SAM.gov 23-RFI-0173.docx

SAM.gov 23-RFI-0173 Certified Economically Disadvantaged Women Owned Small Business Participants Defense Health Agency (DHA) 24 July 2023

Request for Information: Ice Machine Maintenance The Naval Medical Center Portsmouth, VA (NMCP) and it’s outlying TRICARE clinics supports past and present military members and their families. This acquisition will provide ice machine maintenance to Naval Medical Center Portsmouth, VA and it’s outlying clinics.

This Request for Information (RFI) is issued to assist the Contracting Officer in conducting market research to establish if two or more responsible certified Economically Disadvantaged Women Owned Small Business (EDWOSB) participants are present on SAM.gov that can provide the required services.

DISCLAIMER:

In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. All information received in response to this RFI that is marked proprietary will be handled accordingly. Responses to the RFI will not be returned. At this time, questions concerning the composition and requirement for future RFP’s will not be considered.

Submission Instructions:

1. Please respond with a maximum of a three (3) page capabilities statement response. The capabilities statement should document the potential Offeror’s ability (or inability) to meet the requirements as a certified Economically Disadvantaged Women Owned Small Business (EDWOSB) participant in the sample excerpted performance work statement (PWS) below and highlight any other information requested by the RFI.

2. Please save the capabilities statement as a MS Word document. Please send the capabilities as an attachment to an email using “SAM.gov 23-RFI-0173 in the Subject line.

3. Responses, both positive and negative (ability or inability), shall be provided via email to: laura.a.lebherz.civ@health.mil

4. Responses (closing date) are requested no later than 10:00 AM, Eastern Time, 02 August 2023.

5. Questions are permitted but should be restricted to items that if unanswered would limit a potential Offeror’s ability to respond accurately as to their capability to provide the required services. The deadline for questions is 10:00 AM two business days before the closing date of the RFI.

6. All communications shall be restricted to email. DHA will not accept phone calls.

7. Release of this RFI does not guarantee that a solicitation will be forthcoming, nor does it in any way limit the Contracting Officer’s ability to set the acquisition strategy for any potential future requirements.

Administrative Information:

1. The period of performance for this sample requirement includes a base period of 12 months and four (4) 12-month option periods; for a total of 60 months (if all options are exercised).

2. This sample requirement is for non-personal services. This sample requirement will be performance based and services are considered to be severable services. A Quality Assurance Surveillance Program (QASP) will be provided in the event a solicitation is issued.

3. If an award would result from a subsequent solicitation, the contract type would be Firm Fixed Price (FFP).

4. The applicable NAICS code for this sample requirement is 811412 – Appliance Repair and Maintenance

5. Services will be provided at the Naval Medical Center Portsmouth, VA (NMCP).

Sample Excerpted PWS

1. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services to perform cleaning and preventative maintenance support for ice machines as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in the PWS.

2. SPECIFIC TASKS

2.1. The Contractor shall provide maintenance services to include monthly maintenance of ice machines and to include repair services as needed. The Contractor shall provide cleaning and preventative maintenance support and on-site repairs for ice machines and support items/components listed below.

2.2. The Contractor shall clean ice machines on a monthly basis. Cleaning services shall include:

a. Cleaning condensers, drains, and drip pans monthly.

b. Chemically cleaning and sanitizing units quarterly.

c. Replace filters in each ice machine quarterly.

2.3. The Contractor shall notify Government of any issues and/or defects during the cleaning of ice machines. At this time, the Contractor shall provide repair services, if approved by the Government.