RFQ_FormSF1449.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATE . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

NB672020-17-02570

SB134117RQ0460

ARON KRISCHEL

aron.krischel@nist.gov 303-497-3032

10:00 AM MT

000014

NATIONAL INST OF STDS AND TECHNOLOGY

325 BROADWAY

BOULDER CO 80305-3328

334515

See Schedule see continuation page for line item details.

See Schedule

JUL 28, 2017

Please

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SB134117RQ0460

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 3 OF 44 SB134117RQ0460

The purpose of this RFQ is to award a firm-fixed-price order for a Coherent Receiver System at the National Institute of Standards and Technology, Communication Technology Laboratory (CTL).

NIST Contract Specialist: Aron Krischel Phone: 303-497-3032 E-mail: aron.krischel@nist.gov The contractor shall deliver the following:

0001 Coherent Receiver System: High Speed/Real Time Communication

PR NUMBER: NB672020-17-02570

DELIVERY DATE: 12/29/2017

SHIP TO:

NATIONAL INST OF STDS AND TECHNOLOGY

325 BROADWAY

BOULDER CO 80305-3328

FOB : Destination

1.00 EA

Table of Contents

PAGE 4 OF 44 SB134117RQ0460

SECTION

. 1 Atch A - Solicitation Instructions, Basis of Award

. 2 Attachment B - Specifications

. 3 Attachment C - Past Performance Questionnaire

. 4 Attachment D - Question_Inquiry Submittal Form

. 5 Special Contract Requirements

. 6 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS (APR 2014)

. 7 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

. 8 52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)

. 9 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2016)

. 10 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2016)

. 11 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

. 12 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (JUL 2016)

. 13 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

. 14 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017)

. 15 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JAN 2017)

. 16 52.225-8 DUTY-FREE ENTRY (OCT 2010)

. 17 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

. 18 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

. 19 52.242-15 STOP-WORK ORDER (AUG 1989)

. 20 52.247-35 F.O.B. DESTINATION, WITHIN CONSIGNEE`s PREMISES (APR 1984)

. 21 1352.208-70 RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

. 22 1352.209-72 RESTRICTIONS AGAINST DISCLOSURE (APR 2010)

. 23 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

. 24 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

. 25 1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

. 26 1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

. 27 1352.237-73 FOREIGN NATIONAL VISITOR AND GUEST ACCESS TO DEPARTMENTAL RESOURCES (APR

2010)

. 28 1352.242-70 POSTAWARD CONFERENCE (APR 2010)

. 29 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

. 30 52.211-9 III DESIRED AND REQUIRED TIME OF DELIVERY (JUN 1997)--ALTERNATE III (APR 1984).. 34

. 31 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--

COMMERCIAL ITEMS (JAN 2017)

. 32 52.225-2 BUY AMERICAN CERTIFICATE (MAY 2014)

. 33 52.225-18 PLACE OF MANUFACTURE (MAR 2015)

. 34 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

. 35 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

. 36 1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

. 37 1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

. 38 1352.228-70 INSURANCE COVERAGE (APR 2010)

. 39 1352.233-70 AGENCY PROTESTS (APR 2010)

. 40 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

. 41 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

. 42 NIST LOCAL-04 BILLING INSTRUCTIONS

. 43 NIST LOCAL-10 DELIVERY INSTRUCTIONS

PAGE 5 OF 44 SB134117RQ0460

SECTION

. 1 Atch A - Solicitation Instructions, Basis of Award

ATTACHMENT A – SOLICITATION ADDENDA, INSTRUCTIONS, EVALUATION

CRITERIA & BASIS FOR AWARD

CContents

1. 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS,

SOLICITATION ADDENDA

2. CONTINUATION OF INSTRUCTIONS TO OFFERORS

2.1. Inquiries

2.2. Submission of Quotations

2.2.1. Quotation Cover Letter

2.3. Quotation Submission Format

2.3.1. Text

2.3.2. Font Size

2.3.3. Page Limitation

2.3.4. Cross-referencing

2.4. Confidential Information

2.5. List of Attachments

3. BASIS FOR AWARD AND EVALUATION CRITERIA

PAGE 6 OF 44 SB134117RQ0460

1. 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS,

SOLICITATION ADDENDA

Instructions to Quoters—Commercial Items - The word “Offer and Offeror” throughout this provision is hereby changed to read “Quotation and Quoter.” Additionally, the following paragraphs of 52.212-1 are changed to read as follows.

NNorth American Industry Classification System (NAICS) code and small business size standard.

The associated NAICS code for this RFQ is 334515, Instrument Manufacturing for Manufacturing and Testing Electricity and Electrical Signals with a small business size standard is 750 employees. However, the small business size standard for a concern which submits a quotation in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(a) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on an SF 1449 or on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) Technical and non-price descriptions in accordance with the submittal requirements of paragraph 3 and its subparagraphs contained herein for the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Complete copy of Warranty;

(6) Price quotation in accordance with paragraph 6 contained herein and any discount terms.

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 for those quoters not registered in the System for Award Management (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically); In order to be eligible for this award, the quoter must be registered with the System for Award Management at www.sam.gov., and have completed the Representations and Certifications therein for the specified NAICS

PAGE 7 OF 44 SB134117RQ0460

code, or submit separate Representations and Certifications if the specified NAICS code is not listed in their SAM registration.

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(b) Period for acceptance of quotation. The quoter agrees to hold the prices in its quotation firm for 90 calendar days from the date specified for receipt of quotations.

(c) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(d) Late submissions.

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the Contracting Officer determines that it is in the best interest of the Government, and accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(e) Contract award. The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the quoter’s initial quotation should contain the quoter’s best terms from a price and technical standpoint. The

PAGE 8 OF 44 SB134117RQ0460

Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, quoters if later determined by the Contracting Officer to be necessary. However, the Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The Government may reject any or all quotations if such action is in the public interest; and issue a purchase order to other than the quoter with the lowest priced quotation.

(f) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

PAGE 9 OF 44 SB134117RQ0460

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(g) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,500, and quotations of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(h) System for Award Management. By submission of a quotation, the quoter acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed throughhttps://www.acquisition.gov.

(i) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on award(s) resulting from this solicitation from the contracting officer. If requested, the following information will be provided by the contracting officer.

(1) The number of quoters solicited;

(2) The number of quotations received;

(3) The name and address of each quoter receiving an award;

(4) The items, quantities, and any stated unit prices of each award. If the number of items or other factors makes listing any stated unit prices impracticable at that time, only the total contract price need be furnished in the notice; and

(5) In general terms, the reason(s) the contractor’s quotation was not accepted, unless the price information in paragraph (4) of this section readily reveals the reason. In no event will a quoter’s cost breakdown, profit, overhead rates, trade secrets, PAGE 10 OF 44 SB134117RQ0460 manufacturing processes and techniques, or other confidential business information be disclosed to any other quoter.

2. CONTINUATION OF INSTRUCTIONS TO OFFERORS

2.1. Inquiries

Inquiries regarding the Request for Quotation (RFQ) shall be submitted electronically using the RFQ Question/Inquiry Submittal Form (Attachment D) provided in this solicitation no later than 10:00 AM (MST) on July 14, 2017. Questions not submitted using the required Attachment C – RFQ Question/Inquiry Submittal Form may not be answered. The Point of Contact (POC) for questions/inquiries is Aron Krischel and e-mail address is aron.krischel@nist.gov. The Government does not intend to respond to questions or inquiries submitted after the cutoff date identified above. The Government will collect all questions/inquiries, incorporate responses and distribute to all Contractors through amendment to this solicitation in the FedBizOpps System.

2.2. Submission of Quotations

The Government requests commercial item solutions to meet this requirement.

Quotations shall be submitted electronically via email to aron.krischel@nist.gov.

Quotations shall conform to the instructions contained in the clause at FAR 52.212-1, this addenda, the continuation of instructions and the evaluation factor submittal requirements. Significant deviation may result in the possible exclusion of such quotations from further consideration or may be reflected in the overall evaluation of the quotation.

Quotations are due by 10:00 AM Mountain Time on July 28, 2017. The Contracting Officer reserves the right to modify any quotation due dates as required.

Contractor’s quotations shall be organized, include page numbers and be clearly and concisely written. Clarity and organization is mandatory. No quotation information shall be incorporated by reference. Only the information contained within the submitted quotation itself and within the page limitations will be evaluated by the Government.

In addition to any information required by provisions of this RFQ, quotations shall directly respond to the submittal requirements for each evaluation factor and should provide more than superficial coverage of the information required by the evaluation factors identified herein.

The Government shall not be liable for any costs incurred by any contractor submitting a quotation in response to this solicitation.

Quotations shall consist of one attachment per part. Each part shall contain the

PAGE 11 OF 44 SB134117RQ0460

following:

Part I – Technical and Non-Price Factors:

Factor A – Technical Capability (Technical Factor)

Factor B – Past Performance (Non-Price Factor)

Factor C – Schedule (Technical Factor)

Part II – Price Quotation

Price Quotation

2.2.1. Quotation Cover Letter

The quotation shall include a cover letter which contains the following information:

Solicitation number Data Universal Numbering System (DUNS) number Name, address, and telephone number of the contractor Acknowledgment of Solicitation Amendments A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

2.3. Quotation Submission Format

Quotations shall be submitted electronically via email in a format compatible with MS Office and Adobe Acrobat for PDF documents.

2.3.1. Text

Text shall be at least single spaced, on 8½” x 11” inch paper, with a minimum one-inch margin all around. Pages shall be numbered consecutively. A page printed on both sides shall be counted as two (2) pages. Submission as double-sided printing/copying on recycled paper is encouraged. Foldout pages sized 11:

x 17: may be used for tables, charts, graphs, or pictures that cannot be legibly presented on 8½” x 11” paper. An 11” x 17” sheet is equivalent to two pages with regard to the page count limitations.

2.3.2. Font Size

PAGE 12 OF 44 SB134117RQ0460

Print shall be of a minimum 11-point font size or a maximum 11 characters per inch (11-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable.

2.3.3. Page Limitation

The cover letter, title pages, table of contents, glossary of abbreviations and acronyms and completed past performance questionnaires do not count against page count limitations. Quotations for the entirety of Part A Technical Capability shall be limited to 30 single-sided pages, or fifteen (15) double-sided pages, total (including any charts, diagrams, or tables). Quotation contents that exceed the stated page limitations will be removed from the quotation by the Contracting Officer before the quotation is turned over to the Government evaluation teams and will not be considered in the evaluation.

2.3.4. Cross-referencing

Each Part, other than the cost/price Part, shall be written to the greatest extent possible on a standalone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a quotation volume is permitted where its use would conserve space without impairing clarity. Hyperlinking of cross-references within the quotation is permissible. However, hyperlinking to information outside of the quotation itself (i.e. internet link) is impermissible and shall not be evaluated.

Information required for quotation evaluation that is not found in its designated Part or cross-referenced is assumed to have been omitted from the quotation.

If multiple solutions are quoted, the quotation shall be clear what elements of the quotation will change as a result.

2.4. Confidential Information

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contractor qualifications and proposals submitted to Federal agencies. If a contractor’s submission contains information that they believe should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the contractor should mark its submissions in the following manner:

The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material

PAGE 13 OF 44 SB134117RQ0460

considered privileged or confidential on such grounds is contained on page(s) ____”.

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

2.5. List of Attachments

Attachment A – Solicitation Addenda, Instructions, Evaluation Criteria & Basis for Award Attachment B – Specifications Attachment C – Past Performance Questionnaire_PPQ (Attached to this RFQ as both PDF in the RFQ package and separately as an MS Word document for ease of responding to this RFQ) Attachment D – Pre-quotation Question/Inquiry Form (Attached to this RFQ as both PDF in the RFQ package and separately as an MS Excel document for ease of responding to this RFQ)

3. BASIS FOR AWARD AND EVALUATION CRITERIA

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to conduct discussions with one or more Offerors; and to award the contract to the Offeror submitting the proposal determined to represent the best value -the proposal most advantageous to the Government, price and non-price factors considered.

The Government intends to evaluate proposals and award a contract without discussions with Offerors. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced Offeror or other than the highest technical / non-price rated Offeror.

All technical / non-price evaluation factors when combined are more important than price.

The Technical Capability Factor is more important than the Past Performance Factor and the Schedule Factor. The Past Performance Factor and the Schedule factor are of equal importance.

A quotation that demonstrates the capability to exceed the performance specifications will be consider more favorable than a quotation that meets performance specifications. A shorter delivery / installation schedule will be considered more favorable.

The following criteria will be used to evaluate competitive bids for this purchase:

PAGE 14 OF 44 SB134117RQ0460

A. TECHNICAL CAPABILITY:

Technical capability places an emphasis on how well the proposed item meets or exceeds the specifications. Special attention will be placed on the following areas of capability / performance:

1. Compliance with the differential phase (<1.2 deg/GHz) and differential time skew (< 1ps) metrics across ALL channels.

2. Dynamic Range: Usable range of the samplers without modification of input settings (internal or external attenuation or gain settings).

a) Both ENOB (effective number of bits) and max time domain signal level to time domain RMS noise floor will be considered.

3. Sampler Bandwidth as defined in the Requirements Document.

4. Down converters:

a) Common thermal base for all the mixing components.

b) Fundamental mixing in the down conversion stage.

c) Conversion loss.

Submittal Requirements Offeror shall submit a narrative which clearly identifies the proposed system capability and performance standards per the specification requirements. The narrative shall not exceed thirty (30) single-sided pages, or fifteen (15) double-sided pages, in total.

Evaluation Basis This is a subjective evaluation of the offeror’s proposed system. The proposed system will be evaluated in terms of meeting or exceeding the capability / performance per the technical requirements.

B. PAST PERFORMANCE

Past performance will place an emphasis on:

1. History of making multiple time coherent samplers / systems.

2. Performance success and failure rate.

3. Schedule: Compliance with delivery deadlines.

Submittal Requirements Offeror shall submit a Past Performance Questionnaire (PPQ) (RFQ Attachment C) or Contract Performance Assessment Reporting System (CPARS) Evaluation Report for at least two (2) relevant projects completed within the last two (2) years. If a CPARs is available, the contractor shall submit the CPARS and shall not submit a PPQ for the project. The Contractor should provide completed PPQs in the quotation. Contractors should follow-up with clients to help ensure timely submittal of the completed questionnaires with the RFQ. If the Contractor is unable to obtain a completed PPQ from a client for a project(s) before the RFQ closing date, the Contractor should complete and submit the first page of the PPQ with the quotation, which will provide contract and client information for the respective project(s). The Government may make reasonable

PAGE 15 OF 44 SB134117RQ0460

attempts to contact the client noted for that project(s) to obtain the PPQ information.

A relevant project is defined as a project that is similar in size, scope and complexity to that of the RFQ. Project relevancy will be assessed based on a graduated scale.

If requested by the client, questionnaires may be submitted directly to the Government’s point of contact, Mr. Aron Krischel; aron.krischel@nist.gov, (303) 497-3032.

Contractor may also address any adverse past performance issues. Explanations shall not exceed four (4) single-sided pages, or two (2) double-sided pages, in total.

The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the Contractor’s clients / references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

Evaluation Basis The assessment of the contractor’s past performance will be used as a means of evaluating the contractor’s probability of successfully meeting the requirements of the RFQ. This past performance evaluation considers each contractor’s demonstrated recent and relevant record of performance in regards to the RFQ requirement. This subjective evaluation focuses on how well the Contractor performed on relevant and recent projects.

Evaluation of past performance is a subjective evaluation of how relevant a recent contract effort was in regards to the RFQ requirements and how well the contractor performed on relevant contracts.

In addition to the PPQ information, the Government reserves the right to obtain more information for use in the Evaluation of the past performance factor. Also, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) Federal Awardee Performance and Integrity Information System (FAPIIS) using all CAGE / DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company / subsidiary / affiliate) identified in the contractor’s quotation, inquiries of owner representative(s), and any other known sources not provided by the contractor. The Government reserves the right to contact any other source of information that may have knowledge or information on a contractor’s relevant past performance history.

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination.

Contractors lacking relevant past performance history will not be evaluated favorably or unfavorably in past performance, and will receive a Neutral rating.

C. SCHEDULE

Submittal Requirements

PAGE 16 OF 44 SB134117RQ0460

Contractor’s shall submit a project schedule describing its official implementation plan, resources required to execute the plan and key milestones to include project deliverables.

The schedule should describe the proposed timeline that illustrates the project schedule and shows the dependency relationships between activities.

Basis of Evaluation

The contractors proposed schedule will be subjectively evaluated to determine whether the proposed schedule is realistic, complete and meets the delivery requirements set forth in this RFQ in paragraphs IV and XI of Requirements Document at Attachment B.

Additionally, the subjective evaluation will be used to determine the Contractor’s demonstrated understanding of the project requirements in terms of resources and tasks required as well as the project management schedule to include key milestones and deliverable requirements.

D. PRICE

Submittal Requirements Contractor’s shall submit a firm fixed price (FFP) quotation on the SF 1449. The Government reserves the right to request a price breakdown for the purpose of conductiong price analysis and determining price fair and reasonableness.

Supporting documentation shall not exceed eight (8) single-sided pages, or four (4) double-sided pages, in total.

Basis of Evaluation The Government will evaluate the price quotation using price analysis techniques to determine fairness, reasonableness and realism in relation to the technical solution. Price analysis will be conducted in accordance with the FAR, Commerce Acquisition Manual and any other provision within this RFQ. The analysis may include information from a Government auditing agency, Government technical personnel, or other sources. If a price is disproportionally lower than other competitive prices or significantly unbalanced, the price may be deemed unrealistic. Payment schedule terms more favorable to the Government may be evaluated more favorably. A determination will be made by the Contracting Officer based upon the information provided. The Government reserves the right to ask for any additional price related information from the Contractor in order to determine a price fair and reasonable.

PAGE 17 OF 44 SB134117RQ0460

. 2 Attachment B - Specifications

Attachment B

REQUIREMENTS DOCUMENT

NB672020-17-02570

Multi-Channel Coherent Receiver System

Communications Technology Laboratory, Electromagnetics Group, 672.02

I. BACKGROUND INFORMATION

The Communications Technology Laboratory (CTL) requires a receiver system that can coherently sample multiple channels that have been coherently down converted from a higher frequency and sampled at baseband. This receiver system will be used to sample modulated fields with metrology grade accuracy. Target signals to measure are radar pulses, wideband and time coherent communication transactions, sparse signals from phased arrays, and reference wideband standard modulated fields. The receiver system will additionally be able to synchronously sample baseband and IF frequency data so analysis of propagation through the equipment can be determined.

II. SCOPE OF WORK

There are two major portions of the system that must work together (see Figure 1). Section 1 is the downconverter section and section 2 is the sampler section. The downconverter will use a common Local-Oscillator (LO) to provide at least 4 channels of coherent frequency conversion with up to a 3.5 GHz instantaneous bandwidth centered at a user defined frequency between 10 MHz and 40 GHz. The sampler will be at least 8 sampling channels of 1.5 GHz bandwidth data.

To match the output range of the downconverter section, a gain stage is necessary to amplify the downconverter output to better match the input range of the sampler channels. To coordinate sampling frequency of the digitizers with the LO reference for the down-conversion process, both sections 1 and 2 will have a common frequency reference.

Critical Specifications:

Down Converter:

10 MHz to 40 GHz operation Common thermal base for all mixers Conversion efficiency (outlined below) 4 channel minimum

Sampler:

Channel to channel differential phase skew and time skew (outlined below) Dynamic range Sampler bandwidth

The entire system will be monitored by a computer that will control setup of the samplers, LO source power and gain stages, and rapidly take data from the samplers.

PAGE 18 OF 44 SB134117RQ0460

Figure 1

III. SPECIFICATIONS

The Contractor shall provide one (1) coherent receiver system that meets the following minimum technical requirements. The Contractor shall integrate all the instrumentation and provide training as described below. Note: a double asterisk, **, indicates the specification is not firm, but the Contractor’s best effort to achieve the specification is expected.

System Requirements: All the following components are to be simultaneously operational- PXI/other chassis must fit all the components and operate at once. Final packaging of the system will be in a single 19-inch width equipment rack to facilitate transport between measurement setups. All interconnect cabling between units shall be provided by the vendor. Final size/weight must be specified (<150 lbs **).

A. Section 1 – Down-converter section 4 channel down-converter:

o 10 MHz to 40 GHz frequency coverage o 4 independent mixers sourced with a single LO frequency input o All mixers must be on a common thermal mass to minimize differential drift

PAGE 19 OF 44 SB134117RQ0460

o Connectors (all nominally 50 ohm):

RF input (x4): 2.4mm or 2.92 mm input connectors LO input (x1): 2.4mm or 2.92 mm input connectors IF output (x4): SMA or 3.5mm o Minimum of 3.5 GHz instantaneous RF bandwidth (measured at the -3dB relative response to center frequency) when center frequency is above 1.5 GHz

±1.75 GHz from LO frequency o Maximum required LO drive across frequency: +11 dBm o PXIe form factor o Signal down-conversion method:

Fundamental mixing from 10 MHz- 40 GHz No third-harmonic mixing o Conversion-loss (note that negative conversion loss implies gain (output signal amplitude greater than input))

10 MHz- 26 GHz: less than 3 dB 30-40 GHz less than 9dB o RF input Match 10 MHz - 26.5 GHz : <-8 dB 26.5-40 GHz : < -5 dB

Local Oscillator Source o 10-MHz to 40 GHz operation o Will operate in leveled power mode or 3 dB below the 1 dB compression point while sourcing appropriate input power to the LO input of the 4 channel downconverter throughout the require frequency range of operation – through the cable provided by the vendor o Accepts an appropriate frequency reference as a base for RF signal generation from the Precision Clock o Noise output power > 10 MHz from carrier @ +10 dBm output: <130 dBc/Hz o Harmonic content: less than -40 dBc o Phase noise @ 1 kHz offset from carrier: <100 dBc from 100 MHz to 40 GHz.

o LO source must be calibrated so when given a frequency is requested, the power will be adjusted so the drive into the downconverter is optimal for conversion. (i.e. correct power for cable loss, downconverter input requirements, and generator flatness)

B. Section 2 – Sampler Section Gain Stage o DC to 1.5 GHz operation o PXI format o Gain tuning range 40dB or more o 8 total channels occupying no more than 8 PXI slots o Maximum Harmonic content: -40 dBc o Maximum output power at -1 dB compression: +13dBm

Precision Clock o 10 or 100 MHz output to match samplers and LO o Minimum 3 clock outputs o Pulse Per Second (PPS) output o PPS input to allow clock to be trained to another reference o Atomic based frequency reference (Rubidium or Cesium) o Noise: <-130 dBc at 10 kHz offset o Relative frequency accuracy < 1E-12

Computer o PCIe external connection

PAGE 20 OF 44 SB134117RQ0460

o Contained in the same rack holding the other equipment May be inside the PXI chassis o MUST get 128,000 data points from all 8 channels and reset trigger within 500 s after completion of sweep** o Included software:

All software to operate all modes of the devices delivered Software to setup the sample rate, full scale voltage, sample record length, which subset of channels to save, and trigger setting of the samplers Single functional call to initiate start of sampling and continual save to disk until a functional call stops acquisition or the system runs out of disk space o At least 2 TB of usable disk drive space Samplers o minimum of 8 sampling channels running at a minimum of 3 GS/s triggering for all samplers must be coordinated with a single input o minimum DC to 1.5 GHz instantaneous bandwidth bandwidth measured at -3 dB response relative to 100 MHz o maximum sampling frequency: >3 GHz o minimum 12 bit ADC

ENOB >8.8 bits (Effective number of bits) Spur Free Dynamic range: >60 dB (as measured in the time domain)

Dynamic range will be measured from full scale to the system noise floor (loaded sampler input) No changes in FSV between full scale and noise floor measurement SFDR is an instantaneous available dynamic range quantity

Full scale voltage is configurable and alterable by at least 6 dB o Minimum memory: at least 1 Gs per channel o Trigger re-arm time after end of sweep at maximum sample rate: < 1 s o High speed interface to download channel data to external devices > 1 GB/sec** o Differential skews between channels passive splitter – directly into the gain stages Max temperature drift during test : ±1.5C If the sampler channels are labeled as An, Bn, Cn, Dn, En, Fn, Gn, Hn where n is the acquisition number Differential phase and time skew, s and Ts, between channel X and Y at sample n, will be defined as:

Sample n=0 will be at the start of acquisition, triggering at 10 times per second at max sampling rate of the system and capturing at least 128,000 samples Sampling will occur over 2 hours s=phase ( ( )/ ( )( )/ ( )) Differential phase skew = | s | < 1.0 degrees/GHz Differential time skew = Ts= <1 ps Mean phase skew and differential skew must fall within the specifications above Max phase skew and differential skew (for any n) must fall within the 2x specifications above

Documentation of performance specifications:

o The vendor shall provide test data and explanation of tests showing:

PAGE 21 OF 44 SB134117RQ0460

Differential Time and Phase Skew compliance, to at least 1 GHz, with multiple samplers being triggered from a single input Dynamic range of the samplers

C. Definition of Terms Term Definition

GHz Gigahertz = 10^9 cycles per second

MHz Megahertz = 10^6 cycles per second kHz kilohertz = 10^3 cycles per second

DC Direct Current = zero frequency or 0 cycles per second.

LO Local Oscillator

IF Intermediate Frequency

PPS Pulse Per Second - high quality clock / GPS disciplining signals

PCIe Peripheral Component Interconnect Express - a high-speed serial computer Expansion bus standard

PXI PCI eXtensions for Instrumentation (PXI)

PXIe PCI eXtensions for Instrumentation (PXI) dB Decibel 10log(power quantity)

ENOB Effective number of bits = dynamic range

SMA SMA (SubMiniature version A) connectors dBm dB relative to a milliwatt: 10log10(power (mW)) dBc dB relative to carrier power

FFT fast Fourier transform s microsecond = 10^-6 second

GS Gigasamples = 10^9 samples ps picosecond = 10^-12 seconds ns nanosecond = 10^-9 seconds

SFDR Spur Free Dynamic Range = 20*log10(FSV/voltage noise level)

FSV full scale voltage

PN Pseudo random noise

PAGE 22 OF 44 SB134117RQ0460

IV. DELIVERY

The Contractor shall deliver the system no later than 120 days after receipt of order (ARO). The Contractor shall include shipping, crating and delivery costs in its quote and deliver the system to NIST Boulder, CO.

V. INSTALLATION

The system shall operate to manufacturer’s specifications upon installation. The Contractor shall demonstrate successful system operation at NIST Boulder, CO. Installation shall include, at a minimum, uncrating/unpacking of all equipment, set-up and hook-up of all equipment, start-up, demonstration of specifications, and removal of all trash. Installation will take place during normal business hours, between 8:30 am and 5:00 pm Eastern Time, Monday through Friday except Federal Holidays, and will be coordinated with the NIST Technical Point of Contact (TPOC). Installation shall occur within 30 days of delivery.

VI. ACCEPTANCE/INSPECTION

Prior to system acceptance, in addition to the Contractor’s operation demonstration mentioned in paragraph V, NIST will perform an independent verification of the differential phase and time skew measurements. Official acceptance of the system will be granted upon successful completion of the Contractor’s operation demonstration and this verification.

VII. TRAINING

The Contractor shall provide at least 4 hours of training at NIST for up to six (6) NIST personnel covering normal operation, troubleshooting, and routine maintenance. Training will be provided during normal business hours between 8:30am and 5:00pm Eastern Time, Monday through Friday except Federal Holidays. Training shall be coordinated in advance with the NIST Technical Point of Contact (TPOC) to ensure maximum availability of NIST personnel. Training is to occur within 30 days after delivery.

VIII. WARRANTY

The Contractor shall provide, at a minimum, a one year warranty for the equipment. The warranty shall cover all parts, labor, equipment, and travel. The warranty shall commence upon successful completion of delivery, installation, training and demonstration of all required specifications.

IX. PLACE OF PERFORMANCE

All work shall be completed at the Contractor’s facility. Delivery of the system and training shall be accomplished at NIST, Boulder, CO. Normal duty hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. with the exception of Federal holidays.

X. GOVERNMENT FURNISHED PROPERTY

None.

XI. DELIVERABLES

Description Quantity Due Date

Coherent Receiver System One (1) 120 days ARO

Installation Once Within 30 calendar days after delivery

PAGE 23 OF 44 SB134117RQ0460

Description Quantity Due Date

Demonstration of Compliance to RF specifications Once Within 30 calendar days after delivery

Training of NIST personnel at NIST, Boulder, CO Once Within 30 calendar days after delivery

XII. PERFORMANCE REQUIREMENT SUMMARY

The Contractor shall demonstrate that all performance standards in this statement of work have been met.

PAGE 24 OF 44 SB134117RQ0460

. 3 Attachment C - Past Performance Questionnaire

RFQ/RFP ATTACHMENT C

Form PPQ (4/18/15)

NIST AMD TEAM-E/BOULDER PAST PERFORMANCE QUESTIONNAIRE (Form PPQ) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: THE CONTRACTING OFFICER REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO THE CONTRACTING OFFICER WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON NIST AMD TEAM-E/BOULDER SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO THE NIST AMD TEAM- E/BOULDER CONTRACTING OFFICER. PLEASE CONTACT THE OFFEROR FOR CONTRACTING OFFICER POINT OF CONTACT INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

PAGE 25 OF 44 SB134117RQ0460

RFQ/RFP ATTACHMENT C

Form PPQ (4/18/15)

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor…