions over the past 15 years. Recognizing the growing demand for police as well as the increased complexity of the roles they play, INL/CAP assists police contributing countries (PCCs) and the UN to improve the quality and timeliness of police deployed to UN missions. INL provides equipment, training, and capacity building assistance to PCCs as well as technical and funding support to the UN Police Division.

President Obama announced the African Peacekeeping Rapid Response Partnership (APRRP) during the August 2014 U.S.-Africa Leaders Summit in an effort to better address this challenge. Through APRRP, the Administration plans to build, strengthen, and institutionalize capabilities to generate and rapidly deploy peacekeepers in six initial partner countries: Ethiopia, Ghana, Rwanda, Senegal, Tanzania, and Uganda. Rapid response includes the ability to quickly plan and deploy Police Contributing Countries (PCCs) within 30 days after the adoption of Security Council resolution and sustain the police for six months. This deployment can include Formed Police Units (FPUs), Individual Police Officers (IPOs), and police support staff. As part of APRRP, INL will focus on building the police peacekeeping capabilities necessary to assist APRRP partners in developing their own capacity so that they are capable of quickly deploying high quality police peacekeepers and independently sustaining them in-mission.

DESCRIPTION OF REQUIREMENTS

The Contractor shall provide to the U.S. Government the new vehicles as described on this RFQ for the stated firm fixed price. Further, the Contractor shall properly perform the pre-delivery inspection on the vehicles and deliver them to the location set forth in Section below (Place of Delivery), of this contract. The firm fixed price shall include the vehicles, pre-delivery inspection, certificates of origin, operator’s manuals and warranty certificates. All manuals shall be furnished in the English and French language.

Note: All vehicles should be diesel; Vehicles should be shipped containing 1/3 tank Fuel, (with oil and lubricants serviced), in order to be operational upon arrival. All vehicles must be painted white with appropriate United Nations markings IAW the Contingent -Owned Equipment Manual dated 27 October 2011, (see online version for further clarifications.)

CLIN 001 : Turtletop Odyssey XL or equal Quantity: 1 EA SPECS:

Traction; doors 4; Exhaust brake and drum brakes brake type; Air bags; manual windows; hydraulic steering; radio AM/FM,

transmission 4x2.

tire. Must have conventional wheels.

brake system (ABS).

vehicle at the time of delivery.

manufacturer’s three (3) year or 100, 000 km limited warranty.

CLIN 002 - Shipping & Handling Quantity: 1 Lot (see details below) OPTIONAL QUANTITY The Government may purchase optional quantity ranging from 1 to quantity listed in the Base Award. Offeror(s) shall price accordingly.

CLIN 1001 - Turtletop Odyssey XL or equal Quantity: 1 Each

Specifications: Reference CLIN 001

CLIN 1002 – Shipping & Handling Quantity 1 Lot

Delivery Information.

Delivery will be up to 120 days after receipt of award. The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. When the order is ready for shipment, forward the shipment prepaid directly to:

DELIVERY ADDRESS INL/APRRP

11841 Newgate Blvd Hagerstown, MD 21740

PACKING AND MARKING

REMARKS: Each box, carton, and package shall be marked as follows) INL/African Peacekeeping Rapid Response Partnership (INL/APRRP) CO Purchase Order No.

Box # of

REMARKS: Improperly marked shipments will be rejected by the USG. Offerors should include specific details and delivery dates in their responses to this RFQ.

No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of contract award.

TYPE OF CONTRACT

This is a firm-fixed price, single award contract, with the optional quantities. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

SET-ASIDE

This acquisition is a 100% small-business set-aside in accordance with FAR 6.203.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain valid until all commodities are received, inspected and accepted by the Government.

SECTION 3

INSTRUCTIONS, EVALUATION FACTORS AND METHODOLOGY

Quote submitted in response to this RFQ shall include the following information:

This request for quotations uses procedures under FAR Part 8, Required Sources of Supplies and Services. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Basis for award will be to the vendor providing the lowest price technically acceptable quote determined to meet the minimum requirements.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SOLICITATION CONSIDERATIONS

The seller certifies that it is an authorized distributer of the similar product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

The Seller confirms to have sourced all products submitted in this Quote from manufacturer- approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. Seller must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that will supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.