S02 36C25221Q0004_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 62

607-21-1-6023-0001

36C25221Q0004 08-04-2020

Pasholk,Susan 414-844-4846 08-25-2020

12:00 PM

36C252

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

X 100

X

238290

$16.5 Million

N/A

X

36C252

WILLIAM S. MIDDLETON VA HOSPITAL

Department of Veterans Affairs

2500 OVERLOOK TERRACE

MADISON WI 53295

53705

Department of Veterans Affairs

Great Lakes Acquisition Center (GLAC)

115 S 84th Street, Suite 101

Milwaukee WI 53214-1476

Department of Veterans Affairs

Financial Services Center

PO Box 149971

Austin TX 78714-9971

877-353-9791 512-460-5540

See CONTINUATION Page

ELEVATOR AND DUMBWAITER MAINTENANCE SERVICE AT MADISON VAH

PER STATEMENT OF WORK.

SERVICE CONTRACT LABOR STANDARDS APPLY.

DOL WD 15-4898 REV-12; 6.23.20 APPLIES AND IS ATTACHED

100% SB SET-ASIDE

VAMC POC: BRENDAN MCLAUGHLIN 608-256-1901 X11157

CO: SUSAN PASHOLK 414-844-4846

See CONTINUATION Page

607-3610162-6023-854000-2543 010050192

X X

X 1

SUSAN PASHOLK

CONTRACTING OFFICER

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: ______________________________________ (Contractor’s Name)

______________________________________ (Address)

______________________________________ (City-State-Zip)

______________________________________ (Point of Contact/Title)

PHONE NUMBER ______________________________________

E-MAIL ADDRESS ______________________________________

DUNS NUMBER NO. ______________________________________

a. GOVERNMENT: SUSAN PASHOLK, CONTRACTING OFFICER

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

1. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

2. INVOICES: Invoices shall be submitted monthly in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

3. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs

Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-

Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/

d. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-

Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

4. INVOICES:

a. Payments shall be made in arrears upon receipt of a properly prepared invoice

b. In order to comply with the Improper Payment Elimination and Recovery Act of 2010

(IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs

Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-

Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all

VA vendors must register with Tungsten Network by submitting an email to

VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for

Enrollment.

c. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-

Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

d. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

e. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-

353-9791 or email vafsccshd@va.gov

f. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal

(CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

mailto:VA.Registration@Tungsten-Network.com mailto:VA.Registration@Tungsten-Network.com mailto:vafsccshd@va.gov mailto:VA.Registration@Tungsten-Network.com https://portal.tungsten-network.com/Login.aspx mailto:vafsccshd@va.gov https://www.cep.fsc.va.gov/

OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN

PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED

FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified

Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used. From this RFQ, the Government intends to award a firm fixed price contract where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

The Government will evaluate quotations using the comparative evaluation process outlined in FAR

13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the

Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation approach used pursuant to FAR 13.106-2(b)(3) is detailed in FAR 52.212-2.

SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy

Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

SPECIAL NOTES

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting

Officer susan.pasholk@va.gov no later than THURSDAY AUGUST 13, 2020 AT NOON LOCAL.

Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting

Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

A signed, dated and scanned 1449 must be included along with all other information requested herein by the due date and time. See Provision 52.212-1- INSTRUCTIONS TO OFFERORS. All offers are subject to all terms and conditions of this solicitation.

SITE VISIT

It is strongly suggested and expected that the offeror inspect the campus to be serviced to fully understand the nature of the work and the conditions under which the work is to be performed. In no case shall failure to inspect the campus constitute grounds for a claim after contract award. SITE VISIT IS SCHEDULED

FOR WEDNESDAY AUGUST 12, 2020 AT 9:00 AM LOCAL. ALL INTERESTED PARTIES TO

MEET COR BRENDAN MCLAUGHLIN (608-256-1901 X11157) AT LOBBY OF MAIN HOSPITAL

ENTRANCE.

PLEASE NOTE: WHILE ON CAMPUS, ALL PERSONS WILL BE REQUIRED TO WEAR

MASKS INSIDE ANY VAH BUILDING.

http://www.fbo.gov/

ELEVATOR AND DUMBWAITER MAINTENANCE SERVICE

PRICE SCHEDULE

Contract includes full maintenance for the equipment listed in the attached schedule of Elevator

Equipment (Vertical Transport Systems), consisting of scheduled preventive maintenance (PM) and periodic testing, corrective call back service for operational problems not successfully preempted by PM, maintenance/repairs due to normal wear and tear, corrective service for problems reported by facility and/or identified during inspections, and 24 hour, 7-day per week, normal on-call and after-hours call back service.

BASE YEAR: OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021

ITEM DESCRIPTION QTY UNIT PRICE TOTAL PRICE

0001 Elevator maintenance and testing as defined in Statement of Work. (Excludes Bldg. 1, D-Wing, Passengers 8, 9 & 10 and View

Room/Morgue 7 Elevator.)

Traction Passenger Elevators 12 MO $__________ $___________

Bldg. 1, B-Wing Passenger 1

Bldg. 1, B-Wing Passenger 2

Bldg. 1, B-Wing Passenger 3

Bldg. 1, B-Wing Passenger 4

Traction Service/Freight Elevators 12 MO $__________ $___________

Bldg. 1, C-Wing Freight 6

Bldg. 1, B-Wing Freight 5

Hydraulic Service Elevator 12 MO $__________ $___________

Bldg. 2 Service 1

Hydraulic Passenger Elevators 12 MO $__________ $___________

Bldg. 22 Passenger 1

Bldg. 15 Parking Passenger 1

Bldg. 15 Parking Passenger 2

Bldg. 6 Passenger 1

Bldg. 2 Passenger 1

Lifts & Dumbwaiters 12 MO $__________ $___________

Bldg. 1, D-Wing Lab Dumbwaiter

Bldg. 1, D-Wing Material Lift 1S, Rm D8208

0002 April or May 2021 – Perform Category 5 –

Five Year Load Test on required elevators as described in Paragraph 3; Schedule of

Elevator Equipment (Vertical Transport Systems):

Traction Passenger Elevators 4 EA $__________ $___________

Bldg. 1, B-Wing Passenger 1

Bldg. 1, B-Wing Passenger 2

Bldg. 1, B-Wing Passenger 3

Bldg. 1, B-Wing Passenger 4

Traction Service/Freight Elevators 2 EA $__________ $___________

Bldg. 1, C-Wing Freight 6

Bldg. 1, B-Wing Freight 5

Hydraulic Passenger Elevators 5 EA $__________ $___________

Bldg. 22 Passenger 1

Bldg. 15 Parking Passenger 1

Bldg. 15 Parking Passenger 2

Bldg. 6 Passenger 1

Bldg. 2 Passenger 1

BASE YEAR ONLY REQUIREMENTS

Reference Paragraphs #4. A through K for CLINs 0003 – 0013

0003 Provide elevator room signage;

Reference in Para 4.A.

1 JOB $____________

0004 Provide elevator hoist way signage;

Reference in Para 4.B.

1 JOB $____________

0005 Provide and install Freight #6 interior wall cover/pads.

Reference Para 4.C.

0006 Provide infra-red proximity devices for Freights Elevators #5 & #6.

Reference Para 4.D.

0007 Provide new Medical Emergency keys & keyways.

Reference Para 4.E.

0008 Provide new Independent Service keys & keyways.

Reference Para 4.F.

0009 Provide Bac-Net capable Lift-Net

System connection. Provide Lift-Net to the Building 2 (S-1) elevator.

Reference Para 4.G.

0010 Provide stop switch in secondary space.

Reference Para 4.H.

0011 Provide new up hall indicator lens/lights.

Reference Para 4.I.

0012 Provide 48” toe guards.

Reference Para 4.J.

1 JOB $_____________

0013 Provide to remove 2 dumbwaiters from service.

Reference Para 4.K.

1 JOB $_____________

TOTAL BASE YEAR $______________

OPTION YEAR ONE: OCTOBER 1, 2021 THROUGH SEPTEMBER 30, 2022

1001 Elevator maintenance and testing as defined in Statement of Work.

Passenger Elevators (9 EA) 12 MO $__________ $___________

Service/Freight Elevators (3 EA) 12 MO $__________ $___________

Dumbwaiters/Materials Lifts (2 EA) 12 MO $__________ $___________

1002 July 1, 2022 - September 30, 2022:

Elevator maintenance and testing as defined in

Statement of Work - add Star Elevators

8, 9 & 10 and View Room/Morgue 7 Elevator.

Passenger Elevators (3EA) 3 MO $__________ $___________

View Room/Morgue 7 Elevator 3 MO $__________ $___________

(1 EA)

TOTAL OPTION YEAR 1 $______________

OPTION YEAR TWO: OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023

ITEM DESCRIPTION QTY UNIT PRICE TOTAL PRICE

2001 Elevator maintenance and testing

Passenger Elevators (12 EA) 12 MO $__________ $___________

View Room/Morgue 7 Elevator (1 EA) 12 MO $__________ $___________

TOTAL OPTION YEAR 2 $______________

OPTION YEAR THREE: OCTOBER 1, 2023 THROUGH SEPTEMBER 30, 2024

3001 Elevator maintenance and testing

3002 April-May 2024 – Perform Category 5 –

Five Year Load Tests on required elevator as described in Statement of Work for

Building 2 Hydraulic Service 1 Elevator.

Bldg. 2, Hydraulic Service 1 Elevator

1 EA $___________

TOTAL OPTION YEAR 3 $______________

OPTION YEAR FOUR: OCTOBER 1, 2024 THROUGH SEPTEMBER 30, 2025

ITEM DESCRIPTION QTY UNIT PRICE TOTAL PRICE

4001 Elevator maintenance and testing

TOTAL OPTION YEAR 4 $______________

TOTAL BASE PERIOD AND ALL OPTION YEARS $________________________

ELEVATOR MAINTENANCE - STATEMENT OF WORK

1. GENERAL REQUIREMENTS

This contract includes all labor, materials, tools, replacement parts, travel, parking fees, supervision, and other equipment necessary to provide full PM on all equipment defined in

Section 3, Schedule of Elevator Equipment (Vertical Transport Systems), including all adjustments, tests, parts related to preventative maintenance and repairs necessary to keep the elevators in continuous use at their performance ability.

This contract includes all maintenance/repairs due to normal wear and tear as well as full maintenance for the equipment listed in the Schedule of Elevator Equipment (Vertical Transport

Systems) in Section 3. This contract includes all scheduled preventive maintenance (PM) and periodic testing, corrective call back service for operational problems not successfully preempted by PM, corrective service for problems identified by the VA COR and 3rd party elevator inspectors and 24 hour, 7-day per week, after-hours emergency call back service.

This contract includes periodic /routine, Category 1, annual and semi-annual no-load tests, as well as all necessary labor and materials to perform a 5 (five) year load test (Category 5) including weights used to perform the test. The five-year load test, to be scheduled during 2021, in coordination with the VA and the VA’s 3rd party elevator inspection contractor.

All services shall be performed on site at the William S. Middleton Memorial Veterans Hospital

(VA) located in Madison, WI.

The contract shall be for one (1) year from date of award with four (4) one-year option renewals.

2. CRITICAL ELEMENTS

A. Contractor shall establish and electronically provide to the COR for approval, a complete PMP based on manufacturers’ recommendations, applicable elevator codes, and industry standards.

The PMP plan shall include the monthly schedule and frequency of PM tasks (Section 10). The initial monthly PMP shall be completed and submitted to the COR within 15 days of contract award. Completed monthly PM reports shall be submitted electronically to the COR by the 5th business day of the following month.

B. Contractor shall establish a Quality Control Program, provide to COR within 15 days of completion of initial inventory and inspection. (Section 13)

C. The same day as each call back or PM service, Contractor shall provide electronic documentation for each repair and/or preventive maintenance service.

D. Contractor shall perform periodic inspection walk throughs with the VA COR of all lifts listed in the schedule. Contractor shall provide a technician to perform walk through every 60 days. Any routine maintenance items found; car ride problems, squeaks, squeals, dust dirt, oil or lamps/lights or PM items as listed in Section 10 shall be recorded, tabulated then corrected within 7 days.

E. Contractor shall perform periodic/routine, Category 1, annual and semi-annual no-load tests, in coordination with the VA and the VA’s 3rd party elevator inspector.

F. Contractor shall provide all necessary labor and materials to perform the 5 (five) year Category 5 load tests including weights used to perform the test. The five-year load tests shall be scheduled and performed during April/May of 2021 (Base Year) as well as the five-year load test for Building

2 Hydraulic Service 1 Elevator during April/May of 2024 (Option Year 3).

G. Contractor will provide an inventory and initial inspection of each piece of equipment listed in

Section 3 within 30 days of contract award. Inventory report to be submitted to COR electronically.

3. SCHEDULE OF ELEVATOR EQUIPMENT (VERTICAL TRANSPORT SYSTEMS)

LOCATION ELEVATOR # MANUFACTURER SYSTEM

BLDG. 1, B-WING* PASSENGER 1 WESTINGHOUSE TRACTION

BLDG. 1, B-WING* PASSENGER 2 WESTINGHOUSE TRACTION

BLDG. 1, B-WING* PASSENGER 3 WESTINGHOUSE TRACTION

BLDG. 1, B-WING* PASSENGER 4 WESTINGHOUSE TRACTION

BLDG. 1, C-WING* FREIGHT 6 WESTINGHOUSE TRACTION

BLDG. 1, B-WING* FREIGHT 5 WESTINGHOUSE TRACTION

BLDG. 22* PASSENGER 1 SCHUMACHER HYDRAULIC

BLDG. 15 PARKING* PASSENGER 1 THYSSENKRUPP HYDRAULIC

BLDG. 15 PARKING* PASSENGER 2 THYSSENKRUPP HYDRAULIC

BLDG. 6* PASSENGER 1 SCHUMACHER HYDRAULIC

BLDG. 2* PASSENGER 1 SCHUMACHER HYDRAULIC

BLDG. 1, D-WING DUMBWAITER-LAB MATOT TRACTION

BLDG. 1, D-WING MATERIAL LIFT 1S MATOT TRACTION

BLDG. 2** SERVICE 1 SCHUMACHER HYDRAULIC

BLDG. 1, D-WING*** PASSENGER 8 MONTGOMERY TRACTION

BLDG. 1, D-WING*** PASSENGER 9 MONTGOMERY TRACTION

BLDG. 1, D-WING*** PASSENGER 10 MONTGOMERY TRACTION

BLDG. 1, D-WING*** VIEW RM/MORGUE 7 MONTGOMERY HYDRAULIC

List is inclusive of all controls, control rooms, machine rooms, secondary rooms, hoist-way, elevator cars, elevator pits, machines, cables, hydraulics and accompanying equipment.

*Category 5 (5 Year Load) Tests required on these Elevator in April/May of the Base Year of this contract.

**BLDG. 2, SERVICE 1, SCHUMACHER, HYDRAULIC; Category 5 (5 Year Load) Tests required on this Elevator in April/May of 2024 in the 3rd Option Year of this contract.

*** Elevator maintenance and testing as defined in Statement of Work; Starting July 1, 2022 add Building

1, Star Elevators 8, 9 & 10 and the View Room/Morgue 7 Elevator.

4. INVENTORY, CONDITION REPORT

Per Section 2. G, Contractor shall provide an inventory and initial inspection of each piece of equipment listed in Section 3 within 30 days of contract award. Inventory report to be submitted to COR electronically. The report shall include a condition assessment of all equipment (controls, motors, cables, etc.) in the machine rooms, hoist-way shafts, car doors, car tops, hoist-way rails and rollers and pits. The assessment shall rate equipment on a scale that indicates the equipment is in poor, fair, satisfactory or good condition.

5. BASE YEAR ONLY REQUIREMENTS

All Base Year items installed under this contract shall be covered by the terms of this maintenance and service contract for the length of the contract.

A. During the Base Year of the contract, within 90 days from contract award: Contractor shall provide placard signage on nine (9) elevator machine room doors. Locations include the machine room doors to the following elevators: Star Elevator Room D9202, Eagle Elevator Room B9002, Freight Elevator #6 Room C4044A, Viewing Room/ Morgue Elevator Room DG218, Building 2

(two signs), Building 6, Building 15 & Building 22 Machine Room elevator room doors.

Verbiage shall be “ELEVATOR MACHINE ROOM” and “AUTHORIZED PERSONNEL

ONLY”. Signage size and material: Durable painted, exterior grade metal, mounted with anti-tamper screws, approx. 10” x 14”. Signage and verbiage shall meet the intent of ASME A17.1, Section 8.1, Security.

B. During the Base Year of the contract, within 90 days from contract award: Contractor shall provide placard signage on four (4) elevator hoist-way (pit) doors and secondary room doors.

Locations include: the two (2) Eagle Elevator secondary room doors B9001, One (1) Star

Elevator secondary room hatch door D8202 and one (1) Eagle Elevator Hoist-way (walk-in pit) door in the Basement Level Corridor. Verbiage shall be “ELEVATOR HOISTWAY” and

“RESTRICTED AUTHORIZED PERSONNEL ONLY”. Signage size and material: Durable painted, exterior grade metal, mounted with anti- tamper screws, approx. 10” x 14”. Signage and verbiage shall meet the intent of ASME A17.1, Section 8.1, Security.

C. During the Base Year of the , within 120 days from contract award: The Contractor shall provide one set (3 walls) of new Heavy-Duty Vinyl elevator cab wall pads for Building 1, Freight

Elevator 6. Contractor to submit for pre-approval with the VA the size, length, interior hang method, material and color. Contractor shall remove and dispose of the existing pads off site.

D. During the Base Year of the contract, within 120 days from contract award: The Contractor shall provide & install a 3-D infra-red door detection system on Freight Elevators 5 & 6. The detection system shall hold the doors open when it senses objects or people approaching in an area / detection zone outside the landing doors on all floors for each elevator. The system shall not allow the doors to begin closing until the approach / detection zone is clear. The system shall have two independent detection systems; a light curtain between the door & jamb and a 3D infrared proximity detection for the landing zone. Contractor to submit product options for pre-approval. The 3-D infra-red door detection system shall then become part of the maintenance contract as well as property of the VA.

E. During the Base Year of the contract, within 120 days from contract award: The Contractor shall replace the existing Medical Emergency keyways with an industry standard keyways and keys.

Key cylinders shall be replaced in the following locations:

a. Building 1, B-Wing Eagle Elevators #1 thru #4: includes all elevator lobbies, ground floor up through 8th floor.

b. Building 1, B-Wing, Freight Elevator #5: includes all elevator lobbies, ground floor up through 8th floor. Add the Medical Emergency key service to Basement Level lobby.

c. Provide 24 keys and 12 key blanks.

d. The new Medical Emergency key & keyways shall be Assa Abloy Medeco Large Format type key & keyways. Serial numbers to be provided at submittal time.

F. During the Base Year of the contract, within 120 days from contract award: The Contractor shall replace the existing Independent Service keyway with industry standard keyways and keys, that will match and /or be common to existing keyways. Cylinders shall be replaced in the following locations:

a. Building 1, B-Wing, Eagle Elevators 1 thru 4.

b. Building 1, B-Wing, Freight Elevator 5.

c. Building 1, C-Wing, Freight Elevator 6.

G. During the Base Year of the maintenance contract, within 90 days from contract award: The

Contractor shall provide and install all necessary components to modify the existing Lift-Net

System to be ‘BACnet’ capable. Contractor shall provide all the latest interface software, components and parts, and all required programming, engineering, training and support necessary.

All the lifts and elevators currently monitored by the Lift Net shall be web/remote computer accessible. Lift-Net software to be upgraded to allow remote access via cell phone and web-based

PC’s to monitor, check status, maintain, troubleshoot, adjust the elevator controls, equipment and systems for all the elevators currently on the Lift-Net System. Contractor shall provide a minimum of 4 hours of training. List of elevator currently on Lift-Net include: Eagle Elevators1 thru 4, Freight 5, Freight 6, Morgue View Room 7, Star 8, 9 & 10, Building 2 (P-1), Building 6 (P-1), Building 15 (P-1 & P-2), Building 22 (P-1), and Material Lift 2C. Provide new Lift-Net service capabilities for the Building 2 Service elevator (S-1). Contractor shall provide troubleshooting and/or repairs for the duration of the contract.

H. During the Base Year of the maintenance contract, within 120 days from contract award: The

Contractor shall install a stop switch in the Freight Elevator #5 secondary equipment space. Stop switch to comply with all ASME elevator codes.

I. During the Base Year of the Maintenance Contract, within 120 days from contract award: The contractor shall replace all the Eagle Elevator hall floor up white arrow indicator lights with green indicator lights. The up-arrow hall indicators shall be replaced with green color at the landings for cars 1 through 4 from the Ground Floor up through the Eighth Floor.

J. During the Base Year of the Maintenance Contract, within 120 days from contract award: The contractor shall provide and install toe guards on the Building 1, B-Wing Eagle Elevators #1 thru

#4. Toe guards to meet the 48” requirement for unintended movement per ASME Code 2.16.8.

K. During the Base Year of the Maintenance Contract, within 120 days from contract award: The

Contractor shall decommission the two SPS Dumbwaiters and all dumbwaiter equipment on all floor levels. Contractor shall remove all dumbwaiter supervisory panel, microprocessor control systems, controls cabinets and support stands; remove drive motors, including all steel beam support structures, hoist ropes and traveling cables; remove dumbwaiter car and car frame members, guide rails, supports, fastenings, shaft way sensors, switches, call & send operations and corridor operating stations; remove all wiring and raceways (control & power) from within the dumbwaiter shaft to all call buttons, controls and landing lights, position indicators on all floor levels; remove all electrical (conductors, wireways and conduits) back to disconnect switches and j-boxes; remove the wiring & connections to the corridor above ceiling high/low volt transformers. Contractor shall install stainless steel cover plates over removed call button & landing light indictor wall boxes. All items disconnected and removed shall be disposed of offsite by the Contractor. One landing access door on each level to be padlocked closed. The other to remain secured from opening by the hoist way door safety interlock or other approved method. Contractor shall provide heavy duty contractor grade hasp and keyed padlock to lock and secure one door on each floor level. Padlocks shall be keyed alike.

6. STANDARD (NON-EMERGENCY) ON CALL SERVICES

Non-emergency, on-call services shall be provided on-site within four (4) hours after receipt of telephone notification for calls placed during normal business hours. Non-emergency on-call services apply to all calls made between the hours of 7:00 AM until 4:30 PM CST, Monday through Friday. Non-emergency on-call services shall apply when the Contractors on-site arrival time and/or subsequent repair services occur after 4:30 PM CST if the VA placed the service request prior to 4:30 PM. (i.e. If facility places non-emergency call M-F up to 4:30 PM, contractor shall be on-site by 6:30PM to provide service.)

7. EMERGENCY ON CALL, CALL BACK SERVICES

A. Emergency call back services shall be provided within one (1) hour after receipt of telephone notification twenty-four (24) hours per day, seven (7) days per week (VA and elevator

Contractor’s holidays included). If emergency requires, Contractor shall be on-site within two (2) hours of call-back.

B. Emergency callbacks will be provided by the Contractor, at no additional cost to the VA, in any of the following situations:

i. When an individual is noted as being trapped in an elevator. Contractor shall work continuously to free trapped individual(s). If VA staff has removed trapped passenger, or if passenger is able to remove himself prior to Contractor arrival on-site, then the

Contractor shall troubleshoot and effect repairs to elevator equipment that had caused the entrapment to occur.

ii. When Building 1, Freight Elevator 5 is out of service.

iii. When Building 1, Freight Elevator 6 is out of service.

iv. When Building 2, Elevator P-1 is out of service.

v. When Building 6, Elevator P-1 is out of service.

vi. When Building 22 Elevator P-1 is out of service.

vii. When Building 2, Service Elevator S-1 is out of service.

viii. When any two (2) or more elevators are out of service in any combination of the following locations: Building 1, Building 2, Building 6, Building 15 (Parking Ramp) and

Building 22. Also, applies when any one elevator may be out of service for an extended period while waiting on parts or repairs.

ix. When the immediate safety of person(s) and equipment, in and about the elevator or dumbwaiter equipment is potentially jeopardized by elevator or dumbwaiter system malfunctions.

C. Emergency service/repair related to preventative maintenance service shall proceed continuously to completion without delay until the elevators or dumbwaiters are functioning in a safe and efficient operating condition.

8. NORMAL BUSINESS HOURS OF COVERAGE

A. The Contractor shall accomplish on-call and/or service/repairs, preventive maintenance, inspections and safety tests during normal business hours, Monday through Friday, 7:00 a.m. to

4:30 p.m. CST. However, some work specified in this contract shall be performed at times other than normal business hours, at no additional cost to the VA. Scheduling of this work shall be at a time that is mutually acceptable to both parties.

B. Preventive maintenance schedule and times will be coordinated between the COR and the

Contractor. Hardware/software update/upgrade installations will be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the COR).

C. National Holidays observed by the VA are:

New Year’s Day Memorial Day Independence Day

Labor Day Thanksgiving Day Christmas Day

(Christmas Eve, New Year’s Eve and the day after Thanksgiving Day are not considered to be holidays.)

D. When planned work requires an elevator to be out of service for two or more days. The

Contractor is requested, to use, when possible, at no additional cost, the following Federal holidays in conjunction with the accompanying weekend:

Martin Luther King Day Presidents Day Columbus Day Veterans Day

E. If subcontractor(s) are used, subcontractors must be pre-approved by the CO and COR. The

Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval.

9. REPAIRS / SERVICE DUE TO VANDALISM OR MISUSE

The Contractor shall not make repairs to any elevator equipment, which has been determined to have been caused by misuse or vandalism, as determined solely by the VA, without the authorization of the COR, an authorized designee or an authorized shift Supervisor and a new valid VA purchase order (PO). When the Contractor believes that disrepair is due to misuse or vandalism, the Contractor shall contact the COR or authorized designee immediately. Contractor shall provide written and/or oral notice to the designee or COR without conducting the repairs.

This notice (when applicable) shall include an estimated itemized labor cost for the repair and a list of parts needed for the repair and prices for those parts. Service to make these repairs will be procured separately from this contract.

10. PREVENTIVE MAINTENANCE REQUIREMENTS

A. Contractor shall schedule and perform PMs in accordance with weekly, bi-weekly, monthly, quarterly, semi-annual, and annual scheduled PM check charts and manufacturers’ recommendations, applicable elevator codes, and industry standards. Each elevator shall be inspected at least once monthly. The PM check charts shall be in an original copy, legible and provided by the contractor and approved by the COR. The PM check charts shall include an item for Contractor to certify the reliability of all components. The check charts shall be completed and remain in the appropriate elevator machine room(s). Monthly, original check charts shall be signed by an authorized representative of the company. Electronic versions of the check charts shall be submitted as the monthly PM reports electronically to the COR by the 5th business day of the following month. Failure to submit reports monthly could result in delay in payment.

Check charts shall include the date and time each item on the check chart was completed.

B. Emergency/safety deficiencies related to preventative maintenance services found during the PM shall be completed at the time of the PM. Any PM work required that causes or may cause the elevators to be out of service for more than two (2) hours shall be scheduled in advance with the

COR. Non-emergency deficiencies shall be completed within three (3) workdays.

C. During each monthly maintenance period, the contractor shall perform PM services as needed or required to maintain the equipment listed in Section 3 in safe, good operating, fully functional operating condition as stated by the terms of this contract.

D. The Contractor shall, at a minimum, perform the following Preventative Maintenance services:

i. Systematic examination of system condition/performance, which includes at a minimum riding in each elevator car monthly to each floor and transporting loads to various floors

(cart lifts, dumbwaiters), checking audible/visible indicators on each floor level landing and system response to call buttons or switches at landing stations, inspecting machinery and mechanical spaces and submitting findings and corrections in a detailed monthly

Service Report in addition to the monthly PM Check Chart. This detailed Service Report shall be submitted monthly to the COR electronically. The PM check Charts can stay in each individual machine room.

ii. Cleaning, lubricating adjusting and replacing of all parts as necessary to keep the equipment in a safe and efficient operating condition and to keep all parts and apparatus within manufacturer specifications including flight times, cycle time and door cycle times, especially car roller tracks, grooves, thresholds, car door rollers, gibes, guides, glides and mechanisms. Door shall operate free of squeaks, scrapes and excessive noise.

iii. Assure continuous smooth starting and stopping, accurate leveling, and freedom from performance deterioration perceptible to occupants, such as shaking, hesitation, vibrations or rattles.

iv. Contractor shall brush and vacuum clean at least once a month guide rails, overhead sheaves and beams, counterweight frames, top of cars, bottom of platforms, secondary areas, elevator pits and machine room floors. All accumulating rubbish shall be removed from the equipment rooms and pits once a month. All elevator equipment rooms/areas, car top and equipment shall be kept clean and presentable. Cleaning of the interiors of cars and exterior of doors are excluded. Upon completion of the tasks in this paragraph, provide electronic photographs and a report to the COR.

v. All PMs and the Preventive Maintenance Plan shall be based on manufacturers’ recommendations, applicable elevator codes, and industry standards.

vi. Provide and maintain the Lift-Net System; include checking the main monitor monthly, providing and installing the latest revisions and/or software updates and upgrades during the contract.

vii. Contractor shall provide all cleaning equipment and supplies for the machine rooms;

Provide a 36” wide dust mop and stand up dustpan in machine rooms: C4144, B9002 and

D9202. Provide the following cleaning equipment and supplies including but not limited to; push brooms, mops, dust pans, absorbent pads, trash bags, trash receptacles and fireproof trash can for oil rags in all machine rooms.

viii. All hospital elevator emergency medical call service key switches, automatic/independent and inspection service key switches in all equipment as listed in Paragraph 3 shall be exercised and tested quarterly for proper operation. The test results along with a schedule of when any needed repairs, shall be submitted to the COR or designee within five (5) workdays following the tests. The test results shall be submitted electronically to the COR in report form by email.

E. Adjustments, Performance and Code Guidelines:

i. Contractor shall ensure that all operating and safety features meet the manufacturer’s design performance levels.

ii. All hoist ropes shall be examined, and the tension equalized. All hoist ropes, compensating ropes and governor ropes shall be replaced whenever necessary to ensure adequate safety factors. Hoist-way ropes are to be measured and verified to be within industry code and manufactures tolerances.

iii. Motor windings shall be periodically treated with proper insulation compound as needed.

iv. All electrical wiring and conductors extending to elevator and dumbwaiters from circuit breakers or main line switches in machine rooms, secondary areas and in the hoist-ways shall be repaired or replaced when required. Circuit breakers or main line switches and their fuses are not included.

v. Leveling at floors shall be kept within plus (+) or minus (-) 1/4-inch tolerance. Leveling accuracy shall be maintained.

vi. Opening and closing times, door close torques of all cars shall be maintained within limits of the ASME A17.1 code.

vii. Maintain the gap between the car sill plate and the landing sill plate to the industry standard of 1 ¼” (+/- 1/16”) and/or limits of the ASME A17.1 code.

viii. Variable car and hall door open times shall be maintained in accordance the latest code and standards. All doors and door rollers shall be maintained to be free from squeals and squeaks.

ix. Contractor shall maintain the performance of the elevators within the requirements established by the manufacturer. The Contractor shall fully demonstrate the functional capability of all elevator command and automatic group supervisory and control system once every 6 months and 30 days before the expiration date of this contract, to prove the original and most recent design changes are meeting manufacturer’s specifications. These demonstrations will be witnessed by the COR or designee. The contractor shall provide a detailed written evaluation report within 10 business days documenting the discrepancies found and a timetable for repairs.

x. Contractor shall verify that each elevator in Buildings 1 & 15 are assigned a unique alphabetical or numerical identification, a minimum of 50 mm (2 in.) in height. The identification shall be painted on, engraved, or securely attached to (a) the driving machine (b) MG set (c) controller (d) selector (e) governor (f) main line disconnect switch (g) the crosshead, or where there is no crosshead, the car such that it is visible from the top of the car. All the identifying numbers shall match and shall conform to

ASME 2.29.1. If any of the previously stated locations as missing an identifier.

Contractor shall install the numerical identification within 90 days of contract award.

F. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair and/or replace any of the followings:

i. Machines, worm drives, gears, gear drives, thrust bearings and housing, drive sheave, drive sheave, drive sheave shaft bearings; brake including brake pulley, brake coil, brake contact, brake switch and linings and component parts.

ii. Machine motor, hydraulic pump, including valves, overspeed valves, gears, thrust bearings, valve magnet coils, v-belts, seals and packing. Motor and motor generator including auxiliary rotating systems (tachometer and regulator), motor windings, rotating element, commutators, brushes, brush holders and bearings.

iii. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT monitor devices, selector tape or wire and mechanical and electrical driving equipment.

iv. All idler sheaves, including deflector and secondary, car counterweight and compensation, related bearings, governors, governor assemblies, cables and governor bearing assemblies.

v. Deflector or secondary sheave, bearings, all buffers, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, sheaves & ropes in the pits, hoist ropes, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

vi. Hoist-way door interlocks, hoist-way door hangers, limit switches, leveling switches and bottom door guides and auxiliary door closing devices.

vii. Selector components, including selector drive (tape, wire or cable) leveling devices and all mechanical and electrical drive components.

viii. Buffers, including spring and/or oil.

ix. Automatic power operated door operator, door protective devices, door closure devices, relating cables, car and hoist way door hangers, car and hoist way door track, and car and hoist way door contacts/interlocks.

x. Fixture contacts, buttons, key switches and locks, and lamps and sockets of the following devices: buttons stations (car and hall), hall lanterns, position indicators, direction indicators, master indicator and control panels.

xi. Hoist cable, governor cables, compensating cables and compensating chains.

xii. Traveling cables for elevator operation and car lighting.

xiii. Lubricants compounded to rigid specifications and selected and tested for the service conditions required.

xiv. Lubrications of guide rails (care and counterweight) except where the type of guides and/or safety devices require dry rails.

xv. Keeping equipment adjusted to original or currently specified performance standards at all times, including flight times, cycle time and door cycle times.

xvi. Assuring continuously smooth starting and stopping, accurate leveling, and freedom from performance deterioration perceptible to occupants, such as shaking, hesitation, vibrations or rattles.

xvii. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

xviii. Car operating panel(s) and equipment, hall lanterns, hall buttons, hall and car signal devices, car button lights and car speakers and car key switches. In car fans and hoist-way lights.

xix. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, cylinder, cylinder seals, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages, hydraulic oil, hydraulic pumps and hydraulic oil tanks.

xx. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

xxi. All replaced parts supplies and materials shall become property of the VA upon installation.

xxii. The contractor shall maintain all door sensors, exhaust fans, car & floor annunciations systems and the communications lines from the closest tie-in junction box outside the elevator hoist-way to the communication unit in the car.

xxiii. The contractor shall maintain and clean all car sill plate tracks and grooves. Vacuum clean any debris or dirt once a month.

G. In addition to the necessary time to complete the specified PM plans and routine maintenance, Contractor shall provide on-site preventative maintenance service by a fully qualified technician for a minimum of 16 (sixteen) man-hours per month (30-day period) in not less than four (4) hour blocks of time. During this 16 (sixteen) man-hour per month time, the contractor shall perform

PM services and repairs such as but not limited to: general maintenance and repairs, cleaning, car riding, lantern verification, adjusting, and reviewing with COR items found that are in need of repair. The contractor shall set a specific time & date of each month (e.g.: 1st & 3rd Fridays) to perform this 16 (sixteen) hour requirement. The contractor (technician) shall meet with the COR monthly to review the PM items needed or repaired.

H. Prior to commencement of work on this contract, the Contractor shall provide the COR with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on

VA's equipment. This certification shall also be provided on a periodic basis when requested by the

VA. Test equipment calibration shall be traceable to a national standard.

I. Within 21 days from contract award, the Contractor shall submit to the COR, MSDS for any and all cleaning supplies, lubricants, chemicals which meet the requirements of the SOW. The above shall be in accordance with OSHA standards.

J. Within 30 days from the contractor award. The contractor shall perform a complete cleaning of all machine rooms and machine room equipment, hoist-way equipment, machine room floors, pit floors, secondary areas, all elevator pits, in car fans, car tops and supporting structures. This includes sweeping all spaces and removal any unnecessary unused equipment. Contractor shall notify the COR upon completion of these tasks to verify completion.

11. INSPECTIONS AND SAFETY TESTS

A. In accordance with the Inspections and Tests section – ASME A17.1 latest edition (Table N-1) and the Codes and Standards listed in the Codes and Standards section, the following elevator and dumbwaiter inspections and tests shall be performed: Contractor shall provide annual and semi-annual no-load tests, as well as a 5-year load test including weights used to perform the tests.

B. The inspections and tests shall be performed during normal business hours and off hours as required at no additional cost to the VA as follows:

i. The Elevator Maintenance Contractor shall be present, preform and assist with the periodic (annual and semi-annual) inspections and tests on or about April/May and

September/October of every year or at the direction of the COR.

ii. Contractor shall perform the Category 5 (5-year safety load test) including all required weights, personnel and equipment, within base Year of the contract. Five (5) year load tests to be performed during normal and off tour hours, at no additional cost to the VA.

(After 4:00 pm and weekends); or during four continuous days starting on a Wednesday night and continuing through Sunday. There may be multiple 4-day testing periods scheduled to complete the testing. Prior to the schedule Category 5 load test, Contractor shall meet with the VA and the contracted elevator inspector to review the testing requirement, procedures, time, dates, impacts and schedule.

iii. The inspections and tests shall be witnessed…