SATPC0035307 Tab 07 SOW_Redacted.pdf

STATEMENT OF WORK

1. Objective/Requirements The NASA Goddard Space Flight Center (GSFC) requires the purchase of Precision Optical Laser Retroreflector Array.

2. Purpose This document defines the work to be performed by the contractor to deliver the Hemispherical Retroreflector Assembly, from here on referred to as HRA, to the Roman Space Telescope (RST).

3. Characteristics, Scope, and Specs

Please refer to the attached "Drawing LRA200044_Rev_C" documents with the outlined requirements.

1) The Contractor shall provide one (1) HRAs that meet the performance requirements specified in drawing LRA200044_Rev_C.

2) The Contractor shall provide the facilities, personnel, services, tools, equipment, and materials necessary to design, analyze, manufacture, test and deliver the hardware and data in accordance with the requirements of the SOW.

3) The Contractor shall provide documentation and deliverable data per the Statement of Work and contract requirements.

4. Related Documentation

1) In the event of a conflict between the SOW and the drawing, the SOW shall take precedence.

2) The latest versions of all documents below shall be used unless otherwise specified in this SOW.

Roman Space Telescope (RST) documents can be obtained in the RST CM Tool.

5. Applicable Documents

1) The following documents are referenced within this document and are directly applicable or contain policies or other directive matters that are binding for the contents of this document.

2) In the event of conflict between an Applicable Document and the content of this document, the

RST Project Configuration Change Board has the final authority for conflict resolution.

6. Management and Reporting

1) The Contractor shall designate a single individual and identify by name who will be given full responsibility and authority to manage and administer all phases of the work specified by the contract and ensure that all objectives are accomplished within schedule and cost constraints, and all technical aspects of this contract.

2) The Contractor shall provide for managing all resources, controlling schedules, managing all engineering, manufacturing and procurement activities, configuration management, quality assurance, documentation control, and distribution.

7. Documentation

1) The Contractor shall ensure the generation and delivery of all documentation as called for in the contract, and this SOW.

2) In addition to that documentation specifically called for in the contract, upon request by the NASA/GSFC Contracting Officer’s Representative (COR), the Contractor shall make available a copy of any document or data generated during this contract performance for review by GSFC personnel at either the Contractor's facility or via the internet. This includes, but is not limited to, technical reports and memorandums, drawings, schematics, build documentation (on-site), studies, analyses, parts and materials data, test data, alerts, nonconformance’s, etc.

8. HRA General Requirements

1) The HRAs shall meet the requirements specified on drawing LRA200044 Rev C, with the exceptions below, with evidence of conformance through test reports, dimensional inspection reports, and other measurement methods to show conformance to the above noted requirements.

The HRAs shall meet the Contractor’s internal requirements for an HRA.

9. Exceptions

1) The following exceptions are required to drawing LRA200044 Rev C:

• The reflectance of the retroreflector cells in Note 14 shall be less than 0.8% between 800 nm and 1600 nm.

• Each HRA shall be subjected to the protoflight mechanical vibration environment specified in Figure 2 of LRA200044 Rev C.

• The resistivity requirement specified in Flag Note 7 is not applicable to this procurement.

Conductive coatings on the corner cubes are not required.

• Flag Note 9 is not applicable to this procurement.

2) The Contractor shall provide a CAD model of the HRA

3) If analysis or documentation already exists regarding thermal analysis/testing, the Contractor shall make those available to RST.

4) An EIDP shall be made available for review prior to shipping. The EIDP should be comprised of, but not limited to, the following data:

• The deliverable HRA, serial number, part number, and classification status (e.g., flight, non-flight, ground support)

• Final Test Data, Diagnostic Test Data

• As Designed / As Built List (AD/AB)

• Compliance Matrix-Verification Matrix

• Contamination Cleanliness Certification

• Nonconformance Reports relating to each HRA

• Waivers/Deviations

• Photograph Documentation

• ICD Dimensional Inspection Report for each HRA

• Certificate of Conformance

• Packaging, Storage, Transport and Handling Document

• NASA GSFC Mandatory Inspection Point (MIP) Documentation for authorization to ship, along with any other Government MIP documentation.

• Work Orders for the final assembly and associated tests

• Pre-Ship Review documentation from NASA GSFC

10. Quality Assurance General Requirements

1) The contractor shall have a Quality Management System that is compliant with the requirements of SAE AS9100 Quality Systems - Aerospace - Model for Quality Assurance in Design, Development, Production, Installation and Servicing or equivalent as documented in a Quality Assurance Plan.

2) The Contractor’s management structure will ensure that managers of the assurance activities have direct access and independent reporting paths to upper management, separate from the project management structure.

3) The Quality Assurance Plan shall be delivered to the NASA/GSFC COR for approval. GSFC shall be notified of any changes to the QA program.

11. Training and Certification of Contractor Personnel

1) All personnel performing work on the HRAs require a prerequisite set of skills and competency and shall be certified as having completed the required training, appropriate to their involvement.

NASA GSFC representatives reserve the right to request training records during on-site visits, audits, mandatory inspection points, etc.

12. Hardware Handling, Cleaning and Packaging

1) The handling of hardware shall be performed by qualified personnel in accordance with approved procedures that address cleaning, electrostatic discharge, cleanrooms, handling, packaging, storage, shipping containers, bagging, and purging.

2) Compatible packaging shall be selected so that hardware is not contaminated or otherwise degraded during handling, shipping, or storage.

13. Surveillance of the Contractor

1) The work activities and operations of the contractor, subcontractors, and suppliers are subject to evaluation, review, survey, audit, and inspection by NASA/GSFC representative.

2) The contractor shall provide the NASA/GSFC representative with documents, records, equipment, and a suitable work area within their facilities that are required by the representative to perform their overview activities.

14. Government Mandatory Inspection Points (GMIPs)

1) The contractor shall plan for GMIPS. The contractor shall provide work instructions, procedures, drawings, etc. that are appropriate for the activities. The following are examples of activities that may be subject to GMIPS:

- Rework and repairs to flight hardware

- Pre-Ship Inspection/Data Review

15. GIDEP

1) The Contractor shall have an active GIDEP representative/member. Any GIDEP Alerts that affect space flight hardware shall be reported to NASA GSFC.

2) The Contractor shall keep sufficient selection and usage records for all flight parts and materials adequate to determine applicability of any issued Government Industry Data Exchange Program (GIDEP) alerts relevant to items used on RST.

3) The contractor shall review and disposition all GIDEP Alerts for relevancy and impact and shall notify the COR and CSO of applicable GIDEPs within 3 days.

4) In addition, the contractor shall review and disposition any NASA Alerts and Advisories provided to the contractor by the NASA/GSFC COR.

5) Alert applicability, impact, and corrective actions shall be summarized, and status provided to the NASA/GSFC COR on a monthly basis as part of the Monthly Status Report.

16. Anomaly Reporting

1) The contractor shall have a documented process for anomaly reporting and disposition.

2) The process will establish an anomaly review board (ARB) whose membership will include a government representative as a voting member with approval authority for proposed actions on all major nonconformances.

3) The process shall require major anomalies to be submitted to the ARB and the government.

Major anomalies are those that have resulted in hardware test failures and damage or potential damage to hardware. Examples of major anomalies are mechanical damage that affects form, fit, or function (dropping, scratches) and off-nominal test results.

4) The contractor shall assess the failure risk ratings and failure effect risk ratings for major anomalies and shall identify those that have a failure effect risk rating of 2 or 3 and a failure corrective action risk rating of 3 or 4 as a significant residual risk in the risk list.

5) The process shall allow the contractor to disposition minor anomalies with an appropriate subset of the ARB. Minor anomalies are those that have not resulted in hardware failure or have caused no damage or stress to hardware or required no change in flight software. Examples of minor anomalies are those that can be resolved immediately, procedural errors, database problems, operator errors, and exceedance of test limits that do not affect the end item.

6) “Could Not Duplicate" failures shall be discussed with the formal anomaly or nonconformance review board for approval and disposition.

7) NASA GSFC shall be formally notified of all nonconformances and waivers/deviations prior to delivery of the HRAs.

8) NASA GSFC shall be informed of nonconformances as soon as possible. All major safety incidents, nonconformances or anomalies shall be reported to NASA-GSFC immediately and followed up with a written report within 24 hours of the occurrence.

17. Materials and Processes (M&P) Usage Documentation

1) The Materials and Processes List shall be provided per the Roman MAR, RST-SMA-REQ-0032.

2) The list of Processes will include those processes that ensure a repeatable/controlled process that produces a consistent and reliable product.

3) The contractor shall provide an As-Designed Materials & Processes List thirty (30) calendar days prior to the DCR. An As-Built Materials & Processes List (ABML) shall be included as part of the end item data package. Sample forms are available upon request.

4) The lists shall include the following information in an electronically searchable format:

· Non-Metallics Usage List – Material Identification (including full specification, manufacturer, and part number), Mix Formula, Cure, Amount, Expected Environment, Special Reason for Selection, Outgassing Values (including reference source and test reference), Usage, MUA Number (if applicable).

· Metallics Usage List – Materials Identification (including full specification), Condition, Surface Finish and/or Coating, Application, Expected Environment, Stress Corrosion Cracking Rating, Corrosion Rating, Usage, MUA Number (if applicable), complete fastener part number (identifying material, condition, finish, locking element).

· Lubrication Usage List – Component Type, Size and Material; Component Manufacturer and Manufacturer Identification; Proposed Lubrication System and Amount of Lubricant;

Type and Number of Wear Cycles; Speed, Temperature and Atmosphere of Operation;

Type of Loads and Amount; Other Details.

· Material Processes Utilization List – Process Type; Contractor Specification Number;

Military, ASTM (American Society for Testing and Materials), Federal or Other Specification; Description of Material Processed; Application.

5) The Materials and Processes List shall include references to Materials Usage Agreements

(MUAs) at entries for non-compliant materials and processes.

18. Materials Usage Agreements (MUAs)

1) MUAs shall be submitted for all M&P that are technically acceptable but do not meet M&P requirements.

2) The MUA shall include sufficient information to demonstrate that the application is technically acceptable.

19. Adhesive Bonding (NASA-STD-6016A Section 4.2.4.5)

1) While GSFC does not specifically work to MSFC-SPEC-445A, all bonding processes should meet the intent of MSFC-SPEC-445A.

· All materials are reviewed against the appropriate requirements.

· Processes are qualified and documented.

· The shelf life of adhesives and primers are managed. Only materials with remaining shelf life are used.

· Personnel are trained and certified to perform all bonding processes.

· Adhesives are handled and stored per manufacturer recommendations.

· Appropriate contamination-free facilities are used for surface preparation and bonding operations.

· Non-destructive techniques and destructive coupon testing is performed to verify bonding operations.

· Adhesive mix records should be kept by the vendor for the duration of the mission life.

These should show date, planned mix ratio, measured mix ratio, cure parameters, and hardness coupon hardness.

20. Shelf-Life Items

1) Polymeric materials, such as adhesive films and resins, tapes, composites, o-rings, etc., have a limited shelf life.

2) Prior to purchase, the vendor shall ensure that an appropriate storage environment (freezer, cryogenic, inert, etc.) is available for these materials.

3) Purchased materials shall have a Certificate of Compliance, which includes, but is not limited to, the following information: identification of the material(s) or resin(s), lot and/or batch number, date of manufacture, date of expiration, and date of shipment, if applicable.

4) Use of a procured material (in-house or by a vendor) that has exceeded its original shelf life shall require approval from the COR.

21. Materials Procurement Requirements

1) Raw materials purchased by the contractor and its developers shall be accompanied by a Certificate of Compliance (C of C) and, where applicable, the results of nondestructive, chemical, and physical tests. Materials C of C shall be included as part of the EIDP.

22. Design Verification Requirements

1) The Contractor shall utilize testing, measurements, and inspection as the primary verification method.

23. Reporting of Test Data

1) The Contractor shall properly record, maintain, and analyze test data, during the test program to assess performance.

2) The test reports shall be delivered as a part of the End Item Data Package (EIDP) and be presented at Pre-Ship Reviews.

24. Handling, Storage, Packaging, Preservation and Delivery

1) The HRAs shall be stored, preserved, marked, labeled, and packaged, to prevent loss of marking, deterioration, contamination, condensation/moisture, maintain the cleanliness requirements, and preclude damage during all phases of the program up to final delivery to NASA GSFC. Stored and stocked items shall be controlled in accordance with documented procedures and be subject to surveillance by NASA GSFC.

2) The Contractor is responsible for providing an acceptable shipping container the appropriately protects the hardware.

3) Packaging materials and methods shall not degrade the molecular or particulate cleanliness of the item.

4) By executing the act of product shipment, the supplier certifies that the product complies with all contract requirements. Prior to shipping, quality assurance personnel shall ensure that:

• Fabrication, inspection, and test operations have been completed and accepted/

• All products are identified and marked in accordance with requirements.

• The accompanying documentation (contractor's shipping and property accountable form) has been reviewed for completeness, identification, and quality approvals.

• Evidence exists that preservation and packaging are in compliance with requirements.

• Packaging and marking of products, as a minimum, comply with Interstate Commerce

• Commission rules and regulations and are adequate to ensure safe arrival and ready identification at their destinations.

• The loading and transporting methods are in compliance with those designated in the shipping documents.

• Integrity seals are on shipping containers and externally observable shock or humidity monitors do not show excessive environmental exposure.

• In the event of unscheduled removal of a product from its container, the extent of re-inspection and retest shall be as authorized by NASA or its representative.

• Special handling instructions for receiving activities, including observation and recording requirements for shipping-environment monitors are provided where appropriate.

• Shipping documentation and containers shall contain appropriate measures

(signs/warnings) to ensure that the item’s packaging is only removed or opened inside of a cleanroom.

• Special handling instructions for receiving activities, including observation, and recording requirements for shipping-environment monitors are provided where appropriate.

5) The contractor’s quality assurance organization shall verify prior to shipment that the above requirements have been met and sign off appropriate shipping documents to provide evidence of this verification.

6) The contractor shall ship Free On Board (F.O.B.) destination to NASA/GSFC Greenbelt, Maryland. The contractor has the responsibility for any damage incurred during shipment.

25. Place of Performance

NASA Goddard Space Flight Center (GSFC) Code 698 8800 Greenbelt Rd.

Greenbelt, MD 20771

26. Period of Performance

30 Days ARO