Sector Humboldt Bay Janitorial Contract (SOW).pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

USCG SECTOR HUMBOLDT BAY

STATEMENT OF WORK (SOW)

FOR

JANITORIAL SERVICES

LOCATED AT:

USCG SECTOR HUMBOLDT BAY

1001 Lycoming Way

McKinleyville, CA 95519

PART 1- GENERAL

SCOPE OF WORK:

The contractor shall provide personnel, transportation, and Sector disposables to the site, in addition to executing the janitorial services described below.

1.01 LOCATION: Coast Guard Sector Humboldt Bay is

located at:

USCG Sector Humboldt Bay

1001 Lycoming Way

McKinleyville, CA 95519

1.02 PERIOD OF PERFORMANCE: The period of performance for

this SOW shall extend from 01 MAY 2021 through 30

APR 2022, plus 4 option years. The contract will then be reviewed for annual renewal.

1.03 GOVERNMENT HOLIDAYS: Janitorial services, as

specified in this contract, are not required on the following dates:

New Year’s Day January 1st

Martin L. King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Thanksgiving Day 4th Thursday in November

Veteran’s Day November 11th

Christmas Day December 25th

PART 2 - REQUIREMENTS

2.01 AREAS TO BE SERVICED: Require bidding companies to

tour Sector spaces prior to placing a bid to evaluate condition and square-footage. Buildings are identified by name, e.g. “hangar”, “admin”, and which are identified on attached site map/floor plan:

i. Admin Area

a. Admin Hallway

b. Conference Room

c. OPS Planning Room

d. Female Officers’ Head and Locker Room

e. Male Officers’ Head and Locker Room

f. Wardroom

g. Wardroom Kitchenette

h. Visitor Head

i. Admin, Command, and Operations Offices

(Trash only)

ii. Hangar

a. Gymnasium

iii. Training Area

a. Training Hallway

b. Training Room

c. Men’s Head and Locker Room

d. Female Head and Locker Room

e. AST Head and Locker Room

f. Hangar Crew Lounge

g. AST Shop and Office (Trash Only)

iv. Supply and Maintenance

a. Maintenance Control Room

b. Supply Hallway

c. Supply Office (Trash Only)

v. Sector Engineering

a. Common Space

b. Head

c. Offices (Trash Only)

vi. Surface Operations

a. Common Space

vii. Galley Area

a. Galley Foyer

b. Galley Hallway and Entrance

c. ESO Room

d. Female Head

e. Male Head

f. CSO Office (Trash Only)

viii. Medical Area

a. Medical Hallway

b. Medical Locker Room

c. Medical Lobby and Head

d. Laundry Room

e. Ladder wells (2)

ix. Duty Rooms Area

a. Duty Rooms Hallway

b. Duty Rooms X4

c. Duty Rooms Heads

d. Rec Deck

2.02 DESCRIPTION OF CLEANING: Expectation of cleaning

services includes:

1. All spaces:

a. Vacuum carpeted areas with rotating brush vacuum over entire carpeted surface to remove all foreign matter. If a soiled spot cannot be removed with vacuum cleaner, it shall only be spot cleaned with a carpet cleaner and again vacuumed.

b. Sweep and mop all laminated floors, or dust mop, and damp mop hard floors.

c. Empty all garbage cans and replace liner.

This is the only service to be provided to the spaces designated as “Trash Only” in the list above.

d. Clean/dust tops of lockers in locker rooms and all major horizontal surfaces, including but not limited to common area tables, desks, and appliances.

e. Clean Admin Waiting Room, glass doors, and partition glass.

f. Once every two months, all windows in assigned spaces will be cleaned.

Windowsills, vertical blinds and drapes dusted.

g. Clean, sanitize, remove debris, and restock restrooms. Clean locker room showers once per week. Clean duty room showers once per month.

h. Use cleaning solution to wipe down gym equipment, sweep, and mop gym area.

i. Disposables Include: Various Toilet paper sizes, hand soap for dispensers, paper towels for dispensers, and small and large liners for trash cans.

2.03 TRASH REMOVAL: Dumpsters are provided at the Sector

for disposal of trash removed from spaces cleaned in accordance with this contract. No hazardous waste is to be disposed of by contractor. Cleaning chemical bottles should not be disposed of unless completely empty.

2.04 FREQUENCY OF CLEANING: Services to be completed once

per week, Monday-Thursday 0730-1530. Specific date and time to be agreed upon by USCG Sector Humboldt

Bay and the contractor.

2.05 ACCESS TO SPACES: The Base Duty Officer (BDO: 707-

502-5987) will ensure that all spaces to be cleaned will be accessible. If the room is unoccupied when cleaning services are complete, the contractor shall close windows, and turn off lights when leaving in order to conserve energy.

PART 3 - MATERIALS

3.02 CONTRACTOR: Contractor will provide all cleaning

equipment and base disposables material.

Materials/cleaning agents shall be biodegradable and environmentally safe to the maximum extent possible and shall conform to all applicable federal specifications and regulations. Contractor shall furnish all management, supervision, labor, equipment, and disposables materials in providing janitorial services. Disposables Include: Various

Toilet paper sizes, hand soap for dispensers, paper towels for dispensers, and small and large liners for trash cans.

3.03 CONTRACTOR ON SITE REPRESENTATIVE: The Contractor

shall, at the time of the award, designate their on-site representative during the performance under this contract and provide the following:

Name:

Title:

Address:

Telephone #:

The name of the supervisor(s) and alternate(s), who shall act for the contractor when the contractor is absent, shall be designated in writing to the contracting officer no later than 7 days after the contract is awarded.

3.04 UNIFORMS: The Contractor employees shall be easily

identifiable and have the Contractor’s name affixed as a badge, monogram, or employee ID lanyard.

Employees shall have identification and proof of employment by contractor at all times while on the

Sector.

3.05 CONDUCT: The Contractor shall be responsible for the

conduct of employees while on board the Sector. The

Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, integrity, and shall be responsible for taking such disciplinary action as may be necessary. The

Contractor will ensure those employees assigned to work at the Sector have not been convicted of any crimes, in addition to awaiting any action of a court. The Government reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct. All supervisory personnel and alternates must be able to speak, read, and understand English.

3.06 OTHER SPACES: Contract personnel shall not enter any

spaces that are not specifically identified in this contract.

PART 4 – SAFETY PRECAUTIONS

4.01 OSHA: The Contractor shall furnish instruction to

their employees on appropriate safety measures to ensure compliance with the Occupational Safety and

Health Standards (OSHA) published in 29 CFR Part

1926. The safety officer will provide the supervisor instruction on hazards, to include but not limited to hearing conservation areas and locations of eye wash stations, no later than 15 days following award of contract.

4.02 ALARMS: USCG Sector Humboldt Bay is an operational

Search and Rescue unit. It is imperative that contract personnel not impede Air Station aircrews or aircraft. Contract personnel are to only traverse the hangar along the walkway designated by a red line around the perimeter. Contract personnel

4.03 FIRE: Contract personnel must adhere to Sector fire

alarms by evacuating all buildings immediately and meeting in the parking lot adjacent to the Memorial on the North side of the facility. They will muster with the Base Duty Officer (BDO).

PART 5 – USCG REPRESENTATION

5.01 POINTS OF CONTACT: Notwithstanding the Contractor’s

responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government point of contact during the period. On a daily basis, janitorial crews may be requested to delay or omit certain areas only with permission from the

Base Duty Officer (BDO) or the Facilities

Engineering Officer.

Facilities Engineering Officer (707)839-6090

Sector Housing Officer 6090

Facilities Engineering Supervisor 6163

Safety Officer 6585

Base Duty Officer 6183

5.02 ADMINISTRATIVE MATTERS: Contractual administrative

matters will be addressed to the Contracting Officer listed below. No other changes in, or deviation from, the scope of work shall be affected without written modification to the contract executed by the

Contracting Officer.

PART 6 – PAYMENT

6.01 CERTIFICATE OF INSURANCE: Before commencing work

under this contract, the Contractor shall acquire a

Certificate of Insurance in accordance with FAR

52.228-5 INSURANCE – WORK ON A GOVERNMETN

INSTALLATION (SEP 1989). The Contractor shall submit said certificate within 30 calendar days after start of contract performance and update annually for the duration of contract.

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