S02 Attachment 2 Subcontracting Plan DRAFT.pdf

Subcontracting Plan

Contract Number (To Be Determined) for Fraud Prevention Solution and Technical Support

Date: To Be Determined Version 1.0

Contract Number To Be Determined

Contents

TYPE OF PLAN

1 GOALS

2 DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE

SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM (CHECK

ALL THAT APPLY)

3 METHOD USED TO DEVELOP GOALS

4 METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES

(CHECK ALL THAT APPLY)

5 A STATEMENT AS TO WHETHER OR NOT THE OFFEROR INCLUDED

INDIRECT COSTS IN ESTABLISHING SUBCONTRACTING GOALS, AND A

DESCRIPTION OF THE METHOD USED TO DETERMINE THE PROPORTIONATE

SHARE OF INDIRECT COSTS TO BE INCURRED WITH:

6 ADMINISTRATION OF SUBCONTRACTING PROGRAM

7 EQUITABLE OPPORTUNITY TO COMPETE (CHECK WHICH APPLY.)

8 INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS

CONCERNS,” IN SUBCONTRACTS

9 REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF

REPORTS

10 DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (CHECK IF IN

AGREEMENT)

11 ASSURANCES

This plan follows the format for addressing the 15 elements as shown at Federal Acquisition Regulation (FAR) 52.219-9(d). Please be sure to address all eleven elements.

Contractor:

Address:

TYPE OF PLAN

List the total estimated dollar value of all planned subcontracting (to all types of business concerns, both large and small).

Individual Plan (This Contract Only) Contract #To Be Determined

Total value of all projected subcontracts (large and small businesses): $To Be Determined

Base Period: $

Total Contract Value (including options): $

Requirements per FAR 52.219-9:

1 GOALS

Separate goals, expressed in terms of total dollars subcontracted, and as a percentage of total planned subcontracting dollars, for the use of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors. For individual subcontracting plans, and if required by the Contracting Officer, goals shall also be expressed in terms of percentage of total contract dollars, in addition to the goals expressed as a percentage of total subcontract dollars. The Offeror shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs. In accordance with 43 U.S.C. 1626.

State the percentage of total planned subcontracting dollars that will go to all Small Business (SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran-Owned SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

NOTE TO THE OFFEROR/CONTRACTOR: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC) or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

Base Contract Period:

Category % of Total

Subcontracting Planned Dollars Total subcontracting SB (Includes HUBZone SB, SDB, WOSB, VOSB, SDVOSB, ANCs, and Indian tribes)

VOSB

SDVOSB

HUBZone SB SDB (Includes ANCs and Indian tribes)

WOSB

Option Year 1:

% of Total Subcontracting Planned Dollars

Total subcontracting SB (Includes HUBZone SB, SDB, WOSB, VOSB, SDVOSB, ANCs, and Indian tribes)

VOSB

SDVOSB

HUBZone SB SDB (Includes ANCs and Indian

Option Year 2:

% of Total Subcontracting Planned Dollars

Total subcontracting SB (Includes HUBZone SB, SDB, WOSB, VOSB, SDVOSB, ANCs, and Indian tribes)

VOSB

SDVOSB

HUBZone SB SDB (Includes ANCs and Indian

Option Year 3:

% of Total Subcontracting Planned Dollars

Total subcontracting SB (Includes HUBZone SB, SDB, WOSB, VOSB, SDVOSB, ANCs, and Indian tribes)

VOSB

SDVOSB

HUBZone SB SDB (Includes ANCs and Indian

Option Year 4:

% of Total Subcontracting Planned Dollars

Total subcontracting SB (Includes HUBZone SB, SDB, WOSB, VOSB, SDVOSB, ANCs, and Indian tribes)

VOSB

SDVOSB

HUBZone SB SDB (Includes ANCs and Indian

_____ Subcontracting opportunities do not exist for Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs)

2 TOTAL DOLLARS SUBCONTRACTED

Statement of total dollars planned to be subcontracted for an individual subcontracting plan; or the Offeror's total projected sales, expressed in dollars, and the total value of projected subcontracts, including all indirect costs.

(i) Total dollars planned to be subcontracted for an individual subcontracting plan; or the Offeror's total projected sales, expressed in dollars, and the total value of projected subcontracts, including all indirect costs except as described in paragraph

(g) of this clause, to support the sales for a commercial plan;

(ii) Total dollars planned to be subcontracted to small business concerns (including ANC and Indian tribes);

(iii) Total dollars planned to be subcontracted to veteran-owned small business concerns;

(iv) Total dollars planned to be subcontracted to service-disabled veteran-owned small business;

(v) Total dollars planned to be subcontracted to HUBZone small business concerns;

(vi) Total dollars planned to be subcontracted to small disadvantaged business concerns (including ANCs and Indian tribes); and

(vii) Total dollars planned to be subcontracted to women-owned small business concerns.

3 DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO

BE SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM

(Check all that apply)

PRINCIPAL

SUPPLY/SERVICE SB VOSB SDVOSB HUBZone SDB WOSB

4 METHOD USED TO DEVELOP GOALS

Explain how you arrived at your percentage goals and dollars for subcontracting to SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB:

5 DESCRIPTION OF THE METHOD USED TO IDENTIFY POTENTIAL

SUBCONTRACTING SOURCES (Check all that apply)

____ Company Source Lists

____ System for Award Management (SAM) database

____ Veterans Service Organizations

____ National Minority Purchasing Council Vendor Information Service

____ U.S. Department of Commerce Minority Business Development Agency’s Research and Information Division

____ SB, HUBZone SB, SDB, and WOSB Trade Associations

____ SBA’s Lists of Certified SDB and HSB Concerns

____ SB and Minority Business trade fairs or conferences

____ Other: [Explain]

6 A STATEMENT AS TO WHETHER OR NOT THE OFFEROR INCLUDED

INDIRECT COSTS IN ESTABLISHING SUBCONTRACTING GOALS, AND A

DESCRIPTION OF THE METHOD USED TO DETERMINE THE

PROPORTIONATE SHARE OF INDIRECT COSTS TO BE INCURRED WITH:

____ Indirect costs have not been included in establishing subcontracting goals.

____ Indirect costs have been included in establishing subcontracting goals.

If included, describe how you determine the proportionate share of indirect costs incurred with:

a. SB concerns: XX

b. VOSB concerns: XX

c. SDBOSB concerns: XX

d. HUBZone SB concerns: XX

e. SDB concerns: XX

f. WOSB concerns: XX

7 ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name:

Address:

Telephone:

Title:

Description of Duties:

8 EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities:

Outreach Efforts to Obtain Sources:

Contacting minority and small business service and trade associations Contacting business development organizations Attending small and minority business procurement conferences and trade fairs Using SAM database to research sources Other: [Explain]

Internal Efforts to Guide and Encourage Purchasing Personnel:

Presenting workshops, seminars, and training programs Establishing, maintaining, and using SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB source lists, guides, and other data for soliciting subcontracts Other: [Explain]

9 CONTRACTOR ASSURANCES – INCLUSION OF FAR CLAUSE 52.219-8,

“UTILIZATION OF SMALL BUSINESS CONCERNS,” IN SUBCONTRACTS

Place a check by each statement as assurance that the following will be done:

I agree to include clause at FAR 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $700,000 ($1.5 million for construction) to adopt a subcontracting plan that complies with the clause at FAR 52.219-9, Small Business Subcontracting Plan.

10 CONTRACTOR ASSURANCES – REQUIREMENT TO COOPERATE IN

STUDIES AND SUBMISSION OF REPORTS

Place a check by each statement as assurance that the following will be done:

I agree to cooperate in any studies or surveys as may be required.

I agree to submit periodic reports so the government can determine the extent of compliance with the subcontracting plan.

I agree, after November 30, 2017, to include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies.

I agree to:

a. submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance with paragraph (l) of this clause using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov. The reports shall provide information on subcontract awards to small business concerns (including ANCs and Indian tribes that are not small businesses), veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns (including ANCs and Indian tribes that have not been certified by the Small Business Administration as small disadvantaged businesses), women-owned small business concerns.

b. Submit the ISR semi-annually during contract performance for the periods ending March 31 and September 30, and to submit a report within 30 days of contract completion. I shall submit the reports within 30 days after the close of each reporting period, unless otherwise directed by the contracting officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period.

When the contracting officer rejects an ISR, I agree to submit a revised ISR within 30 days of receiving the notice of the ISR rejection.

c. Submit the SSR semi-annually during contract performance for the periods ending March 31 and September 30, and to submit a report within 30 days of contract completion. When an SSR is rejected, I agree to submit a revised SSR within 30 days of receiving the notice of SSR rejection.

_____ I agree to ensure that my subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

_____ I agree to provide this prime contract number, its DUNS number, and the email address of our company official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs.

http://www.esrs.gov/

_____ I agree to require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the email address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

11 DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED (Check if in agreement)

I agree to maintain the following records to show compliance with this subcontracting plan:

a. Source lists, guides, and other data that identify SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

b. Records on organizations contacted to locate sources that are small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concerns.

c. Records on each subcontract solicitation resulting in an award of more than $250,000, indicating:

(1) Whether SB concerns were solicited and, if not, why not

(2) Whether VOSB concerns were solicited and, if not, why not

(3) Whether SDVOSB concerns were solicited and, if not, why not

(4) Whether HUBZone SB concerns were solicited and, if not, why not

(5) Whether SDB concerns were solicited and, if not, why not

(6) Whether WOSB concerns were solicited and, if not, why not

(7) If applicable, the reason award was not made to a SB, SDVOSB, VOSB, HUBZone SB, SDB, or WOSB concern

d. Records of outreach efforts to contact:

(1) Trade associations

(2) Business development organizations

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, SDVOSB, and WOSB sources

(4) Veterans service organizations.

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor (does not apply to commercial plans).

12 Assurances that the Offeror will make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that it used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal.

Responding to a request for a quote does not constitute use in preparing a bid or proposal. The Offeror used a small business concern in preparing the bid or proposal if –

a. The Offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the subcontract; or

b. The Offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the Offeror is awarded the contract.

13 Assurances that the Contractor will provide the Contracting Officer with a written explanation if the Contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (d)(12) of this clause. This written explanation must be submitted to the Contracting Officer within 30 days of contract completion.

14 Assurances that the Contractor will not prohibit a subcontractor from discussing with the Contracting Officer any material matter pertaining to payment to or utilization of a subcontractor.

15 Assurances that the offeror will pay its small business subcontractors on time and in accordance with the terms and conditions of the underlying subcontract, and notify the contracting officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see 52.242-5).

This subcontracting plan was prepared by:

Signature: XX

Printed name: XX

Title: XX https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=80fb588108eda34822560ae27fdc9a0d&term_occur=7&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=968a5b4de9973418d4e70b996d5b2a1b&term_occur=2&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=692deb97dc8f5f4fa8824bb948110fa8&term_occur=7&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=81a61ff8417b8f24cafb989278b16a7f&term_occur=2&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=4e844c537457149a27a94427b43e7320&term_occur=3&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=d3b32fbedc573b48b54e4eaa815cce09&term_occur=20&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=59fdf232801df99d160914021c6ad02d&term_occur=1&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=f90711f21c4e91b9452956c6ec1909ce&term_occur=3&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=d3b32fbedc573b48b54e4eaa815cce09&term_occur=21&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=d3b32fbedc573b48b54e4eaa815cce09&term_occur=22&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=4194533af1775731700150d3228d570e&term_occur=35&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=9a2fda2c3c1f1184825c68987b872e00&term_occur=5&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=3322b4b635dfab31ef3ffe69e5aebeb1&term_occur=1&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=d3b32fbedc573b48b54e4eaa815cce09&term_occur=23&term_src=Title:48:Chapter:1:Subchapter:H:Part:52:Subpart:52.2:52.219-9 https://www.law.cornell.edu/cfr/text/48/52.242-5

Phone number: XX

Date prepared: XX