Sections L and M.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION:

1. This section provides guidance for preparing proposals and specific instructions on the required format and content. To assure timely and equitable proposal evaluation, offerors shall propose in accordance with this section and all solicitation requirements (i.e. provisions, clauses, appendices, attachments, forms, etc.). Non-conformance with the instructions provided in this section or the requirements and statements of the solicitation may result in an unfavorable evaluation or proposal disqualification (i.e. the offeror was non-responsive to the solicitation requirements).

2. This acquisition is Full and Open competition

3. The government representatives identified below shall be the sole points of contact for this acquisition. All questions, comments, and/or concerns shall be directed to the below points of contact.

Terra Clarke

CONTRACTING OFFICER

6050 Gum Lane, Bldg. 1215 Hill AFB, UT 84056 Email: terra.clarke@us.af.mil Tel: 801-586-3954

Paige LaPoint

CONTRACTING SPECIALIST

6050 Gum Lane, Bldg. 1215 Hill AFB, UT 84056 Email: paige.lapoint@us.af.mil Tel: 801-586-2947

4. If an offeror believes that the solicitation contains errors, omissions, or is otherwise unsound

(i.e. the offeror is unable to agree to the proposed delivery schedule), the offeror shall immediately notify the aforementioned government representative in writing with supporting rationale. Upon consideration the government may continue, amend, or cancel the solicitation.

5. The government reserves the right to award this effort based on initial proposals, as received, without discussions IAW FAR 52.215-1. However, if the Contracting Officer (CO) determines that entering into discussions is in the best interest of the Government, the CO may do so.

6. The government intends to award the requirement(s) represented in this solicitation to one awardee. However, the Government reserves the right to award no contract at all.

B. PROPOSAL FORMAT:

1. A digital proposal is required.

a. Email to the aforementioned government representative(s) is the preferred method for delivering digital proposals.

2. Offerors shall fill in their proposed prices and delivery dates in Part I Section B of the Solicitation.

3. Offerors shall fill in their representations, certifications, and other statements as in Part IV Section K of the solicitation.

4. Offerors shall provide a Performance Work Statement (PWS) for the work to be completed, based on the objectives outlined in the Statement if Objectives (SOO) attached to the solicitation.

C. EVALUATION CRITERIA:

This acquisition will be awarded utilizing the source selection process, Lowest Price, Technically Acceptable, per FAR 15.101-2.

1. Two of the Key Performance Expectations, per the respective section of the SOO, will be evaluated using the technical Acceptable/Unacceptable rating method. If a proposal is rated as unacceptable under either of these criteria, the proposal will be removed from the competitive range and will not be considered for award.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meets the requirements of the solicitation

Contractor has COTS software to uniquely identify parts, which has the ability to be modified to accommodate USAF systems of record.

Has the ability to uniquely identify parts, documenting proof of low margin of error on past projects.

2. Once the technical evaluation is complete, all proposals that rate ‘acceptable’ under both criteria will be included in the competitive range. Then, award will be made to the contractor that proposes the lowest Total Evaluated Price.

A. Price Proposal: Completion of the RFP, Section B Schedule will represent the price proposal.

D. CONTRACT DOCUMENTATION:

1. Solicitation/Representation and Certifications:

The purpose of this section is to provide information to the Government for preparing the contract document and supporting file. The offeror’s proposal shall include a signed copy of the solicitation, and Sections A through K. This includes:

Section A – Solicitation/Contract Form: Completion of block 13 and signature and date for block 27 of the SF1449. Signature by the offeror on the SF 1449 constitutes an offer, which the Government may accept.

Section B – Supplies or Services and Costs/Prices: All pricing information shall be addressed in Section B – The Schedule of the RFP. Information shall be limited to Contract Line Item Number (CLIN), Sub-CLIN, including unit and extended pricing as specified in Section B.

Section F – Deliveries or Performance: Completion of Section B delivery requirements by providing an accurate, realistic delivery date for each CLIN/Sub-CLIN as required by Clause 52.211-8.

Section I – Contract Clauses: Complete all clauses requiring contractor fill-in.

SECTION M

EVALUATION FACTORS FOR AWARD

INTRODUCTION:

1. This acquisition shall use the lowest price, technically acceptable, source selection process.

EVALUATION FACTORS AND PROCEDURES:

1. The government shall evaluate proposals based on the evaluation factor below:

Factor 1 – Technically Acceptable per key performance requirements:

Contractor has COTS software to uniquely identify parts, which has the ability to be modify accommodate USAF systems of record.

o This factor will be evaluated based on a detailed description included in the proposal on how the contractor’s software system is modifiable to USAF systems. If description is not sufficient to confirm acceptability, proposer will be requested to provide simple demonstration of system capabilities, through a meeting at a coordinated time.

Sufficient proof that the systems can work together will be deemed “acceptable” for this evaluation factor.

Has the ability to uniquely identify parts, documenting proof of low margin of error on past projects.

o For this proof of concept acquisition to be considered successful, the technology will allow the parts to be scanned in other areas of the world with accuracy of less than 10-22 false positive. So, in order for the government to evaluate this factor, the contractor will need to provide detail description of their success rates for maintaining a low margin of error including project title, description, date, and proof of failure rate statistics on previous projects.

Sufficient proof that the proposers technology has performed with margin of error rates lower than 10-5 false positive or better will be deemed “acceptable” for this evaluation factor.

Factor 2- Price

The Offeror’s price will be evaluated based upon the Total Evaluated Price (TEP). The Offeror’s Price Proposal will be evaluated for the criteria of Price Reasonableness and Balance.

Price Reasonableness: The proposed prices will be evaluated for Price Reasonableness. For a price to be reasonable, it will represent a price to the Government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques as described in FAR 15.404. For additional information see

FAR 31.201-3.

Balance: The Government may also determine a proposal unacceptable should the proposed prices be unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more items/Contract Line Item Numbers (CLINs) is significantly overstated or understated as indicated by the application of price analysis techniques as those defined by FAR 15.404-1.

Total Evaluated Price (TEP): A TEP will be calculated to be used for evaluation of offers to determine the lowest priced proposal. The TEP calculation will be a summation of all Contract Line Item Pricing.

Discussions: It is the Government’s intent to award without discussions.

Therefore, it is imperative that offerors submit their best terms initially. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

Notice to Offerors:

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2. Solicitation Requirements, Terms and Conditions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and required delivery schedules.

3. The process for the evaluation of proposals is as follows:

a. Each proposal will be evaluated to determine that the contractor can provide the requested technology for testing, based on the information laid out on the Statement of Objectives.

b. Proposals that are considered technically acceptable will be considered in the competitive range. This award will be made to the offeror in the competitive range that submitted the proposal with the lowest Total Evaluated Price.

c. Performance record and history will be assessed as one of the multiple standards required for a successful offeror to be determined responsible as described in FAR

9.104. Contractors shall meet the required delivery dates, as well as the terms and conditions in this solicitation, to be determined responsible.

d. Review of proposed PWS to ensure all objectives are addressed and met. Any need for changes to the document will be coordinated before award.