S02-36C25224Q0026 RFQ.pdf

PAGE 1 OF 66 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. EMAIL (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION EMAIL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None

578-24-1-6057-0001

36C25224Q0026 10-17-2023

McQuade, William william.mcquade@va.gov 10-23-2023

3:00 PM CDT

36C252 Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

561790

$9 Million

N/A

Edward Hines, Jr. VA Hospital

5000 South 5th Avenue Hines IL 60141-5000

36C252

Department of Veterans Affairs

GLAC-MILWAUKEE (69D)

Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Snow Removal – See PWS below Please send all quotes to William.McQuade@va.gov

See CONTINUATION Page

X one

Johnson, Ashley Contracting Officer

36C25224Q0026

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) .. 3

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 PERFORMANCE WORK STATEMENT (“PWS”)

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...18

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JUN 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES-TAILORED VERSION

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)- SIMPLIFIED ACQUISITION PROCEDURES

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449)

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME _____________________________________

ADDRESS ________________________________________________

CITY-STATE-ZIP __________________________________________

POINT OF CONTACT/TITLE ________________________________

PHONE NUMBER ______________________________________

FAX NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

SAM UEI NO. ____________________________________________

CAGE CODE _____________________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: William McQuade / Contract Specialist

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. (Note: The terms “offeror” and “quoter” are both used in this Solicitation. For the purposes of this Solicitation, these terms are interchangeable; there is no difference in meaning between the two.)

3. SET-ASIDE (If any): See box 10 of STANDARD FORM 1449

4. SOLICITATION TIMELINE SUMMARY:

A. RFQ QUESTIONS:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contract Specialist william.mcquade@va.gov no later than Thursday October 19, AT NOON LOCAL TIME. Contracting will issue a consolidated response via solicitation amendment to https://sam.gov Contract Opportunities within 2 business days to all parties.

B. SOLICITATION CLOSES/QUOTES DUE:

See box 8 of STANDARD FORM 1449 or most recent Amendment.

C. SUBMISSION OF QUOTE:

See 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services and addendum for specific instructions to offerors.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. INVOICES:

a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –

SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

b. Invoices shall be submitted monthly in arrears in accordance with: 852.232-72

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

c. Payments shall be made in arrears upon receipt of a properly prepared invoice

d. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

e. The VA has mandated electronic invoice submission to the Veterans Affairs

Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877- 489-6135 for Enrollment.

f. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten- Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1- 877-489-6135.

g. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

h. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

i. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

j. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

7. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively “the Contractor”), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court.

a. Contractor is responsible to follow all on site facility policies

b. All VA property is considered Federal property and all Federal laws are applicable.

c. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

d. All VA facilities are drug free. Possession of drugs, to include Marijuana and all

Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

e. All contractor personnel are required to adhere to all VA rules and regulations.

f. Smoking is prohibited on the entire campus, both inside and outside the VA

Facility

g. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

h. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

8. SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

6.00 MO _______________

Flat rate snow removal and deicing services at the Hines VAH - IAW the PWS (Service period November 1 through April 30) Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 PRINCIPAL NAICS CODE: 561790 - Other Services to

Buildings and Dwellings PRODUCT/SERVICE CODE: S218 - Housekeeping - Snow Removal/Salt

Flat rate snow removal and deicing services at the Joliet CBOC - IAW the PWS (Service period November 1 through April 30) Contract Period: Base POP Begin: 11-01-2023 POP End: 10-31-2024 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Flat rate snow removal and deicing services at the Hines VAH - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 1 POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Flat rate snow removal and deicing services at the Joliet CBOC - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 1 POP Begin: 11-01-2024 POP End: 10-31-2025 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Flat rate snow removal and deicing services at the Hines VAH - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 2 POP Begin: 11-01-2025 POP End: 10-31-2026 PRINCIPAL NAICS CODE: 561790 - Other Services to

Flat rate snow removal and deicing services at the Joliet CBOC - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 2 POP Begin: 11-01-2025 POP End: 10-31-2026 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Flat rate snow removal and deicing services at the Hines VAH - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 3 POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Flat rate snow removal and deicing services at the Joliet CBOC - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 3 POP Begin: 11-01-2026 POP End: 10-31-2027 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

Flat rate snow removal and deicing services at the Hines VAH - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 4 POP Begin: 11-01-2027 POP End: 10-31-2028 PRINCIPAL NAICS CODE: 561790 - Other Services to

Flat rate snow removal and deicing services at the Joliet CBOC - IAW the PWS (Service period November 1 through April 30) Contract Period: Option 4 POP Begin: 11-01-2027 POP End: 10-31-2028 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings

GRAND TOTAL _______________

B.3 PERFORMANCE WORK STATEMENT (“PWS”)

1. DESCRIPTION OF SERVICES. Contractor shall provide all labor, tools, equipment, material, travel, parking fees, vehicles, and supervision necessary for providing 24/7 snow removal and deicing services for the Edward Hines VA Hospital (“Hines VAH”) and the Joliet Community- Based Outpatient Clinic (“Joliet CBOC”). Services at Hines VAH are limited to parking lots and sidewalks at Buildings 53, 113, 128, 200, 228, and the G & F Section entrances to Building 1 in accordance with all terms and conditions stated herein. Parking lots included are: North Parking Lot A (including an approximately 20,000 square feet gravel section), North Lot B, North Lot C, SCI Lot, South Lot F, East Lot D, and East Lot E, Indiana Lot, and all sidewalks leading to the above specified lots. Parking lots and entrances to be serviced at the Joliet CBOC are circled in Appendix 2.

Services shall be performed in a manner that will maintain a satisfactory and safe environment for patients, families, staff, and visitors during periods of snow and ice. Contractor shall provide personnel and snow removal equipment to include, Contractor owned trucks, plows, loaders, and salt spreaders. Contracted services are estimated to be required from approximately November 1 through April 30 for each contract period (Option Year). Contractor shall provide a phone number and contact name of a Contractor employee(s) who shall be available on a 24/7 basis.

1.1. BASIC SERVICES. The Contractor shall remove snow and ice from all paved areas listed in # 1 above. Contractor shall monitor local weather conditions and provide snow removal and de-icing services anytime slippery conditions may exist due to snow or icy conditions during the specified contract period. The Contracting Officer’s Representative (“COR”) may also notify contractor if he/she deems services are needed, and contractor shall provide on-site services within 90 minutes of services being requested. Snow plowing shall be performed in a manner that does not block any parking lots or sidewalk entrances, fire hydrants, or electrical boxes.

Snow shall be plowed to the outer edges of parking lots and should be plowed in a manner that keeps as many parking spaces cleared as possible. When required, the COR will inform contractor of a location on campus to pile snow. The Contractor shall not be required to haul any snow off the Hines VAH or Joliet CBOC campus.

A. Contractor shall remove snow and ice from all areas when conditions exist for slip and fall hazards. No bulk salt shall be stored on-site.

B. Snow and ice shall be removed from all hydrants.

C. No snow shall be plowed or piled onto any landscape planting beds.

D. All sidewalks and parkways shall be plowed, salted, and maintained to a safe and usable condition at all times.

E. Contractor shall be responsible for any damage to concrete curbs, sidewalks, ramps, or any other damages caused by their actions or use of equipment during the performance of this contract.

F. Hines VAH campus priority list for services is as follows:

1. Bldg. 200 emergency room entrance, Bldg. 200 main entrance, and Bldg. 200 south entrance.

2. North Lot C

3. SCI Parking Lot

4. All other remaining areas specified in the contract.

G. Joliet CBOC Campus priority list for services is as follows:

1. Main entrance

2. All other remaining areas specified in the contract.

H. Contractor shall ensure parking lots and sidewalks are plowed & salted at the same time to avoid slippery conditions on site. Therefore, contractor must have the number of personnel & equipment available simultaneously to accomplish those tasks.

1.1.1. DESCRIPTION OF SITE.

A. Parking lot maps are provided in Appendices 1 and 2 (see section D for list of attachments).

B. At these sites, there is a mixture of pavement and sidewalks, gravel, curbs, and ramps.

1.1.2. REMOVAL OF ICE. The Contractor shall immediately remove ice to provide secure footing or safe driving conditions by the snow removal operation. All salt for the areas for which the Contractor is responsible for shall be provided by the Contractor under this contract. The successful Contractor shall be liable to ensure that adequate source of salt is readily available throughout the duration of the contract. Under no circumstances shall the contract price be increased for the Contractor’s failure to obtain salt necessary to perform services.

1.1.3 ADDITONAL SERVICES. Services will be limited to those provided under the terms and conditions of this contract.

2. SERVICE DELIVERY SUMMARY. The Contractor performance requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

2.1 PERFORMANCE REQUIREMENTS SUMMARY (PRS).

Performance Objective (PO)

PWS

Reference

Standard Acceptable Quality Levels

(AQL)

Method of Surveillance

Incentive (Positive and/or Negative)

PO # 1.

Contractor removes snow & ice as required.

Entire PWS Ensure snow removal and de-icing services are performed whenever slippery conditions exist. Ensure paved areas are safe for pedestrian and vehicle traffic.

Ensure areas have adequate de-icing materials for current conditions.

To ensure areas have adequate de-icing materials for current conditions.

Customer/COR complaints not to exceed 3 per snowfall.

COR

monthly & random inspection

Failure affects performance evaluations

PO #2.

Contractor communication and response times.

Section 4.4 Contractor is available to answer phone calls 24/7 and to ensure on-site services are rendered within 90 minutes of service request.

Customer/COR complaints not to exceed 3 per snowfall.

COR

monthly & random inspection

Failure affects performance evaluations

PO #3

On-site

Section 5.0 Contractor must have personnel on-site until all snow/ice is cleared .

Customer/COR complaints not to exceed 3 per month.

COR

monthly & random inspection

Failure affects performance evaluations

PO #4

All AQL’s met

Entire PWS Contractor meets or exceeds AQL’s for Performance Objectives (PO’s) 1-3 for entire contract period

All AQL’s listed above are met

Annual Performance Evaluation

(CPARS)

Contractor may write a draft of their

CPARS

evaluation and submit to the CO and COR for review and approval

3. GOVERNMENT FURNISHED PROPERTY. NONE

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. Contractor shall develop and maintain a Quality Control Program (“QCP”) to ensure services are performed in accordance with commonly accepted commercial practices including the proper, safe and efficient plowing of the snow to the outer edges of the parking lots. Contractor shall also develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures that address customer complaints and internal remedies, damage to Government property, and the areas identified in paragraph 2.1, Performance Requirements Summary. Per the “General Instructions to Offerors,” Contractor shall submit his/her QCP with initial signed quote to be evaluated by the Government. Any weaknesses with this plan shall be addressed, resolved, and accepted by the COR prior to commencement of services under this contract.

4.2. QUALITY ASSURANCE. The Contractor is responsible to ensure quality services which conform to this PWS. The Government will evaluate the Contractor’s performance through monthly and random inspections.

4.3. GOVERNMENT REMEDIES. The Contracting Officer (“CO”) shall follow FAR 52.212.4, Contract Terms and Conditions - Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION.

A. Contractor shall provide snow plowing and deicing services twenty-four (24) hours per day, seven (7) days per week as requested/needed.

B. Normal business hours are 7:00 a.m. to 4:30 p.m., Monday through Friday, excluding National Holidays:

New Years’ Day Martin Luther King

Presidents’ Day Labor Day

Memorial Day Independence Day

Columbus Day Thanksgiving

Christmas Veterans’ Day

Juneteenth

5.0. GENERAL REQUIREMENTS.

A. Contractor shall perform work in a professional manner and to the highest standards of snow removal and deicing.

B. Contractor shall only use chemicals for Snow Removal and Deicing that are approved by the Environmental Protection Agency (“EPA”). The Contractor shall not use sand or beet juice in lieu of salt or other authorized deicer products. Contractor shall follow all OSHA standards in the performance of all tasks.

(1) Contractor shall provide Safety Data Sheets (“SDS”) to the COR for any chemicals proposed for use under this contract. The COR must approve any chemicals prior to use on the Hines VAH or Joliet CBOC campus.

(2) The product, timing, and rate of all of applications will be adjusted to meet the needs of each winter season.

C. During non-business hours, any time outside of normal business hours defined in 4.4(B) above, the COR designee is the Administrative Officer of the Day (“AOD”). This person will telephone the Contractor when service is needed during non-business hours.

D. During normal business hours, the COR or his/her designee will contact the Contractor when service is needed.

E. Contractor shall request the Police and Security Service to help locate owners of vehicles that need to be moved during snowplowing. Police and Security Service shall also be contacted to help control vehicle traffic when necessary.

F. All snow removal and deicing services shall be done at night, when possible, so that contracted areas will be cleared by the start of the workday.

G. Upon contract award, the Contractor shall provide the COR or his/her designee all current names and telephone numbers for requesting snow removal and deicing service. Contractor shall provide a centralized number and emergency number for the COR to request services 24 hours a day.

H. Contractor shall have one (1) responsible person, who speaks fluent English, on job site during the snow removal, and/or deicing to supervise and guide Contractor’s snow crew. This individual shall contact the COR or designee upon arrival to the campus and prior to leaving the campus. Contractor shall have always at least one (1) responsible person on site until work is complete. In the event of an extended snowfall, at least one (1) responsible person shall always remain on site until the work is completed.

I. Contractor shall be responsible to notify COR of damage to fences, gates, grounds, lawns, and any VA property damaged during snow removal or deicing and for the repair of the damaged property. The COR or his/her designee will also notify the Contractor of any observed damages(s) after services have been performed.

J. Services may be required at any time after normal hours of operation as described in Paragraph 4.4 (B).

6.0. CHECK-IN.

A. Upon arrival at the Hines VAH, the Contractor shall check-in with Police and Security Service after notifying the COR or designee and before performing any snow removal and deicing services.

7.0. PERSONNEL POLICY.

A. Contractor shall be responsible for protecting and insuring their personnel providing services under this contract.

B. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

C. All Contractor employees shall possess a valid license or state identification and be appropriately licensed to operate any equipment or machinery. These forms of identification and licenses shall be in the possession of the employees at all times when on the VA campus.

8.0. ACRONYMS.

A. AOD – Administrative Officer of the Day

B. CO – Contracting Officer

C. COR – Contracting Officer’s Representative

D. EPA – Environmental Protection Agency

E. NFPA - National Fire Protection Association.

F. OSHA – Occupational Safety & Health Administration.

G. QCP – Quality Control Program

H. SDS - Safety Data Sheets

I. UL – Underwriters Laboratories

J. VA – Department of Veterans Affairs

K. VAH – Veterans Administration Hospital

9.0. PROTECTION OF GOVERNMENT PROPERTY. During work execution, the Contractor shall take special care to protect Government property including but not limited to all exterior porches, turf, patio areas, walkways and pathways, vegetation, and any other government property at the locations which the services will be performed at. Any damage must be reported to the COR immediately for appropriate action. Damage resulting from Contractor operations shall be repaired by the Contractor to the satisfaction of the COR at no additional cost to the Government. Contractor shall be responsible to meet all OSHA/Safety requirements in the performance of the work. This shall include but not be limited to taking all the necessary precautions to protect the patients, visitors, and staff at each location. Contractor shall be held responsible for any injuries or damage, which is caused as a result of the Contractor’s failure to adhere to these requirements.

10.0. CONFORMANCE STANDARDS. Contractor shall ensure that all services, products, and equipment are performed and used in conformance with the latest published edition of the applicable EPA, NFPA, UL, OSHA, VA, Joint Commission, state, local, federal and all applicable regulations for the work identified herein.

11.0. THE JOINT COMMISSION REQUIREMENTS.

A. Contractor shall attend a pre-work orientation meeting prior to the commencement of work on site. The VA shall schedule this meeting and it will include discussion of the following topics:

• Fire and Safety

• Infection control

• Disaster procedures

• Security

(VA to provide information to the Contractor regarding these topics and document the meeting).

B. The Contractor shall be responsible to ensure that Contractor employees coming to the work site receive the information required above.

C. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

12.0. PARKING/TOWING.

The Contractor is responsible for any parking or towing fees associated with providing service under this contract. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or from the COR.

The VAH will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

13.0. SECURITY REQUIREMENTS.

The Contractor’s employees shall wear visible identification and company uniforms all times while on the premises of the VAH. The Contractor’s employees shall report to Building 17 for fingerprinting and issuance of contractor badges for the season. Smoking is prohibited on VA property. Possession of weapons is prohibited on the campus. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

This contract has no access to information systems, or patient information. The Certification & Accreditation requirements of VHA Handbook 6500.6 do not apply to this requirement;

therefore, a Security Accreditation Package is not required. In accordance with VA Handbook 710, VISN Policy

Memorandum 10N12-05-12 R3, Personnel Suitability and Security Procedures and Homeland Security Presidential Directive- 12 (HSPD-12) Personal Identity Verification (PIV), all new selectees, trainees, without compensation employees (WOCS), volunteers, and contractors are required to be fingerprinted prior to BOTH the designation of a firm Entry on Duty (EOD) and must have a favorable adjudicated SAC prior to entry on duty.

All individuals who work at or for the VA, whether they are paid or unpaid, with access to VA information systems, will be subject to background screenings prior to being granted such access. Background screenings include procedures used to verify the accuracy of an individual’s identification, credentials, and employment history. Background screenings do not constitute or substitute for any required background investigation.

If a selectee is found unsuitable, the Suitability Specialist will notify the Branch Chief/Services Chief, Contracting Officer Representatives (CORs), Chief of Voluntary Services, and the Great Lakes Acquisition Center (GLAC) of the findings.

14.0. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (“CPARS”).

a. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (“VA”) evaluates contractor past performance on all contracts that exceed the thresholds outlined in FAR Part 42.15, and shares those evaluations with other Federal Government Contract Specialists and procurement officials through the Past Performance Information Retrieval System (“PPIRS”). The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to the posting of each report. To fulfill this requirement, the VA uses an online database, CPARS. The CPARS database information is uploaded to the PPIRS database, which is available to all Federal agencies.

b. Each contractor whose contract award is estimated to exceed the thresholds outlined in FAR Part 42.15 is required to provide to the CO contact information for the contractor’s representative with their response to the solicitation. The contractor is responsible to notify the CO of any change to the contractor’s representative during the contract performance period.

Contractor’s representative contact information consists of a name and email address.

c. The Government will register the contract within thirty days after contract award. For contracts with a period of one year or less, the CO will perform a single evaluation when the contract is complete. For contracts exceeding one year, the CO will evaluate the contractor’s performance annually. Intermediate reports will be filed each year until the last year of the contract, when the final report will be completed. Each report shall be forwarded in CPARS to the contractor’s designated representative for comment. The contractor’s representative will have thirty days to submit any comments and return the report to the CO. Failure by the contractor to respond within those thirty days will result in the Government’s evaluation being placed on file in PPIRS without contractor’s comments.

SECTION C - CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

DEC 2022

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

AND REQUIREMENT TO INFORM EMPLOYEES OF

WHISTLEBLOWER RIGHTS

JUN 2020

52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

MAY 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 calendar days. The specified rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

https://veterans.certify.sba.gov/

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If…