SAM.gov Pre-Solicitation NICHD-23-150.pdf

NICHD-23-150

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A

CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION.

The National Institutes of Health, National Institute of Child Health and Development (NICHD) intends to award a firm-fixed price purchase order to include four (4) option years without providing for full and open competition to REES Scientific USA for maintenance services on Rees Scientific automated temperature monitoring equipment.

JUSTIFICATION

The Rees Scientific temperature monitor system is a complex system that is used by multiple NICHD labs in buildings 9, 10 and 49. This is an essential system that notifies labs when there is a freezer fail. This prevents loss of irreplaceable samples. If this equipment fails, then it would negatively affect our program goals because we need the samples for our research. We need to keep this equipment working properly. Based on market research results, Rees Scientific is the only manufacturer and service provider of the Rees temperature monitoring equipment hardware and software used in the NICHD labs. We have 91 inputs/freezers covered under the current maintenance contract with Rees Scientific. It is their desktop application software, monitoring system, and inputs that are encased into the walls of the labs. Additionally, adding monitors to the current system and continuity of the system is critical to our research. We are not aware of any other company that has the knowledge and skills needed to maintain, service, and upgrade the current system, which includes proprietary components, at the level of performance needed.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811210 - Electronic and Precision Equipment Repair and Maintenance with a Size standards in millions of dollars: $30.0.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Regulation (FAR) Federal Acquisition Circular (FAC) 2023-03 effective 05/26/2023. This acquisition is conducted under the procedures as prescribed in FAR Part 13 - Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000), FAR Part 12 - Acquisition of Commercial Items, and FAR Subpart 17.2 - Options.

STATUTORY AUTHORITY

This acquisition is conducted under the authority of FAR 13.106(b)(1) Soliciting from a single source - For purchases not exceeding the simplified acquisition threshold.

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

NICHD-23-150

PLACE OF PERFORMANCE

NIH/NICHD

9000 Rockville Pike Bldg. 49 Bethesda, MD 20892

DESCRIPTION OF REQUIREMENT

Service contract for temperature monitoring system to include single point field calibration of CO2- MON-RM3 series sensors, validation kit for new and existing systems with Rees Software, associated batteries, service package with full documentation, comprehensive system test, verifies, onsite service plan, technical support, validation report, software validation test report, calibration of temperature and humidity, copies of reference equipment calibration certificates, onsite refresher training, The planned period of performance is 9/1/2023 - 8/31/2024 for the base year with four (4) additional twelve (12) month performance periods for the option years.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability in response to this notice and may submit a capability statement, which shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement that includes management, technical data and cost information in sufficient detail and with convincing evidence that clearly demonstrates the capability to perform the required work. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All respondents must have an active registration in the System for Award Management (SAM) www.sam.gov. All responses to this notice shall be submitted electronically by 5:00 PM Eastern Standard Time, on June, 16th, 2023 to jacob.balenson@nih.gov and shall include pre-solicitation # NICHD-23-150 in the subject line.

http://www.sam.gov/ mailto:jacob.balenson@nih.gov