S02 - 36C26223R0163 - GENERAL WASTE - DC.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

691-23-3-5071-0377

36C26223R0163

07-20-2023 10am PDT

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

X

562119

$47 Million

N/A

X

36C262

Department of Veterans Affairs VA Greater Los Angeles Healthcare System

(VAGLAHS)

11301 Wilshire Blvd Los Angeles CA 90073

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Financial Services Center Submit Invoices Electronically to:

https://www.Tungsten-Network.com

1(877)489-6135

See CONTINUATION Page

General Waste Removal Disposal Services for the VA Greater Los Angeles Healthcare System (VAGLAHS)

See CONTINUATION Page

X X

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF SERVICES AND PRICE

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) .. 25

C.9 VAAR 852.228-71 INDEMNIFICATION AND INSURANCE (MAR 2018)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE AND DETERMINATION FOR LOS ANGELES COUNTY

D.2 EXHIBIT 1 – TRASH PICK UP SCHEDULE

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2. INSTRUCTIONS FOR PROPOSAL SUBMITTAL

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.9 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.10 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.11 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Department of Veterans Affairs, Network Contracting Office -22 Danielle Carroll, Contract Specialist 4811 Airport Plaza Drive Suite 600, Long Beach, CA 90815 Telephone number: 562-766-2240 Email: Danielle.carroll4@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer— System for Award Management, [] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

c. Other [x]: Monthly

4. GOVERNMENT INVOICE ADDRESS: Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing. If you have any questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• Website: www.tungsten-network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-Invoice email: vafsccshd@va.gov

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:VA.Registration@Tungsten-Network.com http://www.tungsten-network.com/ mailto:vafsccshd@va.gov

B.2 SCHEDULE OF SERVICES AND PRICE

This is a firm fixed-price contract for General Waste Removal Disposal Services. Prices in this schedule represent an all-inclusive rate including labor, incidental costs, overhead, and insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

BASE YEAR: SEPTEMBER 1, 2023 – AUGUST 31, 2024

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 General Waste Removal and Disposal Services - VAGLAHS

12.00 MO

0002 General Waste Removal and Disposal Services - Sepulveda

0003 General Waste Removal and Disposal Services - LAACC

GRAND TOTAL

OPTION YEAR ONE (1): SEPTEMBER 1, 2024 – AUGUST 31, 2025

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 General Waste Removal and Disposal Services - VAGLAHS

Removal and Disposal Services - Sepulveda

Removal and Disposal Services - LAACC

OPTION YEAR TWO (2): SEPTEMBER 1, 2025 – AUGUST 31, 2026

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 General Waste Removal and Disposal Services - VAGLAHS

Removal and Disposal Services - Sepulveda

Removal and Disposal

Services - LAACC

OPTION YEAR THREE (3): SEPTEMBER 1, 2026 – AUGUST 31, 2027

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 General Waste Removal and Disposal Services - VAGLAHS

Removal and Disposal Services - Sepulveda

Removal and Disposal Services - LAACC

OPTION YEAR FOUR (4): SEPTEMBER 1, 2027 – AUGUST 31, 2028

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 General Waste Removal and Disposal Services - VAGLAHS

Removal and Disposal Services - Sepulveda

Removal and Disposal Services - LAACC

B.3 STATEMENT OF WORK

1. SCOPE OF WORK:

1.1. The Contractor shall provide general waste removal and disposal services also includes the revenue generation for hauling of recyclable materials for the VA Greater Los Angeles Healthcare System (VAGLAHS) located at 11301 Wilshire Blvd, Los Angeles, CA 90073, the VA Sepulveda Ambulatory Care Center (SACC) located 16111 Plummer Street, North Hills, CA 91343 and the VA Los Angeles Ambulatory Care Center (LAACC) located at 351 E. Temple Street, Los Angeles, CA 90012. The estimated amount of compacted and general waste to be pick-up and disposed of by the Contractor is approximately 342 tons per month.

1.2. The quantities shown in the schedule are estimates of the end user’s annual requirements.

There is no express or implied guarantee that these quantities shall be utilized. All supplies and services are to be furnished F.O.B. Destination?

1.3. Prices listed in the schedule are to be all inclusive for all equipment, supplies and services provided. Additional charges such as delivery fees, environmental fees, fuel surcharges, relocation of trash containers on VA grounds, etc. shall NOT be billed for, or collected from the Government for orders received under this contract.

2. DEFINITION OF TRASH: The term “trash” as used herein shall mean all debris and waste accumulated at the VA Greater Los Angeles Campuses, including paper, cartons, metal, glass, floor sweepings, wood, coffee grounds, tree leaves, cardboard containers, citrus rinds, melon rinds, fruits, and other non-edible garbage, bricks, concrete and is not considered to harbor any viable pathogens nor hazardous materials.

3. CONTRACTOR-OWNED TRASH COMPACTOR TRUCKS:

3.1. The Contractor must provide a rear loader truck that is compatible with the existing VA Medical Center compactor manufactured by Seabright Product, Inc., model numbers 4064 (30 cubic yd.) and 3260 (15 cubic yd.) and a front loader truck capable of performing the tasks outlined in this contract. The trucks used by the contractor to receive and dispose of all trash shall be equipped with a hack-bell, or similar warning device to alert pedestrians and other traffic, when the vehicle is backing up.

3.2. The trucks shall not dispose of, or drain off liquid accumulation on VA grounds, except within the bin enclosure area. The Contractor’s personnel shall immediately clean up any spills of oil, or other fluids, caused by malfunctions of the engine or hydraulics. The Contractor’s personnel shall pick-up and clean up all loose trash upon separation of each container or compactor and leave the area clean.

3.3. The Contractor shall be responsible for storage and maintenance of their trucks. The Contractor’s personnel shall not leave vehicles on the VA facility grounds.

4. SANITARY CONDITIONS:

4.1. The Contractor shall be required to dispose of the trash in such a manner that shall not create conditions detrimental to public health or to constitute a public nuisance. The Contractor shall be in compliance with all federal, state, and local laws, rules, and regulations governing removal and hauling of waste materials.

4.2. Collections must be made in containers which must be fully enclosed, rat-proof, leak proof and fire retardant.

4.3. Containers must be kept clean, sanitized, and after dumping, lids must be closed. Any trash or garbage scattered by the Contractor, or their equipment on the facility’s grounds must be picked-up and disposed of properly.

5. CONTRACTOR-OWNED CONTAINERS:

5.1. The Contractor shall furnish the required number of containers, in the approximate sizes, types, and configurations listed in EXHIBIT I, TRASH PICK-UP DISPOSAL SCHEDULE. The Contractor shall close the lids on all Government owned 32-gallon or larger trash containers after dumping the trash.

5.2. Contractor owned containers shall be kept in a neat appearance, repaired and painted as appropriate (i.e., appearance of rust spots, stains, excessively chipped areas, punctured holes, missing covers, lids or doors, etc.). The Contractor’s driver is responsible for identifying required repairs. Containers not suitable because of age or condition shall be replaced within seven (7) business days from the date the notification is submitted to the Contractor by the COR or Contracting Officer.

5.3. The Contractor-furnished dumpsters/containers shall be fitted with a molded P.V.C. plastic top that allows easy access to deposit refuse and pose no danger to patients or employees. The lid shall be light in weight and easy to lift and close. Contractor furnished 6-yard bins shall have plastic lids-closed after each service, be kept in good repair and damaged bins/lids shall be replaced/repaired when required. All 4 and 6 yard containers shall be outfitted on wheels except at buildings/areas where the container/s are located on a dock hilly terrain or as specified by the COR or Contracting Officer. Government owned containers shall remain at locations indicated on Exhibit 1.

6. CONTRACTOR AND GOVERNMENT OWNED CONTAINERS :

SIZE NUMBER OF CONTAINERS

Contractor Owned Containers:

6 Cubic Yards 70 Estimated 40 Cubic Yards 30 Estimated Government Owned Containers:

3 Cubic Yards 1 6 Cubic Yards 1 (Bldg 509) 15 Cubic Yards 3 (Compactors)

40 Cubic Yards 1 (Compactor) 40 Cubic Yards 8 (2-SAAC, 6-WLA) 35 Cubic Yards 5 (Compactors)

7. INITIAL DELIVERY OF CONTACTOR OWNED CONTAINERS: Within 2 business days prior to the effective date of the contract, the Contractor shall arrange with the Contracting Officer’s Representative (COR) to have their containers delivered to the designated sites on the VA grounds. (See Exhibit 1)

8. CLEANING CONTAINERS: The compactor bin at Bldg. 500 VHAGLAHCS, LAACC and Bldgs. 200, 99,20,1 and 25 at Sepulveda Campus shall be tipped to permit water drainage into the surface drain within the bin enclosure area. Spillage onto non-drainage surface shall be cleaned immediately. Compactor Cleaning at all locations shall be completed once per month and as needed to removed excess trash and for odor control. The area underneath the compactor and the tracks shall be cleaned and kept free of falling debris and trash after each service. Small Compactors at Sepulveda Buildings 1, 10 and 25 shall be cleaned as required after each service.

9. TRASH PICK-UP DISPOSAL SCHEDULE:

9.1. The Contractor shall provide the containers, (unless specified as Government owned) pick-up and dispose all miscellaneous trash and non-edible garbage and any other general waste material every day, Monday through Saturday (as required, see Exhibit I for individual stops).

Trash pick-up for 6-yard containers shall be made between the hours of 7:00 A.M. and 11:00 A.M.

9.2. The pick-up time at Bldg. 300 shall be coordinated with the COR and VA Food Service Section, at approximately 10:00 a.m. each day to allow surface cleaning around the containers. In the event that delivery truck(s) are blocking the trash bins at Building 300 and 605, Contractor employee(s) is/are to physically request the delivery truck driver to move the vehicle or contact VA personnel at Environmental Management. If there is no response from either of those numbers, please contact the COR/Hospital Housekeeping Officer. Trucks shall be moved within fifteen (15) minutes once the delivery truck driver is contacted. Emptying of bins shall be completed in approximately five (5) minutes. The VA shall provide the Contractor with a list of POC’s and phone numbers whom the Contractor could contact if needed and/or required.

9.3. The pick-up time at Bldg. 500 compactor bin shall be made between the hours of 5:00 A.M.

to 7:00 A.M. The Government owns two compactors bins for use at Building 500. The Contractor shall exchange the full compactor bin with a Government owned empty bin prior to hauling the full bin from the compactor bin area. The pick-up time for 4 and 6 yard bins throughout WLA and SAAC campuses shall be made between the hours of 7:00am – 11:00am.

10. TRASH PICK-UP AS-NEEDED BASIS:

10.1. The procedures for pick-up on an as-needed basis are indicated in Exhibit I, Trash Pick-up Disposal Schedule. Procedures for as-needed pick-up and additional pick-up of bins shall be as noted below.

10.2. Environmental Services shall fax/e-mail or phone in their requests for pick-up to the number and/or e-mail address that the Contractor indicates below. The Contractor shall be required to respond in kind to the request for pick-up within two (2) hours after the VA faxes/e-mails the request. The request shall indicate the size of the container, type of container, building location, name and phone number of VA personnel point of contact. All requests for as-needed pick-up or additional pick-up shall be made no later than the following calendar day.

10.2.1. Contractor Fax No:

10.2.2. Contractor Emails addresses:

10.2.3. Contractor Dispatch Number:

11. MISSED PICK-UP:

11.1. In the event the Contractor misses a pick-up, the Contractor shall be required to return the same day for pick-up of that container/bin.

11.2. Upon discovery that a pick-up was missed the COR, or Environmental Management personnel shall email, fax or phone in the notice of a missed pick-up to the Contractor. The Contractor shall pick up the container the same day, and notify the COR/Hospital Housekeeping Officer, when the pick-up has been executed.

12. WEIGHT TICKETS:

12.1. The Contractor shall provide a record (weight ticket) of the actual weight of refuse picked-up and delivered to the landfill. Contractor shall remove and dispose of an average of 12 tons of compacted and general waste per day. Weight tickets shall indicate the weight of general waste and trash removed from each facility separately. The Contractor shall submit an itemized annual report for each facility location by December 15 of the calendar year of waste removed from VHAGLAHCS locations. The report shall itemize weight, type of waste, general trash, green waste, recyclables, wood/pallets, plastic, metals, cardboard, E-waste.

Waste generated by the VA shall not be co-mingled and/or hauled in the same trash compactor truck with waste generated by other facilities or agencies serviced by the Contractor.

12.2. The Contractor shall provide and submit all refuse disposal receipts and/or weight tickets in the arrears to the COR/Hospital Housekeeping Officer at Bldg. 218 Rm. 300 at VAGLAHS, no later than the 5th workday of the following month from when services were provided. Monthly invoices submitted to the COR shall report the weight of general waste removed from the VHAGLAHCS Campuses, indicating each facility separately, after verification that the invoices are properly submitted, the COR shall notify the Contractor 2 days later or by the 7th workday of the following month to go ahead and submit the invoices to Austin electronically for payment through the Tungsten-Network System. Invoices shall not be paid unless valid refuse disposal receipts and/or weight tickets are received.

13. CONTRACTOR RESPONSIBILITIES: It is the responsibility of the Contractor to provide all services in accordance with applicable solid waste disposal codes and regulations, including the payment of any applicable fees that are mandated by the city, state, federal, etc. in order for the Contractor to retain his/her permits and/or licenses.

14. LANDFILL: General waste shall be disposed of at a permitted landfill under the provisions and guidelines set forth by the California Integrated Waste Management Board. Contractor shall furnish proof of guaranteed available dumping privileges with their offer. Once contract award has been made, the VA reserves the right to request proof of guaranteed available dumping privileges from the Contractor at any time during the contract period. All costs associated with the landfill shall be included in the unit prices proposed by the Contractor.

15. QUALITY CONTROL: It is the Contractor's responsibility to provide a quality control mechanism to ensure that work performance conforms to the requirements of the contract. The name and telephone number of the quality control person(s) shall be submitted with your proposal. When telephonically contacted the quality control person shall respond within two hours.

16. RELOCATION OF RECEPTACLES: Pick-up schedule may be revised due to changes in the location of receptacles. The Government shall give the Contractor a minimum of two (2) working days’ notice, prior to the relocation of receptacles and subsequent change in the pick-up schedule. The service to relocate receptacles shall be part of the contract requirements and shall be at no additional cost to the Government.

17. REPLACEMENT OF LOST OR DAMAGED EQUIPMENT: The cost for replacement of broken, damaged or lost equipment, while in the care of Government employees shall be included in the proposed price, at no additional cost to the Government.

18. CONTRACTOR PERSONNEL: All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform and/or badge that clearly identifies the individual as a Contractor. The parties agree that the Contractor personnel working under this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

18.1. Contractor personnel shall be required to speak fluently and comprehend the English language.

18.2. The Contractor shall ensure that the staff assigned shall be cognizant of the VA’s sexual harassment, smoke free and drug-free workplace policies.

18.3. The Contractor is responsible for providing fully knowledgeable, trained staff that is competent to meet the requirements of this contract and fulfill all obligations of this contract.

18.4. Contractor personnel shall be technically proficient in the skills necessary, to include the ability to understand, speak fluently and comprehend the English language.

18.5. Eating or smoking by Contractor personnel are permitted in designated areas only.

18.6. All tasks accomplished by the Contractor personnel shall be performed to preclude damage or defacement of Government-owned equipment and facilities. The Contractor shall be responsible for repair or replacement of Government-owned items or facilities to previous condition, if determined to be at fault by the COR.

18.7. The Contractor shall ensure that the employees assigned shall be cognizant of sexual harassment, drug-free workplace and other appropriate federal employment requirements.

19. CONTRACTOR POINT OF CONTACT: The Contractor shall assign a Point of Contact (POC) and an alternate POC for the purpose of ensuring compliance with all the terms and conditions of this contract and who shall be responsible for administration and clinical matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily performance of this contract.

19.1.

Name:

Title:

Address:

City, State, Zip Code:

Phone Number:

Email:

19.2. The POC shall be available by telephone Monday through Friday, between 7:30 a.m. to 4:00 p.m. including weekends and national holidays.

20. EVIDENCE OF INSURANCE COVERAGE:

20.1. Prior to commencement of work to be performed, the Contractor shall furnish an insurance certificate indicating that the coverage outlined in line item 8 above, Worker’s compensation, Professional liability insurance has been obtained and that it may not be changed or canceled without a guaranteed thirty (30) day notice to the CO.

20.1.1. The Contractor shall maintain Workers Compensation and Employee’s Public Liability Insurance in accordance with the laws of California.

20.1.2. The Contractor shall comply with all applicable Federal and State laws regarding liability for the injury or death of an employee in performing the work under this contract and shall hold the Government harmless against any or all loss, cost, damage, claim expense or liability for accident or injury to persons or property occurring in the performance of this contract.

21. HOURS OF SERVICE: The Contractor shall perform the services during the hours of 07:30 a.m.

to 4:00 p.m. Monday through Sunday including all National Holidays.

22. NATIONAL HOLIDAY: THE CONTRACTOR SHALL BE REQUIRED TO PERFORM

SERVICES ON ALL HOLIDAYS. General waste removal and disposal services are to be performed on all national holidays in accordance with Exhibit I.

22.1. The following National holidays are observed by the Federal Government:

New Year’s Day 1 January Labor Day 1st Mon. in September

M.L. King Birthday 3rd Mon. in January Columbus Day 2nd Mon. in October

President’s Day 3rd Mon. in February Veterans Day 11 November

Memorial Day Last Mon. in May Thanksgiving Day 4th Thurs. in November

Independence Day 4 July Christmas Day 25 December

Juneteenth

June 19

22.3. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also, included, would be any other day specifically declared by the President of the United States to be national holiday.

23. SECURITY BACKGROUND CHECKS

23.1. The Contractor at the time of award shall certify that their employees working under this contract have had Security Background Checks initiated prior to working at the VAGLAHS, LAACC and SACC.

23.2. Contractor Security Requirements. Failure of a Contractor whose personnel or Subcontractor personnel have access to patient information and/or VA information systems to comply with the contractor personnel security requirements detailed in the "CONTRACTOR PERSONNEL SECURITY REQUIREMENTS" Addendum to this document may result in termination of the contract for default.

23.3. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

23.3.1. Position Sensitivity - The position sensitivity for selected position(s) contract under this have been designated as follows:

POSITION TITLE: Assessed Risk Level:

Truck Drivers Low Risk - NACI

23.3.2. Background Investigation. The level of background investigation commensurate with the required level of access is Low Risk National Agency Check with Written inquiries (current cost: $381).

23.3.2.1. The contractor is encouraged to have all contractor personnel performing services in positions identified within this contract as requiring personal investigation to immediately download the background investigation packet from the website designated below upon notification of contract award.

23.3.2.2. It is imperative for the contractor to provide to the Contracting Officer, within two business days following notification of contract award, a listing of all contractor personnel performing services in positions identified within this contract as requiring personal investigation for the process to commence. This list shall be submitted using Addendum [?] spreadsheet and shall reflect the following information:

23.3.2.2.1. Employee position/title

23.3.2.2.2. Employee name (last, first, middle (if none indicate "NMN"))

23.3.2.2.3. Social security number

23.3.2.3.4. Date of birth

23.3.2.3.5. City, state, and country of birth

23.3.2.3.6. Email address

23.3.2.3. Additionally, an email address for the Contractor's primary point of contact must be included on the forwarding document for the list of employees.

23.3.2.4. The contractor shall ensure that all employees identified in the listing submit a complete background investigation packet. Additional guidance and information in completing the required forms, as well as forms for packet submission can be found at:

http://wwwl.va.gov/VABackgroundInvestigations/page.cJin?pg=2

23.3.2.5. The Contractor shall ensure that all personnel listed on the Addendum submit fingerprints as fingerprinting are required with the background investigation. Fingerprinting can be done at the nearest VA Facility. The Electronic Fingerprint Verification Form must be submitted with the above required forms.

23.3.2.6. The Contractor shall inform their employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in OPM rejecting the documentation for investigation and delay contract performance.

23.3.2.6.1. Contractor shall ensure that completed employee background paperwork is submitted to the following address within two (2) business days from date of notification of award to the following address:

Department of Veterans Affairs Greater Los Angeles Healthcare System

Attn: Mr. Eugene Humphries Environmental Management Service

11301 Wilshire Blvd Los Angeles, CA 90073

23.3.2.6.2. When notified that complete and acceptable investigation packets have been received at Contracting, the Contractor shall be prepared for employees to commence work on the date and time established by the Contracting Officer at the time of such notification.

If the contract involves on-station work, Contractor employees shall report to the office designated in the Contracting Officer's notification of contract effective date for issuance of VA Identification Cards.

23.3.2.6.3. When notified of an unfavorable determination subsequent to investigation by the Government, the Contractor shall withdraw the employee from performing work under this contract, and, at the request of the VA, submit another employee for consideration.

24. CONTRACTING OFFICER'S REPRESENTATIVES (COR):

http://wwwl.va.gov/VABackgroundInvestigations/page.cJin?pg=2

24.1. A Delegation of Authority letter shall be forwarded to the using service and the Contractor after agreement has been signed, identifying the individual(s) as the COR(s). No service shall be provided without the approval of the COR or his/her designee of this contract.

24.2. The Contractor shall not accept any instructions issued by any other person(s) other than the Contracting Officer or his/her delegated representative(s) acting within the limits of his/her authority. The COR shall be the Contractor’s primary point-of-contact, and shall have limited authority in relation to the contract.

25. AUTHORIZED SERVICES: Only those services specified herein are authorized. Before performing any service of non-contract nature, the Contractor shall advise the Contracting Officer of the reason(s) for the additional work. The Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO.

26. IDENTIFICATION BADGE: An identification (ID) badge shall be issued by the VA to the Contractor personnel providing the services to the VA. The appropriate ID badge shall be worn at all times while on Government facility grounds, clearly displayed on the outermost garment (i.e. coat, jacket, sweater, lab coat etc.).

27. SMOKING POLICY: Smoking is not permitted within or around the VA Healthcare System facilities, except in designated areas.

28. PARKING POLICY: It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Police and Security Service. The VA facilities shall not validate or make reimbursement for parking violations of the contractor's personnel under any circumstances.

29. RETURN OF CONTRACTOR’S EQUIPMENT AND CONTRACTOR-OWNED

CONTAINERS: Upon contract expiration, or earlier termination, the contractor shall arrange with the COR a time to pick-up the equipment and contractor-owned containers. The Contractor must make arrangements for the equipment and containers to be removed from the VA facilities within three business days after contract expiration or cancellation. The Government shall not be responsible for any equipment and/or containers remaining at any of the three facilities and shall not be responsible for any cost associated with removing the equipment and/or containers from the facilities grounds.

30. REVENUE GENERATION FOR HAULING OF RECYCLABLE MATERIALS:

30.1. This contract provides for the generation of revenue from recycled materials for the Department of Veterans Affairs Greater Los Angeles Healthcare System (VAGLAHS), VA Los Angeles Ambulatory Care Center and VA Sepulveda Ambulatory Care Center.

30.2. Contractor shall be responsible for the removal and transportation of recyclable commodities. Contractor shall be in compliance with all federal, state, and local laws, rules, and regulations governing recyclable materials and/or commodities. Contractor shall provide all of the required recyclable containers needed at each of the participating facilities.

Recyclable items include wood pallets, plastics, metals, cardboard, paper, toner cartridges, and E-Waste (electronic equipment). E-Waste includes Printers, computer equipment, scanners, test equipment, power equipment cameras, PDA’s. telephones, audio equipment, fax machines, communication systems, VCR’s televisions and any common electronic products or components.

30.3. Location of areas requiring hauling of recyclable commodities are the following:

VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd.

Los Angeles, CA 90073

VA Sepulveda Ambulatory Care Center 16111 Plummer Street North Hills, CA 91343.

VA Los Angeles Ambulatory Care Center

351 East Temple Street Los Angeles, CA. 90012

30.4. Contractor shall issue a check to the Government for the recyclables on a monthly basis in the arrears; payment from all of the VA facilities indicated above shall be forwarded to the VAGLAHS, Environmental Management (137) office, Bldg. 218, Room 300, Attention: COR or Hospital Housekeeping Officer. Receipt shall include the appropriate line items itemized from the schedule of recyclables and the tonnage/weight from each of the facilities separately. Weight tickets shall be provided with each report and revenue check.

30.5. Prices quoted on the schedule are current market prices and may fluctuate.

30.6. However, prices for recyclable are subject to change based on current market conditions.

30.7. Contractor shall provide the Contracting Office and the COR with new pricing information at least 60 days prior to exercising the next option period, if the prices change from the ones listed on the schedule of recyclables. Prices quoted on the schedule are current market prices.

RECYCLABLES: Prices for recyclable are subject to change based on current market conditions.

31. INVOICE AND PAYMENT: Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month for payment of work completed in that billing period after obtaining approval for the COR to go ahead and submit the invoice. The COR shall be responsible for reviewing and approving the monthly invoices in the arrears before the Contractor submits the invoice electronically via the Tungsten-Network System at the end of each month for payment of work completed in that billing period. The COR shall notify the Contractor no later than the 7th workday of the following month to submit the monthly invoices in the arrears electronically for payment through the Tungsten-Network System for all three facilities. If there are any errors with the monthly invoices the COR shall notify:

31.1. Contractor shall submit original invoice electronically to:

Financial Services Center http://www.tungsten-network.com

(toll-free telephone number: (877) 489-6135)

31.2. The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

31.2.1.1. Time period being invoiced for.

31.2.1.2. Description of services.

31.2.1.3. Unit Cost billed.

31.2.1.4. Extended amount due.

31.2.1.5. Invoice number, date.

31.2.1.6. Contract and obligation number.

31.2.1.7. Weight of general waste removed for each facility separately

31.2.1.8. Refuse disposal receipts and/or weight tickets for each facility separately.

31.3. If there are any errors with the monthly invoices the COR shall notify the contractor immediately and the Contractor shall correct the invoices and resubmit them to the COR for review and approval giving the COR an additional three days before submitting the invoices through the Tungsten-Network System.

31.4. Invoices sent to other than the above website will delay payment to the Contractor and failure to comply with the above information shall delay payment to the Contractor.

32. POST AWARD CONFERENCE. The Contracting Officer shall schedule a post-award conference with the Contractor, if deemed necessary, for contract orientation purposes.

http://www.tungsten-network.com/

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 4701 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this…