SectionL.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION:

1. This section provides guidance for preparing proposals and specific instructions on the required format and content. To assure timely and equitable proposal evaluation, Offerors shall propose in accordance with this section and all solicitation requirements (i.e.

provisions, clauses, appendices, attachments, forms, etc.). Non-conformance with the instructions provided in this section or the requirements and statements of the solicitation may result in an unfavorable evaluation or proposal disqualification (i.e. the Offeror was non-responsive to the solicitation requirements).

2. The Government representatives identified below shall be the sole points of contact for this acquisition. All questions, comments, and/or concerns shall be directed to the below points of contact.

Contracting Officer Jason Neering 6050 Gum Lane, Bldg 1215 Hill AFB, UT 84056 EMAIL: jason.neering@us.af.mil Tel: 801-777-9296

3. If an Offeror believes that the solicitation contains errors, omissions, or is otherwise unsound (i.e. the Offeror is unable to agree to the proposed delivery schedule), the Offeror shall immediately notify the aforementioned Government representative in writing with supporting rationale. Upon consideration the Government may continue, amend, or cancel the solicitation.

4. The Government reserves the right to award this effort based on initial proposals, as received, without discussions IAW FAR 52.215-1. However, if the Contracting Officer (CO) determines that entering into discussions is in the best interest of the Government, the CO may do so.

5. The Government intends to award the requirement(s) represented in this solicitation to one awardee. However, the Government reserves the right to award no contract at all.

6. If only one proposal is received the procedures in DFARS 215.371 Only One Offer will be followed, to include obtaining additional cost or pricing data.

B. PROPOSAL FORMAT:

1. A digital proposal is required; however, Offerors may submit a hardcopy proposal in addition to the digital proposal.

a. Email to the aforementioned Government representative(s) is the preferred method for delivering digital proposals.

b. Hardcopy proposals shall be submitted via courier to the aforementioned Government representative(s).

2. Completion of Proposal via Standard Form 1447 Offerors shall complete blocks 11, 13, 15, and 27 of the front page. Offerors that are determined not acceptable will not be considered for award.

3. Offerors shall propose a unit price and extended price (i.e. amount) for each CLIN with an established quantity that requests pricing. A "No Charge" or $0.00 unit price is not acceptable and potentially unawardable.

4. Offerors shall propose a delivery for each CLIN that requests asset delivery. If the Offeror does not enter a proposed delivery it is assumed that the Offeror agrees to the required delivery. A proposed delivery beyond the established required delivery may result in a non-responsive proposal. Early delivery is acceptable unless specifically prohibited.

5. When a CLIN requires "Origin" Inspection and Acceptance the Offeror shall identify its asset inspection location (address and CAGE code) in Section E of the solicitation document. NOTE: When packaging will occur at a different location the Offeror shall identify its packaging inspection location (address and CAGE code) in addition to the asset inspection location.

6. When a CLIN requires “FOB Origin” the Offeror shall identify its “FOB Address” in section F of the solicitation. The “FOB Address” is the final ship from location NOT the final ship to location.

7. Offerors are required to review ALL sections of the solicitation to include solicitation provisions/clauses and complete ALL representations as required.

8. Offerors must clearly identify any exception or inclusion to the solicitation and substantiate the exception or inclusion with supporting rationale (i.e. the Offeror is unable to agree to the required delivery schedule). The government is not obligated to accept any exceptions or inclusions. Failure to meet all solicitation requirements may result in an unfavorable evaluation or proposal disqualification (i.e. the Offeror was non-responsive to the solicitation requirements)