A2-_Statement_of_Work.docx

STATEMENT OF WORK

Low Level Radioactive Waste Disposal

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST) has a service requirement for processing and disposal of Low Level Radioactive Waste (LLRW). All LLRW is below 10CFR61.55 Class A limits. NIST has a U.S. Nuclear Regulatory Commission (USNRC) “Radioactive Materials License” (SNM-362) and USNRC “Reactor License” (TR-5), and is authorized to possess by-product material in any chemical and/or physical form.

II. OBJECTIVE

The Government intends to procure processing and disposal service for LLRW. Waste characteristics can be found at https://www.nrc.gov/reading-rm/doc-collections/cfr/part061/part061-0056.html

The LLRW consists of reactor plant components of different shapes and sizes and shapes. The items as a collective weigh approximately 26,300 pounds. Component internal contamination levels can be expected up to 10,000 DPM/100 cm2 with external dose rate less than 15 mr/hr at 30 cm. The items do not contain RCRA- hazardous materials.

The LLRW for this procurement conform to acceptance criteria for the suggested methods of waste processing.

III. SPECIFIC TASK REQUIREMENTS

1. The Contractor shall provide for processing and preparation for one (1) shipment of the LLRW in suitable containment, such as full enclosure, tarped and/or shrink wrapped. Waste classification can be found at https://www.nrc.gov/reading-rm/doc-collections/cfr/part061/part061-0055.html.

2. The Contractor shall furnish the necessary personnel, material, equipment, services, and facilities to perform these requirements.

3. The LLRW will be packed in six 90 ft3 containers (IP-1).

4. The Contractor shall provide for LLRW processing volume reduction, shipping and burial document preparation) or transport to burial site and burial. If a processor is used it must be mutually agreed upon by the Contractor and NIST before shipping material.

5. The Contractor shall provide transportation of the waste to the proposed burial and processing site(s), to include all shipping, truck, and container transport charges. This shall include any charges associated with the contract carrier driver during transport and loading while detained at the NIST facility, to include overnight expenses and demurrage charges where applicable. Hazardous Materials Transportation Guides can be found at (http://ntl.bts.gov/DOCS/hmtg.html)

6. The Contractor shall choose the method of waste processing. The method must conform to all proposed waste site acceptance criteria and comply with NRC 61.55 Waste Classification and 61.56 Waste Characteristics.

7. The Contractor shall make the appropriate arrangements and provide a shipping agent at the NIST facility during shipments to certify compliance with all state and federal transportation requirements. The Contractor’s agent shall complete the following forms: NRC Forms/Manifests: NRC-540 “Uniform Low-Level Radioactive Waste Manifest – Shipping Paper” and NRC-541 “Uniform Low-Level Radioactive Waste Manifest – Container and Waste Description, using NIST-supplied data. The Contracting Officer Representative (COR) will provide the required data to the contract recipient’s shipping agent via email, one (1) week prior to the proposed shipment date.

8. The Contractor shall adhere to all applicable federal, state and local regulations pertaining to the shipment(s), processing, and burial of the LLRW. Exact date and time for scheduling of proposed shipment shall be coordinated with the COR, the Contractor and any shipping agents or carriers involved with the shipment(s). The exact date of shipment shall be mutually agreed upon by the Contractor and NIST and shall occur NLT March 1, 2018.

9. The Contractor shall provide documentation of qualifications for any person involved in the preparations for shipment(s) and transport of LLRW from the NIST facility, including Dept. of Transportation (DOT) hazmat training certifications, commercial driver’s license(s) and medical certification(s) for the carriers and agents as required by regulation. Necessary documentation shall be provided at least two days prior to the scheduled shipment date.

10. The Contractor shall provide a copy of all completed documents, to include all labels and forms required by U.S. DOT Hazardous Materials Regulations, 49 CFR 171-180 inclusive, including shipping papers, emergency response plan, security plan, and a shipment survey form.

11. The Contractor shall provide and affix all required placards to the transport vehicle as required by 49 CFR 171-180.

12. The Contractor shall provide and affix all required package labels, and shall mark all packages, as required by 49 CFR 171-180.

IV. DELIVERABLES AND DUE DATES

Prior to departure of any hazardous materials shipments from the NIST facility, the Contractor shall provide a copy of all completed documents, to include all labels and forms required by U.S. DOT Hazardous Materials Regulations, 49 CFR 171-180 inclusive, including shipping papers, emergency response plan, security plan, and a shipment survey form.

Using data furnished by the COR (NIST Reactor Health Physics), the Contractor shall provide a completed and signed copy of the current Form 540/541 with the Block 9 (Consignee signature acknowledging waste receipt) to NIST, certifying receipt of the LLRW at the vendor facility listed on the current Form 540/541 within (1) week of receipt of the shipment(s).

The Contractor shall provide quarterly processing and disposal status updates thereafter until all LLRW has been properly disposed. Updates shall be provided in a Word Doc and shall be delivered to the COR via email and a paper copy. Updates shall document current disposition of the materials required. The Updates shall be delivered to the COR each quarter after the shipment has been completed.

The Contractor shall allow NIST to verify and copy the driver’s Commercial Driver’s License (CDL) and current safety training certification card.

V. PERIOD AND PLACE OF PERFORMANCE

a. The period of performance of Task Item, Shipping Container Disposal should occur no later than March 1, 2018, and these items shall proceed directly to the processor or final disposition site.

b. This material shall be shipped directly to its destination without any stopovers with an exception allowed for bathroom and food breaks. No other cargo is permitted to carried with this shipment.

c. Performance shall be conducted at the NIST Gaithersburg, MD facility and the Contractor’s processing and/or final disposal facilities.

When performing work at NIST, the Contractor shall comply with all NIST requirements and instructions while on site. The Contractor shall provide names and required information to the COR, via email, at least (2) business days prior to arrival at NIST to allow for adequate time for visitor registration.

Work shall be performed at the NIST Gaithersburg Campus, between the hours of 8:30 AM to 5:00pm, EST, Monday-Friday

VI. CONTRACTOR’S MINIMUM QUALIFICATIONS

The Contractor shall be a licensed radioactive waste broker, must provide commercial transport vehicles using licensed drivers for the performance of the required services. All health and safety requirements for transport of hazardous materials shall be met.

The LLRW is activated from reactor operations and therefore, it is licensed under NIST’s RML as a by-product material.

The scope of work will be under the license of the service provider and a licensed disposal is required.

VIII. ATTACHMENTS

NRC Form 540 “Uniform Low-Level Radioactive Waste Manifest – Shipping Paper” NRC Form 541 “Uniform Low-Level Radioactive Waste Manifest – Container and Waste Description”