S02 36C25223Q0953 - Combined Synopsis Solicitation Kitchen.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Room Service Kitchen Equipment

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 53214-1476

SOLICITATION NUMBER* 36C25223Q0953

RESPONSE DATE/TIME/ZONE 09-21-2023 09:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSB

PRODUCT SERVICE CODE* 7320

NAICS CODE* 333241

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

GLAC (69D)

115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

POINT OF CONTACT*

Contract Specialist Jennifer Mead Jennifer.Mead@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Edward Hines Jr. VA Medical Center 5000 S. 5th Ave.

Hines IL

POSTAL CODE 60141-3030

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05 dated 03AUG23.

This solicitation is set-aside for SDVOSB for Brand Name and / or Equal Kitchen Room Service Equipment for the Edward Hines Jr. VA Medical Center, Hines, IL for the Nutrition and Food Service Department.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333241 Food Product Machinery Manufacturing, with a small business size standard of 500 Employees.

mailto:Jennifer.Mead@va.gov

Combined Synopsis-Solicitation for Commercial Products

Effective Date: 03/15/2023 Revision: 01

The FSC/PSC is 7320

The Edward Hines Jr. VA Medical Center, Hines IL is seeking to purchase Brand Name and / or Equal for Food Service Equipment and custom-built counter tops.

SITE VISIT:

In order to facilitate quotes the government will host a site visit on 12 September 2023 at 0900 CST. The location of the visit is:

Edward Hine Jr. VA Medical Center 5000 S. 5th Ave Hines, IL 61041

BLDG 200 RM C032

To attend the site visit, interested parties must contact Ms. Carol George, carol.george@va.gov by 3pm 11 September 2023. Vendors will be afforded access to the existing space in order to take measurements, discern locations of utilities (Water, gas, electric, and sewer) as well as located existing hoods, doors and dimensions of the room. A diagram of the space is not available. Custom counters must be designed and built to accommodate the space as well as the brand name equipment or designed and built to accommodate the space and any Or Equal product submitted with differing dimensions, and the space provided.

CONTRACT ADMINISTRATION DATA

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:carol.george@va.gov

Revision: 01

CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

CONTRACTOR NAME

ADDRESS

CITY-STATE-ZIP

POINT OF CONTACT/TITLE

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SAM UEI NO

CAGE CODE

b. GOVERNMENT:

JENNIFER MEAD – CONTRACT SPECIALIST

CONTRACTING OFFICE CODE: 36C252

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

1. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –

SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

2. INVOICES:

a. Invoices shall be submitted upon acceptance of a properly prepared invoice in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

b. Payments shall be made upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs

Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1- 877-489-6135 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx

Revision: 01

Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1- 877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

3. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten- Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

4. ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

5. CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer https://portal.tungsten-network.com/Login.aspx http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ https://www.cep.fsc.va.gov/ mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov

Revision: 01 on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

6. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all

Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP).

AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

7. SECURITY & PRIVACY CONTROL

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Statement of Work

Scope

The Nutrition and Dietitian Department at the Edward Hines VA Medical Center has a requirement for new Custom Room Service Kitchen with in the VAMC. This requirement is for Brand Name and / or Equal Kitchen Equipment and Custom-built Chefs counters to be delivered, installed, and commissioned in the VAMC. This procurement is for multiple Brand Names including: Hatco, Delifield, Meumaster, “Randell”, Rational, ACP, Vulcan, Vollrath, Traulsen, Cres Cor, Bulodge and Groen, OR EQUAL. Any OR EQUAL Kitchen Room Service Equipment shall meet or exceed the below characteristics.

Brand Name Kitchen Room Service Equipment is listed below by manufacturer. See table below for item specific Part Number.

Brand Hatco:

a. Heat lamp

• Glo-Ray infrared strip heater, 60W, high wattage, tubular metal heater rod, single heater rod housing, aluminum construction, 1400 watts, NSF, CE, Culus.

• 120V/60/1-PH

• BLT TOG-1 (1) Built-in toggle control (remote recommended)

• IND. LGT-1 Indicator Light

• Standard clear anodized aluminum housing, finish, standard

• Adjustable angle bracket

b. Heat Lamp

• Glo-Ray® Infrared Strip Heater, 36" W, high wattage, tubular metal heater rod, single heater rod housing, aluminum construction, 800 watts, NSF, CE, cULus, Made in US

• 120V/60/1-PH

• Built-in toggle control (remote recommended)

• Indicator Light

• Standard clear anodized aluminum housing, finish

• Adjustable angle bracket

c. Conveyor Toaster

• Toast‐Qwik® Conveyor Toaster, countertop design, horizontal conveyor, touchscreen controls, (12) programmable recipes, all bread type toaster, approximately 7‐8 slices/min capacity, USB, power save mode, toast delivery rack, 2" opening height, cULus, UL EPH Classified, CE

• 208v/50/60/1‐ph, 2220 watts, 10.7 amps, NEMA 6‐15P, standard

• Black side panels

Brand Delfield:

a. Drop-in hot food well unit

• Electric, individual pans, wet/dry type drain & manifold 5-pan size for 12" x 20" pans, individual infinite temperature controls, stainless steel top & wells, galvanized outer liner, (72-3/8" x 25" cutout required), cUL, UL, NSF

Revision: 01

• 208-230v/60/1-ph, 24.0-27.0 amps, standard

• 000-504-0031 Autofill assembly kit (shipped loose), for N8700 series.

b. Cold food well unit, drop-in, refrigerated

• Drop-In Mechanically Cooled Pan, 18"W x 26" D, 1-pan size, 1" dia. drain, insulated pan, stainless steel inner liner & top, galvanized steel outer liner, includes adapter bars, self-contained refrigeration, R290 Hydrocarbon refrigerant, 1/6 hp, (17" x 25" cutout required), cUL, UL, NSF

• 115v/60/1-ph, 2.0 amps, NEMA 5-15P, standard

c. Sandwich / salad preparation refrigerator

• Sandwich/Salad Top Refrigerator, two‐section, 48" W, 16.0 cubic feet, (4) drawers, stainless steel top with polyethylene cutting board & (12) 1/6 size plastic pans, ABS interior sides, stainless steel front & sides, 5" casters, front‐breathing rear‐mounted refrigeration system, R290 Hydrocarbon refrigerant, 0.3 hp, cUL, UL, NSF

• 115v/60/1‐ph, 4.0 amps, NEMA 5‐15P, standard

• Self‐Contained refrigeration, standard

Brand Menumaster

a. Microwave Oven

• Menumaster® Commercial Microwave Oven, countertop, 1200 watts, 1.2 cu. ft. capacity, stackable, medium volume, (2) magnetrons, 4‐stage cooking, (5) power levels, (100) memory settings, Braille touchpads, removable air filter, stainless steel interior/exterior with sealed‐in ceramic shelf, side hinged door, removable air filter

• 120v/60/1‐ph, 1800 total watts, 15 amps, cord, NEMA 5‐20P, ETL, cETLus.

b. Equipment Stand, for Countertop Cooking

• Cart, 24"H x 26"W x 26"D, stainless steel top, aluminum frame, casters, holds (2)

MXP22, Jetwave™, MRX or ACP microwave ovens.

Brand Randell

a. Refrigerator/freezer prep work system

• FX Series Flexible Refrigerator or Freezer Base, 43.3" W, 3.0 cubic feet, single drawer with removable ABS insert, self‐contained refrigeration with electronic control (40° refrigerator, ‐5° freezer), unfinished top, stainless steel interior, front & sides, R290 Hydrocarbon refrigerant, 1/4 HP, UL, cUL, NSF, Made in USA

• 115v/60/1‐ph, 1.7 amps, NEMA 5‐15P, standard

• FX‐FLANGE Flange Kit

b. Equipment Stand, Refrigerated/Freezer Base

• FX Series Flexible Refrigerator or Freezer Chef Stand, 76" W, 6.0 cubicfeet, (2) drawers with removable ABS insert, (2) self‐contained refrigeration systems with electronic control (40° refrigerator, ‐5° freezer), stainless steel finished top, front, sides & interior, casters, R290 Hydrocarbon refrigerant, (2) 1/4 HP, UL, NSF, cUL , Made in USA

• 115v/60/1‐ph, (2) 1.7 amps, (2) NEMA 5‐15P, standard

Brand Rational

a. Combi Oven, Electric

Revision: 01

• ICP 6‐FULL ON 10‐FULL E 208/240V 3 PH

• One (1) (CC1ERRA.0000218) iCombi Pro® 6‐Full Size Combi Oven on one (1)

(CE1ERRA.0000221) iCombi Pro® 10‐Full Size Combi Oven, double stack, electric,

(16) 18" x 26" sheet pan or (32) 12"x 20" steam pan or (16) 2/1 GN pan capacity, (8) stainless steel grids included, intelligent cooking system with (4) assistants;

iDensityControl, iCookingSuite, iProductionManager, & iCareSystem, (6) operating modes, (5) cooking methods, (3) manual operating modes, 85° to 572°F temperature range, quick clean, care control, eco mode, 6‐point core temperature probe, retractable hand shower, Ethernet interface, Wi‐Fi enabled, 208/240v/60/3‐ph, 22.4/37.4 kW, CE, IPX5, UL, cULus, NSF, ENERGY STAR ® 1 kt 60.74.725 Combi‐Duo Stacking Kit for iCombi 6 full size (electric or gas) on iCombi 6‐ or 10‐full size (electric only)

• Two (2) Installation kits ‐ One (1) for each iCombi is required Installation Kit, for electric iCombi/SCC/CMP 62 (208/60/3ph & 240/60/3ph); electric iCombi/SCC/CMP 202 (480/60/3ph) THIS ITEM IS NON‐DISCOUNTABLE, USA ONLY (NET) (Installation Kit, for electric iCombi/SCC/CMP 102 (208/60/3 & 240/60/3); electric iCombi/SCC/CMP 202 (440/60/3) THIS

• Water Filtration Double Cartridge System, for full‐size Combi‐Duos or if used for more than (2) units, includes: (1) double head with pressure gauge, (2) R95H filter & (1) filter installation kit (for each additional unit add (1) additional head & additional cartridge.

Maximum (4) cartridges)

Brand ACP

a. Microwave Convection Oven

• XpressChef™ 4i Series Express High Speed Combination Oven, countertop, 1.38 cu. ft.

capacity, 2000 watts convection, 2200 watts microwave, 3000 watts infrared, 7" True‐ Touch™ HD touchscreen display, 200°F to 520°F (95°C‐270°C) temperature range, stackable, (1) removable rack, 4‐stage cooking, (11) power levels, (1200+) menu settings,

(360) memory settings, 60‐minute max cooking time, USB port, wifi & ethernet connectivity, catalytic converter, solid pull down door with ergonomic handle, non‐stick oven liner, porcelain infrared element cover, (2) removable air filters, clean filter reminder, includes: sample cleaner kit, (1) package of non‐stick liners (TL10T2) & (1) oven paddle (PA10), stainless steel interior, stainless steel & painted steel exterior, 208‐ 240v/60/1‐ph, 27.4 amps, 30 MCA, 5700 watts (total), cord, NEMA 6‐30P, UL, ETL, NSF, CSA, FDA, ETL EU, cETLus, ETL‐Sanitation, CE

Brand Vulcan

a. Multi-Function Cooker, Electric

• V‐Series Multifunction Cooker, electric, 36", double tank (front‐toback), 5-gallon capacity, (6) heating elements, 450°F maximum temperature, water dispenser with integrated safety valve, (2) covers per tank, drain & detachable drainpipe, stainless steel construction, 6" adjustable legs, (2) 9.0kW, NSF, cETLus

• (2) 208v/60/3‐ph, 25.0 amps, standard

• Drain Caddy

• Starch Skimmer Drain Plug, for use as a pasta cooker.

b. Griddle, Electric, Countertop

• Rapid Recovery™ Heavy Duty Griddle, electric, countertop, 48" W x 24" D cooking surface, 3/4" thick composite griddle plate with stainless steel cooking surface, bottom

Revision: 01 mounted snap action thermostat every 12", stainless steel front, sides, front top ledge, front grease trough, 4" back & tapered side splashes, 4" adjustable legs, cCSAus, NSF

• 208v/60/3‐ph, 67.4amps, 21.6kW, standard

Brand Vollrath

a. Induction Range, Countertop

• Cayenne Heavy‐Duty Induction Range, countertop, 24"W x 30"D x 13‐5/8"H, (4) hob, digital controls, (100) power settings, 100°‐400°F temperature range, 1‐180-minute timer function, 2500‐2900 watts per hob (5000‐5800 watts total), (2) 208‐240v/50/60/1ph, (2) 24 amps, (2) cords with NEMA 6‐30P, NSF, UL, CUL, FCC

Brand Traulsen

a. Compact prep table refrigerator

• Dealer's Choice Compact Prep Table Refrigerator with roll‐top lid which serves as an overshelf, (2) drawers, one‐section, 32" wide, top rail holds (8) 1/6 pans 4" deep (included), drawers hold (8) 1/6 pans per drawer (not included), top rail & drawers can accommodate up to 6" deep pans. Full length reversible cutting board, stainless steel exterior top, sides & drawers, anodized aluminum interior, galvanized exterior back & bottom, rear mounted, self‐contained refrigeration, R290 Hydrocarbon refrigerant, (4) 4" casters, 1/4 HP, cETLus, NSF

• 115v/60/1‐ph, 7.2 amps, 8' cord, NEMA 5‐15P

b. Blast Chiller, Reach-In

• Spec‐Line Reach‐in Blast Chiller with EPICON Control, 13 levels holds (13) 18"x26" pans or (26) 12"x20"x2" pans, chills (200 lbs) 160°F to 40°F/140 minutes, with dual self‐ contained refrigeration system, stainless steel interior and exterior, hinged left, 6" casters, cETLus, NSF

• 208‐230v/115v/60/1‐ph, 16.0 amps, NEMA L14‐20P

Brand Cres Cor

a. Mobile Heated Cabinet

• Cabinet, Mobile Heated, with humidity, one compartment, insulated, bottom‐mount heater assembly, field reversible dutch doors, recessed push/pull handles, (11) sets of chrome plated wire universal angle slides on 4‐1/2" centers, adjustable 1‐1/2" centers, analog thermometer, anti‐microbial latches, aluminum construction, (4) 5" swivel casters

(2) braked, cCSAus, CSA Sanitation

• 120v/60/1‐ph, 2.0 kW, 16.0 amps, 6 ft 14/3 ga. power cord, NEMA 5‐20P

• Left‐hand door swing (top & bottom doors) (per door)

Brand Burlodge

a. Tray Line

• Burlodge Tray Line and implementation

Brand Groen

a. Kettle, Direct Steam, Stationary

• Kettle, direct steam, 40‐gallon capacity, 2/3 jacket, 316 stainless steel liner, 2" TDO, 1/4" perforated strainer, tri‐leg open base, stainless steel construction, flanged feet, hinged cover, 25 PSI

Revision: 01

• Tangent draw‐off (TDO)

• Faucet, single pantry, with swing spout

b. Kettle Cabinet Assembly, Direct-Steam

• Kettle Cabinet Assembly, direct steam, (2) 20-quart kettles, hand tilt with support arm, 2/3 jacket, mounted on 36" stainless steel cabinet with removable doors, 5" wide drain trough, includes: swing faucet & steam trap, stainless steel construction, UL, NSF

Chefs Counter

• Custom built chefs’ counters will be built to allow for meal preparation space. Exact dimensions are not available. Counters must be designed and built around equipment and its configuration. Counters must be traditional food preparation height and style to allow for meal preparation, cleaning and industrial use in a VA Medical center.

All interested companies shall provide quotations for the following “BRAND NAME” items or submit a separate list with pricing for Brand Name and any OR Equal Product: Please note additional submission instructions found on page 16-19 of this combined synopsis/solicitation.

Supplies/Services Table:

Line Item

Description of Item Model Number

# Unit of Measure

Unit Price

Total Price

0001 Custom Chefs Counter Custom Built 1 EA 0002 Heat Lamp - Hatco GRAH-60 2 EA 0003 Heat Lamp - Hatco GRAH-36 1 EA 0004 Hot Food Well Unit, Drop-

In, Electric - Delfield

N8773-D 1 EA

0005 Cold Food Well Unit, Drop- In, Refrigerated - Delfield

N8118BP 1 EA

0006 Microwave Oven - Menumaster

N8118BP 1 EA

0007 Conveyor Toaster - Toast‐ Qwik - Hatco

TQ3-500 1 EA

0008 Sandwich/Salad Preparation Refrigerator - Delfield

D4448NP-12 1 EA

0009 Refrigerator/Freezer Prep Work System - Randell

FX-1-290 2 EA

0010 Combi Oven, Electric - Rational

ICP 6-Full on 10-Full

1 EA

0011 Microwave Convection Oven - ACP

MXP22TLT 1 EA

0012 Equipment Stand, for Countertop Cooking - Menumaster

CA24 1 EA

0013 Multi-Function Cooker, Electric - Vulcan

VCS36D 1 EA

0014 Induction Range, Countertop - Vollrath

924HIDC 1 EA

Revision: 01

0015 Griddle, Electric, Countertop - Vulcan

RRE48E 1 EA

0016 Equipment Stand, Refrigerated/Freezer Base - Randell

FX-2CSRE-

1 EA

0017 Compact Prep Table Refrigerator - Traulsen

UPD3208D0

1 EA

0018 Mobile Heated Cabinet – Cres Cor

H135WUA11 1 EA

0019 Tray Line - Burlodge Tray Line 1 EA 0020 Blast Chiller, Reach-In -

Traulsen

TBC13-24 1 EA

0021 Kettle, Direct Stream, Stationary - Groen

FT-40 1 EA

0022 Kettle Cabinet Assemble, Direct-Stream - Groen

142837 1 EA

0023 Delivery, installation, set-up, commissioning and connections*

1 JB

*Delivery, installation, set-up, commissioning includes all other efforts necessary to obtain a complete fully functional kitchen. No other separately charged expenses are allowed.

Delivery: Contractor shall be able to deliver all kitchen equipment within 120 days of receipt of contract. All kitchen equipment shall be delivered to:

Edward Hine Jr. VA Medical Center 5000 S. 5th Ave Hines, IL 61041

Installation: Contractor shall install all equipment by certified technician within 5 business days of complete delivery to the VAMC. Installation must be executed by certified technician/s to comply with the Manufacturer’s Warranty requirements. Installation must take place in one event to lessen disruption to patient services.

Warranty: All equipment shall come with a minimum one (1) year full parts and labor warranty.

Warranty period for all equipment starts from date of acceptance of a fully commissioned, installed kitchen suite at the VAMC. A minimum one (year) of preventative maintenance following OEM specifications shall be included with all equipment submitted. Warranty repairs to be conducted during normal business hours in coordination with VAMC staff. If repairs cannot be completed on site a replacement device of equal capability or exact match shall be provided at no cost during the off-site repair period of the specific equipment. Equipment which requires multiple repairs within its warrant period will be subject to warranty replacement upon government request.

Provisions and Clauses

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (MAR 2023)

a. Refer to Attachment 1 ADDENDUM to FAR 52.212-1

2. FAR 52.252-1, “Solicitation Provisions Incorporated by Reference” (FEB 1998)

3. FAR 52.204-7, “System for Award Management” (OCT 2018)

4. FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

5. FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment” (NOV 2021)

6. FAR 52.209-7, “Information Regarding Responsibility Matters” (OCT 2018)

7. FAR 52.211-6, “Brand Name or Equal” (AUG 1999)

8. FAR 52.214-21, “Descriptive Literature” (APR 2002)

9. FAR 52.217-3, “Evaluation Exclusive of Options” (APR 1984)

10. FAR 52.233-2, “Service of Protest” (SEPT 2006)

11. VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small

Business Evaluation Factors” (JAN 2023) (DEVIATION)

12. VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution” (OCT 2018)

13. VAAR 852.233-71, “Alternate Protest Procedure” (OCT 2018)

14. VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN

2008) (End of Addendum to 52.212-1)

15. FAR 52.212-2, “Evaluation-Commercial Items” (NOV 2021)

16. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and

Commercial Services” (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

The following contract clauses apply to this acquisition.

Revision: 01

1. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (DEC 2022)Addendum to FAR 52.212-4

2. FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

3. FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights” (JUN 2020)

4. FAR 52.204-4, “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper”

(MAY 2011)

5. FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

6. FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

7. FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

8. FAR 52.232-37, “Multiple Payment Arrangements” (MAY 1999)

9. FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors”

(MAR 2023)

10. VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

11. VAAR 852.208-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small

Business Evaluation Factors – Orders or BPAs” (JAN 2023) (DEVIATION)

12. VAAR 852.208-71, “Service-Disabled Veteran-Owned and Veteran-Owned Small

Business Evaluation Factor Commitments – Orders and BPAs” (JAN 2023)

(DEVIATION)

13. VAAR 852.211-70, “Equipment Operation and Maintenance Manuals” (NOV 2018)

14. VAAR 852.212-71, “Gray Market and Counterfeit Items” (FEB 2023)

15. VAAR 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small

Business Evaluation Factors” (JAN 2023) (DEVIATION)

16. VAAR 852.215-71, “Evaluation Factor Commitments” (OCT 2019)

17. VAAR 852.219-70, “VA Small Business Subcontracting Plan Minimum Requirements”

(JAN 2023) (DEVIATION)

18. VAAR 852.219-73, “VA Notice to Total Set-Aside for Certified Service-Disabled

Veteran-Owned Small Businesses” (JAN 2023) (DEVIATION)

19. VAAR 852.219-74, “VA Notice to Total Set-Aside for Certified Veteran-Owned Small

Businesses” (JAN 2023) (DEVIATION)

20. VAAR 852.219-76, “VA Notice of Limitations on Subcontracting – Certificate of

Compliance for Supplies and Products” (JAN 2023) (DEVIATION)

21. VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

22. VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

23. VAAR 852.246-71, “Rejected Goods” (OCT 2018)

24. VAAR 852.247-71, “Delivery Location” (OCT 2018)

(End of Addendum to 52.212-4)

25. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2023)

Revision: 01

FAR 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the combined synopsis/solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the quotation is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Reserved.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day

Revision: 01 specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations.

Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and

Revision: 01 address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable.

The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(j) System for Award Management (SAM). Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to purchase order issuance, during performance and through final payment of any contract resulting from this solicitation. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to issue the purchase order to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(k) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

ELIGIBILITY:

This RFQ is limited to responsible parties (see FAR Part 9) with the ability to provide Brand Name or Equal Kitchen Room Service Equipment.

Submittal of Quote: Offerors shall submit quote by email to Jennifer.Mead@va.gov by the solicitation due date. Please limit graphics or excessive large files during quote submission.

As part of their quote, offerors shall submit the following information:

File 1: Technical Solution

a. Manufacturer’s Product Specifications (Brochures)

b. Item breakdown of consumables, materials and equipment included (if applicable) with no cost.

c. Authorized letter from manufacturer to distribute or resell equipment (if applicable).

d. Self-certifying statement confirming ability to meet requirements of delivery and installation.

e. Warranty information

Revision: 01

The Technical volume should include necessary information regarding the offeror’s ability to perform all requirements outlined in the solicitation. Failure to provide a Technical information in accordance with the solicitation instructions may render a quote incomplete and ineligible for award.

File 2: Delivery and Installation Schedule Delivery: Contractor shall be able to deliver and install all of the service kitchen equipment within 120 days. All kitchen equipment shall be delivered to:

All beds will be delivered to:

Edward Hine Jr. VA Medical Center 5000 S. 5th Ave Hines, IL 61041

BLDG 200 RM C032

Installation Schedule: Contractor shall provide an installation schedule, CV on installers if not organic to the vendor and list any devices which require specific installation to maintain warranty.

File 3: Past Performance

a. Contractor shall provide up to 3 contract references limited to the past 3 years, for the Brand

Name or Equal Service Kitchen Kquipment awarded to federal government agencies.

File 4: Price

a. Complete SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS

b. Submit alternative schedule with pricing if submitting OR Equal Products

c. Complete Section B.1 (1)(a) titled Contract Administration. (Include Contractor address and point of contact information).

d. Signed Amendments(s)

e. Quoter shall provide attached completed and signed Limitations on Subcontracting in accordance with Section C.12 VAAR 852.219-76.

f. Provide the documentation below via email to Jennifer.Mead@va.gov

Quoters, at the discretion of the Government, may be asked to provide information for clarification purposes regarding their proposals. Requests for clarification information do not constitute discussions.

The Quoters shall be held responsible for the validity of all information supplied in his/her quote, including information provided by potential subcontractors. Should subsequent investigation disclose that the fact and conditions were not as stated, the quote may be rejected and receive no further consideration. clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

If revised quotes are requested, the number of revised copies to be submitted shall be the same as those of initial proposals.

Submissions can be sent in multiple emails to avoid computer system email size limitation, to CO. Quotes submitted by any other method will not be considered. All proprietary information

Revision: 01 must be clearly marked.

NOTE: Offerors who fail to submit required information and documentation may not be eligible for award.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.8 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical Solution

(2) Delivery and Installation Schedule

(3) Past Performance

(4) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3) and FAR 13.106-2(b)(4). The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The evaluation will consider the following:

(1) Technical and Quality: The quotation will be evaluated to the extent to which it can meet or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies, Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Delivery and Installation Schedule: The government will evaluate the delivery schedule to the extent to which it can meet or exceed the requirements outlined in the solicitation based upon the plan requested in the instructions to quoters section of the solicitation.

(4) Price: The Government will evaluate the price by adding the total of all line-item prices, including all options The Total Evaluated Price will be that sum.

To facilitate the award process, all quotes MUST include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Failure to include a statement regarding the terms will result in the quote no longer being considered.

DUE DATES

Quotes are due September 20, 2023, at 5:00 p.m. Local Time.

POINT OF CONTACT

Jennifer Mead Contract Specialist Network Contacting Office 12 jennifer.mead@va.gov

Attachments

• Attachment 1: 52.212-5 Contract Terms and Conditions

• Attachment 2: VAAR 852.219-76 mailto:jennifer.mead@va.gov

Description