SB1341-16-RQ-0846_SOW.docx

STATEMENT OF WORK

TITLE: Acquisition of a new Ion Chromatography instrument.

LAB REQUESTING SERVICE: Material Measurement Laboratory, Chemical Sciences Division, Gas Sensing Metrology Group

I. INSTRUMENT SPECIFICATIONS

1. The instrument shall be new, current production model instrument and not a refurbished, demonstration, or otherwise previously used instrument.

2. The unit must be supplied with vendor-supplied software and workstation for controlling the system and analysis.

3. The instrument must have a compact modular design comprised of an analyzer module that is no larger than 12” wide, 23” high and 15” deep, an auto sampler module that is no larger than 12” wide, 21” high and 20” deep, and a gas absorption module that is no larger than 12” wide, 23” high and 15” deep. All modules must be capable of being used in a laboratory setting on a stationary bench top.

4. The instrument must be a single channel system capable of analyzing anions in the presence of high salt concentrations while maintaining instrument precision continuously with the help of the auto sampler.

5. The instrument must be capable of utilizing eluent that can be custom mixed from commercially available products with or without the use of an eluent generation system.

6. The instrument flow path must be metal free and capable of operating at pressures between 0-5000 psi at a minimum.

7. The system shall be equipped with a pump, column, suppressor, detector, purge valve, leak detector, at least a 6 port injection valve, pulsation dampener and have the capability to degass the eluent and sample.

8. The instrument pump must be a dual piston pump with two valves and contain a flow range optimized pump head. The pump shall meet the following requirements:

a. Have a flow rate of 0.001 to 20 mL/min

b. Have a flow increment of 0.001 mL/min

9. The instrument must be capable of interfacing with numerous types of detectors and be equipped with a conductivity detector at the time of purchase. The conductivity detector must have:

a. A minimum measuring range of 0-15,000 S/cm

b. An operating temperature range of 20-50oC

c. Low electronic noise and baseline noise with both chemical and sequential suppression.

d. The detector must be capable of detecting from PPT to high PPM concentrations depending upon matrix and extraction procedure.

10. The instrument must be equipped with an anion suppressor module/system and it shall have 100% solvent capability, as well as, have the ability to self-regenerate. It must also be compatible with both anions and organic acid analysis.

11. The instrument must be equipped with a CO2 suppression system and be capable of removing CO2 from the eluent and sample prior to delivery to the detector.

12. The instrument must have a heated column compartment with a heater that can heat at least to 80oC and also be capable of cooling to -20oC. The oven must be capable of maintaining temperature to within 0.05oC.

13. The instrument must be equipped with an auto sampling system, allowing for automation. The autosampler must have the following capabilities:

a. Have a full loop, partial loop or pick up (For small samples) mode

b. Have an injection volume up to 5000 L with 1L increments

c. Must be able to accommodate different racks capable of handling 12-384 samples at a time.

14. The system should be equipped with intelligent components, which means all system components are immediately recognized, instruments and other parameters are automatically integrated into the method, all system and method parameters are permanently checked, and measuring results are traceable to every single step of the analysis

15. Instrument columns must be capable of tracking the number of injections made to the column and have a particle size between 2-5m.

16. The Instrument must be accompanied by a gas absorption module which must be capable of:

a. absorbing gases directly from a gas cylinder into an aqueous medium and transfer it into the ion chromatography system without any user interactions.

b. the application of various sample preparation techniques, such as matrix elimination, pre-concentration and automated calibration.

c. accurately dosing/measuring out a set amount of aqueous absorption medium repeatedly.

d. automated absorber solution loading and rinsing of the absorber vessel between samples.

e. direct transfer of data from 3rd-party devices (i.e. mass-flow controller, MFC).

f. direct interface with a combustion chamber.

g. being housed indoors in a laboratory setting.

h. being installed on a laboratory bench top requiring no more than

17. The gas absorption module must be equipped with:

a. an absorber vessel with a 2 –15 mL absorption solution capacity.

b. a built in electronic leak sensor.

c. an absorber vessel check valve.

d. two liquid handling vessels (5mL & 10mL, 20mL or 50mL).

e. a 6-port valve capable of pre-concentration with matrix elimination.

f. 10-port low pressure valve for liquid handling.

18. The IC instrument, auto sampler and absorber unit shall be controlled with a single vendor software supplied by the vendor.

19. Instrument software shall provide:

a. Remote file access and full network capability.

b. Have software technical support for at least 5 years for troubleshooting and software/firmware updates.

c. a customizable graphic user interface.

d. remote access to all files and have full network capability without the use of any additional software licenses.

20. Instrument software shall be capable of:

a. tracking all QC samples and notify when a failure occurs.

b. automatically checking all results within the set calibration range or against any limits set by the analyst.

c. giving pop up warning messages to notify of any system or method parameter that needs operator attention outside of an audit trail.

d. automatically backing up databases and user specific method configurations.

e. giving complete traceability of all user and instrument actions by an audit trail.

Installation:

The Contractor and or certified service technician shall install the Instrument in Building 227, Room A120, at NIST Gaithersburg, MD. Installation shall include, at a minimum, uncrating/unpacking of all equipment, set-up and hook-up of all equipment, start-up, demonstration of specifications, and removal of all trash. Instrument will operate to manufacturer’s specifications upon installation. Installation will take place during normal business hours, between 8:30 am and 5:00 pm Eastern Time, Monday through Friday except Federal Holidays, and will be coordinated with the NIST Technical Point of Contact (TPOC). Installation is to occur within 90 days of award.

Warranty:

The Contractor shall provide, at least a one year warranty for the all parts, equipment, and software. The warranty shall cover all parts, labor and travel. The warranty shall commence upon successful completion of delivery, installation, training and demonstration of all required specifications.

Maintenance Services (OPTION LINE ITEMS):

The Contractor shall perform maintenance services and repairs for the instrument for up to three (3) one-year option periods that will begin at the expiration of the manufacturer’s warranty. During each maintenance period all hardware and software shall be covered as well as all parts, labor and travel. Additionally, the Contractor shall provide telephone support during normal business hours and on-site service and replacement of any defective equipment or software. The Contractor must respond to NIST personnel not later than one business day after receiving a request for service or technical support. The Contractor must provide their best effort to be on-site at NIST within two business days of the initial request for service.

Preventive maintenance visits, in accordance with the manufacturer’s specifications shall be included during each of the three maintenance service years in which Original Equipment Manufacturer (OEM) trained and certified service personnel shall verify the proper operation of the system.

For all maintenance visits, the Contractor shall provide a written service report detailing the time of arrival at NIST, all services that were performed, documentation showing that the equipment is operating at the required specifications, and time of departure from NIST. The detailed service report shall be given to the NIST TPOC upon completion of the service request.

Training:

Include training at NIST for up to 2 NIST personnel covering normal operation, troubleshooting, and routine maintenance. Training will be provided during normal business hours, between 8:30am and 5:00pm Eastern Time, Monday through Friday, except Federal Holidays, and will be coordinated with the NIST Technical Point of Contact (TPOC) to ensure maximum availability of NIST personnel. The training may be completed on-site at NIST immediately after installation and demonstration of specifications.

II. DELIVERABLES

The equipment shall be delivered within 90 days of award, FOB Destination to NIST at:

100 Bureau Drive Gaithersburg, MD 20899

III. GENERAL INFORMATION

Safety: The Contractor employee shall be responsible for complying with NIST installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

Identification Badges: Contractor shall comply with NIST identification and access requirements. Each Contractor shall wear a visible identification badge provided by the NIST Security Office. The badge must show the full name, title, and if required by NIST, the words “Contractor” in front. The Contractor employee shall turn in the NIST identification badge and vehicle pass to the TPOC, COR, or Contracting Officer (CO) upon termination of their services under this contract.