SB1341-16-RQ-0897.pdf

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN

ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES

FOR EVALUATION AND SOLICITATION FOR COMMERCIAL -AS SUPPLEMENTED WITH

ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT

CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A

SEPARATE WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE

SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER

THE AUTHORITY OF FAR 13.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-89.

THIS ACQUISITION IS A TOTAL SMALL BUSINESS SET-ASIDE

1352.215-72 INQUIRIES (APR 2010)

Quoters must submit all questions concerning this solicitation in writing, via email, to both the Contract Specialist (christopher.mcgucken@nist.gov) and the Contracting Officer (Lynda.Roark@nist.gov).

Questions shall be received no later than seven (7) calendar days after the issuance date of this solicitation. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, on the question responses included in the amendment to the solicitation will govern performance of the contract. (end of provision)

The associated North American Industrial Classification System (NAICS) code for this procurement is 333314 with a small business size standard of 500 employees.

I. BACKGROUND

The National Institute of Standards and Technology (NIST), Physical Measurement Laboratory’s (PML) Thermodynamic Metrology group is building a new vacuum standard based on cold atoms, in particular using neutral lithium atoms in a magnetic trap. In order to generate the necessary ultra-cold gases of lithium atoms, NIST requires a 671 nm laser system of sufficient power and linewidth to laser cool this species of atom. A suitable technology to accomplish these measurement requirements is either an amplified and frequency doubled diode laser system or a Ti:Sapphire laser.

II. CLIN STRUCTURE/CONTRACT TYPE

All quoters shall provide a quotation for the following line item:

• CLIN 0001 (Firm-Fixed Price): One (1) 671 nm laser system that meet or exceed the following required specifications below, delivery, installation, and warranty:

III. STATEMENT OF WORK/REQUIRED SPECIFICATIONS

All items must be new. Prototypes, first articles, demonstration models, used, refurbished or otherwise developmental systems, will not be considered for award.

A. Required Specifications:

1. GENERAL SYSTEM REQUIREMENTS.

a.) The design type shall be a Ti:Sapphire Laser System. The system shall contain, in total, a necessary DPSS pump laser, and all necessary electronics, hardware (including necessary chillers) and software required for operation of the system.

b.) The laser head shall be hermetically sealed with purge ports due to varying levels of humidity in the intended place of installation.

c.) The system shall have an absolute frequency linewidth of <300 kHz, measured over at least 100 microseconds relative to an external reference (not any internal reference cavity.) The system shall operate single-frequency, and be continuously tunable.

d.) The system shall be linearly polarized, either horizontal or vertical.

e.) The output power shall be more than 1 W in a single beam at the design wavelength.

f.) The amplitude nose shall be <.02% RMS above pump noise, added in quadrature.

g.) The output mode shall be continuous-wave (CW), and shall be collimated output M2 below

1.2.

h.) The system shall tune at a minimum of 20nm. The Government is interested in a range of approximately 670 nm to 710nm, given that the intended experiment is highly dependent on atomic species, having a tunable laser opens up the possibility of using other atomic species in our apparatus, increasing our ability to test the necessary collision theory and effect of glancing collisions.

i.) The system shall be capable of scanning its frequency 20 GHz or more without a mode hop rate of 80 GHz/sec or faster. A minimum range of 20 GHz is required because during the set up of the system it is necessary to perform a search for the lithium resonance. Without at least 20 GHz of scan range, this search cannot be done effectively.

j.) The laser system shall be fully automated and “hands-free” requiring no mechanical or optical changes or adjustments by the user. In addition the laser shall be fully computer controlled (USB, RS232 or Ethernet are acceptable). The computer will be provided by

NIST.

k.) The laser must include analog inputs and software/hardware to control to enable wavelength adjustment and locking the laser frequency to an external reference.

l.) The system shall include a one (1) year warranty.

m.) The Contractor shall provide an operator’s manual describing operation and care for the offered system. NIST will not accept electronic format in lieu of hardcopy.

B. DELIVERY:

FOB Destination delivery terms are required. Delivery shall be completed within thirty days from date of an award. The Contractor shall deliver all equipment to NIST, Building 301, Shipping and Receiving, Gaithersburg, MD 20899-1640.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

C. INSTALLATION:

Within two (2) weeks from receipt of the system at a time mutually agreed on by the contractor and the TPOC [TBD], The Contractor shall install the system in the Physical Materials Laboratory (PML), Gaithersburg, MD.

Installation shall include, at a minimum, uncrating/un-packaging of all equipment, set-up and hook-up of all equipment, start-up, and demonstration of all required specifications. Technical personnel experienced with the system shall install the system and perform all activities necessary to ensure the system is fully functional and meets all required specifications.

All work shall be accomplished at the National Institute of Standards and Technology, Gaithersburg campus. Normal duty hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.

with the exception of Federal holidays. Work will be coordinated with the NIST Technical Point of Contact (TPOC).

Installation shall be included in the total firm-fixed price.

IV. PROVISIONS AND CLAUSES:

The following provisions and clauses apply to this acquisition and are hereby incorporated by reference.

All FAR clauses may be viewed at http://acquisition.gov/comp/far/index.html.

PROVISIONS

52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.204-17, Ownership or Control of Offeror 52.212-1, Instructions to Offerors-Commercial Items 52.212-3 Offeror Representations and Certifications-Commercial Items (March 2015) The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision and provide a written submission.

52.225-2—Buy American Certificate

Buy American Certificate (May 2014)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of “domestic end product.” The terms “commercially available off-the-shelf (COTS) item,” “component,” “domestic end product,” “end product,” “foreign end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American—Supplies.”

(b) Foreign End Products:

Line Item No.: Country of Origin:

[List as necessary]

(c) The Government will evaluate offers in accordance with the policies and procedures of Part 25 of the Federal Acquisition Regulation.

(End of Provision)

52.225-18, Place of Manufacture;

http://acquisition.gov/comp/far/index.html

Offerors shall complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

52.225-25, Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (Class Deviation) (March 2015)

(1) In accordance with Sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by the Consolidated and Further Continuing Appropriations Act, 2015 funding may be used to enter into a contract with any corporation that-

(a) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where an awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the Government, or

(b) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) The Offeror represents that, as of the date of this offer-

(a) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(b) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of provision)

52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements—Representation (DEVIATION 2015-02)

PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS—REPRESENTATION (FEB 2015)

(a) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

CLAUSES

52.204-13 System for Award Management Maintenance;

52.204-18, Commercial and Government Entity Code Maintenance;

52.212-4 Contract Terms and Conditions—Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items (MAR 2015) including sub-paragraphs:

52.204-10 Reporting Executive Compensation and First Tier Contract awards 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-6, Notice of Total Small Business Set-Aside.

52.219-28, Post Award Small Business Program Representation;

52.222-3, Convict Labor;

52.222-19 Child Labor – Cooperation With Authorities And Remedies;

52.222-21, Prohibition of Segregated Facilities;

52.222-26, Equal Opportunity;

52.222-36, Affirmative Action for Workers with Disabilities;

52.223-18 Contractor Policy to Ban Text Messaging While Driving;

52.225-1 --Buy American Act 52.225-13 Restriction on Certain Foreign Purchases;

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (SAM);

52.232-39, Unenforceability of Unauthorized Obligations;

52.232-40, Providing Accelerated Payment to Small Business Subcontractors;

52.247-35, F.O.B. Destination, Within Consignee’s Premises

CAR CLAUSES FULL TEXT CAN BE ACCESSED AT:

http://farsite.hill.af.mil/VFCARA.HTM 1352.201-70, Contracting Officer's Authority 1352.209-73, Compliance With the Laws 1352.209-74 Organizational Conflict of Interest

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

(a) An agency protest may be filed with either (1) the Contracting Officer, or (2) at a level above the Contracting Officer, with the agency Protest Decision Authority. See 64 Fed. Reg. 16,651 (April 6, 1999).

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

http://farsite.hill.af.mil/VFCARA.HTM

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: LYNDA ROARK, CONTRACTING OFFICER

100 Bureau Drive, MS 1640 Gaithersburg, MD 20899

(c) Agency protests filed with the Protest Decision Authority shall be sent to the following address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: HEAD OF THE CONTRACTING OFFICE (HCO)

100 Bureau Drive, MS 1640 Gaithersburg, MD 20899

(d) A complete copy of all agency protest, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

(e) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W.

Washington, D.C. 20230

FAX: (202) 482-5858

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

(a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed.

(b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims.

(c) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W.

Washington, D.C. 20230

FAX: (202) 482-5858

(End of clause)

V. INSPECTION AND ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

NIST personnel will verify equipment operation meets technical standards post installation. This will be accomplished through testing the laser with a cavity, wavemeter, and power meter.

VI. PAYMENT SCHEDULE

The Government will pay the total firm-fixed price, as delineated in section II, upon successful completion as determined by the NIST Technical Point of Contact (TPOC) [TBD].

VII. INSTRUCTIONS TO QUOTERS:

System for Award Management (SAM) Registration

In accordance with FAR 52.204-7, the awardee must be registered in the System for Award Management (www.sam.gov) prior to award. Refusal to register shall forfeit award.

A. DUE DATE FOR QUOTATIONS

Quoters shall submit their quotations so that NIST receives them not later than 3:00 p.m. Eastern Time on August 26, 2016. FAX quotations shall not be accepted. E-mail quotations shall be accepted at Tracy.Bisson@nist.gov and Lynda.Roark@nist.gov. Please reference the RFQ number in the subject line of email communications. Quoters quotations shall not be deemed received by the Government until the quotation is entered in the e-mail inbox set forth above.

B. QUOTATION PREPARATION INSTRUCTIONS (ADDENDUM TO FAR 52.212-1)

1) PRICE QUOTATION:

The quoter shall submit (1) one copy of the completed price schedule. The pricing quotation shall be separate from any other portion of the quotation. The quoter shall propose a firm-fixed-price, FOB Destination, for each CLIN. Contractor shall state express warranty coverage. Price quotations shall remain valid for a period of 90 days from the date quotations are due.

2) TECHNICAL QUOTATION:

The quoter shall submit one (1) copy of the technical quotation The technical quotation shall address the following:

TECHNICAL CAPABILITY:

The offeror shall submit a technical description and/or product literature for the equipment it is proposing, which clearly identifies the manufacturer, make and model. The offeror must demonstrate that its proposed equipment meets or exceeds each minimum requirement described in the statement of work by providing a citation to the relevant section of its technical description or product literature. If applicable, evidence that the Offeror is authorized by the original equipment manufacturer to provide the item(s) in the quotation should be included.

If standard product literature and/or technical descriptions do not address all required specifications, offerors must provide narratives and or explanation of the work that will be performed to meet the requirement(s). All proposed work must be addressed in sufficient detail that all technical requirements are discussed and that the intended outcome of the work can be clearly discerned.

3) ACCEPTANCE OF TERMS AND CONDITIONS (ADDENDUM TO FAR 52.212-1 (B)

(11)): THIS IS AN OPEN-MARKET SOLICITATION FOR EQUIPMENT AS DEFINED

HEREIN. THE GOVERNMENT INTENDS TO AWARD A PURCHASE ORDER AS A

RESULT OF THIS SOLICITATION THAT WILL INCLUDE THE CLAUSES SET

FORTH HEREIN. THE QUOTATION SHALL INCLUDE ONE OF THE FOLLOWING

STATEMENTS:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:

Quoter shall list exception(s) and rationale for the exception(s)

Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the quoters FSS or GWAC contract, and the statement required above shall be included in the quotation.

4) The Dun and Bradstreet Number (DUNS number) for the quoter’s active System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to receive an award.

5) Quoters shall include a completed copy of the attached provision, “Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (Class Deviation) (March 2015)” with their quotation.

VIII. QUOTATION EVALUATION:

A. EVALUATION FACTORS:

Award shall be made to the quoter whose quotation offers the lowest-priced technically acceptable item, meeting or exceeding the minimum technical requirements.

B. TECHNICAL CAPABILITY:

All items must be new. Prototypes, used or refurbished instruments will not be considered for award. Evaluation of technical capability shall be based on the information provided in the quotation. NIST will evaluate whether the quoter has demonstrated that its proposed equipment meets or exceeds all required specifications. Quotations that do not demonstrate the proposed equipment meets all requirements will not be considered further for award. If an quoter does not indicate whether its proposed equipment meets a certain minimum requirement, NIST will determine that it does not.

UNDER THE TECHNICAL CAPABILITY FACTOR, ALL QUOTERS MUST MEET

THE MINIMUM REQUIRED SPECIFICATIONS AS STATED HEREIN.

C. PRICE

The Government will evaluate price for reasonableness.