S02 - Solicitation Attachment.pdf

Request for Quote (RFQ) #: 36C24225Q0501

Morgue Cooler

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 11:00 am EST, 04/18/2025

All questions must be submitted in writing no later than the question cut-off date marked above.

All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Wilmen.Joa@va.gov no later than 11:00 am EST, 04/21/2025

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer

(and any authorized amendments) reach the designated office before the deadline specified in the solicitation.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C24225Q0501. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2025-03 effective 01/17/2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 334516 with a business size standard of 1000 Employees. This is an SDVOSB set-aside solicitation for a

“Brand-Name or Equivalent” requirement to the items listed below in section (v) List of Line Items.

(v) List of Line Items;

All interested companies shall complete the unit price, total and final balance below with quotations for the following:

Morgue Cooler

*** VENDOR COVER SHIPPING / FREIGHT FEE ***

Line No.

Product Number

Description/Part Number* Qty

Unit Price

Total

MBMC-6

6-Body Vault Morgue Cooler, individual Doors, 3x2,with 2 refrigeration units for each vertical stack of three. Custom Cooler with individual doors, two stacks, mailto:Wilmen.Joa@va.gov and 2 refrigeration units, one ( 115v ) for each stack of three.

0002 INSTALLATION Installation of equipment. 1

TOTAL FINAL BALANCE:

*** VENDOR COVER SHIPPING / FREIGHT FEE ***

Warranty:

Equipment shall be warrantied against defective materials and workmanship under normal use for a period of one (1) year from the date the equipment is tested and considered satisfactory and fully functional.

(vi) Description of Requirements for the items to be acquired --see Section (v) above.

(vii) Delivery and acceptance are to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs

Medical Center, located at the following locations:

Place of Performance / Delivery:

POP: Within 5 Months of the date of contract award.

VA Montrose Campus 2094 Albany Post Rd

Building 1- Morgue at FDR Campus.

Montrose, NY 10548

(viii) 52.212-1, Instructions to Offerors--Commercial

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide

Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide

Acquisition Contract.

(f) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(g) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(h) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(i) Submission of quote shall include the following:

(I) Price (II) Proof of Meeting the Special Standards of Responsibility

Volume I – Price (utilizing format of paragraph (v) above)

Price - The offeror shall complete the pricing schedule provided in Section (v) above:

Price/Cost Schedule.

Volume II – Proof of Meeting the Special Standards of Responsibility

The offeror must either be an OEM or provide proof by the brand's OEM of being an authorized dealer, distributor, or reseller.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) This is FAR Part 8 acquisition utilizing Price-Only with Special Standards of Responsibility. The

Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price alone with special standards of responsibility. The following factors shall be used to evaluate offers:

Price – The Government will evaluate offers by adding all line item prices - the Total of All CLINS will be that sum. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet the special standards of responsibility shall not be selected regardless of price.

Special Standards of Responsibility – The offeror must be either an OEM or an authorized distributor in the basis for award by providing proof from the brand's OEM of being an authorized dealer, distributor, or reseller.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) Basis for Award. The Government will issue a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government.

(d) The following factors shall be used to evaluate quotations:

(1) Technical

(2) Price

(End of Addendum to 52.212-2)

(x) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services”.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--

Commercial Items (FEB 2023)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

FAR 52.204-

Reporting Executive Compensation & First-Tier Subcontract Awards

(JAN 2025) (Pub. L. 109-282) (31 U.S.C. 6101 note)

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (JAN

2025) (31 U.S.C. 6101 note)

FAR 52.219-

Post Award Small Business Program Representation (JAN 2025) (15

U.S.C 632(a)(2))

FAR 52.219-

Nonmanufacturer Rule (JAN 2025)

FAR 52.222-3 Convict Labor (JAN 2025) (E.O. 11755)

FAR 52.222-

Child Labor—Cooperation with Authorities and Remedies (JAN

2025) (E.O. 13126)

FAR 52.222-

Prohibition of Segregated Facilities (JAN 2025)

FAR 52.222-

Equal Opportunity (JAN 2025) (E.O. 11246)

FAR 52.222-

Equal Opportunity for Veterans (JAN 2025) (38 U.S.C. 4212)

FAR 52.222-

Equal Opportunity for Workers with Disabilities JAN 2025) (29

U.S.C. 793)

FAR 52.222-

Employment Reports on Veterans (JAN 2025) (38 U.S.C. 4212)

FAR 52.222-

Combating Trafficking in Persons (JAN 2025) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.223-

Encouraging Contractor Policies to Ban Text Messaging While

Driving (JAN 2025) (E.O. 13513)

FAR 52.225–

Trade Agreements (JAN 2025)

FAR 52.225-

Restrictions on Certain Foreign Purchases (JAN 2025) (E.O.'s, proclamations, and statutes administered by the Office of Foreign

Assets Control of the Department of the Treasury)

FAR 52.232-

Payment by Electronic Funds Transfer—System for Award

Management (JAN 2025)

(xiii) Additional contract requirements or terms and conditions: N/A

52.252-2, Clauses Incorporated by Reference (JAN 2025)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

The following FAR clauses are incorporated by reference:

FAR 52.204-13 System for Award Management Maintenance (JAN 2025)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JAN

2025)

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (JAN 2025)

The following VAAR clauses are to be incorporated by reference:

VAAR 852.203-

Commercial Advertising (FEB 2023)

VAAR 852.211-

Service Data Manuals, (FEB 2023)

VAAR 852.212-

Gray Market Items (FEB 2023)

VAAR 852.212-

Gray Market and Counterfeit Items (FEB 2023)

VAAR 852.232-

Electronic Submission of Payment Requests (FEB 2023)

VAAR 852.246-

Rejected Goods (FEB 2023)

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 2023)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following FAR provisions are to be incorporated by reference:

FAR 52.204-7 System for Award Management (JAN 2025)

FAR 52.204-

Commercial and Government Entity Code Reporting (JAN 2025)

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

(xv) Date and Time offers are due to Wilmen.Joa@va.gov by 11:00am EST, 04/21/2025 http://www.va.gov/oal/library/vaar/ http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp mailto:Wilmen.Joa@va.gov

(xvi) Name and email of the individual to contact for information regarding the solicitation:

Wilmen Joa

Wilmen.Joa@va.gov