S02 SOLICITATION 36C24923Q0273 RFQ MEDITATION PODS.pdf

Combined Synopsis/Solicitation Notice

SUBJECT* 36C249-24-AP-2098 Meditation Pods

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

37129 36C24924Q0273

05-10-2024 3:00 PM CENTRAL TIME, CHICAGO, USA

15 DAYS AFTER THE RESPONSE DATE

N

7A20 334310 Department of Veterans Affairs Network Contracting Office 9

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

POINT OF CONTACT* Contracting Officer corey.malik@va.gov corey.malik@va.gov 615-225-6957

PLACE OF PERFORMANCE

ADDRESS V.A. Medical Center

1310 24th Avenue South

Nashville, Tennessee

POSTAL CODE 37212

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS corey.malik@va.gov EMAIL DESCRIPTION Corey Malik

*= Required Field Combined Synopsis/Solicitation Notice mailto:corey.malik@va.gov mailto:corey.malik@va.gov

Combined Synopsis/Solicitation

Notice Page 2 of 13

Solicitation Notice

DESCRIPTION

Rev. March 2010

FedBizOpps

Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE * 7A

SUBJECT *

36C249-24-AP-2098 Meditation Pods

GENERAL INFORMATION

CONTRACTING OFFICE'S * ZIP-CODE

37129

SOLICITATION NUMBER * 36C24924Q0273

RESPONSE DATE (MM-DD-YYYY) 05-10-2024

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE 14

NAICS CODE * 334310

CONTRACTING OFFICE

ADDRESS

Department of Veterans Affairs

Network Contracting Office 9

1639 Medical Center Parkway

Suite 204

Murfreesboro TN 37129

DESCRIPTION * See Attachment

POINT OF CONTACT *

(POC Information Automatically Filled from

User Profile Unless Entered)

Corey Malik

Contract Specialist

615-225-6957

PLACE OF PERFORMANCE

ADDRESS

VA Medical Center

1310 24th Avenue South

Nashville, TN

POSTAL CODE 37212

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY'S URL https://www.visn9.va.gov

URL DESCRIPTION VA VISN NCO 09

AGENCY CONTACT'S EMAIL

ADDRESS

Corey.Malik@va.gov

EMAIL DESCRIPTION Corey.Malik@va.gov

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice http://www.visn9.va.gov/ mailto:Corey.Malik@va.gov

Page4 of 13 Page4 of 13

Solicitation Notice

Combined Synopsis Solicitation

General Information

Document Type: Combined Solicitation/Synopsis

RFQ Number: 36C24924Q0273

Posted Date:

Response Date:

Classification Code:

Set Aside:

NAICS Code:

04/26/2024

05/10/2024 @ 3:00 PM CST

7A20

Full and Open after exclusion of Sources

334310

Contracting Office Address

Network Contracting Office 9

ATTN: Corey Malik Department of Veterans Affairs Contracting Office, 4th floor 1639 Medical Center Parkway Murfreesboro, TN 37129

Description

This is a solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08 /14JUL2020.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, with a business size standard of 750.

Pursuant to FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Page5 of 13 Page5 of 13

The Network Contracting Office 9 is seeking a vendor that will provide the necessary requirement for a Meditation Pods (Cabana Pods or equal for the V.A. Medical Center, Nashville, Tennessee.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to

Corey.Malik@va.gov

Questions must be received no later than May 03, 2024 at 3:00 PM CST. No further questions will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical

Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

All interested companies shall provide a quotation for the following:

Nomenclature QTY Unit of Issue Cost

Meditation Pods 4 EA

(Cabana Pod or Equal) (Clarksville, Chattanooga, Nashville, and Murfreesboro TN)

1. All Offers and responses must be submitted electronically

2. Requesting Service will review submitted quotes as Technical experts to determine if technically acceptable.

3. Quotes will not be accepted after 05/10/2024.

4. At this time frame, no extension on closing date.

5. Also your quote must list your DUNS number, CAGE code, and Federal TIN with

Company name, POC, phone number and email contact. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the

SAM database will make an offeror ineligible for award.

DELIVERY LOCATIONS FOR ALL HARDWARE:

Delivery location for all hardware will be to:

VA Medical Center, Nashville, TN.

ALL DELIVERIES WILL BE MADE FOB DESTINATION.

To be responsive and thereby considered, all suggested items must conform to the OEM’s requirements for the equipment already in use, must be authorized for use by the OEM, and http://www.sam.gov/

Page6 of 13 Page6 of 13 must not otherwise negate the Government’s rights to warranty, service or maintenance by the

OEM or other duly authorized entities. The burden of proof of such is the responsibility of the respondent.

QUOTE FORMAT AND EVALUATION CRITERIA

1. Offerors shall complete the above pricing schedule. Not completing the pricing will result in nonresponsive quote. Price will be evaluated based on the lowest summary price.

2. Offerors shall provide only one quote. Quote should be emailed to

Corey.Malik@va.gov NLT 05/10/2024 at 3:00 pm CST. Non-compliance with this requirement will result in disqualification of both quotes.

3. Award shall be made to the quoter whose quotation provides the Lowest Price, Best Performance and is Technically acceptable.

4. All vendors must be registered and complete all entries in the System for Award

Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/

5. Vendors shall provide a minimum quote acceptance period of 90 days after RFQ closing for offers

The offeror’s initial quote should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and, in the format, specified in the quote instructions. Offerors may be contacted to resolve minor or clerical errors and the Contracting Officer reserves the right to award without further conversations.

mailto:Corey.Malik@va.gov https://ww/ http://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/

Page7 of 13 Page7 of 13

Place of Performance

Delivery location for all hardware will be to:

VA Medical Center, Nashville, TN.

The Basic Period of Performance: The period of performance is 90 Days ARO.

The government intends to award a contract from this RFQ that will include the terms and conditions set forth herein.

Quoter shall list exception(s) and rationale for the exception(s).

Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.”

The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: http://farsite.hill.af.mil, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting):

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp http://www.acquisition.gov/ http://farsite.hill.af.mil/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting) http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp

Page8 of 13 Page8 of 13

• 52.212-4 Contract Terms and Conditions –Commercial Items (JAN 2017)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(DEC 2013)

• 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items (OCT 2018)

• 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006)

• 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards

(OCT 2016)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors

• 52.219-8 Utilization of Small Business Concerns (NOV 2016) Debarred, Suspended, or Proposed for Debarment (OCT 2015)

• 52.219-28 Post Award Small Business Program Re-representation (JUL 2013)

• 52.222-3 Convict Labor (JUNE 2003)

• 52.222-19 Child Labor--Cooperation with Authorities and Remedies (OCT 2016)

• 52.222-35 Equal Opportunity for Veterans (OCT 2015)

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

• 52.222-50 Combating Trafficking in Persons (MAR 2015)

• 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

(AUG 2011)

• 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

• 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management (JUL 2013)

(End of Clause)

852.203-70 Commercial Advertising (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans

Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

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(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the

Vendor Information Pages database, (http://www.VetBiz.gov).

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns.

(2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed http://www.vetbiz.gov/

Page 10 of Page 10 of by the concern or other eligible service-disabled veteran-owned small business concerns.

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern’s employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if—

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement.

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of

Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

852.232-72 Electronic Submission of Payment Requests (NOV2012)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

Page11 of 13 Page11 of 13

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American

National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

http://www.fsc.va.gov/einvoice.asp http://www.x12.org/

Page 12 of Page 12 of

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

852.246-70 Guarantee (JAN 2008)

The contractor guarantees the equipment against defective material, workmanship and performance for a period of one year, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the

Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the

Government at the point of installation, if installation is within the continental United

States, or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.

(End of Clause)

852.246-71 Inspection (JAN 2008)

Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor’s address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor’s account.

(End of Clause)

The following RFQ provisions apply to this acquisition:

52.204-22 Alternative Line Item Proposal.

(a) The Government recognizes that the line items established in this solicitation may not conform to the Offeror's practices. Failure to correct these issues can result in difficulties in acceptance of deliverables and processing payments. Therefore, the

Offeror is invited to propose alternative line items for which bids, proposals, or quotes are requested in this solicitation to ensure that the resulting contract is economically and administratively advantageous to the Government and the Offeror.

(b) The Offeror may submit one or more additional proposals with alternative line items, provided that alternative line items are consistent with subpart 4.10 of the Federal

Acquisition Regulation. However, acceptance of an alternative proposal is a unilateral decision made solely at the discretion of the Government. Offers that do not comply with the line items specified in this solicitation may be determined to be nonresponsive or unacceptable.

(End of Provision) Point of Contact

Contract Specialist

Name: Corey Malik Organization: NCO 9 E-Mail Address: corey.malik@va.gov

The Network Contracting Office 9 is seeking a vendor that will provide Meditation Pods

(Cabana Pods or Equal) for the VA Medical Center, Nashville, Tennessee. Services include the following.

Pods that provide a space for mental wellness with guided meditations breathing exercises.

Virtual Nature environments and audio experiences.

On Demand Immersive Content (guided meditations, breathing exercises, energy boosts)

Immersive, variable personal A/V experience Oasis Pods

Soundproof acoustic booths w/immersive technology

Touchscreen tablet display

Pre-Post Use Data Collection and Dashboard

Double ventilated

VA server independent (cloud-based application)

Privacy Glass Partial glass frosting

Tablet

Annual hardware replacement for 1 tablet

Content licensing and continuous software updates

User analytics and reporting (well-being, utilization)

Installation per pod

Appliable make/model catalog number-Cabana Pod or equal.