SF18 Ponds Compliance Study 2021 07 07.pdf

SPECIFICATION

AND

REQUEST FOR QUOTE

PROJECT:

Ponds Compliance Study

LOCATION:

Multiple, See Attachment A of SOW

SITE VISIT:

RFIs:

N/A

July 21, 2021 1:00pm EST.

CONTACT PERSON:

Melissa Martel 202-258-0072

E-mail: melissa.martel@gsa.gov

ISSUING OFFICE: General Services Administration National Capital Region (NCR)

Office of Acquisitions HOTD & Planning Branch

1800 F Street, NW, Washington DC 20407

PROPOSAL DUE DATE PLACE

AND TIME:

Monday, August 4, 2021 melissa.martel@gsa.gov 2:00 P.M. local time (EST)

SOLICITATION NO.:

47PM1121Q0021

GENERAL SERVICES ADMINISTRATION

THIS PROCUREMENT HAS NOT BEEN SET-ASIDE FOR SMALL BUSINESS

mailto:melissa.martel@gsa.gov mailto:melissa.martel@gsa.gov

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Please see attached

EQWPMAB-21-001747PM1121Q0021

HOTD & Planning GSA PBS R11 Office of Acquisitions Specials Programs Division-HOTD and Studies Washington, DC, DC 20405 USA

Melissa Martel

See below for additional information

(202) 734-4210

7/7/2021

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SUPPLIES OR SERVICES

(b)

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EA

attached statement of work (SOW) dated 5/3/2021.

0002 Suitland Federal Center Campus, Ponds Technical Compliance 1

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

compliance study to bring the region's stormwater management

Place of Performance: Suitland Facility-Wide Site

The contractor is required to provide all supervision, Contract Type: Firm Fixed Price

The contractor is required to provide all supervision, ponds into regulatory compliance in accordance with the

Deliverable labor, materials and equipment necessary to provide the

PoP: 10/01/2021 - 02/25/2022

__________IRS NC, Ponds Technical Compliance Study compliance study to bring the region's stormwater management

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

Compliance Study

EA

labor, materials and equipment necessary to provide the

Springs, MD 20993 USA attached statement of work (SOW) dated 5/3/2021.

The contractor is required to provide all supervision, Contract Type: Firm Fixed Price

Deliverable

Place of Performance: Federal Research Campus 10903 Spring

White Oak Federal Research Center Campus, Ponds Technical

FDA Center for FS&AN, Ponds Technical Compliance Study ponds into regulatory compliance in accordance with the

__________EA

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

The contractor is required to provide all supervision, PARK, MD 20740-0000 attached statement of work (SOW) dated 5/3/2021.

Study

Place of Performance: PAINT BRANCH PKY & RIVER RD COLLEGE compliance study to bring the region's stormwater management

EA

PoP: 10/01/2021 - 02/25/2022

Deliverable

Contract Type: Firm Fixed Price ponds into regulatory compliance in accordance with the

Infrastructure SILVER HILL RD SUITLAND, MD 20746-2401 USA labor, materials and equipment necessary to provide the

PoP: 10/01/2021 - 02/25/2022 labor, materials and equipment necessary to provide the

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MARTIN LUTHER KING JR. AVE. SE WASHINGTON, DC 20032-2601

attached statement of work (SOW) dated 5/3/2021.

ponds into regulatory compliance in accordance with the attached statement of work (SOW) dated 5/3/2021.

Place of Performance: ST. ELIZABETH'S WEST CAMPUS 2700

1 __________

Place of Performance: 5000 ELLIN ROAD LANHAM, MD 20706-1348

PoP: 10/01/2021 - 02/25/2022 ponds into regulatory compliance in accordance with the

Contract Type: Firm Fixed Price compliance study to bring the region's stormwater management

PoP: 10/01/2021 - 02/25/2022 labor, materials and equipment necessary to provide the compliance study to bring the region's stormwater management

EA

Contract Type: Firm Fixed Price

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

Deliverable

PSC: B533 -- SPECIAL STUDIES/ANALYSIS- WATER QUALITY

The contractor is required to provide all supervision, St Elizabeths Campus, Ponds Technical Compliance Study

Deliverable

RFP #47PM1121Q0021

EVALUATION FACTORS FOR AWARD

1. Basis of Award.

1.1. General: This source selection procurement shall be awarded based on best value in which all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. Award will be made to the responsible offeror whose offer conforms to the solicitation and presents the best value for the Government. The objective is to select the proposal that offers the most for the money, without necessarily basing selection on the lowest price.

1.2. Award will be made on a firm fixed price contract to one Contractor.

2. Technical Evaluation Factors.

2.1 The following technical factors shall be used to evaluate technical proposals.

TECHNICAL EVALUATION FACTORS

FACTOR 1 - KNOWLEDGE OF SUBJECT MATTER

FACTOR 2 - EXPERIENCE AND QUALIFICATIONS OF KEY PERSONNEL

FACTOR 3 - MANAGEMENT STRATEGIES

FACTOR 4 - PAST PERFORMANCE OF THE FIRM AND KEY PERSONNEL

EVALUATION FACTOR 1 – KNOWLEDGE OF SUBJECT MATTER

(a) Offeror(s) must submit information that demonstrates knowledge of the proper design, installation and maintenance of Rainwater Harvest Systems as well as common issues experienced as the industry evolved and industry trends that are moving customers away from the common issues. Experience must be demonstrated over at least the six

(6) years prior to the date of the RFP's issuance.

Standard for Evaluation: Standard is met when the offer submits descriptions of the outlined experience over the last six (6) years or more.

EVALUATION FACTOR 2 – EXPERIENCE AND QUALIFICATIONS OF KEY PERSONNEL

(NOTE: Key personnel shall be those persons who will have major contract responsibilities and/or who will provide unusual or unique capabilities and whose availability is considered critical to the accomplishment of required services.)

(a) Identify the key personnel who will manage the overall effort and perform the duties required in this solicitation and indicate their availability to perform the work. This factor will consider whether each person identified as "Key Personnel" acquired experience over the six (6) years or more prior to the RFP issue date. The Offeror may propose a single person to perform multiple roles. For the key personnel who will be assigned to the work under the contract, provide for each person a “brief” resume giving the following information in the order shown below (blanket statements or descriptions are unacceptable):

1. First name, middle initial, last name.

2. Name and address of current employer.

3. Position title for proposed task order.

4. Description of duties and responsibilities projected for the proposed task order.

5. Professional qualifications, registrations, etc.

6. College or high school level and vocational education.

7. Positions held within the last 10 years, the start and end dates for each and the actual duties performed in each position.

Standard for Evaluation: The standard is met when the Key Personnel proposed sufficiently demonstrates experience and their resume reflects all applicable items identified above.

EVALUATION FACTOR 3 – MANAGEMENT STRATEGIES

(a) Provide a “brief” narrative that discusses your management strategies with respect to all phases of work required under this solicitation and describes the Offeror’s organizational structure, lines of communication, relationships, responsibilities, and assignments of the

Key Personnel proposed for this contract.

Standard for Evaluation: The standard is met when the Offeror submits a Narrative

Description that includes the above-mentioned criteria.

EVALUATION FACTOR 4 – PAST PERFORMANCE OF THE FIRM AND KEY PERSONNEL

(a) Provide three (3) references who can verify the competency of the team proposed by providing the following information for each: Company/Agency Name, Primary Contact

Name and their E-mail Address and Telephone Number. Offerors are responsible for assuring contact information regarding references is current.

Standard for Evaluation: The standard is met when references are able to confirm acceptable experience.

METHOD OF AWARD:

The Government intends to award on best value. Trade-offs are permitted. Responses to all the Evaluation Factors must meet the standards for evaluation to be considered “Technically

Acceptable”. All offers will be reviewed for their ability to meet the technical requirements.

Offers that do not meet all the technical acceptability requirements, shall be ineligible for further evaluation. The awarded is based on best value in which all evaluation factors other than cost or price, when combined, are significantly more important than cost or price. The

Government will award a firm fixed price Purchase Order resulting from this solicitation to the responsible Offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and technical factors considered.

General Services Administration Public Buildings Service

Office of Facilities Management

Statement of Work Stormwater Management Ponds Technical Compliance Study for GSA’s National Capital Region

May 3rd, 2021

Table of Contents

1.0 Introduction 4

1.1 Purpose 4

1.2 Objective 4

1.3 Background 5

2.0 Scope of Work 5

3.0 Tasks 5

3.1 Task 1. Project Work Plan and Schedule 6

3.2 Task 2. Collect and Organize Background Information 6

3.3 Task 3. Review Documentation/Summarize Key Elements/Prepare Site Assessment Checklists 6

3.4 Task 4. Perform Site Assessments 7

3.5 Task 5. Summarize Maintenance, Repair and/or Restoration Findings and Recommendations 7

3.6 Task 6. Develop Maintenance, Repair or Restoration Scopes of Work with Cost Estimates 8

3.7 Task 7. Integration of All Documentation Into File Folder Structure 8

4.0 Meetings, Calls and Site Visits 8

5.0 Labor Requirements 9

6.0 Deliverables 10

7.0 Place and Period of Performance / Contract Type 10

8.0 Travel 11

9.0 Government Furnished Equipment (GFE) 11

10.0 Security 11

10.1 Homeland Security Presidential Directive (HSPD-12) and Background Investigations Requirements 11

10.2 Privacy Act 12

10.3 Protection of Information 12

10.4 Secure Information Sharing 12

11.0 Administration 13

11.1 GSA Electronic Invoicing 13

11.2 Delivery Schedule 14

11.3 Inspection and Acceptance 14

11.4 Cancellation of Orders 14

11.5 Unauthorized Commitment 14

11.6 Personal Services 14

12.0 Safety 15

13.0 Government Points of Contact 15

Attachments

● Attachment A, Pond Facility Background Information Spreadsheet

1.0 Introduction

1.1 Purpose

The General Services Administration (GSA) National Capital Region (NCR) Public Buildings Service (PBS) Office of Facilities Management (OFM), Facilities Management and Services Programs Division (FMSP), is pursuing environmental technical study work to meet jurisdictional and EPA compliance and reporting requirements associated with stormwater management ponds in its inventory.

NCR’s owned and operated portfolio includes 10 stormwater management ponds located at five different facilities or campuses. These ponds were designed and installed over a number of decades under different eras of stormwater and dam safety regulations in three different jurisdictions (DC, MD and VA). Some had shortcomings in the design that resulted in the ponds having poor or nearly impossible maintenance access. The construction commissioning status of almost all of them is unknown and as-builts only exist for the more recently-installed ponds. Facility managers and their O&M contractors have not been trained in how these ponds are supposed to function and be maintained so the ponds have largely been left alone with minimal pond bank vegetation clearing happening in a few cases. There has also been no monitoring of the loss of capacity from sedimentation in order to track and plan for dredging with the exception of one bathymetric survey conducted on NCR’s largest pond in 2021. So the performance of the original design function needs to be assessed. Design and permitting documentation has been collected and is accessible for most of them and the documentation for the few remaining should be locatable. But how complete that documentation is still needs to be assessed for about half of the ponds.

1.2 Objective

The Objective of this study is to provide facility managers with the information they need to:

1. understand the original design intent of these ponds,

2. determine their current condition,

3. learn what maintenance will need to be done and repairs need to be made to restore each pond’s design function and achieve regulatory compliance with applicable stormwater management permits and dam safety regulations,

4. have the maintenance and repair needs translated into actionable scopes of work,

5. have meaningful cost estimates generated for those scopes of work,

6. understand what routine inspection and maintenance tasks should be pursued annually after restoration work is completed, and

7. understand what dredging option will be the most appropriate and cost effective considering each pond’s design and site access constraints.

Besides determining what maintenance and repairs are needed to optimize the performance of the ponds based on the original design, GSA is also interested to understand where any practical retrofit opportunities could be implemented to enhance the performance of these facilities and help the agency meet its Chesapeake Bay pollutant load reduction targets.

1.3 Background

There is only one pond residing at a campus in DC. This two acre pond in SE DC is NCR’s largest. The remaining nine ponds are located at facilities in MD. And four of them are on NCR’s Suitland Campus, three are on a White Oak campus while the remaining two are located in College Park and New Carrollton. The oldest pond was designed and constructed in the 1960’s, but most were from the 1990’s/2000’s with the latest ones being from the 2010’s.

Most of the ponds are wet ponds and a small number are dry ponds. Some dry ponds may be disguised as wet ponds because they are not functioning properly and a deeper dive into design documents will be required to confirm their original design intents. Only one dry pond has a surface sand filter in it while the rest don’t share functionality with another practice. Some have regulated dams while most don’t but this is another item requiring confirmation through this study.

The White Oak and Suitland campuses have MS4 permits while the DC pond earns stormwater retention credits. So ponds at these three locations have been very thoroughly documented and have had cursory assessments done on them. This includes a bathymetric survey performed on the DC pond in January. The remaining ponds haven’t had nearly this level of attention paid to them so documentation still needs to be collected and organized.

2.0 Scope of Work

The ultimate purpose of this procurement request is to secure technical environmental support services to document what actions need to be taken to bring the region’s ponds back into operational permit compliance and prepare facility managers for the work needed to reach that goal. This will involve centralizing and organizing background documentation on each pond, performing field assessments of different types and then generating a report that synthesizes key information and provides recommendations.

3.0 Tasks

The Tasks defined below shall be required during the contract performance period. The following attachment has been generated to provide additional information to support the Contractor with preparing the Tasks:

● Attachment A, Pond Facility Background Information Spreadsheet

During the conduct of the work under this contract, the Contractor may conduct interviews (by phone or email) with relevant GSA and contractor personnel, regulatory agencies, or other relevant stakeholders. In addition, the Contractor must also conduct site visits as needed.

The Contractor shall also prepare a draft and final version of each deliverable required under Tasks 1 through 7.

3.1 Task 1. Project Work Plan and Schedule

Within two weeks of the kick-off meeting, the Contractor shall prepare a Project Work Plan and Schedule to perform Tasks 2 through 7. The Contractor must also include dates for providing draft and final deliverables. The Project Work Plan and Schedule should include proposed dates for any meetings and site visits required inclusive of the minimum specified in Section 4 below.

The Project Work Plan and Schedule shall be provided to the COR, after award but before any work has begun, within two weeks of the kick-off meeting and must be accepted by the COR. During the kick-off meeting and in preparation of the Project Work Plan and Schedule, the Contractor and GSA will determine the frequency of routine project team meetings (e.g., via phone and web-based meetings). The Contractor, COR/Regional Stormwater Program Manager and support team will meet for a minimum of 1 hour per month to discuss project status and deliverables. The Contractor shall be responsible for tracking project status and providing routine (at least monthly) project status updates to the COR. The project status updates will include an updated Project Work Plan and Schedule to show completion progress. The Contractor is responsible for preparing the meeting agenda and minutes for all meetings/conference calls.

3.2 Task 2. Collect and Organize Background Information

Collect and electronically organize applicable and available documentation related to each stormwater management pond. Some of this information has been collected and organized for some of these ponds and that information may be found in Attachment A.

This would include applicable drawing files (original design and as-builts where applicable), stormwater narratives, permit approval packages, etc. All electronic files should be named so the file content is evident and the files should be organized by pond location. Facility managers should also be interviewed to confirm and document what maintenance (if any) has been performed recently or over the years to develop a short maintenance history on each pond.

3.3 Task 3. Review Documentation, Summarize Key Elements and Prepare Site Assessment Checklists

Review the collected and organized information to confirm the original design intent of each pond and confirm and summarize the important functional design elements and data that would be relevant to field verify. Prepare an inspection checklist with these design elements and data points for use during the performance of site visit assessments. A list of ponds that have had thorough and recent assessments performed and which ones have not maybe found in Attachment A. The ones that have had recent assessments will still require a site visit to address a much smaller scope possibly narrowed just to determining what maintenance approach or dredging option is going to work best based on access constraints.

3.4 Task 4. Perform Site Assessments

Visit each pond in person in order to:

● fill out the checklist prepared in Task 2 in order to verify the presence of key design elements and other data,

● fill out the applicable regulatory maintenance inspection checklist that will be provided after award to determine where maintenance and/or repairs will be required,

● perform a bathymetric survey for wet ponds or take current pond bottom elevation readings with a backpack GPS device to confirm the extent of sediment that has accumulated and estimate the volume of material that needs to be dredged out,

● assess the appropriateness of the vegetation that has grown up in each pond and on its banks and aquatic benches to determine what vegetation management is needed (note that a thorough vegetation assessment has already been performed for the two acre pond in DC as noted in Attachment A),

● determine the most appropriate method of dredging to pursue based on pond design (lined vs. unlined, etc.) and equipment access opportunities and limitations,

● assess the retrofit potential of each pond with a goal of quickly ruling out bad options and highlighting the few “biggest bang for the buck” options,

● take photos of all relevant elements being assessed to link with narrative findings to be documented in a report in the next task, and

● document GIS coordinates for each pond.

3.5 Task 5. Summarize Maintenance, Repair and/or Restoration Findings and Recommendations

This task involves drafting one assessment findings and recommendations report for each pond. The length of the report only needs to be as long as required to cover the following summarized information:

● pertinent background (design intent, era of regulations in effect when designed and permitted, etc.),

● findings from site assessments,

● general maintenance, repair, restoration and dredging-related recommendations, and

● retrofit potential.

The findings and recommendations shall then be discussed with GSA to decide on the scopes to develop in the next task. And the results of those discussions and decisions made shall be documented as well.

3.6 Task 6. Develop Maintenance, Repair or Restoration Scopes of Work with Cost Estimates

Detailed scopes of work for the needs decided on in the previous task shall be developed to guide facility managers in the procurement process for the needed services. Cost estimates shall then be generated for each of these scopes for use in budget planning.

And the estimates shall be based on reliable sources and methodologies to produce realistic cost estimates for initial design, construction and/or maintenance within the applicable jurisdiction. A description of the approach that will be used for generating the cost estimates shall be provided to GSA prior to proceeding with the estimating work.

Some approaches used by contractors in the past have included referencing costs from national databases of cost estimates which proved to be exponentially off base from local pricing.

3.7 Task 7. Integration of All Documentation Into File Folder Structure

The final step in completing this scope of work will involve revisiting the original file folder structure created in Task 1 and integrating the documentation and deliverables generated in Tasks 2 - 5 into an expanded and final folder structure. This will serve as a one-stop shop for all information on each pond. A final file folder structure shall be proposed for GSA review and approval before completing the task of populating the folders with applicable content. The folder structure should consist of one master folder for each pond and subfolders with no less than the following:

● original design and as-built drawings (as-builts where applicable)

● stormwater permit narratives and approval packages

● landscape plans

● facility manager maintenance interview summaries

● design element site inspection checklist

● maintenance inspection checklist

● photos

● findings and recommendations reports

● scopes of work with cost estimates

Some content may be found to be general to the conduct of this study and not categorizable within the individual pond subfolders so additional folders may be created and populated as needed.

4.0 Meetings, Calls and Site Visits

● Monthly 1-hour project team virtual check-in meetings;

● Two 1-hour calls with regulatory agencies;

● Virtual meetings (# TBD) with facility teams to obtain needed information;

● Site visits (# TBD) to obtain needed information;

● Two final virtual meetings to present findings and an explanation of final draft deliverables before GSA’s final reviews and then a final debrief.

5.0 Labor Requirements

To be considered for award, the Contractor must propose total firm-fixed hourly rates/prices to perform services in this SOW (in accordance with the Contractor’s Environmental Services (899-1) Federal Supply Schedule where applicable). Staff proposed for this task order should demonstrate experience with pond design, permitting, construction, maintenance, repair and dredging approaches and related costs. Staff proposed should also possess educational backgrounds in the disciplines required to perform the required assessments. Those disciplines may include environmental and/or civil engineering, biological scientist and horticulturist.

The table below provides a list of labor categories anticipated to perform the SOW. The personnel proposed by the Contractor must have the requisite education, training, and experience to conduct the tasks described in this SOW. The majority of labor hours to perform Tasks 1 through 7 are expected to be performed by mid-level personnel. As noted in the table, senior-and mid-level key personnel proposed for this contract should have a civil and/or environmental engineering degree.

Labor Categories

Program Manager

● Senior level program management

● May serve as senior level technical expert

Project Manager / Senior Level Scientist / Engineer

● Civil and/or environmental engineering degree

● Project management, overall supervision and coordination of project, develops work plan, monitors schedule and performance

● Provides staff technical direction, advice, and recommendations

● Works closely with CO / COR

Mid-Level Scientist / Engineer

● Civil and/or environmental engineering degree

● Provides scientific and engineering (civil or environmental) technical support in the conduct of field work and development of deliverables

● Develops cost estimates

Junior-Level Scientist / Engineer

● Overall support for Tasks, including support with data management, document preparation and research

● Reviews reports and documents, conducts interviews

6.0 Deliverables

The Contractor shall prepare a draft of each listed deliverable, and each draft document shall be forwarded to the COR for review by GSA within 10 working days or less (unless otherwise notified well in advance). The Contractor shall make any changes, as required through the review process, prior to delivering the final documents. Each deliverable shall be considered final upon acceptance by the COR.

# Deliverable Tentative Due Date

Format

3.0 Tasks - -

Task 3.1 Work Plan and Schedule TBD MS Word / Excel

Task 3.2 Collected Documentation TBD Various Formats

Task 3.3 Documentation Summaries and Blank Site Assessment Checklists

TBD MS Word / Excel

Task 3.4 Site Assessment Reports TBD MS Word

Task 3.5 Findings and Recommendations Reports TBD MS Word

Task 3.6 Maintenance, Repair or Restoration Scopes of Work and Cost Estimates

TBD MS Word / Excel

Task 3.7 Documentation File Folders TBD Various Formats

Documentation developed and obtained in the process of preparing the deliverables should be provided to GSA, and may include: photos, reference materials, reports, graphs, charts, maps, drawings, geospatial metadata, and ArcGIS maps and data. Any related geospatial data should be developed following interim national GSA guidance provided in Appendix E.

7.0 Place and Period of Performance / Contract Type

Off-site refers to the Contractor’s offices and on-site refers to GSA facility sites as well as in-transit to and from GSA sites. The work will primarily be performed at the Contractor’s offices or another off-site location. The Contractor is expected to conduct work on-site for site visits of the facilities listed in Attachment A.

The estimated period of performance is from October 1, 2021 to February 25, 2022. Under no circumstances shall the work extend beyond one calendar year beyond the task order award date unless granted in advance by the COR and CO.

This will be a firm fixed price contract.

8.0 Travel

Local travel is not reimbursable. Local travel shall be considered within fifty (50) miles of the GSA Headquarters and within fifty (50) miles from each Regional Office Building. Each of the properties in Attachment A is located within 50 miles of the GSA Headquarters Office. Only local travel is anticipated under this contract in order to obtain additional information to prepare the deliverables under Tasks 1 through 7.

9.0 Government Furnished Equipment - N/A

10.0 Security

The Contractor shall comply with GSA administrative, physical, and technical security controls to ensure that all Government’s security requirements are met. In addition, all Contractor personnel shall adhere to the GSA Public Building Service’s (PBS) rules and regulations. The Contractor is responsible for addressing any issues or concerns raised by PBS within a one week turn around.

The Contractor will work with each site’s facility management team to determine security and access requirements applicable to each site ahead of scheduling site visits.

10.1 Homeland Security Presidential Directive (HSPD-12) and Background Investigations Requirements

For any Contractor personnel performing work under this SOW who shall require access to GSA IT applications, systems, or data, the Contractor(s) shall comply with the

Homeland Security Presidential Directive-12 (HSPD-12) security clearance process.

This means first obtaining a fingerprint clearance, which typically takes 3-4 weeks. At that point, the Authorizing Official (AO) can grant limited access on a case by case basis.

Next, a preliminary favorable adjudication of their National Agency Check with Inquiries (NACI) clearance level shall be received. This process can take 1 to 2 months. Only when a full NACI adjudication is received shall full access be granted. This process usually takes four (4) to eight (8) months, though it could take as many as 12 months.

The Contractor(s) shall submit the necessary paperwork to conduct a National Agency Check with Inquiries (NACI) background investigation for each proposed personnel prior to working on the contract. Contractor(s) shall not be granted access to a GSA facility or to any GSA IT system prior to a favorable response to the fingerprint portion of this background investigation. An individual Contractor’s failure to return satisfactory results from the background investigation shall result in immediate removal of that Contractor.

Higher levels of clearance shall also be required depending on the level of trust required to perform specific duties or perform a specific task. For any Contractor who shall have access to Sensitive but Unclassified (SBU), Financial Transactions, Personally Identifiable Information (PII), or any data that is deemed to require a higher level of trust, a Minimum Background Investigation (MBI) shall be required.

The Contractor shall be required to fund their employees’ security clearance and background investigation processes; the Government will not provide funding for these requirements.

10.2 Privacy Act

Work on this contract will require personnel to have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

10.3 Protection of Information

The Contractor shall be responsible for properly protecting all information used, gathered, or developed as a result of work under the contract. In addition, the Contractor shall protect all government data, equipment, or information by treating the material as sensitive. SBU information, data, and/or equipment shall only be disclosed to authorized personnel. The Contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment shall be returned to Government control, destroyed, or held until otherwise directed. Items returned to the Government will be hand carried or mailed to the COR using certified mail. The Contractor shall destroy unneeded items by burning, shredding, or any other method that precludes the reconstruction of the material.

10.4 Secure Information Sharing

The Contractor will be required to create a GSA Affiliated Customer Account (GACA).

This will result in the generation of a GSA-specific email address that will allow secure information sharing via a shared location on a Google Shared Drive.

11.0 Administration

11.1 GSA Electronic Invoicing

All invoicing shall be done electronically. Password and electronic invoice access shall be obtained through GSA web site at http://www.finance.gsa.gov. Invoices shall be itemized as per the specific line items utilized during that billing period.

GSAM 552.232-78 PAYMENT INFORMATION (JULY 2000):

The General Services Administration (GSA) makes information on contract payments available electronically at http://www.finance.gsa.gov. The Contractor shall be required to request a password in order to submit their invoice to GSA Finance. This site provides information only on payments made by GSA, not by other agencies. The GSA Finance Customer Service center can be reached by calling 816- 926-7287.

SUBMISSION OF INVOICE INFORMATION:

The Contractor shall submit its EFT information to the following office:

GSA, Finance Division (BCFA) P. O. Box 17181, Fort Worth, Texas 76102-0181

The Contractor shall submit original/draft invoices to the Contracting Officer's Representative/Project Manager at the following email address and copies submitted to the Contracting Officer:

Russell Clark (COR/PM) Regional Stormwater Program Manager

GSA’s National Capital Region, Public Building Service, Office of Facilities Management 1800 F St. NW, Room 4336, Washington, DC 20407 russell.clark@gsa.gov, C: 202-704-3642

**FINAL INVOICE shall be submitted to the CS/CO only, after CO approval it will route to COR.

INCLUDE THE FOLLOWING INFORMATION ON THE INVOICE IN ORDER

FOR IT TO BE CONSIDERED PROPER FOR PAYMENT:

(a) Contract Number

(b) ACT Number

(c) Applicable CLINs in which the costs were incurred, quantity, unit price and extended price

(d) List of all applicable materials and/or services provided under this order to include the part number, nomenclature, quantity, and the unit and extended price The Contractor shall include the following statement on all invoices submitted for payment: “The costs and pricing contained within this invoice do not exceed the allowable costs of the applicable Government contract.”

The Contractor shall submit with a GSA Form 1142- Release of Claims with submission of the final invoice at the end of the period of performance. A copy of the form should be sent via email to the Contracting Officer identified in Block 26A of the award document (GSA Form 300) and to the Contract Specialist and COR identified as the Government POCs in this SOW.

11.2 Delivery Schedule

The Contractor’s delivery schedule shall be as follows: project delivery schedule is set up with the project team and invoices are processed monthly.

11.3 Inspection and Acceptance

The Government will have ten (10) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the Government fails to complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractor shall be so notified in writing by the Government PM or CO, giving the specific reason(s) for the rejection. The Contractor shall have ten (10) business days to correct the rejected deliverable and return it to the Government PM.

11.4 Cancellation of Orders

The Government has the right to terminate this contract if the requirement is eliminated, changed, or no longer needed. The Government will notify the Contract Holder, in writing thirty (30) calendar days prior to the stop work date.

11.5 Unauthorized Commitment

The Government PM or any other client representative is not authorized to change any of the terms and conditions of the contract. Changes, if any, shall be made by the CO only.

11.6 Personal Services

The Government has determined that in order to satisfy the requirements in this SOW the use of a JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION is in the best interest of the Government, economic and other factors considered, and this contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled "Personal Services Contract."

12.0 Safety

The contractors are expected to follow all safety procedures and take all precautions that they think should apply to the conduct of their work while on GSA properties.

13.0 Government Points of Contact

Melissa Martel (Contracting Officer) GSA/NCR/PBS – Office of Acquisition HOTD & Planning Branch, Special Programs Division Office: (202) 734-4210 or C: (202) 258-0072 melissa.martel@gsa.gov

ATTACHMENT A. POND FACILITY BACKGROUND INFORMATION SPREADSHEET

FACILITY NAME AREA

LOCATION POND LOCATION POND

TYPE

POND

SIZE

Documentation Collection

Status

Detailed Functional

Assessment Done

Vegetation Assessment

Done

Depth Survey Done

DC

St. Elizabeths Campus

SE, DC Below US Coast Guard HQ Wet Very

Large Complete Yes Yes Yes

MD

Suitland Federal Center Campus

Hillcrest Heights, MD

North of Census HQ Wet Large Complete Yes No No

South of Census HQ Wet Medium Complete Yes No No

Behind Washington National Records Center

Wet Medium Complete Yes No No

Behind NOAA Satellite Operations Center

Wet Small Complete Yes No No

White Oak Federal Research Center

Campus

White Oak, MD

Next to CUP Dry Medium Complete Yes No No

Next to Childcare Center Dry Medium Complete Yes No No

Between the other two Dry Medium Complete Yes No No

IRS NC Lanham, MD West of building Wet Medium None No No No

FDA Center for

FS&AN

College Park, MD

Behind rear parking lot Wet Medium Some No No No