Single Source Justification CBOC Pyxis ES Refrigerators 36C255-25-AP-2177.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C255-25-AP-2177

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C255-25-AP-2177

1. Contracting Activity:

This sole source justification is prepared by the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 15 located at 3450 S 4th Street, Leavenworth KS 66048, to support the procurement of Pyxis Medication Refrigerators for the Eastern Kansas VAMCs at Topeka and Leavenworth KS and their associated CBOCs. The contracting activity is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 6.302-1, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The VA intends to award a sole source, firm-fixed-price contract to CareFusion Solutions, LLC (CareFusion), a large business, for the purchase of Pyxis Medication Refrigerators, specifically the BD Pyxis™ MedStation™ ES with integrated Helmer Access Technology. This acquisition includes the refrigerators, associated software, and support services necessary to ensure seamless integration with existing VA medication management systems. This is a one time buy with an estimated contract value for six BD Pyxis ES 13 cubic feet refrigerators, one for each CBOC for $15,492.00 per unit, and $250.00 freight fee for each unit. Total $94,452.00

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Eastern Kansas has an automated dispensing system known as Pyxis. The Pyxis Medication Refrigerators are automated dispensing systems with integrated temperature management and secure locking bins, designed to store temperature-sensitive medications and vaccines. These units are part of the BD Pyxis™ ES System portfolio, which supports decentralized medication management and integrates with the VA’s existing Health Information Technology (HIT) systems, including the Veterans Health Information Systems and Technology Architecture (VistA). The refrigerators feature proprietary technology, including BD Pyxis™ CUBIE™ Pockets Technology and BD HealthSight™ Viewer, which enhance https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C255-25-AP-2177 medication safety, inventory visibility, and regulatory compliance. The procurement includes hardware, software licenses, installation, training, and ongoing technical support. The use of a different vendor’s equipment would not be compatible with this system. It is not in the best interest of the government to replace the entire Pyxis system in use at the facility to allow for competition on six refrigerated medication storage systems. The BD Pyxis Refrigerator and current pyxis profile software upgrades would integrate directly into the current system we already have in place.

4. Description of market research conducted and results or statement why it was not conducted:

BD is the only source for maintenance/updates, or modifications and software upgrades to our system(s). BD ’s warranty states the warranty is void if the Equipment or Software has been installed or modified other than as authorized in writing by BD. BD has provided a proprietary letter stating that CareFusion Solutions, LLC, a wholly owned subsidiary of Becton Dickinson and Company (BD), is the exclusive manufacturer and provider of Pyxis products and services and the sole company capable of performing installation and maintenance. Any service or maintenance performed by a third-party vendor, other than our Field Service Technician Affiliates, would render null and void any existing warranty and be unsupported by CareFusion Solutions, LLC.

5. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Steve Parrott 7/11/2025 Contracting Officer, NCO15 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466