Satement of Work - Toilet Pumping_2021.docx

STATEMENT OF WORK

Vault Toilet Pumping and Waste Hauling Services

Scope of Contract

Furnish labor, equipment, supplies, and materials, to water and pump one-hundred and fifty-one (151) vault toilets at fifty-eight (58) public use recreation areas and trailheads (“units”) as described in these Contract Documents.

Work Location

Work under this Contract is in Grand and San Juan Counties, Utah. See Location Map and attached spreadsheet for locations within the counties.

Contract Period

From April 1, 2021 for a period of one year, with on additional option year.

Start Work Date

April 1, 2021.

SECTION 01010 SUMMARY OF WORK

PART 1: GENERAL

1.1 SUMMARY

A. Description of Work: Contractor shall furnish, on a call when needed basis, toilet pumping services which includes all equipment, supervision, transportation, labor, operating supplies, and incidentals necessary to pump, wash down, cleanup, disinfect, and dispose of all waste products and debris removed from toilet vaults, in accordance with the following contract specifications and in accordance with State and Federal regulations. Once the vault is pumped, the Contractor charge quantity 100 gallons

B. Frequency and Dates of Work: The frequency and exact dates when services will be required cannot be pre-determined. The work expected to be performed based on previous use is shown in the Estimated Minimum Work and Schedule and is reflected in the Bid Schedule. Spring and fall pumping is expected to require 1, possibly 2, days per week.

C. Scheduling of Work: The Contracting Officer Representative (COR) or Project Inspector (PI) shall notify the Contractor of the required servicing. The Government will request a minimum of 6 vaults per call be serviced. This initial notification shall be by phone. Within twenty-four (24) hours of the initial notification, the Contractor shall confirm by phone the date and time of the scheduled servicing. The Contractor shall complete the pumping services within three (3) calendar days after the initial notification. Response time for emergency servicing shall be by mutual agreement between both parties. Where feasible, multiple toilets within a group (as defined in the attached schedule) will be serviced on the same trip. Pumping of individual toilets outside of the scheduled group may be requested by the COR.

D. Definitions:

1. Sewage: liquid, semi-liquid, and solid waste matter contained in vault.

2. Debris: all other refuse found in vault, to include but not limited to items such as cans, bottles, rocks, sticks and logs, animals or animal parts, clothing, plastic bags and containers, metal products, pinecones, food products, cardboard and paper products, whole rolls of toilet paper, tools, diapers and sanitary napkins, and other miscellaneous trash.

3. Waste Material: sewage and debris.

1.2 QUALITY ASSURANCE

A. Quality Assurance: The work shall be inspected as stated in 3.2. Deficient work shall be corrected as stated in 3.3.

1.3 SITE CONDITIONS

A. Access to Work Sites: Most sites are accessible via paved roads. Several sites are accessed by maintained graveled roads and are depicted on the enclosed map. These include Kane Creek Road, Klondike Bluffs, Ken’s Lake, Bar M, Horsethief, Cowboy Camp, Lone Mesa, Fisher Towers and Lower and Upper Onion Creek.

B. Hours of Work: Work shall be scheduled so that it is accomplished between the hours of 8:00 A.M. and 5:00 P.M.; emergency pumping may occur outside of these hours.

C. Security/Safety: Cleanouts from which servicing shall be performed are covered with a hatch. The cleanout hatch is bolted in place for visitor safety. The Contractor shall be responsible for unbolting the hatch to gain access to the cleanout and replacing the bolts immediately after servicing is complete. Several of the older toilets must be pumped through the riser as there is not a clean-out hatch. At no time, shall the Contractor leave an uncovered cleanout hatch unattended.

PART 2: PRODUCTS (not applicable)

A.1 ODOR CONTROL

A. No odor control required. The Government will provide and apply this treatment.

PART 3: EXECUTION

3.1 MEETINGS

A. Pre-Work Meeting: Shall be held prior to the start of the work. The Contractor will be notified in advance of the meeting time, date, and place. The purpose will be to review required work, invoicing, and other administrative provisions of the Contract.

3.2 INSPECTIONS

A. Method: The work will be inspected randomly by the COR or PI on the scheduled date and time of pumping services.

3.3 DEFICIENT WORK

A. Remedy: If work is found to be deficient, the Contractor shall be notified by the COR or Contracting Officer (CO) immediately and will have forty-eight (48) hours in which to correct the work. The Contractor shall notify the COR or CO immediately after work is corrected.

B. Penalty: Deficient work not corrected by the Contractor in the prescribed time shall result in non-payment of bid item.

3.4 EQUIPMENT

A. Contractor shall use a septic pumper truck with a four (4) inch minimum suction hose.

B. Suction hose shall accommodate a maximum distance from road to vault cleanout of forty (40) feet.

C. All equipment shall be in conformance with Federal, State, and local regulations.

3.5 PUMPING SERVICE

A. Contractor shall remove waste material from vault through the cleanout.

B. Before pumping service begins, Contractor shall fill the vault with sufficient water to facilitate removal of all waste materials.

C. Contractor shall expect debris to be mixed in with sewage and shall be prepared to remove debris either manually or by pumping.

D. Interior vault walls shall be washed by a hose with sufficient pressure to remove clinging waste material. Hose washing shall occur through the cleanout.

E. No waste material shall remain in the vault after pumping services are complete.

F. Clean and disinfect all contaminated areas outside the vault resulting from the pumping services. Wash all waste material that spilled on the concrete surrounding the cleanout back into the vault. Clean the cleanout hatch and re-bolt into place.

F. If any pumping services occurred inside the restroom the entire restroom shall be cleaned and disinfected, including the toilet seat and riser, walls, door and handles, floor, ceiling, and replacement of toilet tissue if necessary.

For informational purposes, be advised that during the period of 4/1/19 – 3/31/20 there were approximately 170 vaults pumps from 69 locations.

3.6 DISPOSAL OF SEWAGE AND DEBRIS

A. The Contractor shall be responsible for waste material disposal and all fees associated with disposal. The Contractor shall conform to all Federal, State, and local laws and ordinances regarding disposal of waste material. Sewage removed from BLM vaults must be disposed of in a licensed or permitted sewage disposal facility. Proof of proper disposal may be required. Documentation of proper disposal shall be maintained in the contractor’s records for a minimum of three (3) years.

B. The Contractor shall prevent spillage and haul waste material in watertight containers. Contractor’s handling of waste material shall conform to all applicable health regulations.

C. The Contractor shall dispose of all debris that is removed from the vault toilets off site in a legal manner and facility.

PART 4: MEASUREMENT AND PAYMENT

4.1 METHOD OF MEASUREMENT

A. Units: Each is the measurement unit.

B. Each: One unit (each) shall be one pumping service as described in 3.5 and 3.6 for each vault at the work site.

4.2 PAYMENT

A. Payments: Prices and payment will be full compensation for the work described in this section. Payment will be as shown in the Bid Schedule.

B. Invoicing: Invoices shall be submitted monthly.

END OF SECTION

Vault Toilet Pumping Services Summary of Work 01010 - 2