S02 36C25724Q0187 Specialty Bed Rentals.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25724Q0187 12-20-2023

Angela Kyte 210-694-6200 12-29-2023

0800 CST

36C671 Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

X

339112

1000 Employees

N/A

X

Department of Veterans Affairs South Texas Healthcare System Multiple Locations (See SOW)

TX

36C671

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

This requirement is being procured as Unrestricted, Open Market.

Please see Section B for Statement of Work and Price / Cost Schedule.

Please submit all questions to angela.kyte@va.gov by 12/29/2023 @08:00AM.

Please submit all documentation via email to angela.kyte@va.gov

See CONTINUATION Page

X X

X 1

James Easley Contracting Officer

36C25724Q0187

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

C.3 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

C.4 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.5 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 30

C.7 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.8 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.8 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257 James Easley

Department Of Veterans Affairs

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Specialty Bed Rental

1.0 Introduction

The Audie L. Murphy VA Medical Center (ALMVAMC) provides pressure redistribution mattresses to all hospitalized patients as part of the standard hospital bed.

However, in certain circumstances such as multiple wounds, pressure ulcers, body surface area, certain respiratory and medical conditions, the mattress and/or even the entire bed frame must be replaced to provide optimal care to the patient. These specialized surfaces are obtained by rental for a limited period of treatment. Storage, cleaning, maintenance, and repair are provided by the vendor. These beds and/or mattresses are used at Kerrville Division, Community Living Center (CLC), Spinal Cord Injury Center, Intensive Care Units, Progressive Care Unit, and throughout the med/surg areas of the inpatient units.

Reference to Applicable Documents

1.2.1 Bed Descriptions & Specifications of equipment to be rented (Attachment A-hereafter referred to as “equipment”)

1.2.2 Equipment provided shall meet all electrical safety requirements for hospital equipment in accordance with the latest edition of National Fire Protection Association (NFPA)-99 Standard for Healthcare Facilities

2.0 Key Assumptions

Vendor will have access to the ALMVAMC & Kerrville Medical Center.

Qualified technicians will deliver and set up equipment.

Vendor accepts responsibility for damages to equipment incurred during delivery/set up or retrieval.

Upon delivery and on request vendor shall provide basic instruction to ALMVAMC/Kerrville VAMC on usage, functionality, and troubleshooting of equipment.

The vendor will round on units with patients utilizing specialty bed rentals, work with the wound ostomy nurses for care continuity, and stop rental services when needed, if the process isn’t followed.

3.0 Vendor’s Responsibility

Provide requested equipment as outlined in Salient Characteristics (Section 8).

Provide a detailed charge list of all equipment PRIOR to invoicing, if there are changes, then the Contracting Officer is notified.

Provide one consolidated invoice for all equipment rented per month. Invoice month should run from 12:00 am on the first day of the month and end at 11:59 on the last day of the month. Vendor will produce invoices with detailed specific dates of usage (Beginning and End) and two or more patient identifiers (Last Name and Last Four Digits of SSN). Vendor will bill at the end of each month for the month for all patients and not bulk bill per quarter.

Any additional invoices not billed for during the service month will be added to the following months invoice once services have been verified.

Provide personnel.

Provide supervision of its employees/technicians performing work in STVHCS.

Provide technicians necessary for the delivery, set-up, and retrieval of equipment.

Provide Scheduled Preventative Maintenance and a record of maintenance complete upon request.

Equipment shall be routinely evaluated and maintained for performance in accordance with manufacturer’s recommendation.

Routine preventative maintenance schedules shall not conflict with patient care activities.

Provide unscheduled Corrective Maintenance as necessary.

Contractor is required to be available to provide corrective maintenance 24 hours a day, 7 days a week, 365 days a year (24/7/365).

Fix within 2-4 hours of call for repair.

Swap for functioning equipment if unable to repair within 4 hours. Replacement equipment shall arrive within 4 hours if unable to repair.

3.1 Delivery

Equipment shall be delivered to the ALMVAMC located at 7400 Merton Minter Blvd., San Antonio, TX, 78229 or KVAMC located at 3600 Memorial Blvd., Kerrville, TX 78028 to patient care unit and room defined at the time of contact for service.

Equipment shall be delivered and/or retrieved 24/7/365 upon request including all federal holidays.

Deliveries shall be made within 2-4 hours of request.

Pick-up shall be made within 8 hours of notification equipment is no longer needed.

At ALMVAMC during business hours 0800-1600, Monday through Friday, (except federal holidays), the vendor will report to the patient unit and unload the equipment ordered. A receipt of ordered equipment should be taken to the Nurse Manager of the Patient Care Unit where the bed was delivered.

Outside of business hours (to include weekends), the vendor technician will contact the Nurse on Duty (NOD) at (210) 274-9387 upon arrival to the patient care unit. A receipt of ordered equipment should be given to the Nurse on Duty (NOD) Office located on the 1st floor, Nursing Operations office (Q108) located to the left of the Main Entrance elevators.

Equipment shall be delivered to and retrieved from patient care unit at ALMVAMC without the assistance of any government employee.

At Kerrville VAMC, equipment shall be delivered to and retrieved from patient care area without the assistance of any government employee. Vendor should check in at Kerrville VA Police Desk for visitor tag prior to entering patient care areas.

3.2 Documentation

All Pick-up and delivery records.

All scheduled and unscheduled maintenance of all vendors supplied equipment on ALMVAMC campus.

Maintenance manuals for all equipment.

Operation/ User manuals for all equipment to be available upon request.

Receipt of delivery.

To be obtained by vendor technician from the patient care unit charge nurse or designee where the equipment was delivered.

At ALMVAMC during business hours 0800-1600, Monday through Friday, (except federal holidays), a copy of receipt of ordered equipment should be taken to the Nurse Manager of the Patient Care Unit where the bed was delivered.

Outside of business hours (to include weekends), the vendor technician will contact the Nurse on Duty (NOD) at (210) 274-9387 upon arrival to the patient care unit. A receipt of ordered equipment should be given to the Nurse on Duty (NOD) Office located on the 1st floor, Nursing Operations office (Q108) located to the left of the Main Entrance elevators.

At Kerrville VAMC, the vendor technician will give a copy of the equipment received to the Nurse Manager of the Patient Care Unit where the bed was delivered.

Billing will cease upon notification equipment is no longer needed.

4.0 Acceptance Criteria

Conformance with standards and specifications as defined by documents noted in paragraphs 1.2.1 and 1.2.2 of this document.

5.0 Governments Responsibility

Contact vendor when patient needs meet criteria for equipment.

Provide access to location where equipment is to be delivered, retrieved, repaired, or maintained.

Notify vendor promptly of malfunctioning equipment.

6.0 Schedule

This contract is effective from date of award for 12 months following with the option to extend up to four years later. Therefore, no services shall be performed unless authorized in writing by the Contracting Officer.

7.0 The ISO, Privacy and Records Management statements:

1. Information System Officer, Information Protection: The contractor will not have access to VA Desktop computers they will not have access to online resources belonging to the government.

2. Privacy Officer: The Contractor may have access to protected Patient Health Information (PHI) and may have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. If sharing PHI is a requirement for service and billing: the contractor will need to be a HIPAA Health Care Provider, or a Business Associate Agreement will need to be complete and signed by both parties.

3. Records Manager:

There will be federal records created, maintained, used or dispositioned with this contract.

The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C.

2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

8.0 Salient Characteristics

Rental of medical specialty beds and surfaces as needed for patients who are subject to or having existing wounds or skin breakdown and have special needs which can only be met with the use of special beds or mattresses. These beds and/or mattresses are used at Audie L. Murphy Division, Kerrville Division, Community Living Center (CLC), Spinal Cord Injury Center, and Progressive Care Unit. ALL bed types below are required, must be able to provide the following:

8.1 Acute Care Bed System with Integrated Support Surface

Must provide an integrated therapeutic bed system that helps address important safety and skin integrity concerns in Critical, High Dependency and Medical-Surgical Units.

Features & Benefits:

• Integrated therapy surface with four zone pressure redistribution, rapid inflation, constant low pressure, deflation in head and seat zones

• Features Nurse turn, continuous lateral rotation (at least 20 degrees), pulsation, and alternating pressure.

• Microclimate management surface (or optional cover)

• Provides offload or redistribution of pressure to assist in the reduction of pressure ulcers and or bedsores to support individual patient needs.

• Surface options to support active and reactive therapies.

• Adjustable frame to support to various Fowler, Trendelenburg, Reverse

Trendelenburg (at least 12 degrees), and Cardiac Chair positions.

• CPR control provides simultaneous activation of CPR mode to the support surface and frame.

• Built-in scales provide continuous, accurate weight monitoring without having to move the patient.

• Transportation mode maintains the cell pressures of the support surface equalize to provide patient support for at min 12 hours.

• Frame provides for battery backup in the event of a power failure or transport of patient, wheel locking device, and zero transfer gap.

Technical Requirements

• Factor 1: Dimensions o Length: Min 80” -84” to adjust for patient height

8.2 Variable Fluidization Therapy with Patient Sit-Up

Features & Benefits

• Variable fluidization helps improve patient comfort and reduce the risk of dehydration.

• Two built-in side steps provide convenient patient access.

• Vertically lifted side rails provide easy access to the patient even in compact spaces.

• Pause function enables the caregiver to easily stop fluidization to provide nursing care.

• Supports offload/redistribution of pressure to assist in the reduction of pressure ulcers/bedsores.

• Alarm System for bed exit with smart alarms with auditory as well as visual alerts.

• Built-in scales provide continuous, accurate weight monitoring without having to move the patient.

• Advanced breathable medical fabric helps maintain skin integrity by keeping it cool and dry while serving as an effective barrier to fluid and bacteria.

• Bed heater with adjustable temperature to maintain target comfort.

• Support surface and/cover that can be easily cleaned or replaced that will allow the patient to be easily repositioned, as well as reduce strain to the healthcare worker by reducing friction and shearing forces.

• Accommodates accessories such as rehabilitation positioning devices such as arm slings, lifts, etc.

• Wheels that are easily accessible during transport and have a locking mechanism.

• CPR controls activate this mode quickly and with ease.

Technical Requirements

Factor 1:

Dimensions: 36.5”H x 37”W x 89”L

Factor 2:

Maximum pt. weight 250 lbs

8.3 Bariatric System with Power Drive and Support Surface Options Must provide power-assisted transportation for bariatric patients helps reduce the risks associated with bariatric patient handling and transportation by enabling a single caregiver to safely transport a bariatric patient throughout the healthcare facility or hospital. Must have automatic brakes - when the Run switch or Accelerator switch is released, the system will stop, and the brakes are automatically engaged to prevent further movement.

Features & Benefits

• Battery-powered operation powers the drive wheels and bed frame functions for up to 2 hours.

• Single caregiver operation makes it easy to use.

• Two-handed controls are designed to facilitate greater control and movement.

• Multiple safety features help prevent unauthorized start up.

• Variable speed controls provide customized resident/patient transportation.

• Integrated horn provides an audible alert during transportation.

• Easy maneuvering with a minimal turning radius enables driving up ramps and down inclines.

• Audible low battery alarm alerts the caregiver to plug the bed into the mains power supply.

Technical Requirements

• Factor 1: Width o Can expand to at least 48” o Factor 2: Length 80” to at least 86”

• Factor 2: Weight:

o Max resident/patient weight: up to 1000 Lbs.

• Factor 3: Electrical o Voltage: 115V o Frequency: 60 Hz o Power Cord length: 10’, hospital grade

• Factor 4: Warranty

• Must have at least a one-year warranty

8.3a Bariatric Support Surfaces

Support Surface - Bariatric air surface Support Surface - Atmos air bariatric foam surface

• A non-power dynamic surface

• Durable waterproof moisture vapor permeable cover which provides multidirectional stretch capabilities to reduce skin shear and friction.

• Microclimate management cover (optional)

• Factor 1: Dimension o Variable width and length 34”- 48” wide 80-86” length

• Factor 2: Weight o Weight cap max 1000lbs

8.6 Auto Prone Therapy System

Auto Prone Therapy System - the only automated system that allows caregivers to deliver multiple intervals of prone therapy over an extended time. By automating this process, the Auto Prone Therapy System can help manage patient-handling risks associated with manual prone options.

Benefits & Features

• Fully Automated Therapy System: Allows a single caregiver to safely prone a patient at the touch of a button.

• Provides prone therapy and has been clinically demonstrated to help improve oxygenation, protect against ventilator induced lung injury, and decrease mortality.

• Provides advanced kinetic therapy (bilateral rotation up to 62 degrees) has been clinically demonstrated to improve oxygenation and reduce the risk of VAP.

• Integrated Tube Management System: Helps prevent entanglement and separation during rotation between supine and prone positions.

• Hand Control Unit: Allows the caregiver to monitor lines and tubes during rotation to and from the prone position for enhanced patient safety.

• Digital Therapy Meters: Allow caregivers to easily track daily and cumulative therapy time.

• Built in digital scale accurate to +/- 1%

• CPR Functions (touchscreen or manual)

• Factor 1: Dimensions o Length (with accessories and bumpers): 93" min /101" max o Width: 41” o Height (to patient surface): 35" min /46" max o Height (to top of hoop): 51" min /62" max o Maximum recommended patient weight: 350 lbs. Minimum recommended patient weight: 88 lbs.

• Factor 3: Weight o Total unit weight: 1,240 lbs.

8.6a Auto Prone Therapy System – Support Surface

Provides multiple pulmonary and skincare therapies, significantly improving patient care while helping to reduce the overall costs and length of stay at the healthcare facility or hospital. The clinical advantage for achieving positive pulmonary outcomes.

• Special cushions help cradle the head in the prone or side-lying position.

• Pelvic and thoracic cushions help raise the body to facilitate necessary diaphragm movement.

• Sectional pressure adjustments allow surface to be customized for anatomical differences.

• Advanced breathable medical fabric offers excellent moisture vapor permeability, to create the optimum skin microclimate while serving as an effective barrier against fluid and bacteria.

• Factor 1: Weight o Max recommended patient weight: (at least) 350 Lbs.

• Factor 2: Electrical o Voltage: 115V o Max electrical leakage: <100Microamps

8.7 Replacement Surface Options

• support surface with microclimate management

• microclimate management coverlets (optional)

• A micro air-loss function is designed to dehumidify the air surrounding the cells and aid in reducing heat build-up.

• Bed incorporates five Heelguard cells, which help to redistribute pressure at the vulnerable heel area.

• An advanced microprocessor system in the pump regularly assesses patients’ individual needs with self-set technology, designed to control the mattress pressure in both active alternating and reactive constant low-pressure therapy modes.

• CPR control, designed for easy, one-handed operation, provides rapid deflation of the mattress to assist with resuscitation procedures. Rapid deflate within 15 seconds at head end

• Permanently inflated U-shaped cells in the torso section are designed to increase stability and to aid with transfer off and on the surface.

• The pump provides a direct power connection for the coverlet, offering advanced microclimate management (optional)

• Transport mode allows the cell pressures of the mattress equalize to provide patient support for up to 12 hours.

• Power cable management feature to reduce trailing.

• Factor 1: Dimension o 80 x 34 x 8 in o Max Patient weight 550

• Factor 3: Mode of Operation of the Pump o Alternate, Auto-Firm, Continuous Operating Cycle time at least 10 minutes

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

365.00 DY __________ ____________

SPECIALTY BED RENTAL:LOW AIR LOSS 1 X12 MONTHS

136.00 PER DAY BASE YEAR

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 – Lease or Rental of Equipment – Medical, Dental, and Veterinary Equipment and Supplies

SPECIALTY BED RENTAL:FLUIDIZED THERAPY 1 X12

MONTHS BASE YEAR

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 – Lease or Rental of

365.00 DY __________ _____________

SPECIALTY BED RENTAL:BARIATRIC X12 MONTHS

BASE YEAR

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 – Lease or Rental of

SPECIALTY BED RENTAL:ALTERNATING PRESSURE

BED X12 MONTHS BASE YEAR

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 – Lease or Rental of

SPECIALTY BED RENTAL:FALL PREVENTION BED X12

MONTHS BASE YEAR

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 – Lease or Rental of

SPECIALTY BED RENTAL:AUTO PRONE THERAPY BED

X12 MONTHS BASE YEAR

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument Manufacturing PRODUCT/SERVICE CODE: W065 – Lease or Rental of

GRAND

TOTAL

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department Of Veteran Affairs Audie L. Murphy VA Medical Center (ALMVA) 7400 Merton Minter Blvd San Antonio, TX 78229

USA

365.00 01/17/2024 to 01/16/2025

MARK FOR: Christina Anderson 214 857-0558 christina.anderson2@va.gov

FOB: DESTINATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019

852.246-71 REJECTED GOODS OCT 2018

(End of Addendum to 52.212-4)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L.

115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C.

3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[X] (10) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (11) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(OCT 2018) (41 U.S.C. 2313).

[] (12) [Reserved]

[] (13) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[X] (14) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (15) [Reserved]

[] (16)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (17)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (18) 52.219-8, Utilization of Small Business Concerns (SEP 2023) (15 U.S.C. 637(d)(2) and (3)).

[] (19)(i) 52.219–9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2023) of 52.219–9.

[] (20)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[X] (21) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (22) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C.

637(d)(4)(F)(i)).

[] (23) 52.219–27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) (15 U.S.C. 657f).

[X] (24) (i) 52.219–28, Post-Award Small Business Program Rerepresentation (SEP 2023) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (25) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

[] (26) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

[] (27) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (28) l(26) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 657s).

[X] (29) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[X] (30) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

[X] (31) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (32)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (33)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JUL 2014) of 52.222-35.

[X] (34)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C.

793).

[] (ii) Alternate I (JUL 2014) of 52.222-36.

[X] (35) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[X] (36) 52.222-40, Notification of Employee Rights Under the…