S02 36C25726Q0288.docx

36C25726Q0288

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

756-26-2-6041-0004

02-17-2026 Sherine Brooks 254-538-0416 03-03-2026 16:00

CST

36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio, TX 78240

X

812320 $8 Million

N/A

36C756 VAHCS-El Paso 5001 N. Piedras Street El Paso, TX 79930

36C257 Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio, TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

See CONTINUATION Page EMS LAUNDRY SERVICE (Base plus 4 years)

See Addendum to FAR 52.212-1 and Basis for Award for additional instructions.

See CONTINUATION Page

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contract Specialist- Sherine Brooks, Sherine.Brooks@va.gov Department Of Veterans Affairs Network Contracting Office 17 5441 Babcock Road Ste. 302 San Antonio, TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Other [X] Monthly.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

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B.2 STATEMENT OF WORK

EMS LAUNDRY SERVICE

1. GENERAL:

a. This document contains the technical provisions for laundry/linen services that are to be provided to the VAHCS-El Paso, located at 5001N. Piedras Street, El Paso, TX 79930. Workmanship shall be in accordance with practices established by the Association for Linen Management (ALM), and accepted industry standards. It is intended that services shall include all processes necessary to the laundering of the articles even though every step involved is not specifically mentioned.

b. All work shall be performed under sanitary conditions. In no case shall clean and soiled linen share the same physical space. Plants in which the work is done shall be open to inspection of sanitary conditions by Government representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards

c. The work required consists of furnishing the physical laundry plant, all labor, supervision, management, management support, supplies, ancillary equipment, vehicles and materials necessary for accomplishment of complete laundry/linen services, as described in Section 5.

d. Any change of function by the Government, which may affect this contract as contemplated by this paragraph, and which requires permanent adjustments in frequency or type of performance, will be coordinated with the Contractor by the Lead COR and CO prior to initiation of such a change to assure adequate contractual coverage.

e. Notwithstanding the provisions of the contract covering inspection, acceptance, and deduction from payment, any items found to have been unsatisfactorily cleaned according to quality and performance standards shall be re-cleaned at no additional cost to the Government. Such items shall be identified, for contractor recognition, by the Facility COR when they are returned on the next scheduled pickup after an unsatisfactory condition is discovered. These items are to be kept separate from the normal laundry items for separate processing. Re-cleaned items will be identified separately and not charged to the Government.

f. Scheduled services are to be accomplished subject to emergency situations, which may require alteration of schedules. Emergency situations will be defined by the lead COR. In the event of Medical Facility emergencies, disaster, or drills, the Contractor shall perform all laundry/linen services required by the Medical Facility.

g. This specification is intended to produce minimal acceptable level of performance The Government does recognize the possibility of the Contractor achieving the same or improved results due to innovative approaches, advances in the state-of-the-art materials, equipment and supplies. Accordingly, provision is hereby made for alterations when a Contractor demonstrates the ability to maintain the standards established herein through use of improved techniques, materials, scheduling, etc. All changes are contingent upon the recommendations of the Facility COR; Lead COR and the approval of the CO or other management officials may be deemed appropriate.

2. PERIOD OF PERFORMANCE:

3. SUPPLIES AND SERVICES AND PRICES/COSTS:

DESCRIPTION: Contractor shall furnish all labor, equipment, supervision, management, supplies, bulk delivery carts, transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/contractor operated bulk laundry/linen services and tasks required under this contract for the Department of Veterans Affairs, 5001N. Piedras Street, El Paso, TX 79930. All services are to be performed in accordance with standard industry practices and quality control measures. Services shall include pick-up and delivery of items by contractor personnel. These services are in support of patient care programs. Services are required on Tuesday and Thursday of every week, excluding federal holidays except as awarded.

4. Historical Data

a. ESTIMATED QUANTITIES: Historical data is provided. However, it is impossible to determine the exact quantities that will be required during the contract term. Each offeror whose offer is accepted wholly or in part will be required to provide all services that may be ordered during the contract term. The fact that all quantities are not ordered shall not constitute a price adjustment under any resulting contract to this solicitation.

b. The laundry service shall supply, maintain, and launder an adequate supply of garments and other items to provide one clean uniform per maintenance employee per day.

· Health Care System FY-2025

· Soiled pounds laundered 15,500

Ending inventory figures: Scrub Surgical Top – 880 | Bag Laundry – 132 | Blank Cotton – 115 | Cloth Cotton – 508 | Gown – 506 | Dust Mop – 130 | Lab Coat – 700 | Pillowcase – 400 | Sheet Bed – 240 | Surgical Scrub Bottom – 901 | Blanket Thermal - 54

5. PLACE OF PERFORMANCE:

a. The Contractor shall make use of commercial best practices in the packing and shipment of packages, unless otherwise stated in this order.

b. Delivery address: 5001 N. Piedras St. El Paso, TX 79930

6. FREQUENCY OF SERVICE(s) PROVIDED: Services are to be rendered twice a week on Tuesday and Thursday of each week. On holidays an alternate day will be coordinated.

7. DAYS AND HOURS OF OPERATION: Monday – Friday, 8:00 a.m. to 4:30 p.m. excluding federal holidays.

8. PERFORMANCE REQUIREMENTS:

a. The Contractor shall accept for processing all soiled linens, uniforms, clothing, mops, etc. After processing all items are to be finished and delivered to the Medical Facility in accordance with the terms outlined below.

b. Flatwork items that must be conditioned, ironed, and folded:

· Pillowcases, regular

· Pillowcases, surgical

· Sheets, poly/cotton, bed

· Wrappers, surgical and misc. surgical linen: small, medium, large

· Misc. Items: medium, large

· Surgical Scrubs: Tops, Bottom

c. Items that must be finished and placed on hangers:

· Shirt, uniform, bottom, dress

· Trousers, uniform

· Smock, knee length long coats

· Coveralls

· Coat, short

· Pantsuit, top

· Pantsuit, bottom

· Scrubs used as a uniform -Top

d. Items that must be tumbled dried and folded:

· Bathrobe

· Blankets, bedspread

· Curtains

· Gown, operating

· Gown, patient

· Coat

· Trousers

· Towel, bath

· Misc. items: Small / Medium

e. Items that must be cleaned dried and returned in bulk:

· Mops, wet

· Mops, dust

f. Items that must be dried and placed in laundry bags:

· Linen bags

· Cloth, wash

· Rags

9. Personnel Qualifications and Requirements for Contract Service:

a. Employment: The Contractor shall provide sufficient and adequately trained personnel, who are paid at the prevailing rate, as necessary to perform the services required by this contract.

b. Government representative: The lead COR is responsible for providing technical assistance to the CO in administration of the contract. This responsibility involves quality assurance inspection, surveillance reporting and certification of the Contractor's performance The CO will furnish the name of the Lead COR prior to the start date of the contract. The Contractor shall be advised of the extent of the authority of the Lead COR . The lead COR shall have access to plant facilities, without necessity of prior notification to Contractor. Each phase of the services rendered under this contract is subject to Government inspection during both the Contractor's operation and after completion of tasks. The Government's program is not a substitute for quality control by the Contractor.

c. Correspondence: All correspondence relating to this contract shall bear the VA contract number, title, and name of the VA clinic, and shall be addressed to the Lead COR with a copy to the CO.

d. Security: It is the responsibility of the Contractor to ensure that all extraneous articles, except trash, found in linens or in areas under the jurisdiction of the Contractor (i.e., medical instruments and personal items) are turned in to the Facility COTR. A note will accompany the articles returned identifying the area or origination, and the type of linen or item it was found on.

e. Damage and Equipment loss: All tasks accomplished by Contractor's personnel shall be performed to preclude damage or disfigurement of Government-owned furnishings, fixtures, equipment, and architectural or building structures. The Contractor shall verbally report immediately to the Facility COR, any damage or disfigurement to these items when caused by Contractor's personnel. A follow-up written report will be given to the Facility COR and a copy forwarded to Lead COR. When the Contractor has caused damage or loss of government property, or performance is determined to be unsatisfactory; the Facility COTR will issue a CDR. The Contractor will reply in writing, to the Lead COTR within 10 working days, stating the reason for the unsatisfactory condition, the corrective measures which have been taken, and preventive procedures initiated. Any damage caused to Government property during the course of the Contractor's performance of work under the contract shall be repaired or replaced to preexisting conditions at Contractor's own expense.

f. Linen Control: The contractor shall comply with all Government requests and policies related to linen control. Contractors shall participate, as required by VA policy, in inventories of Government-provided specialty linen. Any articles billed for, but missing, shall be supplied by the Contractor in the next regularly scheduled delivery at no additional cost to the Government.

g. VA owned items lost or badly damaged while under the control of the Contractor must be replaced within a 30-day period at the Contractor's cost.

h. Unusual losses, including suspected pilferage, shall be reported at once to the Lead COR, who will take immediate action to investigate the loss. If the loss is not recovered, the cost of replacement will be negotiated with the Contracting Officer, along with the approval of the Lead COR, on a quarterly basis. The Vendor will supply an itemized list of linen that will be replaced, (including item description, quantity and unit cost).

10. Delivery Requirements:

a. The Contractor shall provide the Facility COTR with a written report of all soiled linen processed and all clean linen delivered, showing cart number and weight. The information must be recorded and delivered to the Facility COTR at the end of the current workweek. The reports of soiled linen received and clean linen delivered must show date, the name of the item, number of pieces received or delivered per Schedule Line-Item number, pounds received or delivered per Schedule Line-Item number, cart number/ weight and where they were delivered.

b. The Facility COR will verify the deliveries and discuss any discrepancies with the on-site manager and Lead COR.

c. The Contractor shall disinfect carts after removing soiled linen from them and before placing clean linen in them, with a Tuberculocidal Germicide, which has been approved by the Lead COR. Carts containing clean linen being returned shall be covered with clean covers to protect them against contamination while in transit between the laundry plant and the Medical facility. Laundry bags or liners, used to transport soiled laundry, must be laundered after use.

d. Clean linen and specialty items shall be available for transport Tuesday and Thursday except for federal holidays. Soiled linen and specialty items will be available for processing Tuesday and Thursday except for federal holidays. Deliveries will be made at the time set by this contract or the Facility COR at the Medical facility.

e. Clean linen will be processed and packaged as specified in Section 5.

f. Contractor's personnel shall clean the linen transport vehicle with a tuberculocidal germicide/disinfectant, which has been approved by the Lead COR.

g. Clean linen delivery and soiled linen pickup shall be between 1000 and 1200 hours, Tuesday and Thursday or as established by the Facility COR. The laundry service may establish a pick-up and delivery schedule to suit its own needs subject to C.O.R.’s approval provided that:

· The intervals between visits to the required locations are constant;

· The intervals are no longer than one week; and

· Each visit occurs during normal business hours. Normal business hours for El Paso VA

h. Health Care System hours are Monday through Friday 8:00 a.m. to 4:30 p.m., except Tuesdays which we are open from 9:00 a.m. to 4:30 p.m. Federal Holidays we are closed. Additional locations where some garments are delivered, and mats are replaced may vary from the FSS hours; however all are accessible Monday through Friday.

11. Circumstances to be reported: The Contractor shall report any circumstances, which may affect the performance of the work and unhealthy or hazardous conditions or any delays or interference with work. Such reports shall be made immediately upon discovery by the Contractor to the Lead COTR by phone and a follow-up fax.

12. Contingency Plan: Contractor shall furnish with his proposal a written Contingency Plan indicating that services can be continued in the event of Contractor's equipment and /or production facility failure. This Contingency Plan must also include transportation vehicle failure.

13. NARA Records Management Language for Contracts

a. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

b. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

c. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

d. El Paso Veteran Affairs Health Care System (EPVAHCS) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of EPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS. The agency must report promptly to NARA in accordance with 36 CFR 1230.

e. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to EPVAHCS control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

f. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

g. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with EPVAHCS policy.

h. The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract.

i. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

j. EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which EPVAHCS shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

k. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #10176, Privacy and Information Security, Rules of Behavior. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

End Statement of Work

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Soiled General Linen/Laundry Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027

Soiled Lab Coat Contract Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027

Soiled General Linen/Laundry Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Soiled Lab Coat Contract Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

Soiled General Linen/Laundry Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

Soiled Lab Coat Contract Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

Soiled General Linen/Laundry Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030

Soiled Lab Coat Contract Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030

Soiled General Linen/Laundry Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031

Soiled Lab Coat Contract Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days.; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: Service Contract Act WD 2015-5229_rv 28_12-3-2025.

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SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp (End of Provision)

SEP 2023

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS The following is incorporated into 52.212-1 as an addendum to this solicitation:

TECHNICAL QUESTIONS:

Technical questions shall be accepted by the Government in writing via email no later than 4PM Central Standard Time (CST), February 20, 2026. Please list “Technical Questions 36C25726Q0288 EMS Laundry Services” in the subject line of the e-mail and send to Sherine Brooks, Sherine.Brooks@va.gov. Please include in your questions and the section of the solicitation/page number that your question is referring to.

OFFER SUBMITTAL INSTRUCTIONS:

1) Offeror must submit offers by Due Date/Time specified in Block 8 of the Standard Form (SF) 1449 of the solicitation directly to Sherine Brooks, Sherine.Brooks@va.gov. Subject line of e-mail shall be “Quote 36C25726Q0288 EMS Laundry Services”.

2) Offeror must complete and return the signed SF 1449, blocks 30a, 30b, and 30c. By signing the Standard Form (SF) 1449/Solicitation, the contractor attests acknowledgement and understanding of all solicitation requirements. a. Must acknowledge receipt of all solicitation amendments by the offer due time/date specified, if applicable, by (a) Returning a signed copy of each amendment or – (b) Acknowledging receipt of amendment on each copy of the quote or – (c) By separate electronic communication which includes a reference to the solicitation and amendment numbers.

3) Offeror must submit the Price/Cost Schedule with unit prices rounded to the nearest hundredth. Please ensure unit price and total amounts are correct. Offeror agrees to hold the price in its offer firm for 60 calendar days from the date specified for receipt of offers.

4) Offeror shall a Capability Statement that includes a description of technical approach, methodology, and technique used to carry out the Statement of Work. Specifically, contractors must demonstrate their aptitude for working in this industry.

a. It is the responsibility of the offeror to submit sufficient information to convey their technical capability in meeting the requirements of the Statement of Work. Failure to provide sufficient information will result in the quote being considered not technically acceptable.

5) Provide a list of three other concerns and/or Government agencies for which services similar in size and scope were rendered by the Offeror. The list must include name of contact, organization, a valid email address, and valid phone number.

Items 1 – 5 listed above form a complete offer. Failure to submit a complete offer in the manner listed above will result in the removal from further consideration for award.

E.3 BASIS FOR AWARD

1. Quotes will be considered using Lowest Priced Technically Acceptable (LPTA) evaluation procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement or inability to perform or provide all services/supplies requested shall result in an offer being determined technically not capable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows.

2. The Government will begin by reviewing each submission to ensure the minimum solicitation requirements “complete offer” have been met. The Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS, outlines the criteria that constitutes a complete offer.

3. Failure to submit a complete offer in the manner listed in the addendum will result in removal from further consideration for award.

4. All remaining quotes meeting the minimum solicitation requirements will be arranged from lowest to highest priced. The lowest priced quote will be evaluated for technical capability. If the lowest priced quote is considered technically acceptable the evaluation will end, and award will be made against that quote. If the lowest priced quote is not technically acceptable, the next lowest priced quote will be evaluated for technical acceptability. This process will continue until the lowest priced technically acceptable quote is found.

5. For the purposes of the award of this requirement, the Government intends to evaluate the Option to Extend Services under FAR 52.217-8 as follows:

a. The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all offers relative to each other will not affect the ranking of offers based on price, unless, after reviewing the offers, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

6. For the purposes of the award of this requirement, the Government intends to evaluate the Option to Extend the Term of the Contract under FAR 52.217-9 as follows:

a. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).