SECTION L.pdf

SECTION L - Instructions to Offerors

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Proposals shall be submitted to the Government in one (1) volume as set forth below:

PAGE NUMBER

VOLUME LIMITS OF COPIES DESCRIPTION

I N/A 1 Completed RFP and Cost / Price Proposal

Proposals shall comply with the following format:

(1) The sealed package used to submit the proposal package shall show the time and date specified for receipt. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume. i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States dollars.

(2) Print shall be Times New Roman font with a 12 point font size and shall be on 8 ½” x 11” paper. Charts, graphs or spreadsheets may be on fold-out pages, but shall fold within the page size specified and will count as one page. Charts graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be greater than 11” x 17”.

Each volume within the proposal notebook shall be separately tabbed and identified.

Margins shall be no smaller than 1” on all sides and each page shall be numbered consecutively. The use of elaborate formats and binders, and expensive exhibits are discouraged.

(3) Each page containing proprietary information shall be so marked.

(4) Each page shall contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(5) Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified limits for EN responses will be identified in the correspondence forwarding the ENs to offerors or on the EN form itself.

(6) Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s proposal.

(7) Proposals shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

B. Communications:

Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer. Exchanges of source selection information after submission of the initial proposal packages between the Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information ONLY if the email can be sent encrypted, and must include “Source Selection Information – See FAR

2.101 and 3.104” in the subject line of the email. Otherwise, source selection information will be transmitted via direct mailing or Fax. In order to facilitate the sending and receiving of encrypted emails, offerors shall use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you shall contact the Acquisition Specialist/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information).

The Government intends to conduct discussions, but reserves the right to award without discussions. Any discussions will be conducted in accordance with FAR 15.306.

Proposals received are subject to the requirements specified in FAR 52.212-1, unless otherwise tailored in the Addendum to the solicitation. Proposals must be received by DLA Aviation by the following no later than 3:00 PM, Eastern Daylight Savings Time July 5, 2021:

VIA Mail:

DLA AVIATION

ATTN: BID CUSTODIAN

8000 Jefferson Davis Highway Richmond, VA 23297

VIA Courier:

DLA AVIATION

ATTN: BID CUSTODIAN

8000 Jefferson Davis Highway Richmond, VA 23297

VIA E-mail:

John H. Henley III john.henleyIII@dla.mil

C. Volume I, Completed RFP and Cost / Price Proposal

Volume I will consist of the completed and signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale as well as the completed Cost / Price proposal. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

All information relating to cost/price must be included in this Volume. Each offeror shall submit the number of hard copies found in section L, part A. REMINDER: DO NOT DELETE LINES.

a) Material Unit Prices: Material costs will be paid to the contractor by DLA per delivery order against the Contract Line Item Number (CLIN) associated with the NSN ordered. If an active NSN has an Annual Demand Quantity/Estimated Annual Demand of zero (0), the offeror shall quote a price for a quantity of 1.

- Propose a fixed unit price for each NSN identified in the RFP and listed in the pricing spreadsheet for all NSNs. Prices proposed shall be proposed based on the Purchase Order Texts for all NSNs.

- NOTE A: All program costs (ex. Management fees, warehousing fees, distribution fees, etc) incurred for the delivery of orders issued under the contract shall be built into the proposed unit prices.

b) Set-Up Cost Unit Prices: Set-Up costs will be paid to the contractor by DLA, per initial delivery order against the Contract Line Item Number (CLIN), associated with the NSN ordered.

The set-up costs will be applied only against the initial order and If an offeror has not provided the NSN on the previous contract.

c) Supply Chain Support: Fixed Pricing is established for the level of performance to support demands over a 5-year ordering period, to include a 3-year base ordering period, and a single 2-year option period.

(End Of Section L)