Single Source Justification.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C255-20-AP-3375

Contracting Activity: Department of Veterans Affairs, VISN 15, VA Medical Center, 4801 Linwood Blvd, Kansas City MO, 64128. Requisition Number: 589-21-1-1837-0001.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Radiation Oncology Software Support and Maintenance for medical equipment (Varian Linear Accelerator and Philips CT Scanner) and software at the Kansas City VA Medical Center. The estimated total dollar value is $156,675.00 for a base plus 4 option years (i.e. $31,335.00 per year).

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

pment currently uses proprietary software, which is congruent to the already established courses of treatment for future and current patients at seen by the Radiation Oncology Department. The manufacturer of the proprietary software is Elekta, Inc., 400 Perimeter Center Terrace, Atlanta, GA 30346-1227. The proprietary software being used is as follows:

1 EA PN#SS45014005110-Y, Connectivity to DICOM Virtual Sim or TPS Gold 1 EA PN#SS15000000000-Y, IQ Server Software Gold 1 EA PN#SS25000000000-Y, MOSAIQ Gold 1 EA PN#SS55500003000-Y, MOSAIQ IGRT Connectivity Kit Gold 1 EA PN#SS15200000000-Y, MOSAIQ Procedure Management Gold 6 EA PN#SS45000000000-Y, MOSAIQ RO Gold 8 EA PN#SS15300000000-Y, MOSAIQ Resource Scheduling Gold 1 EA PN#SS45001000000-Y, MOSAIQ Setup Intelligence Gold

4. Description of market research conducted and results or statement why it was not conducted: A was conducted over the phone with the software manufacturer (Elekta, Inc.) inquiring about small business authorized to provide services for their pr they do not have any authorized resellers with the capabilities to provide or service their products. A letter was received from Elekta, stating they are the sole provider for MOSAIQ software and services.

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title