Signed SOL - Risk Management Officer.pdf

SOLICITATION NUMBER: 720BHA21R00078

ISSUANCE DATE: August 16, 2021 CLOSING DATE AND TIME: December 23, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Humanitarian and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal service as a Risk Management Officer under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified.

Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

U.S. Agency for International Development 1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov

720BHA21R00078

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received.

Offerors should retain for their records copies of all enclosures which accompany their offers.

Your complete resume must be emailed to:

HBMO Recruitment Team E-Mail Address: BHA.HBMORecruitment@usaid.gov Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the HMBO Recruitment Team via the information provided above.

Sincerely, Sonja Stroud-Gooden Contracting Officer

2 | Page http://sam.gov https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& mailto:BHA.HBMORecruitment@usaid.gov http://www.bhajobs.net

I. GENERAL INFORMATION

1. SOLICITATION NO.: 720BHA21R00078

2. ISSUANCE DATE: August 16, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: December 23, 2021, 12:00 P.M. Eastern Time

This solicitation is open and continuous until December 23, 2021. The following are the closing dates for each review period:

August 31, 2021, 12:00 P.M. Eastern Time October 28, 2021, 12:00 P.M. Eastern Time December 23, 2021, 12:00 P.M. Eastern Time

Offerors not selected during a previous review period must reapply in order to be considered for positions available in subsequent review periods. A review period may be cancelled at HBMO’s discretion.

4. POINT OF CONTACT: HBMO Recruitment Team, BHA.HBMORecruitment@usaid.gov

5. POSITION TITLE: Risk Management Officer

6. MARKET VALUE: Depending on the qualifications of the offeror, this position can be filled at either the GS-11 ($72, 750 - $94, 581) or GS-12 ($87, 198 - $113, 362) equivalent level, including Washington, D.C. locality pay.

Offerors who meet the minimum qualifications for a GS-11 will be considered for the GS-11 level positions. Offerors who meet the minimum qualifications for a GS-12 will be considered for the GS-12 level only.

Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PERIOD OF PERFORMANCE: Five (5) years

8. PLACE OF PERFORMANCE: Washington, D.C.

9. ELIGIBLE OFFERORS: U.S. Citizens

10. SECURITY LEVEL REQUIRED: Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

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11. STATEMENT OF DUTIES

POSITION DESCRIPTION

BACKGROUND

The United States Agency for International Development (USAID)’s Bureau for Humanitarian Assistance (BHA) is responsible for facilitating and coordinating U.S. Government (USG) humanitarian assistance overseas in response to all types of international disasters, including slow-onset disasters such as droughts or famine, natural disasters such as earthquakes or floods, or man-made disasters such as conflict or war. BHA is responsible for planning, coordinating, developing, achieving, monitoring, and evaluating international humanitarian assistance falling into two conceptual areas:

● Humanitarian Response activities comprise needs-based humanitarian assistance provided to save lives, alleviate suffering, and protect human dignity during and in the aftermath of emergencies. Humanitarian assistance is grounded in humanitarian principles and is directed toward the most vulnerable populations.

● Early Recovery, Risk Reduction, and Resilience (ER4) activities will set the initial foundations for longer-term recovery as appropriate, and will work in close conjunction with humanitarian assistance. Early recovery is an approach that supports communities impacted by crises to protect and restore basic systems and service delivery. Early recovery builds on humanitarian response efforts and establishes the initial foundations of long-term recovery. Early recovery activities are implemented for a specified, appropriate timeframe that assists populations recovering from an identifiable shock. Risk reduction is the prevention of new and reduction of existing disaster risk and management of residual risk, which contributes to strengthening resilience and to the achievement of sustainable development. Resilience is the ability of people, households, communities, countries, and systems to mitigate, adapt to, and recover from shocks and stresses in a manner that reduces chronic vulnerability and facilitates inclusive growth.

BHA has seven offices, as follows:

The Bureau’s three geographic offices are: (1) Office of Africa; (2) Office of Asia, Latin America and the Caribbean; and (3) the Office of the Middle East, North Africa and Europe.

Each geographic office designs, provides, and assesses humanitarian assistance for their respective regions, including assistance related to responding to, recovering from, and reducing the risk of man-made and natural disasters, while linking with other USAID investments that build resilience.

The Office of Global Policy, Partnerships, Programs, and Communications (G3PC) shapes and influences USAID’s role within the international humanitarian system; leads engagement on a range of policy, programmatic, and operational issues; and positions the Agency to influence collective response to emergency needs across the globe.

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The Office of Technical and Program Quality (TPQ) leads the Bureau's efforts to provide high-quality programmatic and technical leadership, oversight, and guidance. In addition, TPQ leads the Bureau’s external engagement with academia and coordinates research to advance the effectiveness, efficiency, and impact of humanitarian and multi-year programming.

The Office of Humanitarian Business and Management Operations (HBMO) is responsible for maintaining 24/7 operability by providing leadership, planning, quality assurance, technical expertise, and process management. HBMO ensures effective stewardship of the Bureau’s support services, including workforce planning, staffing, financial management, internal controls, facilities operations and infrastructure.

The Office of Field and Response Operations (FARO) leads and manages operational assistance and the purchase and delivery of goods and services in response to declared foreign disasters and international humanitarian needs in key functional areas, including supply-chain management, procurement, logistics, oversight, and operational coordination with the U.S. military.

INTRODUCTION

The Office of Humanitarian Business and Management Operations (HBMO) develops, maintains, and coordinates the Bureau’s critical business functions and processes in areas of acquisition and assistance, administrative management services, talent management, internal training, programmatic risk management, and audit management. The office is organized into five divisions, namely, Acquisition and Assistance; Award, Risk, and Performance Management;

Human Resources and Administrative Management Services (HRAMS); Budget and Finance;

and Information Technology Management.

The Audit, Risk and Performance Management (ARPM) Division leads BHA's strategic approach to risk management, ensures compliance with internal controls, coordinates internal and external audits, and serves as the primary liaison with the USAID Office of Inspector General (OIG). ARPM comprises three teams: Audit Management Team, Internal Controls and Risk Management Team, and the Risk Management Advisory Team. The Division is responsible for the oversight, coordination, development of management decisions, and response actions related to OIG audits. ARPM is also responsible for monitoring compliance with USAID policy and USG rules and regulations; finalizing pre-award risk assessments; managing BHA’s response to annual USAID internal control exercises, such as the Enterprise Risk Management risk profile and Federal Managers Financial Integrity Act (FMFIA) assessment; performing pre-award surveys; and managing partner-vetting of BHA recipients. Additionally, ARPM strengthens and reinforces internal controls and risk management processes across BHA by developing internal guidance and policies, and participating on intra- and interagency working groups.

Risk Management Officers play a central role in the USG disaster response, humanitarian assistance, development food assistance, and disaster risk reduction programs. The Risk Management Officer assists program teams in assessing and mitigating programmatic risk;

liaises with auditors and supports audit responses; and supports efforts to ensure that BHA’s humanitarian response programs adhere to policy guidelines and USG regulations. The Risk Management Officer focuses on supporting risk assessment, audit management, and compliance

5 | Page policies, procedures, and standards at headquarters and in field operations. The Risk Management Officer further develops and maintains tracking and record-keeping systems on audit, risk, and compliance issues, supports identification of trends, and advises of potential violations of laws and regulations. By providing awareness and orientation on USG’s grant regulations and procedures, as well as supporting BHA staff on monitoring and responding to issues of concern regarding misuse, diversions, fraud, investigations, and audits the Risk Management Officer ensures program integrity.

This position will be part of the Risk Management Advisory Team in BHA’s ARPM Division.

The position is based in Washington, D.C., with potential travel to the field to support field-level audit coordination as needed.

OBJECTIVE

BHA requires the services of a Risk Management Officer to ensure that BHA’s humanitarian response and development programs incorporate risk assessment and mitigation processes and adhere to policy guidelines and USG regulations.

DUTIES AND RESPONSIBILITIES

At the GS-11 Equivalent Level:

At this grade level, the Risk Management Officer will be building increased capacity and competence in the duties and responsibilities described below. He/she will perform these duties and responsibilities with guidance and oversight from the Risk Management Advisory team lead or his/her designee for the assigned area of responsibility.

Internal Systems:

● Monitor and track internal controls, risk assessment, risk management, and compliance issues, and maintain awareness of USAID and USG policy or regulatory changes.

● Assist in developing, strengthening, and implementing risk assessment and management processes and procedures to ensure consistent compliance with USAID, and USG requirements.

● Support the use of tracking and record-keeping systems on audit, risk, and compliance issues and trend analyses of information.

● With supervisory guidance and direction, provide regular updates, resources and information on compliance requirements to foster awareness among staff.

● Develop working knowledge of and familiarity with USG regulations and USAID policies relevant to misuse, divergence, or fraud as applicable to BHA-funded programs.

● As requested, provide support for BHA’s internal controls assessments and management processes.

● As requested, provide support for BHA’s efforts to assess and manage risk through USAID’s enterprise risk management process.

● As requested, support internal systems to identify and prevent USG resources from reaching sanctioned groups.

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Portfolio Management:

● Maintain familiarity with processes and procedures used to respond to issues regarding misuse, diversions, fraud, investigations, and audits of awards.

● Provide support for responding to audits or investigations of the assigned portfolio.

● Review applications for BHA funding and support identification of instances in which risk assessment, risk management, and compliance issues may require further clarification from applicants.

● Implement agreed-upon compliance monitoring and evaluation procedures for portfolio management.

● Support staff in reviewing and monitoring partner compliance with USG laws and regulations and BHA policies, including, but not limited to, accounting, procurement and employment standards as well as overall financial and administrative management of BHA funds.

● Support staff reviewing partner reports and notifications to identify and organize partner risk management strategies as part of best practice identification.

● Maintain standardized office files for principal assigned activities.

● Provide suggestions to BHA staff and management on policy and options to reduce and manage risk of partner misuse, diversions, and fraud.

Agency and USG Liaison and Representation:

● Support senior risk management staff and/or ARPM Division on queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, Office of Acquisition and Assistance (OAA), General Counsel (GC), the Office of Inspector General, senior USAID staff, Members of Congress, or others to ensure a timely and appropriate response.

● Support outreach efforts such as brown bags and meetings to facilitate information flow on BHA’s internal controls, risk assessment, and risk management business processes.

● Participate in intra-office, bureau, and partner meetings as requested. Participate in subject matter meetings as requested by BHA staff and management.

General:

● Work in rapidly changing, high-pressure situations that often exceed normal business hours.

● Sign-up for and serve as needed on Washington-based Response Management Teams

(RMT), which provide services and support to Disaster Assistance Response Teams (DART) deployed in response to disasters. The duties on RMTs will be varied.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

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● As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/CORs provide financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the Federal Acquisition Regulation (FAR), and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

At the GS-12 Equivalent Level:

At this grade level, the Risk Management Officer has demonstrated satisfactory competence in the duties and responsibilities described in the GS-11 level, above. He/she will perform these duties and responsibilities with limited guidance from and limited supervision of the Risk Management Advisory Team Lead or his/her designee for the assigned area of responsibility.

Additionally, working under the guidance of the Risk Management Advisor, he/she will take on an increased level of responsibility for management and coordination of risk management activities and planning in his/her area of responsibility. He/she will also take on increased level responsibility for contributing to policy and regulation interpretation and recommendation as well as representing the office and its interests to other parties.

Internal Systems:

● Monitor and track internal controls, risk assessment, risk management, and compliance issues, and maintain awareness of USAID and USG policy or regulatory changes.

● Assist in developing, strengthening, and implementing risk assessment and management processes and procedures to ensure consistent compliance with USAID, and USG requirements.

● Assist in the development of tracking and record-keeping systems on audit, risk, and compliance issues and trend analyses of information.

● Provide regular updates, resources and information on compliance requirements to foster awareness among staff.

● Maintain working knowledge of and familiarity with USG regulations and USAID policies relevant to misuse, divergence, or fraud as applicable to BHA-funded programs.

● Provide support for BHA’s internal controls assessments and management processes.

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● Provide support for BHA’s efforts to assess and manage risk through USAID’s enterprise risk management process.

● Support internal systems to identify and prevent USG resources from reaching sanctioned groups.

● Maintain a strong understanding of USAID and USG policies and regulations in the areas of risk management and internal control.

● Serve as a resource for BHA staff on BHA’s standard risk management procedures and policies and provide feedback for improvement.

Portfolio Management:

● Maintain familiarity with processes and procedures used to respond to issues regarding misuse, diversions, fraud, investigations, and audits of awards.

● Provide support for responding to audits or investigations of the assigned portfolio.

● Review applications for BHA funding and support identification of instances in which risk assessment, risk management, and compliance issues may require further clarification from applicants.

● Implement agreed-upon compliance monitoring and evaluation procedures for portfolio management.

● Support staff in reviewing and monitoring partner compliance with USG laws and regulations and BHA policies, including, but not limited to, accounting, procurement and employment standards as well as overall financial and administrative management of BHA funds.

● Support staff reviewing partner reports and notifications to identify and organize partner risk management strategies as part of best practice identification.

● Maintain standardized office files for principal assigned activities.

● Provide suggestions to BHA staff and management on policy and options to reduce and manage risk of partner misuse, diversions, and fraud.

● Orient BHA staff in Washington and the field to standard internal controls and risk management topics including assisting in the development, updating, and presentation of training materials.

● In collaboration with others, draft, revise, update, and maintain written technical guidance on standard risk management policies and procedures.

● Collaborate with other BHA teams and staff to analyze and provide guidance and recommendations on standard risk management topics.

● Draft responses to audit or investigation queries or coordinate responses requiring input from multiple stakeholders.

Agency and USG Liaison and Representation:

● Support senior risk management staff and/or ARPM Division on queries and data calls related to acquisition and assistance policy and guidance from humanitarian community partners, OAA, GC, OIG, senior USAID staff, Members of Congress, or others to ensure a timely and appropriate response.

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● Support outreach efforts such as brown bags and meetings to facilitate information flow on BHA’s internal controls, risk assessment, and risk management business processes.

● Draft for senior risk management and/or BHA senior leadership review written and oral responses to requests for information on BHA’s activities including briefing papers, memorandum talking points, formal presentations, and informal briefings.

● Represent and participate in intra-office, bureau, and partner meetings as requested.

Participate in subject matter meetings as requested by BHA staff and management.

● With the Risk Management Advisor and/or BHA leadership oversight, respond to queries and data calls related to internal controls and risk management policy and guidance from humanitarian community partners, OAA, GC, USAID, Congress, senior USAID staff, or others to ensure a timely and appropriate response.

● Draft for Risk Management Advisor and/or BHA senior leadership written and oral responses to requests for information on BHA’s activities including briefing papers, memorandum talking points, formal presentations, and informal briefings.

● Represent BHA at and participate in interagency, intra-agency, partner meetings as requested.

General:

● Work in rapidly changing, high-pressure situations that often exceed normal business hours.

● Sign-up for and serve as needed on Washington-based RM, which provide services and support to DART deployed in response to disasters. The duties on RMTs will be varied.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.

● As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.

● As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Become certified and serve as an AOR/COR, as assigned. The AOR/CORs provide financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e., work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

SUPERVISORY RELATIONSHIP:

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The Risk Management Officer will take direction from and will report to the Risk Management Advisory Team Lead or their designee.

SUPERVISORY CONTROLS:

For the GS-11 equivalent position, the supervisor sets overall objectives and resources available and works with the USPSC to develop deadlines, work to be done and methodology. The USPSC is responsible for carrying out assignments, and consults with the supervisor for policy interpretations.

For the GS-12 equivalent position, the supervisor sets overall objectives and resources available.

The USPSC consults with supervisor to develop deadlines, projects and work to be done. The USPSC is responsible for planning and carrying out assignments. The USPSC is responsible for planning approaches or methodology to be used in carrying out assignments.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

At the GS-11 Equivalent Level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management, or financial management), plus three (3) years of relevant experience in international humanitarian or development assistance, program management or program administration, legal, internal audit, internal controls, or risk management.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management or financial management)

11 | Page plus two (2) years of relevant experience in international humanitarian or development assistance, program management or program administration, legal, internal audit, internal controls, or risk management.

At the GS-12 Equivalent Level:

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management, or financial management) plus five (5) years of relevant experience in international humanitarian or development assistance, program management or program administration, legal, internal audit, internal controls, or risk management.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to, international relations, business, law, project management or financial management) plus four (4) years of relevant experience in international humanitarian or development assistance, program management or program administration, legal, internal audit, internal controls, or risk management.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented

Information level clearance as provided by USAID.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).

● Satisfactory verification of academic credentials.

OFFEROR RATING SYSTEM

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The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The evaluation of writing tests will also take into consideration the quality of written responses.

Aspects of written responses including, but not limited to typos, grammatical errors, spelling errors, and incomplete sentences will be factored into the evaluation process. The rating factors are as follows:

MATRIX (30 points) Technical Experience (20 points)

● Demonstrated knowledge of or experience with regulations and policies relating to assistance, acquisition, or internal controls, including but not limited to:

o Federal Acquisition Regulations (FAR) o Code of Federal Regulations (CFR) o Automated Directive Systems (ADS) o Governmental Accountability Office (GAO) Green Book o OMB Circular A-123

● Experience in tracking program implementation, compliance, or internal control issues.

● Knowledge of the operations and practices of non-governmental organizations, public international organizations, or private sector entities implementing international development or humanitarian assistance programs.

● Experience in conducting risk assessments.

Communication and Interpersonal Skills (10 points)

● Experience in collaborating or coordinating on a variety of programmatic risk or compliance issues.

● Experience in establishing and maintaining relationships across different parts of an organization and different stakeholders.

● Ability to present verbal and written guidance, policies, and procedures in various formats to various audiences.

● Ability to prepare and present analyses of regulations, policies, and procedures.

Interview Performance (40 points)

Timed Writing Test (15 points)

Satisfactory Professional Reference Checks (15 points)

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

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Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

IV. SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.

This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

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By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.HBMORecruitment@usaid.gov

NOTE: If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: Registration for a DUNS number is FREE.

For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Unique Entity Identifier at https://www.acquisition.gov/far/part-52#FAR_52_204 and FAR 52.204-7, System for Award Management at https://www.acquisition.gov/far/part-52#FAR_52_204 or www.sam.gov.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award.

15 | Page mailto:BHA.HBMORecruitment@usaid.gov https://www.acquisition.gov/far/part-52#FAR_52_204 https://www.acquisition.gov/far/part-52#FAR_52_204 http://www.sam.gov

Forms outlined below can be found at:

http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do

1. Resume.

2. USPSC Offeror Form (AID 309-2)

3. Medical History and Examination Form (DS-6561). **

4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or **

5. Questionnaire for Non-Sensitive Positions (SF-85). **

6. Finger Print Card (FD-258). **

7. Employment Eligibility Verification (I-9 Form). **

** Forms 3 through 7 shall be completed ONLY upon the advice of the Contracting Officer that an offeror is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

2. ALLOWANCES

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Lodging Allowance (Section 120).

(b) Living Quarters Allowance (Section 130).

(c) Post Allowance (Section 220).

(d) Supplemental Post Allowance (Section 230).

(e) Separate Maintenance Allowance (Section 260).

(f) Education Allowance (Section 270).

(g) Education Travel (Section 280).

(h) Post Differential (Chapter 500).

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay (Section 650).

VII. TAXES

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USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING

TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

ADS 309 – Personal Services Contracts can be found at:

https://www.usaid.gov/sites/default/files/documents/1868/309.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms .

Five Year Table – Risk Management Officer

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTIT

Y (C)

UNIT

(D)

UNIT

PRICE

(E)

AMOUNT

(F)

0001 Base Year 1 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0002 Base Year 2 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0003 Base Year 3 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0004 Base Year 4 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

0005 Base Year 5 - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: 497

- Accounting Info: [Insert from Phoenix]

1 LOT $ ___ $___

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3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .

AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY

AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.

AAPD 15-02 – Authorization of Family and Medical Leave for U.S. Personal Services Contractors (USPSCs) AAPD No. 15-02 is hereby incorporated as Attachment 2 to the solicitation.

AAPD 18-02 REVISED - Medical Evacuation (MEDEVAC) Services AAPD No. 18-02 is hereby incorporated as Attachment 3 to the solicitation.

FAR 52.222-50 – COMBATING TRAFFICKING IN PERSONS

FAR Clause 52.222-50 is hereby incorporated as Attachment 4 to the solicitation.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

ALL QUALIFIED OFFERORS WILL BE CONSIDERED REGARDLESS OF AGE, RACE,

COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION,

NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION,

AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT

FACTOR.

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ATTACHMENT 1

USPSC PROVISION “MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER

2006)

MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006)

(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 (available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0). Note: personal services contractors are not eligible to participate in the Federal Employees Health Programs.

(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below.

The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC)

SERVICES.”

(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).

(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:

(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;

(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and

(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.

(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation AAPD 06-10 PSC Medical Expense Payment Responsibility 6 Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.”

In the event of a medical emergency, when time does not permit consultation, the Mission

19 | Page http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0

Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.

(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member.

In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism.

(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.

(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs.