Sign_Posts_and_Caps.pdf

PDF 328 KB Posted Jun 25, 2025

Attached to: Sign Posts and Caps State and local contract opportunity
Solicitation number: IFB2025-2
Issued by: Broward County, Florida

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Written by GovTribe AI · Jul 1, 2025

This is an Invitation for Bid (IFB2025-2) issued by the City of Cooper City, Florida, for sign posts and caps. The solicitation seeks a contractor to provide various types of aluminum signposts (4', 6', and 8' lengths) with a 3" x 3" square profile, high-quality aluminum construction, and black powder-coated finish, along with matching aluminum caps. The contract will commence on the first calendar day of the month following City Commission approval and will expire after a 36-month term, with the option to renew for three additional one-year terms. The bid was released on June 25, 2025, with a response deadline of July 16, 2025, at 3:00 pm, and the City intends to award the total contract to a single bidder who submits an offer on all items and provides the lowest aggregate price.

Pricing for the contract will remain fixed and firm for at least 12 months, with potential price adjustments based on the Bureau of Labor Statistics Producer Price Index (PPI) for aluminum sheet, plate, and foil manufacturing. Price increases are capped at 5% and will be calculated using a specific formula. The estimated annual quantity for each line item is 500 units, including signposts of different lengths and caps. Bidders must provide proof of being regularly engaged in providing signposts and caps, including at least three customer references. The contract includes various compliance requirements such as E-Verify system usage, drug-free workplace certification, background verification, and adherence to Florida statutes regarding employment eligibility and public entity crimes.

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CITY OF COOPER CITY

INVITATION FOR BID

SIGN POSTS AND CAPS

IFB2025-2

For information, contact the Purchasing Division:

The Purchasing Division

954-434-4300 Ext. # 268

Purchasing@CooperCity.gov

RELEASE DATE: June 25, 2025

RESPONSE DEADLINE: July 16, 2025, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

mailto:Purchasing@CooperCity.gov

Invitation For Bid #IFB2025-2 Title: Sign Posts and Caps

Table Of Contents

1. GENERAL TERMS AND CONDITIONS

1.1. GENERAL TERMS AND CONDITIONS

2. ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1. PURPOSE

2.2. TERM OF CONTRACT

2.3. BIDDER REQUIREMENTS

2.4. METHOD OF AWARD

2.5. INDEMNIFICATION

2.6. PRICING

2.7. METHOD OF PAYMENT

2.8. NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A PURCHASE ORDER

2.9. ACCEPTANCE OF GOODS AND SERVICES BY THE CITY

2.10. ACCIDENT PREVENTION, BARRICADES, AND REGULATIONS

2.11. DEFICIENCIES IN WORK TO BE CORRECTED BY THE SUCCESSFUL BIDDER(S)

2.12. LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE SUCCESSFUL BIDDER(S)

2.13. PURCHASE OF OTHER GOODS AND/OR SERVICES

3. SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1. SCOPE OF WORK

4. SUBMITTAL REQUIREMENTS

4.1. SUBMITTAL FORM

4.2. PRICE SHEET

Attachments:

A - Section 1. General Terms And Conditions

1. GENERAL TERMS AND CONDITIONS

2. ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1. PURPOSE

The purpose of this solicitation is to establish a contract for signposts and caps. The Successful Bidder will be expected to provide signposts and caps on an as-needed basis, in accordance with the contract specifications, terms and conditions, and shall fulfill the requirements of the contract.

2.2. TERM OF CONTRACT

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the City Commission, or designee, unless otherwise stipulated in the Purchase Order issued by the City. The Contract shall expire on the last day of the thirty-six (36) month term. The City reserves the right to exercise the option to renew the resultant agreement for three (3), additional, one (1) year terms, subject to the written consent and agreement of both parties.

The City reserves the right to extend this contract for up to one hundred-eighty (180) calendar days beyond the current contract period and will notify the Contractor in writing of the extension. This Contract may be extended beyond the initial one hundred-eighty (180) day extension period upon mutual agreement between the City and the Awarded Bidder upon approval by the City Commission or designee.

2.3. BIDDER REQUIREMENTS

Bidder must meet or provide proof of the following requirements to be considered for award:

A. Bidder shall be regularly engaged in the business of providing signposts and caps. Bidder shall provide at least three (3) references from customers to whom the Bidder has provided or is currently providing sign posts and caps for, as described throughout this solicitation. Bidder shall provide the following information for each reference: customer's company name, address, name of contact person, title of contract person, telephone number, email address, and description of services performed.

2.4. METHOD OF AWARD

Award of this contract will be made to the responsive, responsible Bidder who submits an offer on all items listed in the solicitation and whose offer represents the lowest price when all items are added in the aggregate. If a Bidder fails to submit an offer on all items, its overall offer may be rejected. The City will award the total contract to a single Bidder.

2.5. INDEMNIFICATION

See Section 1.19 of General Terms and Conditions.

2.6. PRICING

The pricing proposed by Awarded Bidder(s) shall remain fixed and firm for no less than twelve (12) months after the award of this contract. Pricing shall be inclusive of all costs, charges, equipment, uniforms, benefits, travel, lodging, materials, printing, overhead, delivery, and any fees involved in providing the specified products and services. Under no circumstances shall any price or any invoice be subject to deposit fees. The City will consider a price increase for each line item upon receipt of a written notice submitted by the Awarded Bidder(s) after the Contract’s anniversary date. Any price increases shall remain fixed and firm for no less than twelve (12) months after establishment of the increased rate(s). The City reserves the right to require a decrease based on same PPI for each line item. The City will consider a price decrease to each line item by notifying the Awarded Bidder(s) in writing, no later than thirty (30) days prior to the contract’s anniversary date. Price adjustments (increase/decrease) for each line item will be based on the following Bureau of Labor Statistics Producer Price Index (PPI) 12-month percent changes:

• PCU3313153313150: PPI industry data for Aluminum sheet, plate, and foil mfg-Aluminum sheet, plate, and foil, not seasonally adjusted

Price increases shall not exceed five percent (5%). The Bureau of Labor Statistics PPI information can be found at https://www.bls.gov/data/.

All 12-month percent changes will be calculated using the formula in the table below:

Index Point Change

Final Demand Price Index (Jan 2025) 229.894

Less: Previous Index (Jan 2024) (204.485)

Equals: Index Point Change 25.409

Index Percent Change

Index Point Change 25.485

Divided: By The Previous Index (Jan 2024) 204.485

Equals: 0.124259

Multiplied by 100 (to obtain percent) 0.124259 X 100

Index Percent Change 12.4259%

*** the table above is an example of how to calculate the 12-month percent change from January 2024 to January 2025 using the Bureau of Labor Statistics PPI series id: PCU3313153313150.

2.7. METHOD OF PAYMENT

The Successful Bidder(s) shall submit fully documented invoices within 30 calendar days after the Services have been rendered.

Invoices shall be emailed MONTHLY to AccountsPayable@CooperCity.gov. Each invoice shall identify the contract number, purchase order number, assignment, detail the contract price, itemize hours, payments made to date. Every effort will be made by the City to remit payment within 30 days of the invoice date, after satisfactory inspection and approval by the using department. All payments shall be governed by the Florida Prompt Payment Act, as set forth in Part VII, Chapter 218, Florida Statutes.

If, at any time during the contract, the City shall not approve or accept the contractor’s work product, and agreement cannot be reached between the City and the contractor to resolve the problem to the City’s satisfaction, the City shall negotiate with the contractor on a payment for the work completed and usable to the City. This negotiated payment shall be based on the overall task or project breakdown, relative to the projected number of hours for each task element, and the percentage of work completed.

2.8. NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A PURCHASE ORDER

The Successful Bidder(s) shall neither commence any Work nor enter any City premises, land or right of way for the purpose of working until a Purchase Order has been received from the City’s Procurement Department; provided, however, that such notification shall be superseded by any emergency Work that may be specified herein.

2.9. ACCEPTANCE OF GOODS AND SERVICES BY THE CITY

https://www.bls.gov/data/ mailto:AccountsPayable@CooperCity.gov

The Services shall be performed by the Successful Bidder(s) consistent with the highest professional standards. Any Work not performed as required shall be corrected by the provider to the extent possible at no cost to the City. An authorized representative of the City will inspect the Services provided under this IFB to determine acceptance of Work and invoice approval.

2.10. ACCIDENT PREVENTION, BARRICADES, AND REGULATIONS

Precautions shall be exercised at all times for the protection of persons and property. The Successful Bidder(s) and all Subcontractors shall conform to all OSHA, state, county and City regulations while performing under the terms and conditions of the Contract. Any fines levied by any of the above mentioned authorities because of inadequacies to comply with these requirements shall be borne solely by the Successful Bidder(s) responsible for same. Barricades shall be provided by the Successful Bidder(s) when Work is performed in areas traversed by persons, automotive traffic, or when deemed necessary by the City. In such cases, the Successful

Bidder(s) shall notify the City’s project manager at least seven (7) days prior to barricading.

2.11. DEFICIENCIES IN WORK TO BE CORRECTED BY THE SUCCESSFUL BIDDER(S)

To the extent applicable, the Successful Bidder(s) shall promptly correct all deficiencies and/or defects in Work and/or any Work that fails to conform to the Statement of Work, whether or not fabricated, installed, or completed. All corrections shall be made within seven calendar days after such rejected defects, deficiencies, and/or non-conformances are verbally reported to the Successful Bidder(s) by an authorized representative of the City. The Successful Bidder(s) shall bear all costs of correcting such rejected Work. If the

Successful Bidder(s) fails to correct the Work within the period specified, the City shall find the Bidder(s) in default, obtain the Services of another party to correct the deficiencies, and charge the Successful Bidder(s) for these costs, either through a deduction from the final payment owed to the Successful Bidder(s) or through invoicing.

2.12. LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE SUCCESSFUL BIDDER(S)

Unless otherwise provided in the specifications, the Successful Bidder(s) shall furnish all labor, materials, and equipment necessary to satisfy the completion of the Services. When not specifically identified in the Specifications, such materials and equipment shall be of a suitable type and grade for to satisfy and achieve the purpose of this Solicitation. All materials, workmanship, and equipment shall be subject to the inspection and approval of the City.

2.13. PURCHASE OF OTHER GOODS AND/OR SERVICES

While the City has listed all major goods and/or services within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar goods and/or services that must be purchased by the City during the term of this contract. Under these circumstances, a county representative may at the City sole discretion issue a request for pricing to obtain a price quote for similar goods and/or services. Any additional goods and/or services added shall adhere to the terms and conditions of this solicitation, unless otherwise stipulated on the subsequent request for pricing.

3. SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1. SCOPE OF WORK

Cooper City is seeking a firm to provide various types of signposts, caps, and miscellaneous hardware.

3.1.1. Aluminum Signposts

Aluminum Signposts

A. Sizes: 4ft., 6ft., 8ft. lengths

B. Dimensions: 3" x 3" square profile

C. Material: High-quality aluminum

D. Finish: Powder-coated

E. Color: Black

3.1.2. Aluminum Caps

A. Designed to fit 3" x 3" square aluminum posts

B. Material: high-quality aluminum

C. Finish: Powder-coated

D. Color: Black

4. SUBMITTAL REQUIREMENTS

4.1. SUBMITTAL FORM

1. Bidder's legal name of firm, entity or organization and Federal Employer Identification Number (FEIN).*

Maximum response length: 200 characters

*Response required

2. Please provide the address to your firm's principal place of business, If different than the address in your firm's vendor profile.

Maximum response length: 100 characters

3. Please provide the name, phone number and email address for the your firm's primary contact for this solicitation. *

Maximum response length: 200 characters

*Response required

4. Bidder's organization structure:*

☐ C-Corporation

☐ S-Corporation

☐ Limited Liability Corporation (LLC)

☐ Partnership

☐ Proprietorship

☐ Joint Venture

☐ Other (explain):

*Response required

5. List names of Bidder's subcontractors and/or subconsultants for this project.*

*Response required

6. Bidder shall provide proof of being engaged in the business of providing signposts and caps by providing at least three (3) references from customers to whom the Bidder or Bidder's Subcontractor has provided or is currently proving sign posts and caps for, as described throughout this solicitation. Upload references below. *

Please download the below document(s), complete, and upload.

• References_Document.pdf

*Response required

7. Provide a detailed description of the nature and status of any pending or completed litigation, claims made, contract disputes or defaults and liens arising in regard to your company's performance of any services arising within the last five years from the due date of this solicitation. If not applicable, please enter N/A.*

*Response required

8. Drug Free Workplace Confirmation*

I, the undersigned, in accordance with Florida Statute 287.087, hereby certify that, (print or type name of firm)

A. Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above, and specifying actions that will be taken against violations of such prohibition.

B. Informs employees about the dangers of drug abuse in the work place, the firm’s policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug use violations.

C. Gives each employee engaged in providing commodities or contractual services that are under bid or proposal, a copy of the statement specified above.

D. Notifies the employees that as a condition of working on the commodities or contractual services that are under bid or proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, pleas of guilty or nolo contendere to, any violation of Chapter 1893, or of any controlled substance law of the State of Florida or the United

States, for a violation occurring in the work place, no later than THREE (3)days after such conviction, and requires employees to sign copies of such written (*) statement to acknowledge their receipt.

E. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

F. Makes a good faith effort to continue to maintain a drug free work place through the implementation of the drug free workplace program.

“As a person authorized to confirm this statement, I certify that the above named business, firm or corporation complies fully with the requirements set forth herein”.

☐ Please confirm

*Response required

9. Employee Background Verification Affidavit*

By clicking "Please confirm" below, the vendor attests that all personnel used in the performance of this work have had a criminal background check with a passing grade and have been drug tested with a passing grade and are legally documented to work in the

United States.

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/164298/cd0ebe93-3614-4b3f-9cd3-a8fb2a0a8e97_References_Document.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ALD4BIW6%2F20250625%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250625T134134Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEE0aCXVzLXdlc3QtMiJIMEYCIQDNLqIZSyVe3NSUQ3WPj12cG%2Fc6nzQLLxIr4gd3DSRQ3QIhAOG4GVi1X4TV6kNFcxGU1Yw62RYF5K%2BZY6BCeaY14Et0KoMFCEYQAhoMODkyMzY0Njg3NjcyIgzPpdI7OtqQ3DVqL0Iq4AStYvOEYSBbB1%2Fe4iTGiPFnuSX3ami%2BMoeNQ5%2FWti3OnZYAbKcjax90NR22P1Q%2BM75K2BPcVBaDq%2FcKsBMEfPOrQpEATjZzXFpLxsaMjqvMpNGNHnvb%2FJGs0oNnferRM0ZWu1CwSCD2rj%2F0olTCotRNzHxMCmI2soO5KdbIOzjVjeMSh3Mc%2BOpekL1G1PQYW8PvuloUiwIsHEwdWLN6m37S%2BEHEqSI2Z1MKUluNRtSpLd4%2BZIAuQdJRFfpb9ye0Qij2hmkLALCJ%2FUWleC%2BpjgByLeQLqjm0wjSK8Oe5ybaGNEY4yNoeRRd7Ey1Ivl9H6lQKRDLKF2vrt2VSu%2BZmtoa7QehYhTamB%2BePy3x9Ftil3Ja1Aj6cC80DAxlc6PpKCN3W2kAUXTPBDhaeePef9Rh%2BulQCKOwIicMGOsPEPOuK20D7VIuQAjBdUIE5Uny2YRBYEBp043d6pzpoAyWjMKyOkMtcDix6qC%2FNULRKXjMOX%2F53exlIrRduM6DrjcfLbaEyBA1AmanUst21tT6fWI%2BchlXXO80oyP8kKsEVqDHTrAv38nahi8XvP1hj0L%2ByW3oy8oeyBDB0imxmDkS5GR5Sl0NJqq%2FZPr6ywCx2XYEgXU4FCUIR9s5sQ5mghVd32IGl7hVq6sC5mM4EJi4v2hOyKimNd1ZcO8as74mip7rjLsc3sNH%2FUHrGnbspTo4jW1L%2FQufHIt4ek%2FxS17MAWVGRgK8XiV%2FStSYPETaeB2uJIkx9e2qz9CNI7flTTFLhtRNhjF19lVr8cNQvslLRqhnQQhmG5lkaXUtgNORUyuFakTDM5O%2FCBjqaAWSWqzDmG1n6htf78T7VfQIG7flNUr98oX9bIJndUlEK1oJwl2vm8w2YP2JzhyK8KkiEv77x%2Bg0JFOHgutKIzKP5R%2Bt7k%2F0dpL801A4SNOviYMQ9lF9XsA7r3WnCI6Dsfp7D9mkHnLxe3qfM7AS9QNQ%2FmsRYZZtwgjsHyA8v833XfR2SfXHzrwHc%2BqSfxaXTDiI46EnA4jhH9Go%3D&X-Amz-Signature=43f637bc6f8ef8904a67d870fa3cd424d8251b606e9f1e65c460435104142079&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22References_Document.pdf%22&x-id=GetObject

10. E-Verify Form Pursuant to Section 448.095, Florida Statutes*

A. Definitions:

“Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. “Contractor” includes, but is not limited to, a vendor or consultant.

“Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration.

“E-Verify system” means an Internet-based system operated by the United States Department of Homeland Security that allows participating employers to electronically verify the employment eligibility of newly hired employees.

B. Effective January 1, 2021, Contractors, shall register with and use the E-verify system in order to verify the work authorization status of all newly hired employees. Contractor shall register for and utilize the U.S. Department of Homeland Security’s E-

Verify System to verify the employment eligibility of:

1. All persons employed by a Contractor to perform employment duties within Florida during the term of the contract; and

2. All persons (including subvendors/subconsultants/subcontractors) assigned by Contractor to perform work pursuant to the contract with the City of Cooper City. The Contractor acknowledges and agrees that registration and use of the U.S.

Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the contract with the

City of Cooper City; and

3. Should vendor become the successful Contractor awarded for the above-named project, by entering into the contract, the

Contractor shall comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes, but is not limited to registration and utilization of the E-Verify System to verify the work authorization status of all newly hired employees. Contractor shall also require all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor shall maintain a copy of such affidavit for the duration of the contract.

C. Contract Termination

1. If the City has a good faith belief that a person or entity with which it is contracting has knowingly violated s.448.09 (1)

Fla. Stat., the contract shall be terminated.

2. If the City has a good faith belief that a subcontractor knowingly violated s. 448.095 (2), but the Contractor otherwise complied with s. 448.095 (2) Fla. Stat., shall promptly notify the Contractor and order the Contractor to immediately terminate the contract with the subcontractor.

3. A contract terminated under subparagraph a) or b) is not a breach of contract and may not be considered as such.

4. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination.

5. If the contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination.

By clicking "Please confirm" below, the vendor acknowledges the information above.

☐ Please confirm

*Response required

11. Scrutinized Companies Affidavit*