S02 36C26123Q0905 RFQ.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26123Q0905 08-08-2023

Bruce Lundvall 916-923-4549 08-21-2023

1200 PM PDT

612MCP

Department of Veterans Affairs VA Sierra Pacific Network (VISN 21) Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan Park CA 95652

X

238290

$22 Million

N/A

X

See statement of work for details

612MCP

Department of Veterans Affairs

Network Contracting Office (NCO) 21 3237 Peacekeeper Way, Bldg 200 Suite 204 McClellan CA 95652

Department of Veterans Affairs FMS VA-9(101) Financial Services Center

PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Quotes shall be emailed to bruce.lundvall@va.gov and jared.dawson@va.gov.

Offerors must submit a signed copy of the SF1449 with the quote, and acknowledge any amendments to the solicitation.

(if applicable)

See CONTINUATION Page

X

Jared Dawson Contracting Officer

36C26123Q0905

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

C.9 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.10 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.11 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

C.13 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C261 Jared Dawson

Department of Veterans Affairs

VA Sierra Pacific Network (VISN 21)

Network Contracting Office (NCO) 21

3237 Peacekeeper Way, Bldg 200 Suite 204

McClellan Park CA 95652

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12.00 MO _____________

Elevator Services and Maintenance Contract Period: Base POP Begin: 09-15-2023 POP End: 09-14-2024 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

1001 12.00 MO _____________

Elevator Service and Maintenance Contract Period: Option 1 POP Begin: 09-15-2024 POP End: 09-14-2025 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

2001 12.00 MO _____________

Elevator Service and Maintenance Contract Period: Option 2 POP Begin: 09-15-2025 POP End: 09-14-2026 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment

Components

3001 12.00 MO _____________

Elevator Service and Maintenance Contract Period: Option 3 POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

4001 12.00 MO _____________

Elevator Service and Maintenance Contract Period: Option 4 POP Begin: 09-15-2026 POP End: 09-14-2027 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

GRAND TOTAL _____________

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

ELEVATOR SERVICE AND MAINTENANCE

593-23-1-543-0018

The VA Medical Center, 6900 North Pecos Road, North Las Vegas, NV has a requirement for Elevator service and Repair Service Contract. Base year plus four (4) option years.

1. General Procedure

The contractor shall provide full maintenance of elevators, cart elevators, dumbwaiters and wheelchair lifts at the VA Southern Nevada Health Care System, Las Vegas. Full maintenance service, as defined in this statement of work, shall require the contractor assign skilled trained journeyman elevator mechanics and helpers for the purpose of regular and systematic inspection, cleaning, adjustment, lubrication, and repair of equipment. The Contractor shall troubleshoot and resolve problems to restore elevators. Repair work on all breakdowns shall begin in accordance with the time requirements identified in the contract and proceed to completion in a timely and expedient manner until elevator(s) is returned to fully operational. All work is to be performed in accordance with normal commercial practices, and in accordance with ASME A17.1-2004: Safety Code for Elevators and Escalators.

2. Preventative Maintenance Inspections and Repair Service

A. The contractor shall perform on-site preventive maintenance inspections (PMI) and intervening repair services for the equipment listed herein. The Resident Mechanics and helpers shall be equipped with the necessary parts, tools, data tags, materials, and any additional human resources (Repair Team) to conduct the repair in an efficient manner. Therefore, the contractor shall provide sufficient repair crews in order to meet the downtime requirements contained herein. The contractor shall be responsible for obtaining expert assistance, such as, Motion Control, if needed to affect efficient and timely repair. A $500.00 assessment in Liquidated Damages per day by the Government shall be applied in addition to any other Liquidated Damages for failure to diagnose and take appropriate action. The contractor shall ensure that all equipment maintained or serviced be in optimum operating condition upon completion of maintenance and repair.

B. The contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date. The contractor shall be given the option to repair within thirty (30) days after the contract expiration any conditions determined to be pre-exisiting upon contract expiration. The VA reserves the right to make arrangements for repair with a third party and costs of repairs which shall be deducted from any outstanding invoices submitted by the contractor of this contract. In the event that there are no outstanding invoices, the contractor shall be billed for any pre-existing conditions.

C. PMI shall include, but are not limited to:

1. Inspection of the following: signal devices, pump motor, hydraulic valve, packing, control equipment, wiring, car doors, gates, interlocks, guide rails, elevator communication system and car landing.

2. Housekeeping: examine and clean controller, remove trash, clean dust from controller and filters, lubricate and replace worn parts.

3. Painting: The exterior of machinery and other parts of the equipment subject to rust shall be kept properly painted and presentable at all times.

4. Electrical Wiring and Conductors: All electrical wiring conductors and wiring enclosures extending to elevators, cart elevators, dumbwaiters, and wheel chair lifts from circuit breakers or main line switches in machine rooms.

5. Roof Accesses: Roof Accesses to machine rooms from buildings shall be kept closed and locked. Do not block, open or leave rooms unattended.

6. Emergency Car Top Exits: Car top access doors shall be kept closed and locked while elevators are in service and accessible to the general public.

7. Hotwork: Contractor shall coordinate all hotwork and downtime required for maintenance with Engineering Service.

5. Quality Control

The contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with ASME A17.1-2004: Safety Code for Elevators and Escalators, National Fire Protection Association, National Electronic Code, Uniform Building Code 70E (Personnel Protection), 72 (Fire Alarms), 101 (Life safety) VA design, criteria and construction specifications. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. At a minimum, the contractor shall develop quality control procedures that address the VTE covered under this contract.

6. Schedule of Services

The following cleaning, lubrication, adjustment and preventive maintenance services shall be required in order to maintain proper operation of elevators, car lifts, dumbwaiters, and wheelchair lifts. Maintenance intervals called for in this contract and the manufacturer’s recommendation shall constitute the minimum level of service required. The following guidelines reflect the estimated maintenance per elevator, cart lifts, dumbwaiter and wheelchair lift per week.

A. Contact the Engineering Service COR (Contracting Officer Representative), to receive a report of malfunctions. Mechanics rounds shall be coordinated with the COR.

B. Inspection rounds of each elevator, dumbwaiter, wheelchair lift, and cart lift for proper operation shall include but not limited to:

1. Landing accuracy

2. Power door operation, including proximity safety edges, mechanical safety edges, and photo electric eyes.

3. Emergency stop, switch and bell.

4. Ride each elevator, checking for unusual noises, vibration, or faulty operation (leveling and stopping).

5. Assist the VA with testing medical emergency circuit operation in each elevator.

Location of testing will be altered in order to periodically test all landings.

6. Inspect machine rooms and equipment.

7. Notify the COR of operational status of VTE. Report equipment removed from service, reason for outage, anticipated downtime and repair action to restore service.

8. Check all lamps contained in illuminated hall, call stations, car control panels, position indicators, main and auxiliary power key switch panels, medical emergency circuits, directional arrows and any other lamps pertaining to the operation of the elevators, digital directional arrows (LED) and position indicators and replace burned out lamps.

9. Confirm proper operation of emergency intercoms located in each elevator by contacting station PBX operator. Malfunctioning intercoms shall be immediately reported to the COR for repair. Elevator shall be removed from operation until repairs are completed.

10. Inspect elevator, cart lift, wheel chair lift, and dumbwaiter hoist ways. Car top lights and hoist way lights shall be checked, and burned out lamps replaced with Government furnished lamps. Inspect door self-closing, gibs, and pickup rollers.

C. Monthly

1. Measure oil levels in tank and refill to full level.

2. Examine and correct valves, pump, tank, and lines for excessive leakage.

3. Examine piston and piston packing gland for excessive weepage and tighten or replace packing to correct.

4. Check piston for signs of leakage or rust.

5. Examine pit return line and confirm weepage return to main tank.

6. Check cab emergency lights. Contact the COR immediately to report inoperative parts.

7. Clean photo electric eye lens and confirm proper operation of photocell retraction circuit.

8. Check Janus Chromaline operation and correct adjustments

9. Check safety edge device for proper retraction.

10. Check and lubricate governor tension weight sheave, and deflector sheaves located in secondary

11. Check controllers. Examine contacts for excessive arcing. Examine solid-state circuit boards for signs of overheating. Examine wiring harnesses for wear or damage and check alignment of moving parts.

D. Quarterly

1. Check tension and wear of car door operator belts, and door operators.

2. Check retiring cam device, chains and fastenings.

3. Check adjustment of guide shoes and guide rail rollers.

4. Clean and apply light film of oil on selector drive tape or chain.

5. Inspect, test and clean new landing system devices.

6. Check main line fuses for deterioration/overheating. If deficiencies are found notify

COR.

7. Check car and counterweight roller guides for excessive wear or flattening.

8. Check worms and gears for backlash, leaks and check oil level and refill as required.

9. Observe machine and motor oil ring operation.

E. Semi-Annually

1. Manually clean controller. Thoroughly examine relays, adjust contacts for wear.

Check alignment of switches. Examine printed circuit boards. Check resistance tubes.

2. Check and test all solid state components and devices.

3. Check and lubricate door operator shaft bearing alignment and for proper operation and make all appropriate adjustments.

4. Check door gibs for wear and missing firetabs.

5. Check door upthrust adjustment.

6. Check and clean contacts and switches in hall stations car and operating panels.

7. Check, lubricate and adjust door clutch mechanism pick-up rollers.

8. Add Gal mac and all new components on the Renova door operations

9. Disassemble, clean, and lubricate car top fans.

10. Check hitches and slack cable switch of selector drives units (Dumbwaiters).

11. Check, clean, and lubricate hoisting ropes, grooves, hitches, and equalize cable tension.

12. Clean and apply light film of oil on tape, cable/chain. Include leveling devices and door zone tapes

F. Annually

1. Motor bearing maintenance. (See motor manufacturer’s instruction).

2. Examine fuses in controller fuse blocks. Confirm proper capacity against manufacturer’s specification.

3. Check door closing force, which must not exceed seven (7) foot pounds.

4. Check door speeds in feet per minute.

5. Check door reading cable tension.

6. Inspect, lubricate, and adjust limit switches.

7. Examine traveling cable for wear and damage.

8. Check junction box cable at hoist way and car terminations.

9. Clean machine brake plunger using lubricant recommended by manufacturer.

10. Lubricate machine sheave shaft roller bearings.

11. Check all oil level and clean.

12. Remove relief plug and grease. (Ball bearing type).

13. Check controller overload settings and operations.

14. Check damping motor, speed regulator (pilot generator). Examine brushes and lubricate commutator bearings.

15. Examine guide rails, clips, bolts and brackets. Check for rust.

7. Safety Inspection/Testing

A. This contract includes performance of periodic inspections and tests required by the safety code for elevators, dumbwaiters, wheelchair lifts and cart lifts. Tests shall be conducted at intervals not longer than six (6) months and shall include monthly, quarterly, semi-annual, annual and five-year tests of electric elevators, hydraulic elevators, and dumbwaiters. The Technicians shall be equipped with the necessary tools, data tags, materials, and any additional human resources (Repair Team) to conduct the tests in an efficient manner. The contractor shall be present during inspections and shall be notified at least two weeks in advance of scheduled test dates by the COR or by the Elevator Inspector.

B. Journeyman Elevator Mechanic will operate elevator during inspection, complete safety code (ASME A17.1-2004) testing under the direction of the contract elevator inspector, and complete routine and periodic testing called for in the inspection contract under the direction of the Inspection Contractor. The maintenance elevator contractor shall provide metal weights for five-year safety and load tests. Should a difference of opinion arise between the elevator maintenance contractor and the elevator inspection contractor regarding the need for service, repair, replacement of machinery and parts maintained under the terms and provisions of this statement of work, the written report of inspection submitted by the elevator inspection contractor shall govern.

C. The contractor shall be required to submit a plan of correction to the Contracting Officer no later than 10 calendar days after receipt of an inspection report. All required repairs resulting from the inspection shall be completed within 30 calendar days after receipt of the inspection report.

D. The following services shall be performed by the contractor in intervals specified in the American National Safety Standard Code for Elevator and Dumbwaiters Manual. The

Contractor shall supply all equipment necessary for all tests. Tests include, but are not limited to, the following:

1. Car safety and rated load

2. Buffer acceptance test

3. Load and speed test

4. Plunger return test

5. Emergency light, telephone

8. Parts/Equipment

A. The contractor shall furnish only new standard or exchanged replacement parts which shall be of like technology and appropriate for use in a medical facility and meet the original equipment manufacturer specifications with non-proprietary parts.

B. Replacement parts incorporated into repair become the property of the Government.

Replaced parts are to be disposed of by the contractor after obtaining approval from the

COR.

C. Parts replaced shall be itemized as monthly no-charge items on the contractor’s invoice and shall be identified by part number listed on the manufacturer’s schematics or parts list.

D. The contractor shall provide related surplus parts equipment for each site.

E. The following parts inventory reflects the minimum levels required to be maintained and available on site:

1. LUBRICANTS/SOLVENTS

(a) Adequate supply of all types of gear oils, greases, light oils, specialty lubricants, and other lubricants as needed to maintain the equipment in top condition without delay.

(b) A minimum of thirty (30) gallons of hydraulic fluid for use in the facilities oil hydraulic units.

(c) Adequate supply of all needed cleaning solvents and spray solvents to maintain the equipment in optimum operating condition.

2. COMMERCIAL PARTS/EQUIPMENT

(a) FUSES: A minimum of ten (10) of each type of fuse used on the solid state and relay logic controls, motion controllers, door operators, and other elevator equipment.

(b) BELTS: A minimum of two (2) of each type of door operator and pump unit belts used on the facilities elevators.

(c) HARDWARE: An adequate supply of miscellaneous nuts, bolts, and other small hardware to maintain the elevators without delay.

(d) SIGNAL LAMPS: An adequate supply of signal lamps of each type used by the facilities elevators. An adequate supply of generators and hoist motor brushes for each type of equipment located on the facility.

3. DOOR RELATED PARTS

(a) HANGERS/ROLLERS: A minimum of four (4) of each type of door hanger roller assemblies used on the facilities equipment, including all parts associate with new door package such as clutch assembly

(b) DOOR LOCK CONTACTS: A minimum of two (2) contact kits for both G.A.L. and MAC (MOLINE) door lock contact kits, include all components for the Renova/AMD door package.

(c) GATE SWITCH CONTACTS: A minimum of four (4) set of each type of gate switch contacts used on the facilities elevators. Door Lock switch contacts minimum of 4 sets for new Renova door package.

(d) A spool of 1/8” cable for repair of door relating assemblies.

4. PICK UP ROLLERS: A minimum of twelve (12) of each type of pick up roller used on the facilities elevators. (Including all parts for the Renova new door package 12 each.)

(a) Gibs: An adequate supply of each size of door gib to maintain the facilities elevators. One (1) spare MAC 104 door control board complete. An adequate supply of solid -state door control boards and components as needed to maintain the facilities elevators.

(b) Spirators: A minimum of three (3) spring- loaded door spirators.

5. HOISTWAY EQUIPMENT: An adequate supply of magnetic and optical leveling inductors and switches needed to maintain the elevators, Including magnets and door zone also the leveling sensors.

6. SIGNAL FIXTURE EQUIPMENT

(a) An adequate supply of pushbuttons, stop switches, contacts, contact blocks, and other components for each type of pushbutton used by the facilities elevators.

(b) A resonable supply of hall lantern and passing gongs for the various types of signal fixtures. One (1) spare telephone, including the 30 volt solid state/ digital PI boards.

7. CONTROL EQUIPMENT

(a) An adequate supply of the following control parts for each type of control located on the facility:

(b) Contacts, contact arms, relay coils, residual shields, shunts, and other components associated with mechanical relays, including all fuses, tracs diodes and resistors to repair new drive equipment such as Magnetek A/C diodes and D/C diodes.

(c) Control resistors.

(d) Control timers and capacitors (both mechanical and solid state).

(e) Plastic encapsulated relays and reverse phase relays.

(f) Tachometer/parts, Including encoders and speed sensors and solid state control boards.

9. Orders

All orders for service shall be placed only by the Contracting Officer, COR or his/her designee, The repairman shall report to the facility Engineering Department prior to start of work and after completing the services required.

10. Pre-scheduling

All repairs requiring more than four (4) hours downtime shall be pre-scheduled in writing and approved by the COR.

11. Reporting/Documentation A. For services to be performed during normal working hours, the contractor shall report upon arrival to the VA facility and check-in with the Engineering Department. A $500 assessment in Liquidated Damages shall be applied by the Government for non-compliance.

B. The contractor shall notify the COR of all projected downtime and estimated time for repairs.

C. After the work is completed, the contractor shall submit in writing to the respective VA Healthcare System Facility COR a complete report of service rendered. As a minimum, the field service ticket shall contain, but not be limited to the following:

1. Full names of employee(s) performing work

2. Date work performed

3. Actual time work started

4. Actual time work ended

5. Building number

6. Elevator, dumbwaiter, wheel chair lift and cart lift serviced

7. Nature of work and status of action taken

8. Replacement parts installed or ordered

D. For repairs or services required during other than normal working hours, the contract service technician is required to report upon arrival to the Engineering Department prior to repairs. The contract service technician is also required to complete a field service ticket of services rendered and leave it with the Engineering Department designee assigned by the COR. Both the check-in and check-out procedures defined above are mandatory and shall be strictly enforced.12. Service Calls

Offeror’s shall provide in the spaces below; name, location, and telephone number of where service calls are to be placed:

Name and Title:

Telephone Number: ____________________________________________________

Additionally, the telephone number of two (2) responsible officials of the Contractor shall be entered below:

Name and Title:

Telephone Number: ____________________________________________________

Name and Title:

Telephone Number: ____________________________________________________

One of these officials shall be available seven days a week, 24 hours a day, including weekends and national holidays.

13. Emergency Calls

Prompt emergency call back service twenty-four (24) hours per day, seven (7) days per week shall be provided in response to request (telephonic or otherwise) from the COR or his/her designee in case of a shutdown or any emergency trouble arising between scheduled service calls. The service person shall respond (with telephonic call to the COR) and be on site and ready to commence repairs within one (1) hour following placement of a call for service. The service person shall, upon arrival, notify the Engineering Mechanic of his/her presence on station. The Government shall be the sole judge in determining whether emergency call back service is necessary and/or if delay in arrival time is acceptable. Mechanics shall respond within 30 minutes to calls for entrapment.

Methods of communication between the contractor staff and the Government shall be exchanged without pre-approval from the Contracting Officer.

Emergency call backs as described above shall be limited as specified by each facility:

14. Contractor Personnel

A. PERSONNEL ACCEPTENCE: The Government reserves the right to accept or reject the contractor’s staff for the rendering of services. Complaints concerning a contractor’s personnel performance or conduct shall be dealt with by the Contractor, COR with the final decision being made by the Contracting Officer.

B. PERSONNEL ASSIGNMENTS: It is the responsibility of the Contractor to determine and assign the appropriate quantity and type of personnel to affect repairs, upgrades, modifications and/or maintenance, however, the Government reserves the right to accept or reject said assignment. Issues concerning acceptability shall be dealt with by the Contractor and the COR with the final decision being made by the Contracting Officer. The contractor shall also specify and outline the duties of the mechanic and helper (i.e., who replaces motors, pumps, units, and packing).

C. Approval of the elevator contractor will be contingent upon his being able to provide a permanent and satisfactory maintenance service branch, which shall render services within one hour of receipt of notification. The contractor shall submit the names and addresses of his authorized branch or service department which shall render services to the installations, together with certification that the quantity and quality of replacement parts stock on hand is sufficient to guarantee continued operation of the elevator installation.

15. Contractor Qualifications

A. Approval by the Contracting Officer is required for products or services of proposed manufacturer, suppliers and mechanics and shall be contingent upon submission by the contractor of a certificate stating the following:

1. The elevator contractor is currently and regularly engaged in maintenance and repair of elevator equipment as one of its principle services, and has mechanic personnel and facilities to maintain and repair elevator equipment specified herein, and the capability of meeting the time requirements specified herein.

2. The contractor shall not substitute/replace the mechanic without reasonable notification to the Contracting Officer and COR, and written approval has been provided by the Contracting Officer and COR.

3. Approval of the elevator contractor shall be contingent upon being able to provide a permanent and satisfactory maintenance service branch, which shall render services within one hour of receipt of notification. The contractor shall submit the names and addresses of the authorized branch or service department which shall render services to the installations, together with certification that the quantity and quality of replacement parts stock on hand and is sufficient to guarantee continued operation of the elevator installation.

16. Personnel Qualifications

A. Mechanics have technical qualifications of at least five (5) years (post apprenticeship) of successful experience, trained supervisory experience, and are appropriately certified.

B. Mechanic helpers have at least three (3) years experience in elevator maintenance and repair work. Documentation shall be submitted with offer indicating training, and experience.

C. The offeror shall provide (with proposal documentation) proof of mechanics qualifications, such as training records, indicating, at a minimum.

D. The contractor shall provide (with their proposal documentation) for all back-up Mechanics. At any time during the contract performance the contractor shall be required to submit qualification documentation for back-up mechanics and obtain approval, in writing, by the Contracting Officer or COR prior to commencement of any work.

E. All contractor mechanics must be certified by the State of Nevada.

F. All mechanics shall provide a certificate of completion indicating they have successfully passed an examination of a nationally recognized training program for VTE (National Elevator Industry Education Program (NEIEP) or equivalent), or a certificate of completion of a registered apprenticeship program.

17. Work Schedule

A. Contractor is not required to provide service on the following National holidays, except for emergency services in accordance with Item Number 13 of the Description/Specifications/Work Statement.

B. National holidays observed by the Federal Government:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

Juneteenth 19 June

If a holiday falls on Sunday, the following Monday will be observed as the National Holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States as a National Holiday.

18. COMPLIANCE. The contractor shall be fully responsible for compliance with all applicable VA and Federal environmental/occupational safety laws, rules and regulations, specifically (MCM 138-13-47) Portable and Fixed Ladder, Scaffolding and Scissor Lift Safety. The Contractor shall take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

19. CONTRACTOR EMPLOYEES. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees.

20.. ESCORT AND VETERAN’S HOSPITAL SECURITY POLICE CHECK-IN. All Contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch located in the front Northeast entrance of the main hospital building. Access to work areas and performance monitoring and escort will be provided by VA Engineering Maintenance personnel.

21. RECORDS MANAGEMENT: Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW.

The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network.

Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

22. CHANGES. The Contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

23. CONTRACTOR’S RESPONSIBILITIES.

a. The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence.

b. Contractor shall comply with all VA safety standards, manufacturers/industry standards, FDA, OSHA, TJC and the latest edition of NFPA-99.

24. PERSONNEL REQUIREMENTS.

Refusal of Contractor’s Personnel: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel performance or conduct shall be dealt with by the Contractor, and/or the COR with the final decision made by the Contracting Officer.

25. SMOKING POLICY. Smoking is not permitted within or around the VA, except in designated areas.

26. SAFETY AND FIRE PREVENTION. In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the COR may issue an order stopping all, or any part, of the work. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the contract. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

27. VA POLICY. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS- 319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

4. For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232-99 and VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract…