SAM_-_Pre-Solicitation__7083268_1.pdf

75N94025Q00012

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD), in support of the National Institute on Alcohol Abuse and Alcoholism (NIAAA) intends to award a purchase order without providing for full and open competition to Illumina, Inc for NextSeq2000 Maintenance Agreement.

BACKGROUND

The NIAAA Laboratory of Neurogenetics conducts genetic analyses of DNA samples to determine the genetic contribution to various mental health conditions including alcohol use disorder. One method used to determine genetic contribution is sequencing of both DNA and RNA from various sources (human and animal blood and tissues can be sequenced with the NextSeq2000). The purpose of this contract is to obtain preventative maintenance and emergency repair service when needed for the NextSeq 2000 sequencing system (SN VH00750, NIH property number 02182400.

This agreement is needed to run from December 24, 2024 through December 23, 2025.

JUSTIFICATION

The Laboratory of Neurogenetics uses a state-of-the-art NextSeq2000 sequencer to generate sequence data for various projects including single cell sequencing of RNA samples from animals treated with alcohol and other drugs of abuse to determine the changes in gene expression related to the treatment. These experiments are time consuming and expensive. If the NextSeq2000 sequencer is not kept in optimal running condition, additional expense (in both time and money) will occur. Having this maintenance agreement in place will assure that the NextSeq2000 is in optimal running condition and should a hardware failure occur, will allow the laboratory to recoup the cost of the reagents lost as well as have access to expedited repair services (2 day on-site response target). The maintenance agreement also covers any updates to the NextSeq2000 hardware and control software that occur periodically throughout the year. The maintenance plan selected allows the laboratory to maximize performance of the NextSeq2000 sequencing while minimizing and downtime resulting from instrument failures. As the manufacturer of the NextSeq2000, Illumina, Inc is uniquely situated to provide service for the instrument. The Illumina product support service team includes highly qualified field service engineers (FSE), technical applications scientists (TAS), field application scientists (FAS) and others that are deeply familiar with the intricacies of the NextSeq2000 system and are thus able to deliver expedient and accurate services. The maintenance contract is need to allow the Laboratory of Neurogenetics to continue our research using the NextSeq2000. Purchase of the maintenance service from Illumina, Inc. is required because the Next2000 is a highly specialized instrument, which is sold and serviced exclusively by Illumina. No other company or service has the unique knowledge and equipment to service, repair and upgrade the instrument. The use of any company or vendor other than Illumina will void the warranty on the instrument.

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811210 with a Size standards in millions of dollars: $34.0

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Circular (FAC) 2024-07 effective 09/30/2024. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000) and FAR Subpart 12- Acquisition of Commercial Items.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of FAR 13.106(b)(1) Soliciting from a single source - For purchases not exceeding the simplified acquisition threshold.

PLACE OF PERFORMANCE

NIH/NIAAA

5635 Fishers Ln Rm 3S32 Rockville, Maryland, USA

DESCRIPTION OF REQUIREMENT

The contractor shall provide 1 preventative maintenance visit (arranged with Laboratory personnel at a time convenient to both) to ensure that the NextSeq 2000 is performing properly. The company will provide the following on an as needed basis:

1. Full coverage for parts, labor and travel for unexpected breakdowns of the NextSeq2000 system giving assurance against unexpected costly repairs. The company will have an on-site response target time of 2 business days

2. The company will all replace reagents that were rendered useless due to hardware failures of the NextSeq 2000 system.

3. Hardware and software updates to the NextSeq200 system will be provided at no additional cost.

4. LiHa systems users will have access to remote technical support (18 hr a day, 5 days a week), on-site applications support and discounts on advanced training as needed.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability in response to this notice and may submit a capability statement, which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All respondents must have an active registration in the System for Award Management (SAM) www.sam.gov. All responses to this notice shall be submitted electronically by 5:00 PM Eastern Standard Time, on November, 25th, 2024 to jacob.balenson@nih.gov and shall include pre-solicitation # 75N94025Q00012 in the subject line.

http://www.sam.gov/ mailto:jacob.balenson@nih.gov