Attachment_A_-_SES_Town_Hall_2016_SOW.pdf

Combined Synopsis Solicitation: SESTownHall2016

ATTACHMENT A

Contract Line Item Number and Statement of Work

Contract Line Item Number (CLIN)

CLIN Description Quantity Unit Unit Price Extended

Price

0001 The Contractor shall provide conference facility to accommodate between 650 to 700 participants in accordance with the Statement of Work (FFP)

1 LO

Total

Note: The quoter shall include a cost breakout of the Firm Fixed Price above.

Combined Synopsis Solicitation: SESTownHall 2016

STATEMENT OF WORK

1.0 TITLE

Department of Homeland Security Senior Executive Service Town Hall Meeting 2016

1.1 INTRODUCTION

The Department of Homeland Security intends to conduct a town hall meeting hosted by the

Secretary and the Deputy Secretary. It is intended to be a forum to discuss employee engagement and morale with the Senior Executive Service (SES) members throughout the department. In addition, the Department intends to include various small group breakout sessions to provide input and feedback for current and future actions; reinforce the role of executives in encouraging participation in the Federal Viewpoint Survey; formulating effective actions plans and overall supporting employee engagement; providing information about the upcoming transition; discussing the Executive Order on “Strengthening the Senior Executive

Service”; and discussing supporting “Unity of Effort” by providing opportunities for executives to problem solve in cross-component units.

1.2 SCOPE

The Department of Homeland Security, Office of the Chief Human Capital Officer has an immediate need to obtain a facility that could accommodate between 650 and 700 SES members within the Department in accordance with the requirements listed herein.

2.0 REQUIREMENTS

The Contractor shall provide a conference facility that meets and includes the technical requirements outlined below:

2.1 Conference space for General Assembly able to accommodate between 650 to 700 participants;

2.2 Audio visual equipment and support services for the general assembly only to include one to two wireless microphones, one to two projector screens, an additional microphone for SES members to ask and/or respond to questions, a technician to assist with technical difficulties and any necessary wires and cables.

2.3 Thirteen (13) to Fifteen (15) Breakout Rooms. Breakout rooms shall be set up to accommodate 50 to 70 participants.

2.4 The office space(s) shall be located within the Washington, DC metropolitan area within three (3) blocks of a metro station;

2.5 The contractor shall provide light refreshments in the morning to include, but not limited to coffee/water/juice and pastries. In the afternoon, water/soda shall be provided.

Combined Synopsis Solicitation: SESTownHall 2016

STATEMENT OF WORK

3.0 PERIOD OF PERFORMANCE

May 9, 2016 (Hours: 7:00 am to 6:00 pm)

4.0 PLACE OF PERFORMANCE

The primary place of performance is an agreed upon in a location as determined by contract award within the Washington Metropolitan Area.

5.0 INVOICES

The contractor must submit individual invoices by the 15th working day following the end of each monthly reporting period. Invoices must be emailed to the Finance Office within DHS

Headquarters at the email address noted below. A copy must also be emailed to the Program

Office Point of Contact or program office POC identified in the award.

ATTN: OPSdirect-Invoices

E-mail: OPSdirect-invoices.dfc@dhs.gov file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/TASK%20ORDER%20TOOLS/MASTER%20CATALOG%20Task%20Order.doc%23PlacePerformance file://///hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/TASK%20ORDER%20TOOLS/MASTER%20CATALOG%20Task%20Order.doc%23PlacePerformance mailto:OPSdirect-invoices.dfc@dhs.gov