SINLEC15Q0075.pdf

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

SINLEC15Q0075

001 Base Period - Labor (Super CLINs) 1.00 LT Period of Performance: 12 months from date of award

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2015 to 08/31/2016

002 Base Period - Cost Reimbursmenet/ODC 1.00 LT Period of Performance: 12 months from date of award

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2015 to 08/31/2016

1001 1st Option Period - Labor (Super CLINs) 1.00 LT Period of Performance: 12 months

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2016 to 08/31/2017

1002 1st Option Period - Cost Reimbursmenet/ODC 1.00 LT Period of Performance: 12 months

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2016 to 08/31/2017

2001 2nd Option - Period Labor (Super CLINs) 1.00 LT Period of Performance: 12 months

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2017 to 08/31/2018

2002 2nd Option Period - Cost Reimbursmenet/ODC 1.00 LT Period of Performance: 12 months

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2017 to 08/31/2018

3001 3rd Option Period - Labor (Super CLINs) 1.00 LT Period of Performance: 12 months

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2018 to 08/31/2019

3002 3rd Option Period - Cost Reimbursmenet/ODC 1.00 LT Period of Performance: 12 months

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2018 to 08/31/2019

4001 4th Option Period - Labor (Super CLINs) 1.00 LT Period of Performance: 12 months

SINLEC15Q0075

Line Item Summary

Solicitation Number:

SINLEC15Q0075

Contract Number: Title: Training Logistical Support Date of Solicitation:

08/05/2015

Line Item No. Description Quantity Unit Unit Price Total Cost

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2019 to 08/31/2020

4002 4th Option Period - Cost Reimbursmenet/ODC 1.00 LT Period of Performance: 12 months

Doc Ref No:

Delivery

Date (Start to End) Date FOB:

09/01/2019 to 08/31/2020

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

SINLEC15Q0075

Line Item Summary

Solicitation Number:

SINLEC15Q0075

Contract Number: Title: Training Logistical Support Date of Solicitation:

08/05/2015

Line Item No. Description Quantity Unit Unit Price Total Cost

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

United States Department of State

Bureau of International Narcotics and Law Enforcement Affairs

Statement of Work For

Training Logistical Support in Accra, Ghana

SECTION 1

GENERAL INFORMATION

INFORMATION TO CONTRACTORS

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when Department of State (DoS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed releasable.

QUESTIONS

All questions must be submitted in writing. DoS will accept questions by e-mail. Written questions relating to this RFQ will be accepted through 2:00pm Eastern Standard Time, 11 August 2015. Any communications in reference to this RFQ shall cite the reference number and be directed to the following individuals:

Name: Erwin Cablay Title: Contract Specialist E-mail: CablayEC@state.gov

PROPOSAL DELIVERY

Contractors shall submit one electronic copy of Volume I (Technical Proposal) and Volume II (Cost/Price Proposal) via e-mail to CablayEC@state.gov. This includes Microsoft Word, Excel, and PowerPoint (as applicable and appropriate). PDF format shall be used only for scanned documents.

Volume I shall be on a separate electronic file from Volume II.

The electronic copy, upon file opening and display on the computer monitor, shall appear exactly as the printed hard copy proposal submission with the same font size restriction.

Contractors should use a Read and Delivered Receipt to ensure timely submission as well as to ensure that the USG received the proposal.

NOTICE OF RFQ CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative via e-mail not later than 2:00pm Eastern Standard Time, 21 August 2015.

Name: Erwin Cablay Title: Contract Specialist

E-mail: CablayEC@state.gov

CONTRACTOR RELATIONSHIPS

DoS encourage the use of small business subcontractors. In addition, the Department requires that any potential Organizational Conflict of Interest be identified in the proposal to ensure proper firewalls are established prior to award.

MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor will the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor will the Government accept or evaluate, multiple solutions within one proposal.

PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within 90 calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

SECTION 2

STATEMENT OF WORK FOR TRAINING LOGISTICAL SUPPORT

IN ACCRA, GHANA

1 SCOPE. This Statement of Work (SOW) covers INL/Ghana Training Logistical Support in Accra, Ghana. In furtherance of the Department of State (DoS), Bureau of International Narcotics and Law Enforcement Affairs (INL) mission, INL requires the services of a technical assistance contractor to manage training logistics and provide alumni outreach services primarily in support of INL’s Ghana program. This highly visible training effort requires expert contractor services for its success.

1.1 Existing MTT Program. To further the INL Bureau’s mission and U.S. foreign policy objectives, INL has developed and is delivering an Advanced Transnational Organized Criminal Investigation (TOCI) course series through a Mobile Training Team (MTT) / Regional Training Center (RTC) program, which is delivered as regional training to law enforcement officials from West African countries. The RTC’s TOCI course series is based on actionable law enforcement procedures, methods and techniques to counter transnational organized criminal activities in West Africa. The existing Advanced Transnational Criminal Investigation curriculum focuses on financial investigations, transnational organized crimes investigations, criminal analysis, professional responsibility/internal affairs, and the fundamentals of a democratic judiciary. The series addresses emerging and ongoing criminal threats and builds upon current efforts provided by INL’s International Law Enforcement Academy (ILEA) Program, in support of the West Africa Cooperative Security Initiative (WACSI) and the U.S. Strategy to Combat Transnational Organized Crime. The existing MTT Program is currently being delivered in Accra, Ghana.

1.2 Existing RTC Program. In July 2012, the Government of Ghana signed a Memorandum of Understanding with U.S. Embassy Accra to establish an RTC in Accra, Ghana. The RTC facilitates the continued delivery of the MTT’s Advanced Transnational Criminal Investigation course series training to law enforcement personnel from Ghana and surrounding countries to combat Transnational Organized Crime in West Africa.

1.3 INL/Ghana Training Logistical Support. In addition to the existing regionally-focused MTT and RTC programs, INL intends to run multiple trainings in Accra primarily intended for Ghanaian participants. Therefore, INL requires logistical support to facilitate training that will occur in Accra.

2 APPLICABLE DOCUMENTS. N/A

3 REQUIREMENTS.

3.1 Training Logistical Support.

3.1.1 The Contractor shall provide turn-key program administrative and logistical support for seven (7) one-week courses and five (5) one-day courses delivered at a training facility in Accra.

INL will provide the contractor no less than 45 calendar days advance notice for each training course.

3.1.2 Provide all training materials in color ink for instructors and students. INL will provide the contractor with digital and/or hardcopies of all training materials no later than 10 business days before each training course.

3.1.3 Translate all training materials for each of the 7 one-week courses into French. The contractor must provide to INL one hardcopy and a soft-copy of these materials no later than 30 calendar days after each course completion.

3.1.4 Take a group photograph of each training class. For each training class, provide a digital copy to INL, and provide a hardcopy photo to each participant at the end of their training course.

3.1.5 Develop and maintain a training team schedule.

3.1.6 Liaise with U.S. Embassy Accra to ensure all training participants are properly vetted and registered prior to training.

3.1.7 Ensure training venue is well maintained, and all training tools, computers and projectors are fully functional.

3.1.8 For each week-long training, provide 6 breakfast meals, 5 lunch meals, and 6 dinner meal vouchers for 40 students. Breakfast meals could be provided at the lodging location or at the training location. Lunch meals shall be provided at the training location.

Sunday – Provide dinner meal voucher Monday – Provide breakfast and lunch, provide dinner meal voucher Tuesday – Provide breakfast and lunch, provide dinner meal voucher Wednesday – Provide breakfast and lunch, provide dinner meal voucher Thursday – Provide breakfast and lunch, provide dinner meal voucher Friday – Provide breakfast and lunch, provide dinner meal voucher Saturday – Provide breakfast

3.1.9 For each day-long training, provide lunch meal for 40 students at the training location (but no breakfast or dinner meals).

3.1.10 During training delivery days, provide light refreshments during both mid-morning and mid-afternoon breaks, table tents, badges, banners, and other training supplies.

3.1.11 Collect signed individual receipts for all distributions of meal vouchers. The contractor shall use expense templates to collect, compile, and transmit all Other Direct Cost (ODC) expenses for training deliveries.

3.1.12 Provide lodging for all participants (up to two persons per room).

3.1.13 Provide simultaneous interpretation services for students in French (course delivery instruction is in English) for three (3) training deliveries.

3.1.14 Provide production of graduation materials (certificates, folders, name tags, tent cards).

3.1.15 Maintain a strict inventory of all equipment utilized in the training program and store the equipment in a secure area when not in use, implementing an equipment maintenance and replacement plan to ensure all equipment remains up to date and operational.

3.1.16 Provide internet website and media services for all training, aimed at increasing alumni networking and engagement.

3.1.17 Provide all local transportation for students. This includes transportation among the lodging location, training location, and location for meals. For each week-long course, this includes day-trip site visits to and from Accra. This also includes airport pick-up and drop-off for students arriving in Accra by air. (Note: For students from other countries, INL funds and regional embassy personnel will manage/coordinate travel to Accra.)

3.1.18 Provide briefs, program statistics, and program information to U.S. officials, cleared through INL/AME.

3.1.19 Facilitate program monitoring by gathering, translating, and analyzing pre- and post-test results for each training delivery; administering pre- and post-tests; and reporting raw and aggregate data to INL as part of an End of Course Report (EOCR) (United States Government (USG) will provide template upon award), which is provided within thirty (30) calendar days of the conclusion of each training.

3.1.20 The contractor shall provide use of a training facility and provide training logistical support. Contractor staff shall work as a team to ensure every training session runs smoothly from a logistical perspective.

3.1.21 A primary point of contact shall be available on-site for the duration of the training to include the trainees’ arrive in Accra until departure. This individual shall be in the classroom during all training to ensure logistical requests by the instructors or participants are addressed in an expeditious fashion. This individual shall project a positive demeanor at all times to ensure a positive training experience for all instructors and students.

3.2 Key Personnel and Staffing.

3.2.1 Key Personnel. Key personnel shall include the Program Manager. The contractor shall submit a resume and detailed past experience with international training development. The personnel designated as “key personnel” to this task order shall be considered essential to the work being performed. No substitution of designated key personnel shall be made without prior notification and concurrence of the COR (the COR shall be notified in writing of proposed substitution at least fourteen (14) calendar days in advance of the proposed substitution. Such notification shall include: (1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and (3) other information requested by the COR/Government Technical Monitor (GTM) to enable that person to judge whether or not the Contractor is maintaining the same high quality of personnel and to permit evaluation of the impact of the proposed change on the program and its schedule). During the first ninety (90) calendar days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. In case of these occurrences, the Contractor shall notify the DoS COR/GTM promptly and submit documentation (resumes, security clearance information) pertaining to the proposed substitution. Key personnel may not be replaced by the service provider without the review and approval of the Contracting Officer. DoS reserve the right to interview candidates replacing key personnel.

3.2.2 Key Personnel Qualifications.

Minimum Requirements:

• Demonstrated minimum experience of five (5) years in a supervisory or management position;

• Demonstrated minimum experience of three (3) year experience working with international programs to include; coordinating, assessing, conducting, and managing facilities in an international setting in the Africa region or the Middle East;

• Provide subject matter expertise in program planning, design, technical assistance, and implementation.

• Provide management expertise in specialized field of expertise, as well as functional and technical expertise to lead complex, large projects to deliver client solutions and/or manage operations of multiple projects.

• Demonstrated expertise and ability to solve complex and unusual managerial issues while exercising independent judgment

• Advise and assist in the development of program strategies and implementation.

• Ability to work effectively under pressure within short time constraints, and during times of rapidly developing events.

Preferred Requirements:

• Experience working in Ghana or other developing country in Africa;

• Experience working with INL;

• Demonstrated experience and familiarity with U.S. Government contracting processes and procedures.

3.2.3 Staffing. The contractor shall assign sufficient experienced personnel who are qualified in the conduct of similar operations and who have appropriate background and experience.

3.2.4 Employee Conduct. The contractor and subcontractor employees shall put forth honest effort in the performance of their duties; disclose waste, fraud, abuse and corruption to appropriate authorities; adhere to all equal opportunity laws and regulations; and satisfy in good faith their obligations as citizens, including all just financial obligations, especially those imposed by law (i.e., taxes) or by court order (i.e., alimony or child support).

3.3 Website Facilitation Support. The contractor shall support a website to enable communication among alumni, course instructors, local training center staff and program managers. The site shall provide travel and logistics information, video of courses, and social media updates for past participants, West African Embassy officials, course instructors, and INL Program Managers. The contractor shall make the site accessible to mobile and tablet devices in addition to desktops, facilitate visualizing schedule of classes, install an internal module for a photo gallery, and perform usability testing.

3.4 Security Support. The contractor shall ensure the security company for the building housing the training facility is providing perimeter and internal building security for each training delivery. The contractor shall work with U.S. Embassy RSO to ensure all relevant threat information is integrated into the operations of the training delivery program.

3.5 Contract Monitoring.

3.5.1 A Government Representative shall be assigned to this contract. The contractor shall ensure contract compliance to performance measures and receipt of deliverables. The contractor shall submit a Reporting Package to the designated Contracting Officer’s Representative (COR) within thirty (30) calendar days after each training course concludes. The Reporting Package shall include:

3.5.1.1 Training Program Agenda.

3.5.1.2 Participants List, including full name, sex, nationality, sponsoring agency, city and region where assigned.

3.5.1.3 Soft Copies of Training Material in English and French.

3.5.1.4 Participant Evaluations and Feedback.

3.5.1.5 Pre- and Post- Test Scores, as well as aggregate data showing mean, median, mode scores and improvement from pre- to post-test.

3.5.1.6 Brief qualitative comments on training drawn from discussions with instructors, participants and from student surveys. Comments shall include challenges encountered and standout programmatic elements, participants and instructors.

3.5.1.7 Brief qualitative comments on training drawn from student surveys, including challenges encountered and highlighting standout programmatic elements, participants, and instructors.

3.6 Organizational Conflict of Interest Certification and Disclosure. If Contractor identifies possible conflicts of interest for this requirement, Contractor shall identify the potential conflict(s) in its proposals and submit a Conflict of Interest Mitigation Plan with its proposals.

The DoS will determine if a conflict of interest exists.

3.7 Monitoring, Evaluation, and Impact Assessment.

3.7.1 Instructors shall test students at the beginning and end of each course (“pre- and post-tests”) to determine retention of material and training logistics staff shall compile and analyze results and turn over the completed test to the COR in the INL program office, as part of the EOCRs due within thirty (30) calendar days of course completion. The Contractor shall provide students with an opportunity to give a written anonymous evaluation of the course and course instructors at the end of each course. The contractor shall provide the COR and INL program office with an evaluation of the participants and recommendations for future training supported under this contract. The Contractor shall maintain open, timely, and effective communications with the COR, INL program office, and Embassy Accra, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.

3.7.2 The Contractor shall maintain open, timely, and effective communications with the COR, INL program office, and Embassy Accra, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.

3.8 Training Materials, Manuals, and Works Under This Contract. All documents produced under this contract are the property of the USG. The USG reserves the right to reproduce, distribute, perform or display the training documents under this contract.

3.9 Deliverables.

3.9.1 The contractor shall provide the COR a monthly Technical and Financial Report within five (5) business days of the end of the month, which tracks for each course conducted, the total numbers of participants, the countries represented, and aggregate data; summarize training deliveries, alumni outreach activities, and providing background on how trainings support INL/Ghana programs and the West Africa Cooperative Security Initiative. In addition to the post-training packages and monthly reports the contractor shall communicate regularly with the DoS on day-to-day operations, including providing advanced notice of visiting USG or non-USG officials to training, inform the COR of operational/training issues and provide timely communication on developments that requires DoS input.

3.9.2 Final Report. A Final Report shall be submitted to the COR within thirty (30) calendar days of the conclusion of the final delivery. The report shall include highlights, problems encountered, lessons learned, and detailed information demonstrating the major outcomes of the program during the entire reporting period; such as success stories documenting transferal of learned skills to law enforcement operations, digital photos, quotes, and facts from the conducted trainings.

3.9.3 Deliverable Schedule

REFERENCE DELIVERABLES DUE DATE

3.1.19 and 3.7.1 End of Course Report 30 Calendar Days of Course Completion

3.1.3 Translation Materials 30 Calendar Days of Course Completion

3.5.1 Reporting Package 30 Calendar Days of Course Completion

3.9.1 Technical and Financial Report 5 Business Days After End of Month

3.9.2 Final Report 30 Calendar Days of Final Course Completion

3.10 Special Requirements. The contractor shall have specific experience operating in Accra, Ghana. The contractor shall currently be registered with the Ghanaian Corporation Commission, or have started the process, and hold a Tax Identification Number from the Ghanaian Revenue Authority in order to operate independently in Ghana within ten (10) calendar days of contract award. Proof is required in order to be selected for award.

3.11 Place of Performance. The training facility shall be in Accra and shall have at least one classroom with space, desks, and chairs to accommodate up to 40 students including interpretation booths and equipment. The training facility shall be equipped with at least two operational computers (for use by course instructors), each connected to a projector for simultaneous presentation capability. Each computer shall have up-to-date anti-virus software and MS Office Professional 2013 installed. The contractor shall provide password-protected WIFI access at the training facility during all training events.

3.12 Period of Performance. The period of performance will be one (1) year from date of award, with four (4) one (1) year options.

Base Period: 12 months from date of award Option Period One: 12 months Option Period Two: 12 months Option Period Three: 12 months Option Period Four: 12 months

SECTION 3

INSTRUCTIONS, EVALUATION FACTORS AND METHODOLOGY

The Offeror shall provide a technical proposal that explains how INL’s objectives will be accomplished during the period of performance. There are two Volumes under this RFQ.

Volume I - Technical includes (1) Plan of Action and Statement of Understanding, (2) Key Personal and Staffing Plan (i.e. shall be in accordance with Appendix A and B) and (3) Past Performance. Volume II include Cost/Price (reference Attachment 1 – Price Matrix.

Offerors shall use Times New Roman type of at least 12 points (i.e. 10 point text in graphics) with 1” margins, and technical proposals cannot exceed 15 pages in length (excluding resumes for Key Personnel and information on Past Performance). Should the Contractor submit more than 15 pages for Volume I - Technical, the CO can deem anything over 15 pages not be considered for evaluation.

The Government contemplates awarding a contract using commercial item procedures under FAR 13.5. The Government will award a contract to the responsible contractor whose offer conforms to the requirements of the solicitation and is evaluated as being the most advantageous to the Government, cost or price and other factors considered.

For this RFQ, technical merit is significantly more important than cost or price. Award will not be automatically determined by numerical calculation or formula relationship between cost or price and technical merit. As technical merit of the contractor’s quotes becomes more equal, the evaluated cost or price may become the determining factor. The Contracting Officer shall determine what trade-off between technical merit and cost or price promises the greatest value to the Government, cost or price and other factors considered. Award will be made based upon the best value to the Government.

The Technical Evaluation Factors (i.e., non-Cost/Price) will be evaluated using an adjectival (Outstanding, Acceptable, Unacceptable) rating scheme. The basis of award will be Best Value using Tradeoffs, price and non-price factors considered. The factors are in descending order of importance.

Volume I – Technical

Plan of Action and Statement of Understanding Key Personnel and Staffing Plan Past Performance

Volume II – Cost/Price

Technical Evaluation Factor 1: Plan of Action and Statement of Understanding The Contractor shall submit a clear and complete proposed Plan of Action and Statement of Understanding for performance of the required work (including critical review of the Statement of Work mission objectives). The Plan of Action and Statement of Understanding shall be comprehensive, implementable, and creative in meeting the requirement stated in the Statement of Work. The Plan of Action and Statement of Understanding must include description of its approach for achieving the Department’s objectives through the following:

(1) demonstrated understanding of the context, project objectives, and work requirements included in the Statement of Work;

(2) a description of how the Offeror will achieve all project objectives and work requirements given the context;

(4) a description and analysis of anticipated implementation challenges, along with a proposed risk mitigation plan;

(5) a graphical chart of the management structure, description of personnel duties and responsibilities, and an explanation of why the proposed staffing plan will support successful contract performance;

(6) an explanation of how the Offeror will ensure effective communication with Embassy Accra and INL/Washington;

(7) an explanation of the logistical considerations for successful contract performance; and

(8) a copy of the Offeror’s current license to conduct business in Ghana.

Evaluation Criteria:

The Plan of Action and Statement of Understanding will be evaluated for its quality and evidence of the extent to which the contractor’s solution will achieve the Department’s objectives. The evaluation criterion includes:

1. Plan of Action and Statement of Understanding

2. Key Personnel and Staffing Plan

3. Past Performance

The Government will use the following adjectival ratings to evaluate the Plan of Action and Statement of Understanding Factor:

Evaluation Factor 1:

Plan of Action and Statement of Understanding

Description

Outstanding

Demonstrates excellent understanding of context and requirements;

recognizes critical program elements and challenges; offers industry best practices and proactive and innovative solutions; significantly exceeds performance/capability standards; shows exceptional technical expertise/strengths that will significantly benefit the Government; has no deficiencies; has few, if any, minor weaknesses. Clearly identifies implementation risks and a plan for overcoming those challenges.

Demonstrates a clear, realistic, detailed implementation plan focused on achieving intended results.

Acceptable Demonstrates clear understanding of context and requirements; meets

Technical Evaluation Factor 2: Key Personnel and Staffing Plan

The Contractor shall provide personnel that have the right skill sets to successfully perform the tasks, subtasks, and activities identified in the Statement of Work. The Contractor shall submit resumes for key personnel. The resume shall include name, education, certification(s), current security clearance level, technical skills, relevant training received within the past two (2) years, and current relevant professional experience. The Contractor shall describe the roles and responsibilities for the key personnel proposed. The Contractor shall provide a Staffing Plan that describes “how” the contractor will staff the project, including labor categories and number of resources under each labor category. The Contractor shall also provide a recent signed employment agreement/contingent hire agreement for individuals whose resumes are presented and who are not currently employed by the Contractor or one or its subcontractors. The contingent agreement shall specify position and negotiated salary range.

Evaluation Criteria:

The Contractor will be evaluated as follows:

(1) Key Personnel. The Government shall evaluate the ability of key personnel (Program Manager) and non-key personnel to successfully accomplish project objectives and work requirements. The Government shall also evaluate the contractor’s integration of the roles and responsibilities of key and non-key personnel to ensure an efficient, effective management structure that will be proactive in achieving contract requirements and responsive in successfully resolving unanticipated challenges that arise during the period of performance. The criteria for evaluation are as follows:

• Degree to which proposed key personnel are deemed highly qualified;

• Degree to which proposed key personnel have verifiable relevant experience to three (3) or more years in a project management office;

• Extent to which proposed non-key personnel possess demonstrated experience in work similar in size, scope and complexity as that of the required effort;

• Extent to which resumes of key personnel demonstrate education, professional experience and certification(s) appropriate for the positions proposed;

performance/capability standards; has some strength; have several minor weaknesses yet no deficiencies. Demonstrates a clear, realistic implementation plan focused on achieving intended results, although a few minor implementation details are not specified.

Unacceptable

Demonstrates a lack of understanding of context and/or requirements;

fails to meet performance/capability standards; has deficiency or numerous weaknesses which cannot be corrected without major changes to the technical proposal and/or cost proposal. Major problems in project design.

• Extent to which the Staffing Plan provides a well-structured and efficient organization with appropriate type and quality of skill sets that will enable to contractor to be proactive in achieving contract requirements and responsive in successfully resolving unanticipated challenges that arise during the period of performance; and

• Level of confidence that the contractor has the key and non-key personnel resources to successfully perform the required effort.

(2) Staffing Plan: The Contractor shall include proof of the contractor’s demonstrated ability to hire and maintain qualified staff, handle personnel issues, assembles high quality staff to fill immediate requirements, and provide staff with all the necessary support and oversight. It will also include a recruitment and selection process for all staff under this contract, as well as the number of personnel it deems necessary to implement the project.

Staffing Plan Requirements. The Contractor shall provide a Key Personnel and Staffing Plan (the “Staffing Plan)” to address recruiting methodology. The Staffing Plan shall include:

• a detailed description of how the Contractor shall perform pre-deployment processing and screening for all staffing types (e.g. U.S. Citizens, third country nationals, and host country/local nationals);

• the location, duration, and type of training and orientation proposed;

• medical and other processing required;

• recruitment issues such as examining, hiring, assigning, supervising, evaluating, processing, and deploying advisors to accomplish the requirements of this contract;

• a detailed organization and staffing chart that delineates clear lines of control, decision making, and coordination inside and outside the Contractor’s organization and the geographical location of each advisor or staff member;

• a proposal for necessary program management office support staff;

• a description of the Contractor’s approach to providing a management, administrative, and logistics support staff for CONUS/OCONUS operations that is a mix of full-time, part-time, and “reach-back” capacity;

• identification of all required licenses and permits for the Contractor to complete the requirements of this contract; and

• a description of how the Contractor will minimize delays in deploying personnel to Ghana.

Evaluation Factor 2:

Key Personnel and Staffing Plan

Rating Description

Outstanding

Proposed key personnel are highly qualified and experienced. Staffing plan clearly aligns with and facilitates implementation of the Plan of Action and Statement of Understanding. Efficient and cost-effective management structure that will enable achievement of project goal and objectives during implementation. Clear roles and responsibilities between in-country staff and any U.S. based staff to enable effective

Technical Evaluation Factor 3: Past Performance

The Contractor shall substantiate that it has recent (within the last 36 months) experience in performing the required work and demonstrate how its past and present experience validate that it will provide expected performance and customer satisfaction. The Contractor shall provide a minimum of two (2) and a maximum of three (3) Past Performance Contract Profiles (refer to Appendix B – Past Performance Contract Profile) that are directly relevant to the required effort and are of similar size (dollar value), scope (substantially similar services) and complexity (degree of difficulty). A minimum of one (1) of the past performance profiles shall be for services performed by the prime contractor. The Contractor shall only cite experiences that have occurred for Federal government customers within the past 36 months prior to the issuance of this solicitation. The Contractor shall provide the required information using the Past Performance Contract Profile template provided in Appendix B.

The Contractor’s past performance evaluation will also examine how the Contractor’s past and present experience/performance validates expected performance and customer satisfaction based on the information provided by the Contractor’s references and other government sources. The past performance evaluation will examine the Contractor’s Past Performance Contract Profiles communication with Embassy Accra and INL/Washington. Key personnel and staffing plan offer significant strengths and few, if any, minor weaknesses.

Acceptable

Proposed key personnel meet the minimum qualifications. Staffing plan aligns with and facilitates implementation of the Plan of Action and Statement of Understanding. Logical and appropriate staffing plan and management structure will enable achievement of project goal and objectives during implementation and avoid increased level of Government involvement (by Embassy Accra and/or INL/Washington).

Roles and responsibilities between in-country staff and any U.S. based staff are identified. Key personnel and staffing plan offer few minor weaknesses and no deficiencies.

Unacceptable

Proposed key personnel do not meet the minimum qualifications.

Staffing plan does not align with and/or facilitate implementation of the technical approach. Management structure will prevent effective communication with Embassy Accra and INL/Washington. Major problems in staffing will prevent achievement of project goal and objectives during implementation. Management structure will result in increased level of Government involvement (by Embassy Accra and/or INL/Washington) to achieve intended results. Roles and responsibilities between in-country staff and any U.S. based staff are not identified. Key personnel and staffing plan offer major weaknesses.

and the Contractor’s actual experience/performance in work of similar size, scope, and complexity of effort and actual results achieved during performance.

The Government may consider all information available on the Contractor’s experience and past performance. This will include information that is in addition to that which is provided by the contractor (i.e., Past Performance Information Retrieval System). The Government reserves the right to interview the clients identified by the Contractor and may interview other clients of whom the Government is aware.

The Government may share a copy of the Past Performance Profile with the referenced customer to validate the contractor’s report. To facilitate the evaluation of past performance, the Contractor shall ensure the accuracy of the information furnished on references (name, address, and phone numbers). Failure to provide accurate or complete reference information will have a negative impact on the evaluation of the contractor’s quote and may render it unacceptable.

Evaluation Criteria:

The Government will use the following adjectival ratings to evaluate the Past Performance factor:

Evaluation Factor 3:

Past Performance

Rating Description

Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

No Confidence

Based on the offeror’s recent/relevant performance record, the Government has expectation that the offeror will not successfully perform the required effort.

Price Evaluation Factor 4: Cost/Price

Offerors shall include in their proposed rates, all costs to the Government associated with accomplishing the requirements, including direct labor, fringe benefits, G&A, overhead, profit or fee where applicable. The Contractor shall provide the required information using the Price Matrix template provided in Attachment 1.

The Offeror’s price proposal will contain the following prices:

CLIN 001: Firm-Fixed-Price for Super CLIN for the Base Period and each Option Period.

CLIN 002: Cost Reimbursable/ODC for all travel for the Base Period and each Option Period.

A price is considered reasonable if that price does not exceed what a prudent person would normally incur in conducting competitive business. In determining whether offeror prices are reasonable, the proposed labor rates, labor skill mix and other rates proposed to the Government for prime, team member and subcontractor labor must reflect the use of prudent judgment and sound business practice. Sound business practice includes compliance with governing regulations about estimating and accounting assumptions supporting proposed labor.

In addition, the Government reserves the right to request a price reduction at any time before placing an order.

SECTION 4

CONTRACT CLAUSES

CLAUSES INCORPORATED BY REFERENCE

52.212-1 Instructions to Offerors - Commercial Items (APR 2014)

52.203-3 Gratuities (Apr 1984)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content

Paper (May 2011)

52.204-7 System for Award Management (Jul 2013)

52.204-13 System for Award Management Maintenance (Jul 2013)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran-Representation and Certifications (Dec 2012)

52.227-14 Rights in Data – General (May 2014)

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014)

52.232-18 Availability of Funds (Apr 1984)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(Dec 2013)

52.245-1 Government Property (Apr 2012)

652.245-71 Special Reports of Government Property (FEB 2015)

652.228-71 Worker’s Compensation Insurance (Defense Base Act) – Services (Feb 2015)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 Evaluation-Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Plan of Action and Statement of Understanding

2. Key Personnel and Staffing Plan

3. Past Performance

4. Cost/Price

Technical and past performance, when combined, are greater than Cost/Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management

(SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision-

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13

CFR part 127. It automatically qualifies as a women-owned small business eligible under the

WOSB Program.

“Forced or indentured child labor” means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or http://www.acquisition.gov/

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following:

ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation”, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs)

1000-9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of http://uscode.house.gov/ military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets

Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally…