S06 36C25221Q0002 A0001 SHUTTLE SERVICE SOL AMEND.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0001 08-06-2020

695-21-1-6093-0001

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

To all Offerors/Bidders

36C25221Q0002

08-06-2020

X

X

X 1

REFERENCE SOLICITATION 36C25221Q0002 FOR CAMPUS SHUTTLE SERVICE AT MILWAUKEE VAMC AND AMEND TO REFLECT THE FOLLOWING:

Replace Section 3.d Schedule for CLINS 0004, 0005, 1004, 1005, 2004, 2005, 3004, 3005, 4004 and 4005 per page 2 of this amendment; Provide answers to questions submitted by interested parties (see pages 3-5); Provide additional information that was shared with site visit attendees (see page 5).

ALL OTHER TERMS AND CONDITIONS OF THE SOLICITATION REMAIN THE SAME.

SOLICITATION CLOSE REMAINS AUGUST 12, 2020 AT 12:00 PM CENTRAL/LOCAL.

CC: COR, FILE

SUSAN PASHOLK

CONTRACTING OFFICER

REPLACE SECTION 3.d SCHEDULE FOR CLINS 0004, 1004, 2004, 3004 & 4004 WITH THE

FOLLOWING:

SCHEDULE FOR CLINS 0004, 0005, 1004, 1005, 2004, 2005, 3004, 3005, 4004 AND 4005:

Seasonal Parking Lot Shuttle Schedule

November 1 - March 31

Monday - Friday

6:30A-8A and 3P-5P

Location Departure Time Location Departure Time

Lot 9 6:35A South Ent

3:05P

Lot 35 6:40A Lot 9 3:10P

Lot 6 6:45A Lot 35 3:15P

South Ent

6:50A Lot 6 3:20P

Lot 9 6:55A South Ent

3:25P

Lot 35 7:00A Lot 9 3:30P

Lot 6 7:05A Lot 35 3:35P

South Ent

7:10A Lot 6 3:40P

Lot 9 7:15A South Ent

3:45P

Lot 35 7:20A Lot 9 3:50P

Lot 6 7:25A Lot 35 3:55P

South Ent

7:30A Lot 6 4:00P

Lot 9 7:35A South Ent

4:05P

Lot 35 7:40A Lot 9 4:10P

Lot 6 7:45A Lot 35 4:15P

South Ent

7:50A Lot 6 4:20P

Lot 9 7:55A South Ent

4:25P

Lot 35 8:00A Lot 9 4:30P

Lot 6 8:05A Lot 35 4:35P

South Ent

8:10A Lot 6 4:40P

Lot 9 8:15A South Ent

4:45P

Lot 35 8:20A Lot 9 4:50P

Lot 6 8:25A Lot 35 4:55P

South Ent

END ROUTE Lot 6 END ROUTE

ANSWERS TO QUESTIONS PROVIDED BY INTERESTED PERTIES ON SOLICITATION

36C25221Q0002 FOR CAMPUS SHUTTLE SERVICE:

For the supervisor position - is this an on site supervisor? Can this person be a driver? Or just accessible by phone during the contracted hours? Supervisor does not need to be on-site, but accessible by phone and responsibility is to be delegated to a driver.

If on site, are you providing an office? No office is provided on-site

Can we get a current invoice of the work being done? No

Are shuttle bus drivers required to have a valid current CDL? See Section 7 for driver qualifications.

Can you confirm that Shuttle Bus Driver (Occupation Code 31290) minimum wage rate and minimum health benefits should be used for all driving positions under this requirement? We cannot advise what Occupation Code shall be used

Can you provide historical overtime hours (if any) incurred under the current contract? This is not an hourly rate contract, price is firm fixed price monthly for the service provided per the Price

Schedule. Overtime is not paid.

Is there an employee shuttle? Employees are allowed to ride the shuttle buses if there is room.

Do shuttles need to have constant communication with each other? No, shuttles do not need to be in communication with each other, but must be in communication with site supervisor.

Is there a need for shuttle tracking? Shuttle tracking is not required and is not in the

SoW.

Is there space available for an on-site supervisor? There is no space on VA grounds for an on-site supervisor.

Are there any special guidelines for cleaning buses? No special guidelines, other than what is in the SoW. (extra COVID guidelines from CDC may be required as situation requires.)

Can employees ride the patient shuttle? Yes, if room allows. Employees must disembark if space is needed for patients.

Is there a requirement for wheelchair access on the employee route? Yes.

Can Vehicles have the company logo on them? (current vehicles do not.) Yes

On the pricing schedule, Optional CLIN 0006 wants a monthly amount but there is no detail on the number of daily hours we are to provide services. For example, if the hours are low, then the monthly billing is lower. If the hours are high, then the monthly billing is higher. Can you let us know how many hours per day to quote? Up to 14 hours/day as it can be used to fulfill any of the other CLIN description as mentioned in

SOW.

Section E item 1 Submittal of Quote – part 2 under Technical Capability wants a list of all current drivers. Since we do not currently have the contract, the drivers would need to be hired after the award. Can we provide a job description of those employees instead with the understanding that the list of drivers would be provided before our start date? Can we provide a list of our current corporate and management staff that will be involved on this contract that deal with other VA Hospital Shuttle contracts? Yes.

Relative to Seasonal Parking Lot Shuttle Pricing; The hours are Mon-Fri 6:30AM-8:AM and 3PM-5PM. We understand that the on call services will be incorporated into the proposed schedule during those time frames. No. The Seasonal Parking Lot Shuttle will not be on-call. If the OPTIONAL CLIN is active, services are to be provided as scheduled.

a) Would there be additional on call service required during the hours of 8AM-3PM? No

b) Is there an estimated # of times you will require on-call service during the 5 month period? N/A

Relative to 2.10-Full Time Supervisor.

a) Can we designate a driver as an acting supervisor? Yes

b) Is the acting supervisor required to remain on Campus? Yes

c) If so, will an office/trailer be provided for the supervisor? No space will be provided on campus for the on-site supervisor.

Section 2.2 Does the minimum number of capacity of riders have to be all seated or can it be a mix of seated and standing? No standing is allowed.

Section 2.2 Can the vehicles all have ramps and with no vehicles in-service with lifts, or is a mix required or preferred? Vehicles can be all ramps.

Section 2.2 Is there a specific vehicle size that should operate on specific routes exclusively or at peak hours? Can the VA supply a few months of passenger counts by hours prior to March 2020 (COVID)? Higher capacity vehicle recommended on Campus

(employee) Shuttle during peak hours. Daily riders per day – Campus (employee):

approximately 160; Patient shuttle: 70 (30-40% being wheelchairs)

Section 2.5 What equipment might the VA supply to the Contractor under this agreement? No equipment will be provided.

Section 2.10 Can the On Site Supervisor drive the routes to cover both short-term needs such as breaks or full shifts on an as-needed or on-going basis? Yes

Section 2.12 Please advise location of shuttle vehicle parking. Is there lighting and security in this area? Do drivers or mechanics have 24 hr. access to this location and can they park their personal vehicles there? Contractor Lot, east of General Mitchell

Blvd. Lot is not lit, it is under limited video surveillance, as well as VAPD patrol route.

24-hour access is available. Yes, they can park their POV’s there.

Section 3.3 and Schedules - The Grounds Patient Shuttle times are inconsistent with the price schedule. Current Schedules are expected to be revised as to incorporate the

BLDG 43 extension of hours on the Patient Shuttle.

INFORMATION SHARED DURING SITE VISIT:

1. There will always be a “warm hand-off” between the CLC and the shuttle driver.

If a veteran comes to the shuttle unattended, contact James.

2. Currently, all patients are being dropped off at the east entrance during COVID-

19 operations. Normal drop-off is the south entrance.

3. For as needed, on call pick-ups, James will contact the supervisor, who will in turn contact the appropriate driver.

4. BLDG 144 (SCI) is an as needed pick-up.

5. BLDG 109 is an as needed pick-up.

6. BLDG 6 pick-ups:

a. patients at the door

b. employees across the parking lot