S02 - Sole Source Just SAP redacted.pdf

SOLE SOURCE JUSTIFICATION

1. Contracting Activity: Department of Veterans Affairs (VA) Office of Acquisition Operations Technology Acquisition Center 1701 Directors Blvd Austin, TX 78744

2. This requirement will be accomplished via:

[X] New Purchase Order

[ ] Modification No.

[ ] Purchase Card

Purchase Order will be:

[X] Firm Fixed Price [ ] Cost Type Contract:

[ ] Time and Materials [ ] Other (Specify):

Type of Funds (e.g. Supply Fund, Franchise Fund, IT, etc.):

[X] _IT__________

3. Description of Supplies or Services.

[X] MediaLab comprehensive, customizeable, cloud-based laboratory quality management software system.

Estimated total cost (including option(s), if any):

4. Authority Cited.

[X] FAR 13.106-1(b)(1) For purchases not exceeding the simplified acquisition threshold. Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.

[ ] Other FAR Authority _________________

Sole Source MediaLab, Request for Quotation #36C10AQ0219

5. Reason for Authority Cited.

[X] Explain need for brand name:

MediaLab has the only cloud-based comprehensive quality management system that includes a regulatory inspection checklist auditing and management feature which is not prevalent in the marketplace. MediaLab is an approved participant of College of American Pathologist (CAP) which is the current import/upload custom accreditation standards and checklists, and link technical laboratory documents to checklist items. This feature is critical and necessary in maintaining effective compliance with industry standards such as CAP, Clinical Laboritory Improvement Amendments (CLIA), Joint Commission, Food and Drug Administration, Enviromental Protection Agency (EPA), as well as meeting Veteran Health Administration Patient Safety and Quality Initiatives.

6. Efforts to Obtain Competition.

There is only one responsible source for this item. Efforts made to locate additional sources are document. There is no competition anticipated for this acquisition. Procurement data does not include any unnecessary requirements that may inhibit competition.

7. The Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed.

8. Market Research.

VA technical personnel conducted market research in May through November 2019, which consisted of a review of similar software, including and the existing software in use . Based on the review of these products, and actual VA experience using the competing document control software. The Government's technical personnel determined that none of these products can meet the Government's requirement to import/upload custom accreditation standards from common accreditation agencies such as College of American Pathologists, The Joint Commission, Food and Drug Administration, and others. Additionally, VA laboratory technical subject matter experts regularly review industry trade publications and conduct internet research to ascertain if any other document control system software is available. Based on these market research efforts, the Government's technical experts have determined that only MediaLab Document Control system software can meet all of VA's needs.

Customer reached out to Medial Lab to see if any resellers are avavilable. In a

Sole Source MediaLab, Request for Quotation #36C10AQ0219 letter dated June 25, 2020, (reference contract file Tab P02) a MediaLab representative confirmed that it does not distribute through third parties and will only sell direct.

The Contract Specialist (CS) conducted market research in June 2020 to identify sources capable of providing the full brand name requirement by searching National Aeronautics and Space Administration Solution for Enterprise wide Procurement V Governmentwide Acquisition Contracts Provider Lookup using

The CS also used the General Services Administration s results.. The CS sent a Source Sought Request For Iinformation on GSA

.. No responses were received This d no service-disabled Veteran-owned small business or Veteran-owned small business resellers. As a result, it was determined that the required MediaLab software subscription must be procured on a sole source basis from MediaLab on the open market.

7. Interested Sources.

[X] No other source has expressed written interest in supplying this item.