SIGNED_FINAL LSJA 042720_Redacted.pdf

LIMITED SOURCES JUSTIFICATION FOR MULTIPLE AWARD

SCHEDULE (MAS) ORDERS FAR 8.405-6(b)

Items Peculiar to One Manufacturer

1. Identification of the agency and the contracting activity and specific identification of the document as a limited source justification.

This requirement is in support of GSA, Office of Chief Information Officer located at 1800 F Street, NW Washington, D.C. 20405. The contracting activity is the Office of Internal Acquisition (OIA), 1800 F Street NW, Washington, DC 20405.

2. Nature and/or description of the action being approved.

The General Services Administration (GSA) manages the eRulemaking Program consisting of the following two main IT components:

the Federal Docket Management System(FDMS) (www.fdms.gov), a web-based application to allow Federal agencies to more effectively manage their regulatory dockets; and

Regulations.gov (https://www.regulations.gov), the public facing website which enables citizens to search, view and comment on regulations issued by the U.S. government.

Specifically, the program is managed out of the eRulemaking Program Management Office (PMO) while the IT components are managed out of GSA IT. The purpose of this task order is to obtain IT infrastructure, web/application development, operations, maintenance, enhancement, project management, training, and support services for this program and its user communities.

The eRulemaking Program fulfills an essential government service identified in the E-Government Act of 2002 and currently supports 39 Federal agencies. The eRulemaking PMO first deployed the Federal Docket Management System (FDMS) in September, 2005. Since transitioning to GSA, GSA IT kicked off redeveloping FDMS to provide continuity of service to the programs of its federal customers.

The FDMS is a web-based application that provides a universal access point for public participation in the federal regulatory process through the Regulations.gov web site. The FDMS.gov web interface, provides all participating Federal agencies with a customizable interface to manage their docket materials through the use of role-based access controls; workflow and collaboration processes;

creating/managing/revising content; comment management; and integrated commercial off-the-shelf (COTS) scanning solutions

In order to support the continuity of services and meet the conditions of our limited ATO, e.g., migrating from Windows 2008 to 2012, GSA IT must update the AdLib software products. Unfortunately, while migrating to Windows 2012, GSA IT discovered that Adlib, which supports an important document-rendition functionality, stopped working altogether. Adlib, which was previously included with Documentum (in itself a longer-term issue), is now a separate product.

Because of the criticality of the upgrade to 2012, our ACIO and AO, Liz Delnegro, has approved the purchase of Adlib to meet our security requirement..

Currently FDMS converts Microsoft Word and other files into PDF format using Documentum Rendition Services running on Windows 2008 servers. Windows 2008 Server is now end of life, and must be retired for security reasons and is a condition of GSA’s conditional Authority to Operate. All Windows 2008 servers will be upgraded to Windows 2012 server. Documentum Rendition Server does not work with Windows 2012 however, leading the team to find software to replace

it. AdLib Enterprise is the next generation of Documentum Rendition Services, and will work with Windows 2012.

3. A complete description of the supplies and/or services required to meet the agency’s needs.

The vendor will supply the following subscription licenses to support the mission of the GSA IT by converting Microsoft Word and other files into PDF format using Documentum Rendition Services running on Windows 2008 servers. Windows 2008 Server is now end of life, and must be retired for security reasons and is a condition of GSA’s conditional Authority to Operate. All Windows 2008 servers will be upgraded to Windows 2012 server. Documentum Rendition Server does not work with Windows 2012 however, leading the team to find software to replace

it. AdLib Enterprise is the next generation of Documentum Rendition Services, and will work with Windows 2012. The FDMS is a web-based application that provides a universal access point for public participation in the Federal regulatory process through the Regulations.gov web site. The FDMS.gov web interface, provides all participating Federal agencies with a customizable interface to manage their docket materials through the use of role-based access controls; workflow and collaboration processes; creating/managing/revising content; comment management; and integrated commercial off-the-shelf (COTS) scanning solutions.

1. Quantity : 2 - Adlib PDF Enterprise – 1-year base and 1-year option term license / subscription

2. Quantity: 1 – Documentum Connector – 1-year base and 1-year option term license / subscription

The total estimated value of this purchase order, for the base and all option periods, is

Cost Estimate (from AdLib, see below)

2 - Adlib PDF Enterprise – 1-year base and 1-year option term license / subscription

Total Production Licensing (4) = USD o USD per license

1 – Documentum Connector – 1-year base and 1-year option term license / subscription

Total Connector Licensing (2) = $4,080 USD o USD per connector

With 2 Production Licenses + 1 Connector License for base all option periods total would be USD

FDMS and Regulationsgov provide Portable Document Format (PDF) versions of files for user convenience. AdLib Enterprise provides the ability to monitor the FDMS Documentum Repository for newly-uploaded documents that need to be converted to PDF, and then convert the document and place the PDF back in the FDMS repository for use The Documentum connector provides the specific integration software that allows Documentum and AdLib Enterprise to communicate.

4. The authority and supporting rationale (see FAR Part 8.405-6(a)(1)(i) and (b)(1)) and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

Please check one:

FAR 8.405-6(a) Justifications for Limiting Sources (for brand name requirements, please see the following table)

(A signed copy of this justification document must be posted to www.fedbizopps.gov for 30 days within 14 days from the date of award)

N/A for

GSA

FAR 8.405-6(a)(1)(i)(A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays.

Provide rationale for your selection

N/A for

GSA

FAR 8.405-6(a)(1)(i)(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized

Provide rationale for your selection

N/A for

GSA

FAR 8.405-6(a)(1)(i)(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply

Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

Provide rationale for your selection

FAR 8.405-6(b) Items peculiar to one manufacturer (Brand Name Requirements) (A signed copy of this justification document must be posted to www.eBuy.gsa.gov along with the solicitation if the total estimate dollar value of the requirement is $25,000 or more.)

X An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer.

(1) Brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.

Provide a brief description that demonstrates the proposed contractor’s unique qualifications to provide the required supply or service. This may include the nature of the acquisition that requires the use of the same contractor as part of a logical follow-on, the reasons for urgency, an explanation of how using the standard procedures would result in unacceptable delays, or the unique qualifications and/or specialized capabilities or expertise that is not prevalent elsewhere on the contract type.

There is only one software provider (AdLib) that can fulfill the technical requirements to migrate from Windows 2008 to 2012. The GSA IT team researches other competitors Like Captiva, FoxIT- PDF Rendition, FoxIT-Rendition and Bio PDF; however, they can technically satisfy the software patch needed.

5. A demonstration by the ordering activity- Contracting Officer- that the order represents the best value consistent with FAR 8.404(d).

(To be completed by the Contracting Officer)

6. A description of the market research conducted among schedule holders, and the results of the research, or a statement why market research was not conducted.

Market research was conducted in accordance with FAR Part 10 for the purchase of Adlib for GSA IT. This requirement is available via resellers on GSA Schedule 70. One reseller is: MILLENNIUM GROUP INT'L LLC, THE. (GS-35F-375BA).

7. Any other facts supporting the limited sources justification.

N/A

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for supplies or services is made.

GSA, Office of the Chief Information Officer (CIO), GSA IT, will conduct an annual assessment of the technology currently in place as well as other viable technologies in the marketplace before any subsequent acquisition is made.

Program/Technical Official Certification:

I hereby certify and accept the responsibility that any and all supporting data provided above or used to justify the above requested for a sole source procurement (e.g., verifying the Government’s minimum needs, schedule requirements, and/or other rationale for other than full and open competition) is accurate and complete to the best of my personal knowledge and belief.

Contracting Officer’s Representative’s Signature Date

Project Manager’s Signature Date

Contracting Officer’s Certification:

I hereby certify that the information contained in this Justification for Other than Full and Open Competition, is accurate and complete to the best of my knowledge.

Contracting Officer’s Signature Date