S02 36C26225Q0378 Steam Regulator.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Steam Regulator Repair/Install POP 02/01/2024-08/31/2025

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26225Q0378

RESPONSE DATE/TIME/ZONE 02-07-2025 11:00 MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J048

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22-Gilbert Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Loma Linda Health Care System

VALLHCS

11201 Benton St., Loma Linda California

POSTAL CODE 92357

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined

Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03

This solicitation is set-aside for set-aside for 100% Small business, IAW FAR 19.5 Small Business

Total Set-Asides, Partial Set-Asides, and Reserves.

The associated North American Industrial Classification System (NAICS) code for this procurement is

238220, with a small business size standard of $19.5 Million

The FSC/PSC is J045

The VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC), located at 11201 Benton Street, Loma Linda, CA 92357-1000, is seeking to purchase services to replace and install a new steam regulator.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item Description Quantity Unit of Measure

Unit Price

Total Price

0001 Replacement and installation of Steam Regulator 4” Flanged ends

150 PSI rating 25

1 EA

0002 25P Pressure Pilot PSI rating 20-

1 EA

0003 Spiral Wound Gasket 4 EA

Effective Date: 03/15/2023 Revision: 01

I. TITLE:

VA Loma Linda Healthcare System’s (VALLHCS) Steam Regulator Replacement.

II. BACKGROUND INFORMATION:

VA Loma Linda Healthcare System’s (VALLHCS) Steam regulator has been in a non-operable condition for 2 years. The hospital has been relying on secondary bypass steam regulator to support hospital services. There is no redundancy should bypass fail to support domestic hot water services to hospital.

III. PARTS and EQUIPMENT LIST:

PARTS QTY Inch Flanged Ends Rating PSI

Steam Regulator 1 4 150 25

25P Pressure pilot 1 20 - 100

Spiral Wound Gasket 4 300

IV. OBJECTIVES:

The purpose of this contract is to remove, disassembly, and installation of new 4” steam regulator for VA Loma Linda Healthcare System’s (VALLHCS) steam system. Repair to be completed on weekend to minimize auxiliary services to hospital with minimal impact.

V. SCOPE:

Contractor shall provide all labor, test equipment, machinal equipment, tools, materials, supplies, and transportation to accomplish Steam regulator Replacement.

Prior to any work starts the Contractor shall Lockout Tagout steam system two isolation valve for the steam regulator. Plant supervisor shall show the contractor the isolation valves.

Contractor shall remove 4-inch Steam Regulator located in 1D-01 mechanical room. The picture blow shows the Steam Regulator.

Contractor shall clean all mating flanges.

Revision: 01

Contractor shall provide and install new 4-inch ANSI 150 25psi main valve, new gaskets shall be installed with the Steam Regulator replacement. The Steam Regulator and gasket specifications are listed above in parts and equipment list.

Contractor shall provide and install new 25P pressure pilot, cast steel, w/blue spring.

Contractor shall check for proper operation after install of new Steam Regulator.

VI. PERIOD OF PERFORMANCE:

40 days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

• Daytime hours: 6 am to 4 pm

• Evening hours: 4 pm to 4 am Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VII. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St. Loma Linda, CA 92357

VIII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. Boiler, Hot Water Heating and Steam Fitting Contractor. C-4 License

IX. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS

Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

i. OSHA 29CFR Regulations, www.osha.gov

ii. NFPA 99, www.nfpa.org

X. AUTHORIZED SERVICES:

Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

XI. DELEGATION OF AUTHORITY:

No additional service shall be provided without the approval from the Contracting Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

http://www.osha.gov/ http://www.nfpa.org/

Revision: 01

XII. GOVERNMENT-FURNISHED EQUIPMENT (GFE) GOVERNMENT FURNISHED INFORMATION

(GFI):

No Government equipment will be used by the Vendor.

XIII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following

National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in

January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XIV. CONTRACTOR EMPLOYEES AND BADGES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.

All contractor personnel shall be required to wear VA provided identification (I.D.) badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided

I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

XV. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor.

Possession of weapons are prohibited.

XVI. SMOKING and VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

Revision: 01

XVII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

XVIII. COMPLAINTS:

Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO.

Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

The purchase order period of performance is 02/17/2025 - 05/31/2025

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs

VA Loma Linda Healthcare System (VALLHCS)

Jerry L. Pettis VA Medical Center (VAMC)

11201 Benton Street, Loma Linda, CA

Postal Code: 92357

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

• Addendum to FAR 52.212-1, “Instructions to Offerors—Commercial Products and Commercial

Services”

• FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.217-5, “Evaluation of Options” (JUL 1990)

• FAR 52.212-2, “Evaluation—Commercial Products and Commercial Services” (NOV 2021)

• FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services” (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for

Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR

52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial

Services.” If paragraph (j) of the provision is applicable, a written submission is required.

http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

Revision: 01

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2023)

• ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions—Commercial Products and

Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

• FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

• VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

• VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

• VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders” (JAN 2025)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(4), (7), (9), (18), (26), (33), (34), (36), (39), (46), (51), (55), (63)

(c) (1), (2), (7), (8)

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of

Offers. As well as all applicable licensing.

All quotes shall be sent to the Network Contracting Office (NCO) jordan.alonzo@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified

Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, past performance and technical with price more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating. Technical will be based on technical capabilities to complete the work as described in the SOW.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Revision: 01

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of questions shall be received no later than Wednesday, 01/31/2025, 11:00am MDT at jordan.alonzo@va.gov only. Subject line shall include “QUESTIONS TO RFQ 36C26225Q0378”

Submission of your response shall be received not later than Monday, 02/07/2025 11:00 MDT at jordan.alonzo@va.gov only. Subject line should include “RESPONSE TO RFQ 36C26225Q0378”

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the

Point of Contact listed below.

Point of Contact

Jordan Alonzo

Contract Specialist jordan.alonzo@va.gov

(505)767-6094 mailto:jordan.alonzo@va.gov