S02- Attachment- SantaRosa_SOW_ScriptProF22 Final.docx

Santa Rosa VA Community-based Outpatient Clinic Initial Outfitting, Transition & Activation Statement of Work Dispensing System, Prescription, (JSN: M7280A, M7280B, M7280B1, M7280C, M7280D, M7265

PKG # FY22Q4-002

Santa Rosa VA Community-based Outpatient Clinic 2285 Challenger Way.

Santa Rosa, CA 94121 Santa Rosa VA Clinic – Challenger Way Introduction Veteran Affairs Santa Rosa Community-based Outpatient Clinic has a requirement to purchase Dispensing System, Prescription, (JSN: M7280, M7280A, M7280B, M7280B1, M7280C, M7280D, M7265 with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a Brand Name Requirement. This requirement is in support of the activation of the Santa Rosa VA Clinic – 2285 Challenger Way Project. The new Outpatient Clinic has the need for a Dispensing System, Prescription, Robotic for the pharmacy department. ScriptPro is the basis for design.

Table 1 – Package Items Summary

Additional Item Requirements The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA IT Operations Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

General Conditions Site Address The address of the Santa Rosa VA Community-based Outpatient Clinic is provided below.

2285 Challenger Way Santa Rosa, CA 95407 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

2.34 Contractor shall arrange and pay for shipment of the Equipment, installation of the Equipment at Customer Site, and implementation of the Software. Customer shall be responsible for preparation of the government site pending installation. Site preparation includes making ready: (a) physical space and electrical service as required for the Equipment so it can be placed in its permanent location and connected to the electrical service upon delivery, (b) possible network access, and (c) computer software interfaces and hardware connections. If Customer Site is not fully and properly prepared by agreed upon install date, the government may be responsible for additional charges/costs. Contractor understands that no work that may cause additional charges/costs will commence without prior approval from the Contracting Officer. Customer is responsible for installing Notice Board mounting brackets and all required facilities preparation, including electrical and data drops. Installation must be per local codes and provided by local licensed contractor (at customer’s expense).

Delivery and Receiving

2.4.1 Delivery Shipping/Delivery Point of Contact (POC’s): Alex Tannehill (Supply Technician), 415-987-7924, Alex.Tannehill@va.gov. and Tawnie William (Back up) 707-330-5083, Tawnie.Williams@va.gov, include the Contract Specialist on all email correspondence related to shipping, delivery, installation, and training.

☒ Santa Rosa VA Clinic – 2285 Challenger Way (Direct Delivery to address detailed in paragraph 2.1) The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM California (local) Time, Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

NOTE: Due to the COVID19 situation, masks are required to be worn by all individuals when in common areas on VA property. Any individuals who need to enter the building for installation &/or training will be required to be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☒ No ☐) The vendor is required to manage and coordinate installation at the Santa Rosa VA Clinic – 2285 Challenger Way with the COR or his representative IOT&A POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM Arizona Time, Monday through Friday, and excluding Federal Holidays.

Proposed installation date will occur after delivery of equipment. Current timeframe of delivery is September 5, 2022- September 30, 2022.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document. Note: The Department of Veterans Affairs is responsible for all required facilities preparation, including electrical and data drops. Installation must be per local codes and provided by local licensed contractor at the expense of the pharmacy.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the Santa Rosa VA Clinic – 2285 Challenger Way. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Required (Yes ☒ No ☐) The vendor is required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to nursing staff.

The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule. Proposed training date will occur after installation of equipment.

Current timeframe of training is September 2022.

The vendor shall provide documentation and/or certification to each staff member that has successfully completed the training.

Confidentiality and Non-Disclosure This equipment does connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do apply to this requirement, and a Security Accreditation Package is required.

This equipment does hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions apply.

Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Appendix C: VA will own this equipment. If vendor needs access during delivery, assembly, install or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to VA sensitive information. If the contractor is required to be on site for more than two consecutive days, VHA Privacy Training, TMS Course VA10203, is required and available at https://www.tms.va.gov/SecureAuth35/. The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the COR upon request.

Salient characteristics

SP Central Expanded Platform with ScriptPro Inventory Management Module (JSN: M7280A) Total Quantity: 1 ☒ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Basis of Design is Script Pro

CLIN 0001

Brand Name Salient Characteristics:

SP Datapoint

Total Quantity: 2

CLIN 0002

Brand Name Salient Characteristics:

• Must be a compact and interactive countertop unit

• Must provide seamless workflow control and dispensing accuracy

• Must have an adjustable height touchscreen monitor

• CCD Barcode Scanner supports scanning linear and 2D barcodes

• Must have counter and wall/floor mount options available

• SP Datapoint must work in conjunction with ScriptPro’s SP Central Pharmacy Management, Workflow, and Telepharmacy Systems to process prescriptions from point of entry to point of sale

• Must display on-screen prescription status lists, automate the collation of patient prescriptions, and provide paperless prescription tracking and batching for each patient

• Must not weigh more than 53 lbs

• Monitor must be at least 17" touchscreen and adjustable height and tilt

SP Pharmacy Printer (JSN: M7280B) Total Quantity: 2 (printer) / 10 (KVM)

CLIN 0003

Brand Name Salient Characteristics:

Prescription Notification Board XL Total Quantity: 1

CLIN 0004

Brand Name Salient Characteristics:

• Must offers efficient, easy-to-see in-store prescription notifications

• Must minimize wait times and improves customer service

• Must be configurable to protect PII, configurable to show full or protected patient name

• Must also supports pharmacy-specific messaging

• Can’t weigh more than 40lbs.

• Must have a 40” screen size with 1920 x 1080 resolution and a 16:9 aspect ratio

Electronic Signature Device Total Quantity: 1 ☒ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked

CLIN 0005

Brand Name Salient Characteristics:

• Must interface with ScriptPro’s SP Central system to capture Veteran’s signature.

• Must minimize paper logs and unnecessary storage

• Must support quick and accurate signature reporting.

• Must support pharmacy-customized forms.

Smart Card Scanner Total Quantity: 4

CLIN 0006

Brand Name Salient Characteristics:

• Must be a compact and interactive with ScriptPro’s robotic, workflow, pharmacy management, and telepharmacy.

• Must provide two-factor authentication.

• Must couple with Veteran’s smart cards.

• Must be compliant with FIPS 201, and support ISO 7816 Smart Card Class A, B, and C.

• Must protect sensitive Veteran data and PII by locking the screen upon removal of Veteran’s smart cards.

• Must work in conjunction with ScriptPro’s SP Central Pharmacy Management, Workflow, and Telepharmacy Systems to process prescriptions from point of entry to point of sale SP Standard Interface Total Quantity: 2

CLIN 0007

Brand Name Salient Characteristics:

Encrypts data transmitted between customer’s interfaced systems (i.e., EHR, Payroll Deduction, etc.) and the ScriptPro Pharmacy Management or Robotic Systems.

Full Disk Encryption Total Quantity: 2

CLIN 0008

Brand Name Salient Characteristics:

• Fully integrated with WinMagic’s SecureDoc

• Low level sector encryption

• Protection of patient PHI and PII data

• Encryption of financial records, prescription processing information, inventory usage, inspection images, and more.

Virus Protection Total Quantity: 2

CLIN 0009

Brand Name Salient Characteristics:

• Defends against viruses, spyware, worms, trojans, and malware

• Proactively protects ScriptPro system from current and emerging threats

• manages Virus software (including daily updates)

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